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05-1124Council File # Green Sheet # t�S t12�1 3028775 RESOLUTION CTl'Y (�jF SAINT PAUL, MINNESOTA Presented By: :�J Referred To: � Committee:Date: 1 BE TT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul, Police Department, 2 to enter into the attached amendment to agreement #02-13204G. A copy of said agreement is to be kept 3 on file and on record in the Office of Financial Services. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 veas Nays Absent Requested by Department of: Benanav ;/ / 9ostrom ✓ Po1'lce � Thune � � C7 A roval Re mmended by inancial Services: Adopted by Council:Date: I�-C2U��' 7� �� 4� By: � � Adoption Certified by �� (� BY� i ! "�-`'�-� / Secretary: Form by City Attorney: Approved I '.�' QiFiscalWO&CR�2005�2004 Law , By: �— — -� - By: � Terrorism Prevention au[ho e grant ag� for � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � 1`f, \�7!� Departmentloffice/wuncil: Date Initiated: � pD — PoliceDepa�ent ,�0�-05 Green Sheet NO: 3028775 ConWct Person & Phone- Deoartment Sent TO Person Initiai/Date Chiefi John Harzinglon � 0 li D artment 26Cr55S8 pu�yn 1 olice D artmeot De artrnent Dir or Must Be on Council Agenda by (Date): Number 2 ,na ' 1 rvices Office Financial ervi For � Routing 3 i Attome Ci Attome OfdeT 4 or's % Ma or/Assi nt 5 oancil Ciri CouncH 6 i erk i Clerk " 7 olice De artment Police De artme t Total # of Signature Pages _(Clip All Locations for Signature) Action Requested: Signatures on the attached council resolution authorizing amendment to agreement #02-13204-G between the City of Saint Paul, Police Department, and the Minnesota Department of Public Safety. Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions: Planning Commission �, Has this person/firm ever worked under a contrect for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a city employee? Yes No " 3. Does this person/firm possess a skill not norcnally possessed by any current city employee? Yes No Ezplain all yes a�swe�s o� separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why): Agreement #02-13204-G is being amended to extend the 2004 Law Enforcement Terrorism Prevention Grant through May 31, 2006. See attached. (For more informa6on regarding this council resolution or grant ageement please give Amy Brown a call at 651-266-5507. AdvantageslfApproved: � � � � Extension of grant funding available to prevent or mi6gate acts of tenorism. �v� ? ? 2QQ� DisadvantageslfApproved: p��°�8� ��- None. �+ R �" § DisadvanWges If Not Approved: Inabiliry to extend the 2004 Law Enforcement Terrorism Prevention Grant ffirough May 31, 2006. Total Amount of 10 �O CosURevenue Budgeted: Transacfion: � �� (J��$�� Fundint� source: State of Minnesota nctiviri Number: 34165 Pinanciallnfortnation: ��€�� 2 9 �ffOC �' (Hxplain) � J U J . aMErmMElv�r rro. i To c�NT corrr�cT a zooa977a �,-t�z..y Original Contract Effective date: Aueust 15 2004 Total Contract Amoimt $100.000.00 — Original Conhact Expiration date: Noveznber 30. 2005 Origmal Conhact Amount $100.000.00 Amended Contract Expiration date: Mav 31. 2006 Previous Amendment(s) Total: $0.00 Current Amendtnent Amoimt: $ 0.00 This amendment is between the State of Minnesota, acting through its Commissioner of Public Safetv Aivision of Homeland Securitv and Emergencv Management 444 Cedar Street Suite 223 St Paul Mianesota 55101- 6223 ("State") and Citv of St Paul 15 West KelloFg Boulevard St. Paul MI3 55102 ("Grantee"). Recitals 1 The State has a grant contract with the Grantee identified as Grant Coniract 2000-9774 to provide law enforcement communities enhanced capabilities by providing funding for equipment, exercises, traimng planning and organizational activities. 2 The State and the Grantee have agreed that additional time is necessary for the sarisfactory completion of this project. 3 The State and the Grantee are willing to amend the Or'iginal Grant Contract as stated below. Grant Contract Amendment In this Amendment deleted contract terms will be struck out and the added contract terms will be underlined. REVISION 1. Clause 1, "Term of Grant Contract", Section 1.2, of the Original Grant Contract is amended as follows: 12 Expiration date: �r,...