05-1012Council �le # �5' � �/Z
Green Sheet # 3028442
RESOLUTION
CITY OF S'NT PAUL, MINNESOTA C�
. � .
Presented
Referred To
Committee Date
1 WHEREAS, the improvements for White Beaz Avenue at Minnehaha Avenue intersecrion reconstruction
2 will be under the supervision of Ramsey County and in accordance with S.A.P. No. 62-665-46; and
3 WHEREAS,theCityofSaintPauldesirestoenterintoaCooperativeConshuctionAgreementwithRamsey
4 County; now therefore be it
5 RESOLVED, that we hereby authorize the proper City officials to sign the Agreement.
DS- lo/
k � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
�...
PW — Publ;cwmks
Date Mfia
,Z.00T�
Curttad Person 8 Phune: .,
Daniel Haak
2 �� Assign
ilAust Be on Council /�qenda by (Date): Num6er
For
Routing
Order
ContractType:
RE-RESOLUTION
0
i
2
3
4
5
Green Sheet NO: 3028442
Deaartrnent Sent"����rson �
blic Norks
'cWorks De en[Director
�Attornev
or's Office or/A ' t
Co ncil
C'tv Cterk Citv Clerk_ _
Total # of Signature Pages _(C lip All Locations for S ignature)
Action Requested:
Approve Council Resolufion authorizing proper City officials to enter into a Coopecative Cunsauction Agreement with Ramsey
Counry for [he White Beaz Avenue a[ Minnehaha Avenue Intersection Reconstruction.
Recommendations: Appro�e (A) or Reject
Planning Commission
CIB Committee
_ . Qul Service Commission
MustMswerthe Following
1. Has this persoNfirtn e�er worked under a coniract for this department?
Yes No
2. Has this persoNfimi e�er been a city employee?
Yes No
3. Does this persoNfirtn possess a skill not nortnally possessed by any
curtent city employee?
Yes No
Explain ali yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, Whe�, Where, Why):
This agreement must be signed in order for [he work to proceed.
AdvantayeslfApproved:
This project will proceed as planned.
DisadvanWqeslfApproved:
None
OCF � 0 2Q05
DisadvanWges If Not Approved:
The City will not receive funding from Ramsey County.
RECEi+1�D
Total Amount of
Transadion;
Punding Source: rJ/q
Financial Information:
(EzQlain)
CostlRevenue Budgeted: Y
Activitv Number. WA
MAYOR'S OFFICE
October 12, 20d5 3:44 PM Page 1
�,-�oia
Agreement PW 2005-14
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH CITY OF SAINT PAUL
White Beaz Avenue at Minnehaha Avenue
Intersection Reconstruction
S.P.62-665-41
S.P. 164-020-097
S.P. 164-010-057
Minn. Proj. HES 6206(109)
S.A.P. 62-665-46 (right of way)
S.A.P. 164-020-099 (right of way)
Attachments:
Engineers Estimate
Right of Way Estimate
Force Account Agreement (Hydrant)
Force Account Agreement (Signal Equipment)
Estimated Amount Receivable
from City of Saint Paul
Construction Costs
Traffic Signais
Street Lights
Sewer
$10,152.00
$7,882.30
$830.00
Construction Engineering
TOTAL
21 740.76
$40,605.06
Estimated Amount Payable
to City of Saint Paul
Construction Costs
Hydrant Relocation
Traffic Signal Cabinet
$3,000.00
$11,400.00
Design Engineering
$10,152.00
Right of Way $189,428.00
Right of Way Acquisition $28,414.20
TOTAL $242,394.20
THIS AGREEMENT, by and between the City of St. Paul, a municipal corporation,
hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State of
Minnesota, hereinafter referred to as the "County".
