05-1156Council File # O�' �`
Green Sheet # �Q] $'/rQ(
RESOLUTION
SAINT PAUL, MINNESOTA
Presented by
1 WI�REAS, on January 12, 1988 the St Paul City Council approved procedure for re-allocation of
2 Emergency Shelter grant Funds given to the City by the US Department of Housing and Urban
3 Development (H[ TD) (director entitlement funds); and
5 WHEREAS, the City Council authorized this same procedure to determine which non profit orgaruzations
6 to recommend for funding under the State of Minnesota's Emergency Shelter Grant program; and
7
s WHEREAS, the City Council created the Emergency Shelter Fund (CF 02-986) to function as seed
9 capital to create new, additional shelter and transitional housing beds; and
lo
11 WHEREAS the City Council designated up to $50,000 per year for two consecutive years of Emergency
12 Shelter Grant funds to assist in the operation of the newly added emergency shelter or transitional housing
13 beds; and
14
15 WfIEREAS prior to the publication of the Request for Propsals Catholic Charities proposed the creation of
16 additional beds on the second floor of the Dorothy Day Center but declined to make any claim on ESG
17 funds designated explicitly for the operation of said new beds; and
18
19 WHEREAS, in June of 2005 the City issued a traditional Request for Proposals which invited eligible non
2o profits to state how they would use ESG funds to serve Homeless in our city; and
21
22 WHEREAS, the Federal McKinney ESG (Emergency Shelter Crrant Funds) are time sensitive and could be
23 lost to local programs if not allocated and spent in a timely manner, and
24
25 WHEREAS, on November 3, 2005 a review of funding requests was conducted in accordance with the
26 approved procedure outlined by the City council for the Emergency Shelter Grant Review Committee (cf
27 88-39), the following recommendations for funding were made:
2s
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29 1 Ain Dah Yung
30 2 Catholic Charities Extended Hours Program
31 3 Catholic Chazities Family Service Center
32 4 Catholic Charities Furniture Warehouse
33
34
35
36
37
38
39
40
41
a2
6
7
9
10
11
12
13
14
Emma Norton Residence
Ethel Gordon Community Care and Shelter
Face to Face Youth Drop in Center
The Fasnily Place
Home of the Good Shepherd RoseCenter
House Calls/West Side Health
Listening House
LSS Safe House
People Incorporated
Project Home, St Pau1 Council of Churches
8,500
632�✓0 ka �� fn 5/
27,600
6,750
12,600
8,600
8,000
17,600
3,500
26,000
19,600
21,100
5,000
26,500
pS-\�5(�
43 15 ProjectHope,SMR1,S 18,900
44 16 Community Sharing Fund, St Paul Foundation 29,000
45 17 Theresa Living Center 8,700
46 18 Twin City Community Voice Mail 5,450
a� 19 I'VJCA 15,500
48
49
5o FURTHER RESOLVED that the City Council of the City of St Paul accepts and approves these
51 recommendations for expendihxre of Emergency Shelter Grant Funds; and be it
52
53 FURTHER RESOLVED, that the City Council Authorizes the appropriate City staff to enter into the
54 contracts with the above organizations in accordance with state and federal regulations; and be it
55
s6 FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the
57 attached changes to the 2005 budget (See E�ibit A); and be it
58
59 Resolved, that the City Council Approves these Changes to the 2005 Budget.
60
� Green Sheet Green Sfieet Green Sheet Green Sheet Green Sheet Green Sheet �
- - - - OS- �15�
PE – Plammg&.EconomicDevelopment
Coetact Person & Phone:
Steve Rice
GS008
Must Be on Council Aaen�
ContractType:
RE-RESOLUl10N
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Number
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ToW I# of Signature Pages _(Clip NI Locations for Signature)
Green Sheet NO: 3028986
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Action Requested:
Approval of the allocation of federal Emergency Shelter Grant Program funds to listed non profit agencies for the purpose of assisting
them to provide a wide range of service to people who aze "homeless" or "at risk of becoming homeless."
Planning Commissim
CIB Committce
Citil Service Commission
Contracts MuStMSwerthe
1. Has this persoNfirtn e�er �wrlced under a cwrtract for ihis departmenY?
Yes No
2. Has this person/firtn e�er been a city employee?
Yes No
3. Dces this personlfirm possess a skill rrot nortnally possessed by any
curtent city employee?