�.,,,.,,. �n �nn� Mav 31, 2006, or until all obligations have been satisfactorily fulfilled, whichever occurs first. REST OF THIS PAGE IIVTENTIONALLY LEFT BLtll�iK Cnant Amendmem 02l04 ri AMENDMENT NO.1 TO GRANT CON'I'RACT # 2000-4TT4 a�=ll ��l Except as amended herein, the terms and conditions of the Original Grant Contract and all previous amendments remain in full force and effect. By execution of this amendment, the terms and conditions of the Original Grant Contract and all previous amendments aze expressly restated and rea�rmed. 1. ENCUMBRANCE VERIFICATTOI�I Individual certifru thai fursds have been encurn6ered ¢s required by Minrs. Stat. §§ 16A.15 and 16C.05. Signed: Date• Grant Contiact No. 2000-9774 2. GRANTEE The Grantee ceniftes that the appropriate person(s) have executed the grant contract on behaljof the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: - r�uF DatE sy: Txa� Dati By: Titl By: Titl B} : Titl !.'rraut Amendment 02/04 3. STA1'E By: (with delegated Tifle: � � Date: Distribution: DPS/FAS Gmntee State's Authorized RepresenEative 2 STATE OF NIINNESOTA GRANT CONT1tACT „ � U�-I.� Grant Comract #2000-9774 b��la� 11us grant coniract is between the State of Minnesota, acting through its Commissioner of Public Safety, Division of Homeland Securitv and Emereencv Manaeement 444 Cedar Street. Suite 223, St. Paul Minnesota 55101_("State") and Citv of St Paul 15 West Kellog� Boulevard St. Paul. MN 55102 ("Grantee"). Recitals 1 Under Nlinn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and disbiuse federal aid made available thmugh the Department of Homeland Security and is empowered to enter into this grant contract. 2 The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2004 Homeland Securiry Grant Program, Awazd Number 2004-GE-T4-0028, to provide law enforcement communities enhanced capabilities by providing funding for equipment, exercises, haining, planning and organizational activities. 3 The Grantee represents that it is duly qualified and agrees to perform all services described in this gant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date: Aueust 15, 2004, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under ttus grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: November 3�. 2��5, or until all obligations have been satisfactorily fulfilled, whichever occurs first. I.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12, Publicity and Endorsement; 13. Governing Law, Jurisdicrion, and Venue; and 15. Data Disclosure. Grantee's Dufies The Grantee, who is not a state employee, will: 2.1 Perform the work in the Grantee's 2004 Law Enforcement Terrorism Prevention Program Application, Attachment A, which is attached and incotporated into this grant contract. Approved equipment, exercise, training, plamung, and/or managament and administration costs identified in Attachment A were approved from the 2004 Law Enforcement Terrorism Prevention Program Guidelines incorporated into this grant contract by reference. 22 Comply with all prog�'am guidelines specified in the 2004 Law Enforcement Terrorism Prevention Prog�am Application Packet provided to the Grantee by the State, and will comply with the standards and requirements attached and incorporated into this grant coniract. These additional standards and requirements aze the following: a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract. b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract. c. Grantees receiving $100,000.00 or moremust complete and rehun the Certification Regarding Lobbying form, labeled Attachment D, which is attached and incorporated into this grant contract. 2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non- federal funds dedicated to ttris effort. The Grantee may be required to supply documentafion certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 2.4 Provide all necessary training to their employe�s conceming the use of e�uipment purchased through this grant contract, and shall not pemut the equipment to be tampered with or operated by individuals who are not properly trained. 2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of maintenance, repair and/or replacement related to equipment. 