05-1166Presentetl By:
Referretl To:
Council File #
Green Sheet #
RESOLUTION
' IN;A TjPauL, M�NNESOTA
b¢ ��.
Committee: Date
i WHEREAS, state law and city ordinances require that the Saint Paul Public Library Agency submit an annual budget to the Mayor
z and City Council; and �
a WHEREAS, the Saint Paul Public Library Agency Director submitted a budget request to the Mayor for 2006, pursuant to
s sec. 10.002 and 10.03 of the City Charter; and
WHEREAS, Mayor Kelly presented his proposed $17,593,781 2006 budget for the Saint Paul Public Library Agency on Monday,
August 22, to the Board of Library Commissioners at the Riverview Library; a�d
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36
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38
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WHEREAS, the Board of Commissioners, pursuant to city ordinance, considered Mayor Kelly's recommended budget, and made
adjustments totaling $306,627, as indicated on Attachment A, to said recommended budget, and adopted the budget for fiscal year
2006; and
WHEREAS, the City Councit considered the $17,9o�,4�8 budget recommended by the Library Agency Board, and recommended
adjustments totaling -$8,369 as indicated on Attachment B; and
WHEREAS, the Saint Paul Public Library Board has adopted a 2006 financing plan, which includes $10,116,505 property tax
and market value credit financing, and requests that the Saint Paul City Council certify a 2005 property tax levy on behalf of the Public
Library Agency for the 2006 budget; now therefore be it
RESOLVED, that pursuant to the provisions of the City Charter, the Saint Paul Public Library Agency budget for the fiscal year
beginning January 1, 2006 as adopted by by the Saint Paul Library Agency Board, is hereby adopted by the City Council.
FINALLY RESOLVED, that the Director of Financial Services is hereby authorized to prepare the final 2006 budgets in
accordance with the actions taken herein and to equalize, balance or set the final department revenue sources and department
appropriations as necessary.
Requested by Department of:
Financial Services Office
By: Matt
Adopted by Council: Date
Adoption Certified by Councd Secretary:
BY� /� //.//l�/l/cllG/Jir .
Approved by ;yor: Dat / ` �
B � �
05- 1 /�(
3028866
u
Form Approved b City Attome : �
By. ` � � J -�ns-r
Approved by M or for Submission to ouncil:
By:
�
Officeo(F�nanc�alSerncu G\Shs+ed�B�dget�2006\Couvd�Lbrery2006BudgexResoluvo��s
SAWT
Presented by
1
2
3
4
5
6
7
8
9
10
11
12
RESOLUTION ADOPTING 2006 BUDGET & REQUESTING PROPERTY TAX FINANCING
WHEREAS, Mayor Randy Kelly presented the proposed 2006 budget for the Saint Paul Public Library Agency on Monday,
August 22, 2005 at the Riverview Library; and
WHEREAS, the Boazd of Commissioners of the Saint Paul Public Library Agency held a public hearing on the proposed
budget on November 2, 2005 in the City Council Chambers, after norice was published in accordance with law, at which
public hearing all those appearing who so des'ued to speak were heard; and
RESOLVED, the Board of Commissioners for the Saint Paul Public Library Agency does hereby adopt the 2006 budget for
the Saint Paul Public Librazy Agency as foSlows:
Amount
13
Library Agency Operations Fund # 349:
Library Special Revenue
Library Administration
Technical Support Seroices
Public Services - Library
Library Maintenance Services
Metro Library Service Agency (MELSA)
Friends Of the Library
Community Based Science Project
Perrie Jones Library
St. Catherine's Teaching-Learning Library
Total Spending Plan:
