04-906.. .. � � .
Presented By:
RESOLUTION
iA1NT PAUL, MINNESOTA
Council File #
Green Sheet #
D�_ 90�
3027729
4D
Referred To: ' Committee: Date
1
2
3
4
5
6
7
8
9
10
��
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
WHEREAS, the Department of Fire and Safety Services has received a grant of $148,481.00 from the State of Minnesota for the
2003 Homeland Security Program Grant to purchase equipment and provide training for the Saint Paul Police DepartmenYs
Critiql Incident Response Team (CIRT) to enhance their capabil'�ies to respond to a weapons of mass incident, and
WHEREAS, the Department of Fire and Safeiy Services was granted authority in Council Resolution #03-1017 to accept this
grant from the State of Minnesota, and
W HEREAS, the financing and spending plans have not been established for the grant received, and
W HEREAS, the Mayor, pursuant to Section 10.07.1 of the ChaRer of the City of Saint Paul, does certify that there are available
for appropriations $148,481.00 in funds in excess of those estimated in the 2004 budget; and
W HEREAS, the Mayor recommends that that follaxing addition be made to the 2004 budget:
FINANCING PLAN: Current Budget Change
510 Fire Responsive Services
35201 - 2003 Homeland Security Grant
3199 - Other Fed Dir Grants - State 148,481.00
148,481.00
SPENDING PLAN:
510 Fire Responsive Services
35201 - 2003 Homeland Security Grant
0141 - Overtime
0219 - Fees - Other Professional Services
0252 - Lodging - Meals - Etc.
0356- Safety Supplies
0380 - Communication Equipment
0389 - Other Misc Supplies
0848 - Other Specialized Equipment
All Other Activity Spending
- 15,750.00
- 5,000.00
- 5,000.00
- 58,507.00
- 3,846.00
- 1,001.00
- 59,377.00
� 148,481.OD
Budget
148,481.00
148,451.00
15,750.00
5,000.00
5,000.00
58,507.00
3,846.00
1,001.00
59,377.00
148,481.00
THEREFORE BE IT RESOLVED, that the City Council accepts this grant, authorizes the City of Saint Paul to enter into, and
Chief Douglas A. Holton to implement the attached agreement, which includes an indemnification clause, and approves the
changes to the 2004 budget.
_.
0�-9��
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
Departmentlotficelcounail: Date Initiated:
FR — Fire „-A��-� Green Sheet NO: 3021729
ConWct Person & Phone• ���ent Sent To Person "' 1/Date
Tim Bufler � 0 �
228-6217 /�j 1 ire De ar[ment irect r
Must Be on Councill\qenda by (Date): Number Z aoaa ervi flice �oancial e'
For ' /
Routing 3 ' Attorn _��_
Ofdef 4 a or's ce Ma odAssistant
5 ouncil " Co ocil
� 6 i erk i q rk
Sotal # of Signature Pages _(Ctip Afl Locatimis for Signature)
Action Requested:
Approval of the attached CounciI Resolutian authorizing the Depazhnent of Fue and Safety Services to set up the financing and
spending plans for the 2003 Federal Homeland Security Equipment/Exercise Cnant.
Recommenda6ons: Approve (A) or Reject (R): Personal Service Contrects Must Mswer the Following Questions:
Planning Commission 1. Has fhis person/firm ever worked under a cwnkact For this department?
CIB Committee Yes No
Civit Secvice Commission 2. Has this person/firm ever bee� a city empbyee?
Yes No
3. Does this persoNfirm possess a skill not normally passessed by any
current city employee?
Yes No
F�cplain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What When, Where, Why):
The State of Minnesota has awazded the City of Saint Paul $148,481.00 to purchase equipment and provide train'v�g to improve the
interoperabiliry between the members of the Fire Department's Hazazdous Materials (HazNlat) team and Chemical Assessment team
(CAT) and the members of the Police Deparhnent's Ordinance Disposal Unit (ODLn and Critical IncidentResponse Team (CIR"1�. This
will enhance the Crirical Incident Response Team's ability to respond to a weapons of mass destrucrion incident.