2.6 Equipment purchased through this grant contract is the property of the Grantee. Time The Grantee must comply with all the tune requirements described in this grant contract. In the performance of tlus 2004 Law Enfoxcement Tenorism Prevention Program (08/04) Page 1 U��//� Grant Conhact #2000-9774 grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensarion. The C�rantee will be reimbursed an amount not to exceed $100.000.00 according to the breakdown of costs specified in Grantee's 2004 Law Enforcement Terrorism Prevention Progracu Application, Attachment A, which is attached and incorporated into ttris grant conhact. The Grantee will submit a written change request for any substitution of budget items in Attachment A, or any deviation of more than 15% from the approved budget category amounts in Attachment A. Change requests for substitutions of budget items, or a deviation of more than 15 % from the approved budget category amount must be given in writing to the State's Authorized Representative and at least 60 days prior to the Expirauon date of this grant contract. (3c-antees whose requests have been approved will be norified in writing by the State's Authorized Representative to the Grantee's Authorized Representative. Requests must be approved prior to any expenditure by the Grantee. (2) Matching Requirements. (If Applicable.) Grantee certifies that the following matclring requirement, for the grant contract, will be met by the Grantee: $0,000.00. (3) Tota1 ObZigafion. The total obligation of the State for all compensation and rennbursements to the Grantee under this gant contract will not exceed $100,000.00. 4.2 Payment (1) Grant Billing Form. The State will promptly pay the Crrantee after the Grantee presents a Grant Billing Form for the services actually performed and the State's Authorized Representative accepts the invoiced services. Grant Billing Form must be submitted timely and according to the following schedule: a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for actual costs incurred at least bi-annually due June 30 and December 31 for the life of the gant, but not more often than monthly and within 30 days of the period covered by the Grant Billing Form. b. Expendihues for each state fiscal year (July through 3une) of this grant contract must be for services safisfactorily performed within applicable state fiscal yeaz. Final Crrant Billing Form pertaining to the first state fiscal year of this �ant contract must be received by the State no later than August 15, 2005. Reimbursements from the second state fiscal year may commence on or after Suly 1, 200�. The final C3rant Billing Form pertaining to the second state fiscal year of this grant conh'act must be received by the State within 45 days of the Expiration date of thas grant contract. c. Grantee will submit financial and narrative performance reports at least bi-annually due 7une 30 and December 31, for the life of the grant, but not more often than monthly. The narrative performance report shall consist of a comparison of actual accomplishsnents to the approved work plan in Attachment A. These reports must be submitted before reunbursement will be paid. (2) Federal funds. (Where applicabie, if blank this section does not apply) Payments under this grant contract will be made from federal ftwds obtained by the State through CFDA # 97.004 Public Law 108-90, the Denartment of Homeland Securit�A�prooriations Act. 2004. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposerl by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All seroices provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicabie federal, state, and local laws, ordinances, mles, and regulations. The Grantee will not zeceive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. Authorized Representative T'he State's Authorized Representative is Bovd Rasmussen Grants Svecialist Division of Homeland Securitv and Emereenc�Manaeement 444 Cedar Street Suite 223 St Paul MN 55101-6623 (6511282-5392, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services 2004 Law Enforcement Teirorism Prevention Program (08/04) Page 2 6� �/l�-1 Grant Contract #2000-9774 provided under this grant contract. If the services aze satisfactory, the State's Authorized Representative will certify acceptance on each Grant Billing Form submitted for payment. The Grantee's Authorized Representarive is Sergeant Lawrence Roeers City of St Paul 367 Grove Street. St. Paul MN 55101. (6�11266-5768. ffthe Grantee's Authorized Representative changes at any time during this grant contract, the Grnntee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this gant contract without the prior consent of the State and a fully executed Assigiment Agreement, �ecuted and approved by the same parties who executed and approved this grant contract, or their successors in office. 