Yes No
ExpWin all yes answers on separete sheetand aHach to green sheet
Initiating Problem, Issues, Opportunity (4Vho, Wha; When, Where, Why):
The Depariment of Housing and Urban Development ptovided Emergency shelter grant funds to the City for the purpose of providing
emergency shelter and services to homeless individuals and those at risk of hnmelessness
Advantailes If Approved:
Shelter and services will be provided to more than 3600 men women and children who are homeless during 2005 and 2006
Disadvantages H Approved:
none
CL ` o � 20�5
pr.. ,
Disadvantages li Not Approved:
Agencies recommended for grants may have to curtail or close services. Some members of the client populations may suffer illness o
death because of exposure to the elements. Others may be forced to use emergency shelter at a cost to the taxpayer which is many
times greater tbat the inirial cost of assistance
Trensaction:
Funding Source:
Financial Information:
(Explain)
� �: ��1
Federal ESG funding
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CosNRevenue Budgetetl: Y
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2005 Discussion Notes of
Emergency Shelter Grant Review Committee
leading to recommendations to the Mayor and City Council
for Grant Funding
November 8, 2005
Attendin2:
Jim Anderson - Ramsey County
Ellen Biales City Council Representarive
Joe Collins — Ped Staff
Jennifer Dunn — City Council Representative
Jeremiah Ellis- Congresswoman McCollum's office
Jeanne Katz - United Way
John Marshall - City Council representative
Pat Leary - State of MN Dept or Human Services, State ESG
Signe Masterson - Tubman Family Alliance - Services to Battred women
Steve Rice - PED Staff
Unable to attend:
Maria Paulson - HUD
Becky Hicks — Title 1 St. Paul Schools
Notes from the meeting or the ESG RFP Review Committee as established by City Resolution
(CF 88 39) which convened at 1:30: PM November 3 at 15 West Kellogg , Room 220
conference room B, St Paul, MN
The Response
There were 19 responses to the RFP which was sent to approximately 60 agencies and
simultaneously advertized in the St Paul Pioneer Press newspaper.
Changes from last year
The amount of funds available for grants totaled $330,600. This is approximately 30001ess than
the previous year. The total of the requests were $483,615. This was 146 % of available
funds. It was noted that a11 agencies are delivering services acceptably to the homeless
population.
One of the applications was new to this funding source. It came from People Incorporated which
opened a new transitional housing facility for mentally ill homeless people. It combines
outreach to folks under the bridges and in the emergency shelters. It persuades them to come
indoors and get the benefit of inental health counseling. They operate the program in concert
with the University of Minnesota department of psychiatry.
General notes
A second agency, Ethel Gordon Community Care and Shelter, was reported to have moved three
�-�isc�
times in the past year. At the time, the concern was that the progam was in some disorder. The
new location 1255 Edgerton seems to have stabilized the program and they now appear to be in
what may prove to be a permanent place. Site visits and discussions with the director of this
transifional housing program indicate that the special condirional use permit process is under
way. It was explained that appropriate zoning approval would be required for fuhue funding..
this informarion has been communicated with the Ethel Gordon Program
The size of the grant recommendations varies in some respect with the numbers of homeless
people the agency typically houses. It was also noted that the larger agencies did 5- 8 times
more than the smaller agencies. Often the cost per unit of service is a lazger facility is a third to
half of the cost of the smaller agencies. The difference lies in the economies of scale and the
level of service that aze provided to the homeless guest. Transitional housing is the next most
cost effective option and youth shelters the most costly because of State regulations which call
for a wider and deeper array of services for wlnerable youth.
The more limited 2005 funds from the HUD presented a dilemma when reviewing the Dorothy
Day Extended Hours Program and the increasing demand for services on that program by
homeless people. Tn the past 12 months this program has seen record making requests for
overnight shelter. The Review Committee agreed not to grant increases over last year even
though that was the general pattem of requests,
Decisions leading to recommendations
It was decided to provide funding for the People Incorporated effort. The amount of funding
was set at what could be called an"encouragement level" since adequate funding was not
available from HUD.
It was decided to give Catholic Charities the option of shifting funds between the Dorothy Day
Extended hours program, the Furniture Warehouse and include a token increase in the combined
grants totaling $70,000. Both programs are highly regarded and need can shift from time to time
within the various efforts and it was believed that Catholic Charities was in a better position to
determine how to apportion the funds for their own operations. The combined total
recommended is still far short of the increases that they requested in each program.
It was decided to continuing funding Ethel Gordon Community Care and Shelter while reducing
their funds so that they are in line with levels of support for similar size.
It was decided to trim small amounts from many of the lazger gants in order to stay on budget.