AdvantageslfApproved: �
The City of Saint Paul Police Department's CYirical Incident Response Team will liave the ability to p�chase equipment and receive
traunng to enhance their ability to respond to a weapons of xnass destruction incident.
Disadvantaqes If Approved:
None.
Disadvantages 1f Not Approved:
Lost opportunity to obtain funds to purchase equipment and provide training to enkance the Police DepartmenPs abiliry to respond to
a weapons of mass destrucrion incident.
Tota1 Amount of 148481 CostlRevenue Budgeted: y
Transadion:
Fundins� source: 001 - General Fund nctivitv Number: 05121 - Emergency Management (Project 50708)
Financiallnformation:
(Explain) }�BS�aPC�'i �sE'S?fP�
o� - 9� �
Grant Contract # 2000-9202
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety Division
of Emereencv Manaeeruent 444 Cedar Street Suite 223 St Paul Minnesota 55101 6223 ("State") and Citv of St.
Paul. 15 W Kelloee Blvd St Paul Minnesota 55102 ("C,rantee").
Recitals
l. Under Minn. Stat. § 299A.01 Subd 2(41 the State is empowered to enter into flus grant contract.
2. Under Minn. Stat. § 12_22 the State is empowered to allocate and disburse federal aid made available through
the United States Department of Homeland Security, Office for pomestic Preparedness.
3. The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the U.S.
Department of Homeland Security, Office forpomestic Preparedness (ODP) Federal Fiscal Year 2003 State
Homeland Security Crant Progran� (SHSGP) Part I; Award Number 2003-TE-TX-01�3, for the purchase of
specialized response equipment and exercise related costs.
4. The Ctrantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
Grant Contract
Term of Grant Contract
1.1 Ef�'ective date: November 10. 2003 or the date the State obtains all required signahues under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and
the Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: November 30 2004, or until all obligations have been satisfactorily fulfilled, whichevec
occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8.
Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing
Law, Jurisdiction, and Venue; and I5. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Purchase equipment in accordance with breakdown of costs specified in Grantee's Worksheet for 2003
Federal Homeland Security Equipment/Exercise Grant Program, Part I, Attachment A, which is attached
and incorporated into this grant contract. Approved equipment for purchase identified in Attachment A
was approved from the Fiscal Year 2003 Authorized Equipment List, labeled Attachment B, which is
attached and incorporated into this grant contract.
2.2 Perform the services and tasks for terrorism response-related exercase(s) as submitted and approved by the
State in the Crrantee's Worksheet for 2003 Federal Homeland Security EquipmenUExercise Grant Program,
Part I, Attachment A, which is attached and incorporated into this grant contract. The approved services
and tasks for terrorism response-related exercise(s) idenfified in Attachment A were approved from the
Fiscal Year 2003 Authorized Exercise Cost List, labeled Attachment E, which is attached and incorporated
into this grant contract.
2.3 Comply with all program guidelines specified in the 2003 Federal Homeland Security EquipmentlExercise
Grant Program, Part I Grant Application Packet provided to the Grantee by the State, and will comply with
the standazds and requirements attached and incorporated into this grant contract. These additional
standards and requirements are the following:
a. Federal Audit Requirements, labeled Attachment C, which is attached and incorporated into this
grant contract.
2003 DHS ODP EquipmenUExercise Part I 0�/03 Page 1
���-- �� 6
Grant Contract # 2000-9202
b. Federal Assurances, labeled Attachnnent D, which is attached and incorporated into this grant
contract..
c. •For Grantees receiving federal funds over $100,000.00, the Grantee must complete and retum the
Certification Regazding Lobbying, labeled Attachment F, which is attached and incorporated into
this gant contract.