72 Amendments. Any aznendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same pazties who executed and approved the original grant contcact, or their successors in office. 73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any ciaims or causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Andits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to exanunation by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a muumum of six yeazs from the end of this grant contract. 10 Government Data Practices The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claisns that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees aze in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes nofices, informational pamphlets, press releases, research, reports, signs, and sunilar public notices prepazed by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided 2004 Law Enforcemern Terrorism Prevention Program (08/04) Page 3 ps-// �� Grant Contract #2000-9774 resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Goveming Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for ail legal proceedings out of this gant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota_ 14 Termination 14.1 Termination by the State. The State may cancel this grant conhact at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon tennination, the Grantee will be entitled to payment, determined on a pro rnta basis, for services satisfactorily performed. 142 Termin¢uon for Insufficient Funding. The State may iaunediately temunate Yhis grant conttact if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Terniination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that aze provided after notice and effective date of terminafion. However, the Grantee will be en6fled to payment, determin.ed on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the gtant contract is teinunated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable tizne of the State receiving that norice. 143 Terminafion for Failure to Cnmpty. The State may cancel this grant contract immediately if the State finds that there has been a failure to comply with the provisions of tlus grant, that reasonable progess has not been made or that the pucpose for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requuing the return of all part of the funds already disbursed. 15 Data Aisclosure Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security number, federal employzr tax identificafion number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requuing the Grantee to file state taac returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 2000. Law Enforcement'Cesorism Preventron Program (08/04) Page 4 D��11� Grant Cornract �2000-9774 1. ENCUMBRAPICE VERIFICATION lndiv�du¢(ce��.gth�� redas reqwredbyMi �li . Sigied: ��(�� `� '� 7QQ�. Date: °"� � ,.. ... ., �a � - Gcant contxact No. 2000-9774 2. GRANTEE The Grantee certmfies that the appropriate person(s) hWe ezeauted the grant conbac[ on behalf of [he CyIIn[ee as or ordinances. � � Title: _City Attomey Date: " � � � �� By: �n .i � i .f�'k.r. T1�P" Dat� By: Tifl Dat F:....nr:o1 CP.�nirrc Tlirertnr By: _ Tifle: _ �Rights Date: O � � � '� Q� By: _ TiUe: Date: Sy: _ Tiue: Date: 3. STATE AGE Y By: with deleeate ority) Title: Date: `� � — dY� Dishibution DPS/FAS Gratdee State's AuWorized Representative 2004 Law Enforcement Terrorism Prevention Program (08/04) Page 5 _ - ,►,,;:�� - *�a . .�, 2044 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM D 5�/�� . Must be submitted bv close of business 05/14/04 Name St Paul Police Bomb Squad Sgt Lewrsnce R Rogers Pnone 651 266-b768 Title BotTtb �7 GCOVB $t St. Paul county f2amsey State: MN z�p Address Iam.roaersR4�ci.stnaul.mn.us Fax Number 651 26E PlaBSe ont�r the amourif awarded to your JudsdlcHon for Amourtt this grant Cordact MS'EM staPf 1f this amouM fs not known. 