WITNESSETH:
WIIEREAS, the City and the County desire to reconstruct and rebuild the intersecrion on
White Bear Avenue at Minnehaha Avenue; and
d5-/D ►a
WIIEREAS, White Bear Avenue from 140ft South of Beech Street to 140 ft North of
Reaney Street is designated County State Aid Highway 65 and is in the City; and
Wf�REAS, preliminary studies and reports conducted by the City and County indicate
that it is feasible, practical, and technically proper to provide for the White Bear Avenue at
Minnehaha Avenue intersection reconstruction; and
WFIEREAS, the County has prepared or will prepare the necessary designs, plans,
specificarions, estimates, proposals and approvals in accordance with funding requirements to take
bids for this project; and
WHEREAS, the intersection reconstruction of White Bear Avenue at Minnehaha Avenue
is designated as eligible for a grant of Federal Funds as Minn. Proj. HES 6206(109); and
WI�REAS, this project has been designated as eligible for CSAH funds, reimbursement
as S.P. 62-665-41, S.P. 164-020-097, S.P. 164-010-057; and
WHEREAS, plans for this project provide for reconstruction of the existing intersection on
White Bear Avenue at Minnehaha Avenue by widening the 4-lane section of White Bear Avenue to
provide north-south turn lanes; and
WHEREAS, plans for this project provide for reconstrucrion of the existing traffic signal
to provide left turn phasing and provide for reconstruction of sidewalk on each side of White Bear
Avenue; and
WHEREAS, plans for this project S.P. 62-665-41, S.P. 164-020-097, S.P. 164-010-OS'7
and Minn. Proj. HES 6206(109) showing proposed intersection reconstruction, alignment, profiles,
grades, and cross-sections for the improvement of intersection of White Beaz Avenue at Minnehaha
Avenue within the limits of the City as a Federally Assisted County State Aid Highway project
have been presented to the City; and
WHEREAS, the grading and widening provisions require acquisition of certain right of
way and temporary conshuction and slope easements prior to construction; and
WHEREAS, the County is utilizing the City of St. Paul right of way staff in acquiring
necessary rights of way as determined by the project grading limits under a separate project, S.A.P.
62-665-46, 164-010-058 utilizing County and Municipal State Aid funds for all reimbursabie costs;
and
WHEREAS, the project includes, in addition to other things, right of way acquisition,
grading, paving, walks, boulevards, modulaz wall, utility adjustments, watermain installation,
concrete curb and gutter, storm sewers, street lights; and
WFIEREAS, the County will take bids for the project, prepare an abstract of bids and cost
participation summary, request the City's concurrence to award a contract, award a contract and
pay the contractor from Federal, State Aid, and local funds identified for the project.
45-�oia
NOW, TI�REFORE, TT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Prior to County award of a contract, the County shall first receive concunence from
the City far awazd of the contract to the lowest responsible bidder.
2. Upon award of a construction contract the County shall perform or contract the
performance of the construction inspection.
3. The County shall acquire all rights of way and easements required for the construction
of the project within the grading limits of the plan. Any rights of way that cannot be negotiated
will be acquired through eminent domain proceedings.
4. All City owned rights of way and easements within the limits of the project for roads,
utilities and stormwater aze hereby ganted to the County for project use during construction.
5. The County will utilize City Public Works staff for right of way acquisition services on
the project. The County will pay to the City fifteen percent (15%) of the County's shaze of right of
way cost to the City as an acquisition fee.
6. The County and City will share in the cost of the right of way for the project as
identified on the attached Right of Way Estimate. The County will pay for the portion of the right
of way needed to construct and operate this section of White Bear Avenue. The City will pay for
the remainder of the cost of the parcels reguiring a total take. The City shall retain control of the
property not required for the conshuction and operation of White Bear Avenue.
7. The County and City shall participate in the costs of construction in accordance with
the adopted Ramsey County Public Works cost participation policy.
8. The estimated construction cost of items eligible for federal participation is
$684,405.35. Federal Funds granted to this project shall be appiied to all eligible items at a rate not
to exceed 90% of their construction cost.
9. The estimated construction cost of items not eligible for federal participation is
$830.00. This cost will be paid by City of Saint Paul local funds.
10. Storm sewer construction costs attributable to the road right of way and facilities
needed for the road drainage aze estimated to be eligible for reimbursement from County State Aid
funds. Each agency shall pay for the storm sewer costs as deternrined by the MN/DOT hydraulics
memorandum.
ll. Upon completion of the project, the County shall own and maintain the storm sewer
catch basins and leads on its County roads and the City shall own and maintain the storm sewer
OS -/o/a
tmnk lines within the City. Laterals and drains servicing property within the City outside the road
right of way shall also be owned and maintained by the City.
12. The City shall pay to the County 50% of the construction cost of the traffic signal at
White Bear Avenue at Minnehaha Avenue after the application of Federal Funds. The City shall
continue to maintain the traffic signals as per the Ramsey County / City of Saint Paul Maintenance
Agreement.
