05-26council File # b5 — �O
Green Sheet # 206722
RESOLUTION
CIT'Y OF SAINT PAUL, MIlVNESOTA
Presented By:
Referred To: Committee:Date:
0
1 RESOLVED, that the City of Saint Paul Police Department, is autharized to enter into the attached
2 agreement with the Federal Bureau of Investigation (FBn to participate in the Minneapolis Division
3 Joint Terrorism Task Force from October 1, 2004 through September 30, 2005.
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Y� Nays Absent I Requested by Department of:
Thune
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�dopted by Councilc Date:
.doption Certified
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pproved by�✓Iayor: Date:
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Secretary:
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by Mayor
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266-5588
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�atures requested on the attached wuncil resolution authorizing the City of Saint Paul Police Department,
enter into the attached aa eement with the Federal Bureau of Investigation (FBI), Minneapolis Division
int Tenorism Task Force.
; 7. Has this persoNfirm ever worked under a contract for this tleDartment?
PLANNING COMMISSION � veS rao
CIB COMMITTEE 2. Has this peBONfirm ever been a city empl0yee�
CIVIL SERVICE CAMMlSSION • � YES NO
3. DoES this perso�rtn possess a ski� not nortnally possessetl by any current crty empioyee?
� YES NO
4. Is this person/firm a targeted ventlor�
YES NO
� Expla�n ail yes answers on separate sheet and attach to green sheet
Saint Pau1 Police Department will participate in the Minneapolis Division Joint Terrorism Task Force with the
;ral Bureau of lnvestigation (FBn. The Saint Paul Police Deparhnent will be reimbursed for overtime��s �� q e ��
.
�e.J V
OCT 2 0 200�
SainT Paul Police Deparhnent will participate in the above mentioned federal task force with other federal and
! agencies.
�
None.
�'.xFS��';`�"� E�i�°i�,�
)ISADVANTAGES IF NOT APPROVED
I'he Saint Paul Police DepartrnenT will not participate in this federal task force.
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�TAL AMOUNT OF TRANSACTION S see agreement
INDiNG SOURCE Federal Sureau of Investigation
�ANCIAL INFORMATION (EXPfA1N)
COST/REVENUE BUDGE7ED (CIRCLE OKE)
ACTIVITY NUMBER
YES NO
:Ij1�QIlC1ZIZ1]
FBIJTF04-OS.cr
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COST REIMBURSEMENT AGREEMENT
BETWEEN
THE FEDERAI, BUREAU OF INVESTIGATION (FBI)
AND
ST. PAUL POLICE DEPARTMENT
TASK FORCE FILE # 66F-MP-053794-B
Pursuant to Congressional appropriafions, the FBI receives authority to pay overtime for police
officers assigned to the formalized MINNEAYOLIS DNISION 30INT TERRORISM TASK
FORCE as set forth below for expenses necessary for detection, investigation, and prosecution of
crimes against the United States. It is hereby agreed between the FBI and the St. Paul Police
Department located at City of St. Paui Treasury Division,160 City Ha11,15 West Keilogg
Bivd, St. Paul, Minnesota 55102, Taspayer ldentification Number: 416005521, Phone
Number: (651) 266-8834 that:
1. Commencing upon execution of this agreement, the FBT will, subject to availability of
required funding, reimburse the agency for overtime payments made to officers assigned full-
time to the task force.
2. Requests for reimbursement will be made on a monthly basis and shouid be forwazded to
the FBI field office as soon as practical after the first of the month which follows the month far
which reimbursement is requested. Such requests shouid be forwazded by a Supervisor of the
agency to the FBI Task Force Squad Supervisor and Special Agent in Charge for their review,
approval, and processing for payment.
3. Overtime reimbursements will be made directly to the agency by the FBI. All overtime
reimbursement payments are made by electronic fund transfer (EF"I'). An ACH Vendorl
Misceilaneous Payment Enrollment Form must be on file with the FBI to facilitate BFT.
4. Overtime reimbursements will be calculated at the usual rate for which the individual
ofFicer's time would be compensated in the absence of this agreement. However, said
reimbursement, per officer, shail not exceed monthly andlor annual limits established annually by
the FBI. The limits, calculated using Federal pay tables, will be in effect for the Federal fiscal
year running from October 1 of one year through September 30`� of the following year, unless
changed during the period. The FBI reserves the right to change the reimbursement limits,
upward or downward, for subsequent periods based on fiscal priorities and appropriations limits.
The FBI will notify the agency of the applicable annual limits prior to October Is` of each year.
5. The number of agency officers assigned full-time to the task force and entitled to
overtime reimbursement by the FBI sha11 be approved by the FBI in advance of each fiscal year.
Based on the needs of the task force, this number may change periodically, upwazd or downwazd,
as approved in advance by the FBI.
OCCO CRA template 5/23104
D5-a�
6. Prior to submission of any overtime rennbursemem requests, the agency must prepare an
official document setting forth the identity of each officer assigned fuli-tune to the task force,
along with the regular and overtune hourly rates for each officer. Should any officers change
during the yeaz, a sunilar statement must be prepared regazding the new officers prior to
submitting any overtime reimbursement requests for the officers. The document should be sent
to the field office for FBI review and approval.
7. Each request for reimbursement will include the name, rank, ID number, overtime
compensation rate, number of reimbursable hours claimed, and the dates of those hours for each
officer for whom reimbursement is sought. The request must be accompanied by a certification,
signed by an appropriate Supervisor of the agency, that the request has been personally reviewed,
the information described in this paragraph is accurate, and the personnel for whom
reimbursement is claimed were assigned full-time to the task force.
8. Each request for reimbursement wili include an invoice number, invoice date, taxpayer
identification number (TIN), and the correct banking information to complete the electronic fund
transfer. The necessary banking information is the Depositor Account Title, Bank Account
Number, Routing Number, and Type of Account (either checking, savings, or lockbox). If the
banking information changes, a new ACH VendarfMiscellaneous Payment Enrollment Form
must be submitted to the FBI.
9. Requests for reimbursement must be received by the FBI no later than Decemher 31 of
the next fiscal yeaz for which the reimbursement applies. For example, reimbursements for the
fiscal year ending September 30, 2005 must be received by the FBI by December 31, 2005. The
FBI is not obligated to reimburse any requests received after that time.
10. This agreement is effective upon signature of the parties and will remain in effect for the
duration of the agency's participation in the task force, contingent upon approval of necessary
funding, and unless terminated in accordance with the provisions herein. This agreement may be
modified at any time by written consent of the parties. It may be terminated at any time upon
mutual consent of the parties, or unilaterally upon written notice from the terminating party to the
other pariy at least 30 days priar to the termination date.
FOR THE AGENCY: / FOR THE FBI:
���-��: � �� , _ \���
Chief of Polic Date Special Agent in Charge Date
St. Paul Polic e ent M' eapolis ivision
!/� �������� �' �
Contrachng Officer Date
FBI Headquarters
OCCO CRA template 5/23l04
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