5 by Goutriy S Dispersad to CitieslTownships � 1R OBJ�CTtVES - Pleasa aXptain how the resources requ�ated in this application wili enhance jurisdictlon's abiiky to prevent a tertorist act and be prepared to demons4'ate how homeland rtty wfli be improved. Also, please tndicate haw the spec�c items iaquested support and are isterrt with the cverall State Homeiand 5ecurity Strategy. bomb response vshicles wiil ailow for rapid responss throughout the state to handle incidents iring trainsd bomb technicians. The X-Ray and assessmeni camera are items used by the technician to prevent or mitigate an act of teROrism 5 �bjedive C #1 Date: 5/13/2U04 � Ovn� dna ' t�� /�+i�'"'' ` AV�.y 2004 LAW ENF�RCEMENT TERRORtSM PREVENTION PROGRAM � Jl/y � EQUIPMENT WORKSHEET Please use the highlighted lines below each category to indicate intended equipment purchases. lf more lines are required, use those provided on the "Add'I Eqpt Lines" tab. * Uf13T PR{CE SNOLfLD {NCLUDE TAX AND SHIPPIt3GIFiANDLING EXPENSES '* FIRST RESPONDER ALLOCATION: Please use the drop-down list to indicate the allocated discipline for the units (QTY) to be purchased. For exampie, if seven units are to be purchased for Hazardous Materials, select the HZ value. If more than one discipline is receiving purchased units, specify the allocation using subsequent lines as shown in the example. Discipline LE - Law Enforcement FS - Fire Service Abbreviatlons: EMS - Emergency Medical Services HZ - Hazardous Materials EMA - Emergency Management PW - Pubiic Works PS - Public Healfh GA - Govemmental Administrafive HC - Health Care PSC - Pubiic Safety Communirations 1. Personal Protective E ui ment Level A. Fully Encapsulated Suits Unit Price* QTY Total Discipiine** state Use EXAMPLE: Fully Encapsulated Suit for discipiine 1) $ 500.00 7 $ 3,500 HZ Fully Encapsulated Suit for discipline 2 $ 500.00 3 $ 1,500 FS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sustai�ment Costs � - $ - Subtotal S . . . . . �m� , • � ��- ��- ;_ ��- ��- " • �� ' ��- ..- ��- �... ��- k ��- ��- :,;�: �� ;==� �� .. �� _- ".. ,. ... � .. ....... . ........., o....., n n �.. :. .- . . �m�� ° -. �� -� � �� i¢ : �.. �� - _ . �� "=` `- �� •...- �� '� � . �� s��-�. �.� �� s, . �� °�� `- � �� ,� �� v �� ' � . _ , �� , .. �� ... Level D. Escape Mask for Self-Rescue unit Price• 4TY Tota� Discipline�' state Use $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sustainment Costs $ - $ - SubEotal $ ...,..,. ��......... , �-f.,., o.,..._, n_z � � b�-ll�N� 2004 LP.W ENFOFtCEMENT TERRORISM PREVENTION PROGRAM 2004 LAW ENFORCEMENT TERRORtSM PREVENTION PROGRAM d� 2. Explosive Device Mitigation & Remediation Equipment Bomb S uads ONLY Item Unit Price* QTY Total Discipiine" State Use Portabie X-Ray unit $ 5,000.00 � $ 5,000 LE �_�- $ - $ - ��_ $ - $ - ��s' ��_� $ - $ - � $ - $ - � $ - $ - _ - $ - $ - _ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - - $ - $ - Sustainment Costs $ - $ - Subtotal $ 5,000 = 3. Interoperable Communications Equipment -. . . . . - � - • . . . �m�� E�� . � E��E�� -=_ ��EE�77� j E�� . ��E�� ? � E�� - �� E�� E�� a �- ��a . __ � E��-� E�� ,- E�'S�E�1� � ., E�� . . - • �'l��- � .. � Item Enhancement Unit Price* I QTY Total (State Discipline" Use � 0 0 E C N � 0 E E C a ..,...,� � ............. � �r�n Panv A.d 5. Terrorism Incident Prevention E ui ment Item Unit Price" QTY Total Discipline"' State Use $ - $ - $ - $ - $ - $ $ - $ - $ - $ _ _ $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sustainment Costs $ - $ - Subtotal $ 6. CBRNE Lo istical Su ort E ui ment Item Unit Price* QTY Total Disciplinek` State Use $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - Sustainment Costs $ - $ - Subtota{ $ ......,� � ............. � �+.... o.._,, n c . . p�-/Jay � 2004 LAW ENFORCEMENT TERROR{SM PREVENTVON PROGRAM 2004 LAW ENFORCEMENT TERRORfSM PREVENTtON PROGRAM d�� 7. CBRNE Incident Response Vehicles See authorized E ui ment List for aliowable vehicles Item Unit Price* QTY Total Discipline" State Use Bomb Respose Vehicle $ 40,000.00 2 $ 80,000 LE �� $ - $ - �=�, $ - $ - b=°�: $ - $ - -- - $ - $ _ —: $ - $ $ - $ - $ - $ - - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - Sustainment Costs $ - $ - Subtotal $ 80,000 8. CBRNE Reference Materials ltem Unit Price" � QTY Total Discipiine*� State Use $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sustainment Costs $ - $ Subtotai $ 9. CBRNE Prevention and Response Watercraft IIPfilHAFM 90f1d I FTPP PaaP. A-fi 10. Intervention Equipment . . : - .. . . � �m� � � � �� : �� °` �� = - �� a° �� y . �� : �� ' �� :. �� ., �� :�A ��E�� .: � �� -rv. _ �� . �. • ��c� ... � 11. C ber Securit Enhancement E ui ment Item Unit Price* QTY Total Discipline'* State Use $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sustainment Costs $ - $ - Subtotal $ noc�ucca� nnnn i vroo �+-__ . � � 2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM �� 2004 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM DS�� 12. Other Authorized E ui ment and Related Costs Item Unit Price* QTY Total Discipline'* State Use $ - $ - � $ - $ - �Fa �� $ - $ - _�'� $ - $ - - = $ - $ - � $ - $ - '�r;. $ - � - _ $ - $ - ��: � $ - $ - $ - $ - $ - g _ - $ - $ - $ - $ - $ - $ $ - $ - � Sustainment Costs $ - $ - Subtotal $ Total E ui ment Amount Re uested $ 100,000 ___...