13. The County shall pay to the City 50% of the cost of traffic signal equipment provided
hy the City to the project. The County will also pay to the City the Federal Funds available to the
project for the City's share of the traffic signal equipment.
14. The City shall pay to the County 100% of the cost of streetlights provided in the
project, after the application of Federal Funds. Upon completion of the project, the City shall own
and maintain the streetlights.
15. The City shall pay to the County 100% of the cost of the sanitary sewer abandonment
on the project. The City shall continue to own and maintain the sanitary sewer.
16. The County shall pay to the City 100% of the cost of relocating at water hydrant south
of Minnehaha Avenue. Upon completion of the work the City shall own and maintain the
watermain within the City.
17. All City utilities or facilities modified or added to those ptovisions presently made in
the plans and specifications may be incorporated in the construction contract by supplemental
agreement and shall be paid for as specified in the suppiemental agreement. Design and
construction engineering fees shall be negotiated.
18. The City shall reimburse the County twelve percent (12%) of its share of the
conshuction cost prior to the apglication of Federal Funds, as determined by the final amount due
the contractor, as a construction engineering fee.
19. The County shall reimburse the City ten percent (10%) of its share of the
construction cost of the traffic signal prior to the application of Federal Funds, as deternuned at the
time of contract award, as a traffic signai design engineering fee.
20. Quantity distributions identified above are shown in the Statement of Estimated
Quantities in the plans. Estimated costs aze identified in the Engineers Estimate. Actual costs shall
be based on the contractor's unit prices and the quantities constructed.
21. All liquidated damages assessed the contractor in connection with the work
performed on the project shall result in a credit shared by the City and the County in the same
proportion as their respective total shaze of construction costs to the totai construction cost
without deduction for Federal Funds and ]iquidated damages.
�
05 idia
22. The City shall not assess or otherwise recover any portion of its cost for this project
through levy on County-owned property.
23. The County shall, when a construction contract is proposed to be awarded, prepue a
revised estimate and cost participation breakdown based on construction contract unit prices and
submit a copy to the City. Upon concurrence to award a construction contract, the City agrees to
advance to the Treasurer of Ramsey County an amount equal to the City total construction cost
share. Upon concunence to award a construction contract, the County a�ees to forward to the City
an amount equal to the amount due by the County to the City foz design engineering and right of
way costs.
24. Upon substantial compietion of the work, the County shall prepare a revised estimate
of cost participation breakdown based upon the contract unit prices and the actual units of work
estimated to have been performed and submit a copy to the City. The construction engineering
costs to be paid the County by the City shall be based on this estimated final construction cost. The
County shali add to the City's estimated final construction costs the construction engineering costs,
make necessary adjustments for liquidated damages, if any, and deduct City funds previously
advanced for the project by the City. The City agrees to pay to the County any amounts due. In
the event the calculations show that the City has advanced funds in greater amount than is due the
County, the County shall refund the amount to the City without interest.
25. The City and County agree to indemnify each other and hold each other harmiess
from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and
expenses, including, but not limited to, interest involved therein and attorneys' fees and costs and
expenses connected therewith, arising out of or resulting from the failure of either party to satisfy
the provisions of this Agreement or for damages caused to fourth parties as a result of the manner
in which the City or the County perform or faii to perform duties imposed on each party by the
terms of this Agreement. Nothing herein shall cons6tute a waiver by either party of the limits or
liability provided by Minnesota Statutes, Chapter 466 or other applicable law.
26. This Agreement shall remain in full force and effect until ternunated by mutual
agreement of the City and the County.
27. Preliminary plans reviewed at the City public hearing and final plans and
specifications are hereby in ali things approved.
5
d5-iaia
IN WI"I'NESS WHEREOF, the parties have caused this Agreement to be executed.
� �.� ..
� . / � ,
.
Its i -e c�lvY
By
�cs a e r ,
Date
Approved as to Form:
�iSLI. �. V,
City Attorney
�: I �[K�1�1►1111'L�� u [►y �1`1
I�
Chair
Commissioners
Chief Clerk-County Boazd
Date
Approved as to Form:
LC
Assistant County Attorney
Recommended for Approval:
Kenneth G. Haider, P.E.