Library Agency Operations Fund # 349:
Undesignated Fund Balance
Designated Fund Balance - Grant Carryover
Property Taxes / Market Value Credit
Local Government Aid
MELSA
Fees, Sales & Services
Miscellaneous Revenues
Total Financing Plan:
RESOLUTION
Council File # L-� - C� �— � O�
Green Sheet #
U �
LIBRARY AGENCY
239,642
1,226,198
2,887,826
7,602,284
1,822,897
273,250
415,493
9,384
I 17,000
34,028
14,628,002
243,365
132,780
8,032;493
5,263,347
140,470
47,850
767,697
14,628,002
�B. oS -�oS
D�-l/GG
14
15
16
17
18
19
20
21
Rella Havens Memorial Fund # 363
Rella Havens Memorial Trust
Total Spending Plan:
Rella Fiavens Memorial Fund # 363
Miscellaneous Revenues
Totai Financing Plan:
Library Agency Debt Service Fund # 966
Past CIB Bonds for Libraries
Past CIB Bonds for Capital Maintenance
Subsequent Yeaz Debt Service
Current Year Debt Serv.: 2004 PLA Bonds
Total Spending Plan:
Library Agency Debt Service Fund # 966
Property Tases / Mazket Value Credit
Investment Eaznings - Fund 966 Cash
Transfer-In Interest Earnings From P.L.A. Cap Proj
Contribution To Fund Ba]ance
Use of Fund Balance - Designated Subsequent Year
Use of Fund Balance - Designated for Debt Service
Total Financing Plan:
Library Agency Capital Projects Fund # 934
Rondo construction
Total Spending Plan:
Library Agency Capital Projects Fund # 934
Investment Earnings
Use of Fund Balance
Total Financing Plan:
27,811
27,811
27,811
27,811
2,015,992
34,171
464,275
528,550
3,042,988
2,084,012
30,000
0
-50,000
464,275
494,701
3,042,988
201,607
201,607
68,309
133,298
201,607
TOTAL - ALL BUDGETS 17,900,408
FURTHER RESOLVED, that the Board of Commissioners has determined that $1 Q t 16,505 in Property Tax revenues are
required to finance the 2006 Budget with $8,032,493 needed for the Library Agency General Fund #349, and $2,084012
needed for the Public Library Agency Debt Service Fund #966; and be it
FINALLY RESOLVED that the Board of Commissionexs request and xecommends that the Saint Paul City Council certify in
2005, a Property Tax Levy of $10,318,836 to be collected in 2006 which will provide net property tax revenues of
$10,116,505 for the 2006 Public Library Agency budgets.
[_B. D�-DO�
Q�'�/�Olo
Benanav
Boshom
Harris
✓
✓
Requested by Department of:
Thune
Adopted by
Adoption �
By:
Appro by
By:
30
31
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✓
�
Date '�;Ct�'Y
Council Secretary
Date
�
� Form Approved by City Attomey
O B
07�, aors
Approved by Mayor for Submission to Council
d�-//�v�
2006 Budget Balancing Status
Library Agency
Office of Financial Services
Report dateftime: 12/22/2005 1:39 PM
Page 1 of t
Recommended Budget...
Operating (Funds 349 and 363)
Debt(Fund 966)
Total
Gap: Excess /(Shortfall)
Technical Changes to the Recammended Budget...
Budget After Technical Changes
Gap: Excess / (Shortfall)
Policy Changes Proposed by the Mayor
x
Budget After Policy Changes
Gap: Excess / (Shortfall)
Council Changes to the Recommended Budget...
Library
Library
Library
Library
Library
Library
Library
Library
Library
Library
Saturday Morning Program at Central Library
Homework Centers
Funding for a Marketing Specialist
Central Service Charges
Eliminate Vacancy Savings Cut
Recognize Delayed Opening of Rondo Library
Fund 349 Use of Fund Balance
Increase Property TaxJMV CredR Financing
Decrease LGA Financing
Retiree insurance savings-estimate (preliminary)
Budget After Council Changes
Gap: Excess / (Shortfall)
Library Capitai Budget
Library
Library
Library
$144,243 Bookmobile Garage & $57,364 Conting.
Financing - Interest Earnings from Rondo Constr.