__......,.. . __.... o�..o a_u b��l f a'� Grant Contract #2000-9774 FEDERAL AUDTT REQUII2EMENTS For subreci�ents that are state or local eovernments non-profit oreanizations. or Indian tribes ATTACffiV�NT B If the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a single audit or a program-specific audit made for the fiscai year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall pemut biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an adixrinistrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to January l, 1987. For subrecipients that aze insritutions of hiQher education or hosuitals If the g�antee expends total direct and indirect federal assistance of $300,000 or more per year, the gcantee agees to obtain a financial and compliance audit made in accordance with OMB Cuculaz A-ll0 "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Orgazrizations" as applicable. The audit shall cover either the entire organization or all federal funds of the arganization. The audit must deternrine whether the subrecipient spent federal assistance funds in accordance with applicahle laws and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment auditor or a public accountant who meets the independence standazds specified in the General Accounting Office's "Standards for Audit of Govemmentai Organizations, Progran�s, Activities, and Functions." The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-133 (or A- 110 as applicable). The repor[ing requirements for audit reports shall be in accordance with the American Insritute of Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986. The fedeial goveiiunent has approved the use of the audit guide. In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and fmancial statements as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133. Grantees of federal financiai assistance from subrecipients are also required to compiy with the Single Audit Act and OMB Cucular A-133. 6. The Statement of Expenditures form can be used for the schedule of federal assistance. 2004 Law Enforcement Terrorism Prevention Program (08I04) Page B-1 p�i -ll ��F Grant Conhact #2000-9774 The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years. 8. Reauired audit reports mnst be filed with the State Auditor's Office. Sin21e Audit Division. and with federal and state a2encies nrovidinE federal assistance wifhin six months of the grantee's fiscal vear end. OMB Circular A-133 requires recipients of more than $300,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the cenhat clearinghouse at the following address: Bureau ofthe Census Data Preparation Division 1201 East l Oth Street Jeffecsonvi11e,1ndiana 47132 Attn: Single Audit Clearinghouse The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office ofFiscal and Adnrinistrative Services 444 Cedaz Street Suite 126, Town Square St. Paul, MN 55101-5126 200A Law Enforcement Terrorism Pxevention Program (08/04) Page B-2 b�-l� �-� Grant Conttact #2000-9774 FEDERAI�ASSURANCES ATTACHN�NT C The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperarive Agreements 28 CFR, Part 66, Common rule, that govern the applicarion, acceptance and use of Federal funds for this federally-assisted pmject. Also the Applicant assures and certifies that: 1. It possesses legal authority to apply for the �ant; that a resolution, motion or similaz acrion has been duty adopted or passed as an official act of the applicant's govenung body, authorizing the filing of the application, including all understandings and assurances contained therein, and duecting and authori2ing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniform Relocafion Assistance and Real Properiy Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted prograzns. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants (5 USC 1501, et seq.). 