05-245Council Fi1e # �5_ �,5
Presented By
Referred To
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WHEREAS, the Mayor pursuant to Section 10.071 of the Charter of the City of Saint Paul, does certify that
there are available for appropriations $4Q0,000 in funds in excess of those estimated in the 2005 budget; and
WHEREt1S, Council File 2775i0, dated October 1, 1981, did estab&sh certain Special Fund Policies; and
WHEREAS, the Puhlic Works Administration Fund includes the activity for Real Estate CHA- Operating; and
4VHEREAS, the lst floor of the Gity Hall Annex is in need of renovations for the use of this space; and
WII�REAS, the Ramsey County Sheriffhas entered into a lease agreement cvith the City to occupy this space
for a minixnum of ten years; and
WF�EREAS, these renovations can be completed with this increase in spending authority; and
WI�REAS, Public Works has created and executed an Internal Cash Flow Loan Agreement between the
260 "Sewer Utility Fund" and the 255 "Public Works Administration Fund' ; and
WFiEREAS, the terms of the loan agreement specify that the Sewer Utility Fund willloan the Administration
Fund cash for the renovation, to be recovered in a two year payback term; and
WHEREA,S, Public Works is ready to proceed with the renovations on the first floor of the City Hall Annex; and
WI�REAS, the Mayor recommends that the following additions be made to the 2005 budget
Financing Plan Current Budget Change Revised Budget
260 Sewer Utility Fund
22200-9925 Use of Retained Earnings $5,866,420 $400,000 $6,266,420
A11 other Financing the Saxne $45,247,813 $0 $45,247,813
Total F4nancing Plan $51,114,233 $400,000 $51,514,233
Spending Plan
Sewer Utility Fvnd
260-22200-0567
All Other Spending the Same
Total Spending
RESOLUTION G=een Sheet # z06291
CITY OF SAiNT PAUL, MINNESOTA
3q
Current Budget
$0
Change
$400,000
Revised Budget
$400,000
i,114,233
i,514,233
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Reques d b Depa tment of: 1 ����� r ��
�t� �-i� i
P bl c or
BY:
Approval Recommended by Office ot
Financial Se ic s Director:
By: �
Adoption Certified y Council Secretary Form
B �' � %�—�-'� BYC�
�pproved By or: Date ` (�, AP
;Y � � _ �,s(/�i/ /I'� � �/j rf ���
Financing Plan
255 Public Works Adininistration Fund
Real Estate CFiA - Operating
Transfer from Enterprise Fund 12350-7302
All Other Financing
Total Financing Plan
Spending Plan
255 Public Works Administration Fund
255-12350-0898
All other Spending the Same
Total Spending Plan
Current Budget
$0
$5,764,071
$5,764,071
Current Budget
$93,495
Change
$400,000
$0
$400,000
Change
$4Q0,000
05- ay5
Revised Budget
$400,000
$5,764,071
� 6,164,071
Revised Budget
$493,495
764,071 $400,000
Now, therefore, be it RESOLVED, That the City Council adopts the above additions to the 2005 budget.
by City Att�rney:
�75y Mayor for
����
Adopted by Council: Date ��� (� apps
Pub?ic
BE ON COUNQL AGENDA BY (DATE)
DATE �NRIAiED
2J9�2�05
� DEPARTMENrDIRECT�
ASSIGN
NUMeERFOH �GNATfORNE`/ �
ROUriNG �FlNANqALSERVICESDII
OPDER
� MAYOR (OR ASSISTANT)
J y J No 206291
'1 R� INfiIAVDATE
q 6 crrrcour+ai �
' .TII'O � CT' CLERK ` �
� FIN. SERVICES(ACCT.
� ACTIVRYMGR A
7�I BFUCEBEESE ACGT.� ��TI
TO # OF SfG PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACiION REOUESTED
Approvaf of resolution amending the 2005 budget to provide the cash flow needed for the renovation of the 1 st floor City t-iaff
Annex.
RECOMMENDATIONS: Approve (A) or Reject (R)
PLANNING COMMISSION
PERSONAL SERVICE CONTRACTS MUST pNSWER THE
FOLLOWING QUESTIONS:
1. Has this persoMfirm ever worked under a contract for this
department?
CIB COMMITfEE YES NO
2: Has this personlSirm ever been a city empfoyee?
CIVIL SERVICE COMMISSION YES NO
3. Does this personffirm possess a skill not normaliy possessed by any
current ciry employee?
YES NO
Explain all yes answers on separate sheet and attach to green
sheet
INITIATING PROBLEM, ISSUE, OPPORTUNIN(WHO, WHAT, WHEN, WHERE, WH1�:
In 1998, the 6-14 floors of the City Hall Annex were renovated and in 1999 floor 3 received new workstations. The City
Councii has authorized a lease agreement between the City and Ramsey County Sheriff for use of Suite 150 CHA for Sheriff
Operations.' This floor is in need of a new ventilation distribution system, handicap restrooms and new funishings.
Administration management has approached the Sewer Fund for a loan of $400,000 to mainiain the necessary cash balance
at Administration projected annual 4ow point. This loan agreement is on Green Sheet 2�6290.
ADVANTAGESIFAPPROVEO:
The Administation Fu�d in Public Works will have the positive cash flow needed to complete this renovation. The Ramsey
- County Sheriff wiil have the space it needs with the accom�dations needed to use the space.
REC�IVE�
- � �`� +�nnc
DISADVAMAGES IF APPROVEb .
None pa� �������
a�
DISADVAMAGESIFNOTAPPROVED: �
The Ramsey County Sheriff wii! not have the accom�da6ons needed to use the space.
TOTAL AMOUNS OF TRANSACiION $ $400,000
FlINDING SOURCE
COSTIREVENUE BUDGETED (CtRCIE �NE) YES O
ACINITYNUMBER see attached �