Public Works Director
�
9l212005 EE-9-21-OS-xls
Page 1
0
9212005 EE-9-21-OS.xIs
Page 2
921/2005 EE-9-21-OS.xls Page 3
921/Z005 EE-9-21-OS.x(s
Page 4
9272005 EE-9-21-0S.xLs p¢ge $
a
S
�
�
�
W
N
O
ti
k
�
b
g
R
ti
0
r`-�
n
ti
0
y
a
r
i
�
P
�
N
lJ
W
H
4i
U
o'"
n
n
A
0
C
y
�
z
r
�
a
�
H
+n
a c�
ao ..
U� N
N O
W O
V� O
W O
U� O
0
�
h
�
�
0
C
y
�
5
y
Vi
N
J
O
O
O
O
w
0
0
c
0
ss
W
O
O
O
O
O
z
0
`n-
N
�
n
a
a
a
�
h
�
�
5
a
�
�
�
K
h
�
n
�
�
�i
�
h
�
0
�
y
a
y
n
7
�
O
z
�
�
S
W
N
A
�
�
0
c
3
y
�
�
�
N
�
0
0
N
e+
N
0
�
C1
N
�
�
0
C
7
�
oi
� A �
�
� ��
� � � � > o 0 0 0 0 0 0 0 0 o Z o..+
v A W N O CD W �I W CIl A W N O � G� (�
_ 6 � �
tD D (p
� �
�. z
0 0 0�� m ' �
m v v � � ° <
D N ' �i A D D W � N N N N � � � ll �D
n N W W n n Clt A O O O O O] W �� 3 .�S
C N � A � � C O� W N W W W O O .�-. j N
�' �' �;. �n � y CD
3 � 3 T �� N
�
�.
D
m �
v •
m
(T A W Cit N W N A A W �� N
o cn cn o o n� rn o o� rn o w w � a �
U1 > O (O N N N A O] O C31 Ut � Z �
"�7 1
�
�
�
(/� �7
N C)1 � W N (�j� O O � Efl N N ff3 fA Ef3 �� �
� A A O] � � m 'Q
? O � � � N O O W N O W C A A N�
N O O O O � O O � Ut Cn O Cn C3t fJi W� �
O �
� � O O O O O O � O O O O O O � C
0 e • • A � �
� �G �
�
N
0
� �
O � tll W � `� Cfl
N W O ? � O
A
O O O O O�
O O O O N�
O
O O O O O C
(O -
�
ffl
fA [ii (fl
O A Efl Vi fA -� W ffl �77
� W � A A C�7� O A W � N N � � � �
V O �I Ul W O W O O) �1 -� O V N N �
N O Ol O � N O O W N O OD Gl A ? p D
N O O O O V1 O O N Ul Cfl O CJI CJt Ul
O O O O O O O O O O O O O O O �
0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m
v
b5
Mn/DOT 30720 (-81)
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
Request for Approval of State Aid Construction By St. Paul 4�uter Forces.
S.P. b2-b65-41
CSAH No. 65 MSAS No.
County or Municipality Kamsey County
LOCATION:White Bear Avenue, Shoreview, Mn
From 500' North to
To 500' South of Minnehaha Aver�ae
Type of Work Relocate Hydrant
Commissioner of Transportation
State Transportation Building
St. Paul, Minnesota 55155
Deaz Sir:
The Counlv of Ramsev hereby requests authority to perform the construction of the above reference project,
in accordance with approved plans, specifications and special provisions by St. Paul Water forces.
The Count� of Ramsev Agrees:
(A) To perform the work in accordance with the Standard Specifications for Highway Construction of the Minnesota
Deparunent of Transportation and all approved supplements and modifications thereto, except as modified by approved
special provisions.
(B) To use only properly inspected materials that meet the requirements of the Standazd Specifications for Highway
Construcuon of the Minnesota Department of Transportauon and all approved supplements and modifications thereto.
(C) To perform the work in a workmanlike manner at the prices set forth in the attached schedule of unit prices.
(D) To start work, upon approval of this request and to complete the proposed work (by) (within) September 2006.
(Submit 3 copies including estimates with plans)
(E) To fun�ish requested reports concerning progress of work.
(F) To perform as incidental work, all necessary work, not itemized in the attached schedule of unit prices or covered by
an approved supplemental agreement, without ay additional compensation.
(G) To furnish field measurements, notes, records and other data necessary to support the quantified for which final
payment of state aid funds is requested; unless approved on the basis of plan quantities.
