05-1092Council File # �tCAZ
Green Sheet # 3028534
Presented By:
RESOLUTION
OF PAUL, MINNESOTA
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Referred To: � Committee:Date:
1 WFIEREAS, the City of Saint Paul, Police Department, has entered into intergovernmental mobility
2 agreement #02-13629-C; and
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WHEREAS, the City Council authorized this agreement on July 6, 2005 (council file #OS-585); and
WHEREAS, a 2005 financing and spending plan needs to be established for this agreement; and
WHEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that
there are available for appropriation funds of $27,000 in excess of those estimated in the 2005 budget; and
WHEREAS, the Mayor recommends that the following addiNon be made ta the 2005 budget:
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15 436 - Police Special Projects
16 FINANCING PLAN:
17 34168 - Ramsey Cty. Admin. Sec. Intergov. Mobility
18 4399 - Other Miscellaneous Services
19 Total Changes to Financing
Ci7RRENT AMENDED
BUDGET CHANGES BUDGET
0 27,000 27,000
27,000
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21 SPENDING PLAN:
22 34168 - Ramsey Cty. Admin. Sec. Intergov. Mobility
23 011l - Full-Time Permanent Salaries 0 21,000 21,000
24 0439 - Fringe BeneTits 0 6,000 6,000
25 Total Changes to Spending 27,000
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27 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2005 budget.
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Requested by Department of:
Adopted by Council:Date:�Vfw�d�,� a'3. o�OG��
Adopfion Certified by Co�n,Fil Secretary:
By:
Approved by May , .D te:
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QdFiscaMO&CR�2005V?4768 intergo i
agreement for Mgie
A�ip oval Recommended by Financial Services:
By:
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Form Aparoved bx Cit�.Attornev: � /l
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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DepartmenUofice/council: Date Initiated: V J � � �
PD — policeDepanment Z�T-05 Green Sheet NO: 3028534
CoMad Person & Phone- Denarhnent Sent To Person Initial/Date
Chief John Hartirgton � 0 olice De a nt
2665588 /�jyn 1 olice De ar[meot D artment Direc[or
Must Be on Council /�qenda by (Date): Number Z �nancial rvi Office Fnanciai Servi
F or � Routing 3 Attom Ci Attorne
Order , 4 r' ce Ma odAssistant
5 oancil Ci Council
6 i erk Ci lerk
7 oGce De ar[ment Potice De arhnent
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Signatures on the attached council resolution establishing a 2005 financing and spending plan for intergovernmenta] mobility
agreement#02-13629-C.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Pollowing Questions:
Planning Commission 1. Has this persoNfirm ever worked under a contract for this departrnent?
CIB Committee Yes ' No
Civil Service Commission 2. Has this person/,firm ever been a city employee?
Yes 'No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why):
The City Council authorized agreement #02-13629-C on July 6, 2005 (council file #OS-585). A 2005 financing and spending plan needs to
be established for tlus agreement. (See attached.)
AdvantaqeslfApproJed:
Appropriate 2005 financing and spending plan for intergovemmental mobility agreement #02-13629-C.
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Disadvantages If Approved:
None.
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DisadvantageslfNotApproved:
The 2005 budget will not include tlus intergovernmenta] mobility agreement.
Total Amount of /jyy( CosURevenue Budgeted:
Trensaction: �`� le
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FundinA Source: Ramsey COUnty Activity Number: 34168 �:'� ��s+ � •��"' � �� � ' ��
Financialinformation: 1g 9 }��
(Explain) � �o tl 1 0 °LoW
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AGREE�,NT
RAMSEY COLTNTY, SHERIFF'S DEPARTMENT
AND
CITY OF SAINT PAUL, POLICE DEPARTNIENT
'I`his agreement is hereby entered into the , 2005 by and between the
County of Ramsey, acting through its Sheriff (hereinafter "County") and the City of Saint
Paul, Police Department (hereinafter "Ciry").
WFIEREAS, the employee Angela Steenberg, is a regular employee of the Ciry, in the
position of Administrative Coordinator, with certain rights as a City employee; and
WI�REAS, the parties agree that Ms. Steenberg be granted an intergovernmental
mobility assignment from the City to the Ramsey County Sheriff's Department to assume
duties described; and
WI-IEREAS, this agreement is authorized and subject to the Laws of Minnesota,
Minnesota Statutes 15.51-15.59 (inclusive),
NOW, THEREFORE, the parties hereto and their respective agencies hereby agree as
follows:
1. Effective ��►v s°�" �o � 2005, Ms. Steenberg will be placed on an
intergovernmental mobility assigmllent from the City to the Department for an
initial period of 24 months, upon the approval of the City Council. This
assignment may be extended for an additiona124 months upon agreement by the
City and the County and execution of a written amendment to this agreement.