4. It will comply with the ixriuimum wage and maxunum hours provisions of the Federal Fair Labor Standards Act. 5. It wffl establish safeguazds to pmhibit employees from using their positions for a purpose that is or gives the appe2rance of being motivated by a desire for private gain for themselves or others, particularly those with whom they hzve family, business, or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examnle all records, books, papers, or documents related to the grant. 7. It will comply with all requirements imposed by the Federai sponsoring agency concenung special requirements of law, program requirements, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance purchase requirements o£ Section 102{a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal fmanciai assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal fmancial assistance" includes any form of loan, grant, guaranty, insurance payment, iebate, subsidy, disaster assistance loan or grant, or any other form of d'uect or indirect Federal assistance. 10. Tt will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order ll 593, and the Archeological and F3istorical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor 2004 Law Enforcement Terrorism Prevention Program (08/04) Page Gl D�-I f a G�c can,��t #z000-9��a agency of the eacistence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adveise effects upon such properties. 11. It will comply, and assure the compliance of all its sub-grantees and coniractors, with the applicable provisions of Title I of the Ommbus Crime Control and Safe Sffeets Act of 1968, as aznended, the Juvenile Justice and Delinquency Prevenrion Act, or the Victuns of Crime Act, as appropriate; tbe provisions of the current edition of the Office of Jasrice Progcams Financial and Administrative Guide for Grants, M7100.1; and all other applicable Fedeial laws, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFTt applicable to �ants and cooperarive agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Informauon Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Tnteiligence Systems Operating Policies; Part 30, Intergovemmental Review of Department of Jusrice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Pmcedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Progran�s. 13. It will comply, and all its contractors will comply, with the non-discrinunation requirements of the Omnibus Crune Control and Safe Streets Act of 1968, as amended, 42 USC 3789{d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitafion Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilifies Act (ADA) (1990); Title IX of the Educarion Amendments of 1972; the Age Disciimination Act of 1975; Department of 7ustice Non-Discriuiniation Regulations, 28 CFR Part 42, Subpazts C,D,E, and G; and Department of Justice regulations on disabiliry discrimniation, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a fmding of discrnnination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forwazd a copy of the finding to the Office for Civil Rights, Office of 7ustice Programs. 15. It will provide an Equai Employment Opportunity Prog�•am if required to maintain one, where the application is for $500,000 or more. 16. It will �omply with the provisions of the Coastal Banier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Bazrier Resources System. 2004 Law Enforcement Tenorism Prevention Program (08/04) Page C-2 p� -112-�-1" CERTINICATION REGARDING LOBBYING For State of Minnesota Contracts and Grants over $100,000 The undersigned ceitifies, to the best of his or her lmowledge and belief that: GrantContract#2000-9774 ATTACHMENT D (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member o£ Congress in connection with the awarding of any F edetal contract, the making of any Federal gant, the inaking of any Federal loan, the entering into of any cooperarive agreement, and the extension, continuation, renewal, amendment, or modificauon of any Federal contract, grant, loan, or cooperalive agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person Por influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawazds at all tiers (including subcontracts, subgants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. TYris certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for maldng or entering into this transaction nnposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. � , Pc„� 1 P61 � �e De �t • r-- Organization Name �o�, � Nl . 1 r:_r,G - k>n , Cln : e�d� po ( : �e._. Name � Signature � 2004 I,aw Enforcement Tenorism Prevention Program (OS/04) Page D-1