2.4 Provide all necessary training to their employees conceruing the use of equipment purchased through this
grant contract, and shall not permit the equipment to be tampered with or operated by individuals who aze
not properly trained.
2.5 Assumes total responsibility of the proper handling, use, and maintenance of the equipment and will bear
all costs of maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
3 Time
The Grantee must comply with all the time requirements described in this gant contract. In the perfortnance of
this grant contract, time is of the essence.
4 Consideration and Payment _
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as
follows:
(1) Compensation. The Grantee will be paid not more than $148.481.00 in accordance with breakdown of
costs specified in Grantee's Worksheet for 2003 Federal Homeland Security EquipmenbExercise Grant
Program, Part I, Attachment A, which is attached and incorporated into this grant contract. The Grantee
will submit a written change request for any substitution of equipment in Attachment A or any increase
of more than 15% from the approved equipment category amount in Attachxnent A. Change requests for
substitutions of equipment or increase of more than 15% from the approved equipment category amount
must be given in writing to the State's Authorized Representative and at least 60 days prior to the
Expiration date of this grant contract. The State's Authorized Itepresentative will norify the Grantee's
Authorized Representative in writing of the approval. Requests must be approved prior to the Grantee's
purchase of equipment.
(2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement, for
the grant contract, will be met by the Grantee 0.00. .
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $148.481.00.
4.2 Payment
(1) Invoices. The State will promptlypay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State's Authorized Representative accepts the invoiced
services. Invoices must be submitted fimely and according to the following schedule:
a.Grantee will submit itemized invoices for actual costs incurred quarterly, but not mare often than
monthly and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for
equipment purchased and received and exercise services provided within applicable state fiscal
year. Fina1 invo3ce for equipment purchased and received and exercise services provided through
June 30, 2004 must be received by the State no later than July 31, 2004. Final invoice for
equipment purchased and received and exercise services provided between July 1, 2004 and
November 30, 2004 must be received by the State no later than December 31, 2064.
c. Grantees who are municipalities must comply with municipal bidding laws.
(2) Federal funds. Payments under this grant contract will be made from federal funds obtained by the
State through FY 2003 State Homeland Security Grant Program CFDA number 16 007 of the
Omnibus A��ropriations Act of 2003 Public Law 108 7 The Grantee is responsible for compliance
2003 DHS ODP EquipmenUExercise Part I �8/03 Page 2
��
`��� �06
c�t conc��c # z000-9zoz
with all federal requirements imposed on these funds and accepts full financial responsibility for any
requirements imposed by the Grantee's failure to comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under ttus grant contract must be performed to the State's satisfaction,
as determined at the sole discretion of the State's Authorized Representative and in accordance with all
applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive
payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local
law.
Authorized Representative
The State's Authorized Representafive is Bovd Rasmussen. Grants S necialist Division of Emereencv
Manaeement 444 Cedaz Street Suite 223 St Paul MN 55101 6623 (6511282 5392, or his/her successor,
and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant contract. If the services are satisfactory, the State's Authorized Representarive
will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representarive is _Dave Pleasants. Assistant Fire Chief City of St Paul 100 East
l lth Street. St. Paul Minnesota 55101 (6511228-6212. If the Grantee's Authorized Representafive q
changes at any time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant
contract without the prior consent of the State and a fully executed Assignment Agreement, executed
and approved by the sazne parties who executed and approved this grant contract, or their successors in
office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be efFective until it
has been executed and approved by the same parties who executed and approved the original grant
contract, or their successors in office.
7.3 Waiver. Tf the State fails to enforce any provision of tlus grant conh that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the
State and the Grantee. No other understanding regarding this grant contract, whether written or oral,
may be used to bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harniless from any claims
or causes of ac6on, including attorney's fees incurred by the State, arising from the performance of this
grant contract by fhe Grantee or the Grantee's agents or employees. This clause wiil not be construed to
bar any legal remedies the Grantee may have for the State's failure to fulfill its obligarions under this grant
contract. 'I'he Grantee's liability is govemed by Minn. Stat. § 466 et. seq. and any other applicable law,
rule or regulation.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures
and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch.