Financing - Use of Fund Balance
Spending
Financing
14,550,793 14,550,793
3,042,988 3,042,988
17,593,781 17,593,781
0
17,593,781 17,593,781
0
7 7, 5 93, 78 7 17, 593, 78 7
0
25,000
38,000
66,596
4,315
88,762
(40,000)
(86,022)
17,690,432
96,651
29Q456
(296,456)
17,690,432
0
201,607
68,309
133,298
20�,607 201,607
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� I85 �
December 13, 2005
TO: Council President Lanhy and Ciry CouncIl Members
FR: Margaret A. Egan, Chief Budget Analyst V�{��(�/�
Margaret A. Egan
Chief Budget Analyst
Office of the City Council
651.266.8564
margaretegan@ci.stpaul.mn.us
RE: Proposal to reduce LibraryAgency's use ofLocal Govern�nentAid (LGA)
The Library Board would like to reduce the use of Loca1 Governinent Aid for financing library
services. Advantages of this change include a simplified and more stable financing strategy. The
reduction in LGA would result in a shift to properiy ta�ces.
To provide for a gradual reduction in LGA, a two-part approach is suggested:
� 2006 proposed LGA be reduced to the 2005 budgeted amount. This change shifts nearly
$300,000 in financing from LGA to property t�es. The proposed change is presented in the table
below.
-Change in 2006 LGA for the Library Agency-
2006 Mayor's Change from
2005 Budget Proposal 2005 to 2006 2006 Revised
LGA $ 4,966,891 � 5,263,347 � 296,456 $ 4,966,891
Property Taxes* $ 10,116,505 � 1�,116,505 � - $ 10,412,961
Total $ 15,083,396 $ 15,379,852 $ 296,456 $ 15,379,852
* The 2006 revised column results in an increase of $296,456 in
property taxes for the Library Agency. Tlus is equal to a change
of 3% in the levy. The levy for the General Fund decreases by
tlus same dollar amount because of the receipt of more LGA.
� Library Board draft a plan to gradually eliminate LGA as a financing source over a period of 5
to 15 years. The plan should be presented for considerafion to the City Council by Mazch 1, 2006.
The next table estimates the annual amount of the reducrion.
-Options for Gradual Reduction of LGA-
5 Year Term 10 Year Term 15 Year Term
Annual Reduction $ 1,000,000 $ 500,000 $ 330,000
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
OepartmenUotfice(council: Datelnitiated: � ���
FS – Fina�cia(Services o�-0E�s Green Sheet NO: 3028866
Contact Person & Phone:
Barb Renshaw
266-8554
on Council Agenda by (Date):
ContractType:
RE-RESOLUiION
-' Departrnent SentToPerson InitiaUDate
0 inancia rvices
A55ign 1 inancia en5ces De arhnent Dirxtor
Number Z � ptt rne
For
Routing 3 a or's Office Mav NASSistan[
Order 4 ooncil
5 iN Clerk Ci Clerk
Total # of Signature Pages _(Clip All Locations for SignaNre)
Action Requested:
Signatures on attached resolution adopting the Saint Paul Public Library Agency's 2006 budget.
Recommendations: Approee (A) or F
Planning Canmission
CIB Committee
Ciul Service Commission
1. Has this persoNfirtn e�er worked under a contract for this department?
Yes No
2. Has this person/firtn e�er been a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Financial Services must prepaze the final 2006 budgets to equalize, balance or set the final department revenue sources and department
appropriations as necessary.
Advantages IfApproved:
The 2006 budget and tas levy for the Library will be approved.
Di55dVantages IFAppfoVed:
None.
Disadvantages 1F Not Approved:
The 2006 budget and tas lery for the Library will not be approved.
rotal Amount of
7ransaction:
Funding Source:
Financial Informatio n:
(Expiain)
CosUReqenue Budgeted:
Activity Number:
December 7, 2005 2:07 PM Page 1