2. Under the direction of Bob Fletcher, Sheriff, Ms. Steenberg will perform the
duties of Administrative Secretary-Sheriff's Dept.
As Ms. Steenberg serves at the pleasure of the Sheriff, this intergovernmental
mobility agreement may be terminated at any time by the Sheriff. This agreement
may also be ternunated at any time by Ms. Steenberg or the City with 30 days
written notice.
4. The Sheriff's Department shall reimburse Ms. Steenberg for all expenses incurred
which relate to her duties as the Sheri� s Administrative Secretary pursuant to
applicable Department expense reimbursement policies.
5. During the life of this intergovernmental mobility agreement, Ms. Steenberg
remains a regular employee of the City and continues to accrue and retain
benefits, seniority, compensation and allowances from the City in accordance
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with any current and subsequendy approved City administrative procedures
and/or policies and labor agreements, including any increases in compensation or
allowances that may occur during the effective dates of this mobility agreement
for which Ms. Steenberg would be eligible. Ms. Steenberg will comply with any
City procedures related to receipt of allowances or use of sick/vacation time.
Total compensation under this agreement for Ms. Steenberg's services is
contained in the attached letter, which is incorporated by reference into this
agreement.
6. All of Ms. Steenberg's compensation will be subject to the Public Employee
Retirement Associarion of Minnesota with contributions from the City and Ms.
Steenberg.
During the life of this intergovernmental mobility agreement, the Sheriff's
Department shall reimburse the City for 100 percent of Ms. Steenberg's
compensation and related fringe benefit costs, including overtime payment, which
receives from the City as described in Pazagraphs 5 and 6 above, on a quarterly
basis, or by some other arrangement as mutually agreed by the I}epartment and
the City, for the length of the mobility agreement or until such time as the City
informs the Department of any salary increases as stated in Paragraph 5. Actual
figures aze contained in the attached letter, which is incorporated by reference.
8. Each pariy is responsible for its own acts and behaviors and the results thereof.
The State's liability is govemed by the Minnesota Tort Clauns Act,lVlinnesota
Statutes 3.736. The City's responsibility is governed by the Municipal Tort
Claims Act, Minnesota Statutes 466.02. Although the supervision of Ms.
Steenberg's duties will rest exclusively with the Ramsey County Sheriff s
Department, she is not an employee and isn't entitled to any benefits including but
not limited to, unemployment benefits, pension, sick and vacation leave, death
and medical benefits except as provided in MN Stat. 15.54, Subd. 3
9. Nothing in this intergovernmental mobility agreement, explicit or implicit, shall
be construed to be an ofFer or promise of permanent employment for Ms.
Steenberg with the Ramsey County Sheriff s Department.
10. Ms. Steenberg retains the right to return to her previous employment with the City
upon expiration of the mobility assignment or due to ternunation of the
assignment at any time during the effective dates of this mobility agreement.
11. The City will submit invoices to the Ramsey County SherifPs Department as
agreed between the two parties on a quarterly basis. Final invoices at the end of
each state fiscal yeaz (the month of June) wili be submitted no later than A naust
15�' of each calendaz year.
County of Raznsey
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Ramsev Countv Sheriff
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WHEREAS, M'simesota Stawtes 15.51 et. s� provides for tk�e interchange of pabfic
esngloyees among various jurisdictions; �d
WHEREAS, .Vfnnesota Statutes 471.59 � sec� requires the consent ofthe governing
bodies o£political su6divisions w enterinto agreements among them for such mattexs as
employee interchsnges> and
WftSREAS, the Ciry of Saint Paul and Ramsey County desire ta emer imo an a5reement
for the iaha-eovemmental transfer of Adminismative Coordinawr Angie S2senberg of Yhe Saint
Paut Police Depamnent; aad
WHEREAS, ii is the intent of the Council that the City be reimbtissed by Ramsey County
for all casts incurnd by the Cixy as a resuit oi this transfer, includmg salary, fringe boneFits aaci
pension costs; now therefore be it
RESOLVED, that the proper Ciry officials are authrnized to enter into a written
agreexnettt consisYent with the above recitals az�d applicable laws.
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