13, as it applies to all data provided by the State under this grant contract, and as it applies to all data
2003 DHS ODP Equipment/Exercise Part I 08/03 Page 3
����o�
c�c con��c # 2000-9zoz
created, collected, received, stored, used, maintained, or disseminated by the Grantee under this gant
contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause
by either the Grantee or the State.
If the Crrantee receives a request to release the data referred to in this Clause, the Graatee must immediately
notify the State. The State will give the Cttantee instructions conceming the release of the data to the
requesting party before the data is released.
Il Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat.§ 176181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State
employees.. Any claims that may arise unSer the Minnesota Workers' Compensafion Act on behalf of these
employees and any claims made by any thi=d party as a consequence of any act or omission on the part of
these employees are in no way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any p�blicity regarding the subject matter of trus grant contract must identify the State as
the sponsoring agency and must not be released without prior written approval from the State's t
Authorized Represeritarive. For purposes of this provision, publicity includes norices, informational
pamphlets, press releases, research, reports, signs, and similaz public nofices prepared by or for the
Grantee individually or jointly with others, or any subconiractors, with respect to the program,
publications, or services provided resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services_
13 Governing Law, durisdiction, and Venue
Minnesota law, withont regard to its choice-of-law provisions, govems this grant contract. Venue for all
legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
14 Termination �
14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause,
upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
deternuned on a pro rata basis, for services sarisfactorily performed.
14.2 Termination for Insuff:cient Funding. The State may immediately temiinate tlus grant contract if it
does not obtain funding &om the Minnesota Legislature, or other funding source; or if funding cannot
be continued at a level suffieient to allow for the payment of the services covered here. Terminarion
must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that
aze provided after notice and effective date of termination. However, the Grantee will be entifled to
payment, determined on a pro rata basis, for services sa6sfactorily performed to the extent that funds
are available. The State will not be assessed any penalty if the gant contract is terminated because of
the decision of the Minnesota Legislature, or other fundang source, not to appropriate funds. The State
must provide the Grantee notice of the lack of funding within a reasonable time of the 5tate receiving
that notice.
143 Termination for Fai[ure to Comply. The State may caricel this grant contract immediately if the State
finds that there has been a failure to comply with the provisions of this grant, that reasonable progress
has not been made or that the purpose for which the funds were granted have not.been or will not be
fulfilled, the State may take action to protect the interests of the State of Minnesota, including the
refusal to disburse addifional funds and requiring the retum of all or part of the funds already disbursed.
15 Data Disclosure
2003 DHS ODP EquipmenUExercise P�st i 08/03 Page 4
��� ✓IV �
Cnant Contract # 2000-9202
Under Minn. Stat§ 270.66, and other applicable law, the Crrantee consents to disclosure of its social
security number, federal employer ta�c identification number, andlor Niinnesota ta�c identification m�mber,
aiready provided to the State, to federal and state tax agencies and state personnel involved in the payment
of state obligations. These identification numbers may be used in the enforcement of federal and state tax
laws wluch could result in action requiring the Grantee to file state ta�c returns and pay delinquent state tac
liabilities, if any, or pay other state liabilities. -
1. ENCLJMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
reguired by Mirsn. Stat. §§ 16A.1 S and 16C.05.
Signed:
Date•
GrantContractNo. 2000.9202. "
3. STATE AGENCY
BY•
(with delegated authority)
Title:
2. GRANTEE
The Grantee certifiu that the appropriate person(s) _
have executed the grant contract on behalf of the Grantee as
required by a plicable a icles, bylaws, resolution , or ordinances.
By: � i.
Title: Fire ief
Date:
Br•
TicL
Dau
By:
Tit.