FA-AGRMTtloc Sheet 1 of 2 Sheets
. �
Mn%DOT 30720 (-81)
The Counrt of Rumsev requests release of State Aid Funds in the Amount of SO , for preluninary
engineering. The actual cost of preliminary amounted to $0 , and the reunbursement is requested for actual
engineering costs, not to exceed eight (8%) percent of the total estimated construction costs.
o�s-�o�a
The County of Ramsey further requests that payment of State Aid Funds be made in accordance with the current "Rules
and Regulations for State Aid Operations".
Couf2rv Engineer
For Ranasey Countv Public Works
D'IINNESOTA DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
Date
Approved:
Date
District State Aid Engineer
Director, Office of State Aid
SCHEDULE OF PRICES
S.P. No. 62-665-41
Minnesota Project No.
SPEC. iTEM UNIT QUANTTl'Y UNIT AMOUNT
�� PRICE
tce�ocate t[yarant
S.P. 62-665-41
Federal Funds 90%
Ramsey County C.S.A.H. 10%
Lump �'um L
$2,700.00
$300.00
$3.000.00 $3.000.00
FMAGRMTtloc Sheet 2 of 2 Sheets
o� iaio
iVlrr/D02 30720 (-81)
STATE OF NIINNESOTA
DEPARTMENT OF TRANSPORTATION
Request for Approval of State Aid Construction By City of St. Paul Forces.
S.P. 62-665-41, 164-010-057
CSAH No. 65 MSAS No.
Counry or Municipality Ramsey County
LOCATION:White Bear Avenue, Shoreview, Mn
Prom 500' North to
To 500' South of Minnehaha Avenue
Type of Work Supply Signal Controller Cabinet
and Emer�ency Vehicle Pre-emption
Commissioner of Transportation
State Transportation Building
St. Paul, Minnesota 55155
Deaz Sir:
The Count�: of Ramsey hereby requests authority to perform the construcrion of the above reference project,
in accordance with approved plans, specifications and special provisions by the CiTy of St. Paul forces.
The Counri� of Ramsev Agrees:
(A) To perform the work in accozdance with the Standazd Specifica6ons for Highway Construcrion of the Minnesota
Departinent of Transportation and all approved supplements and modifications thereto, except as modified by approved
special provisions.
(B) To use only properly inspected maxerials that meet the requirements of the Standazd Specifica6ons for I3ighway
Construction of the Minnesota Department of Transportation and all approved suppiements and modifications thereto.
(C) To perform the work in a worlanaulike manner at the prices set forth in the attached schedule of unit prices.
(D) To start work, upon approval of this request and to complete the proposed work (by) (within) September 2006.
(Submit 3 copies including estimates with plans)
(E) To furnish requested reports conceming progress of work.
(F� To perform as incidental work, all necessary work, not itemized in the attached schedule of unit prices or covered by
an approved supplemental agreement, without ay additional compensation.
(G) To fuinish field measurements, notes, records and other data necessary to support the quanrified for which final
payment of state aid funds is requested; unless approved on the basis of plan quantities. ,
FA-AGFM�doc Sheet 1 of 2 Sheets
�S-i�� �
' m�.�o�so�2o(-si�
The Countv of Ramse�� requests release of State Aid Funds in the Amount of $0 - , for preliminary
engineering. The actual cost of prelimivary amounted to $0 and the reimbursement is requested for actual
engineering costs, not to exceed eight (8%) percent of the total estimated construction costs.
The County of Ramsey further requests that payment of State Aid Funds be made in accordance with the current "Rules
and Regularions for State Aid Operations".
County Engineer
For Ramsey County Public Works
MINNESOTA DEPARTMEN'I' OF TRANSPORTATION
Recommended for Approval:
Date
Approved:
Date
District State Aid Engineer
Duector, Office of State Aid
SCHEDULE OF PRICES
S.P. No.
62-665-41,164-010-057
Minnesota Project No.
SPEC.
REF.
ITEM
Signal Controller Cabinet & EVP
S.P.62-665-41,164-010-057
Federal Funds 90%
Ramsey County CS.A.H.
City of St. Paul M.S.A.H.
$Z0,800.00
5%, $600.00
5% $600.00
UNIT I QUANTiTY I PRICE , AMOUNT
Sum 1 $12,000.00 $I2,000.00
FA-AGflMT.tloc Sheet 2 of 2 Sheets