Dat
sy:
Title• n Ri hts
Date:
sy: b
��� le: IIire or f�' ancia Sezvices
' / 7/O5�
Date:
»
Distnbution:
DPS-FAS
Gtantee
State Agency
2003 DAS ODP Equipment/Exercise Part I 08/03 Page 5
��'�����
ATTACHMENT A
WORKSHEET FOR 2003 ""�"�°fi;.^
FEDERAL HOMELAND SECURiTY
EQUIPMENT/EXERCISE
GRANT PROGRAM, PART 1
be submitted by close of business Jutv 31. 2003
4ocal Untt of
�a��
Contact Name A1aa-Bata�
Address 100 East 11`" Streei
2a�__a-�-C.� ASS�Sk°^f ^Z2S$ �' �oZ � Z
Titfe Fire Ch9ef Phone 651- 6�1�5
City Saint Paui County Ramsev State MN ZIP 55101
MAJOR OBJECTIVES (Piease explain how the equipment requested in this application will °
enhan�e your jurisdiction's ability to respond to a WMD incident).
The overall goai for the equipment requested in this grant is to enhance the City of Saint Paul's
response to WMD incidents. The primary objective is to improve the interoperability between the
members of the Fire DepartmenYs Hazard Materials (HazMat) team and Chemical Assessment
Team (CAT) and the members of the Police DepartmenYs Ordinance Disposal Unit (ODU) and
Criticaf Incident Response Team (CIRT). The preceding fire and police units will be the first to
, respond to a W MD event and must function as a team of specialists. Previous city funds and DEM
grant doliars have prov+ded similar equipment for the HazMat, CAT, and ODU staff. The CIRT staff
are criticai members in a joint response to a WMD incident. Therefore, the requested equipment
wiil allow our CIRT staff to be better prepared for, and protected against, the dangers associated
with a response to a WMD incident.
DPS/DEM May 2003 Federal
� ny...-.-.
�� m��� ;
FIRS7 RESPONDER ALLOCATION: Please use the foliowing abbreviations in the column entitled "No. of units aliocated toeach �sdpiine.
LE — taw Enforcement FS — Fira Service PS — Pubtic Health PSC — Public Safety
EMS—EmergencyMediqlServices HZ—HazardousMateria)s GA—GovemmentalAdministrative Communications
EMA—EmergencyManagement PW—PubficWorks HC—HealthCare
Example: To indipte 2 units fw Law Enforcement mite LE — 2
�. P2I'SOI19� P�[�tP_r_tiva Fnuinmcn+
` Unit Price � � I No. of Units
Inc. tax and Allocated to
level A FuOy Encapsulated Suits shipping ��� T„s.,� c.._a. n:__:_.:_
COSYS
DPS/DEM May 2003 Federal Homeland Security EquipmenUExercise Grant Progrem, Part 1 Page A-2
'���-�c�6
FiRST RESPONDER ALLOCATION: Please use the following abbreviations in the cdumn entiBed'NO. of uniCS allocated to each disdpline.
LE-LawEnforcement FS-FireService PS-PublicNealth PSC-PublicSafety
EMS HZ-HazardousMaterials GA-GovemmentalAdministrative Communications
EMA PW-PublicWorks HC-HealthCare
. Example: To indipte 2 unifs for Law Enforcement write LE - 2
2. Ex losive Device Miti ation and Remediation
Unit Price No. of Units
Ine. tax and AlIqCBted to -
Item shtpping quantity Total Each Disciotine
3. Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE)
Search and Rescue Eauiument
Inc. tau and AIIoCated to
shippin9 Quantity TOtal Each Disciolir
4. interoperable Communications Equipment nn an e�fo�t to �earZe �more�p�, ��}a.,,�e�Ati��..,, ,�� ..,a:.,�
DPS/DEM May 2003 Federai Hometand Security EquipmentlExercise Grant Program, Part 1 Pag2 A3
r, �l -� ��.J �
FIRST RESPONDER ALLOCATION: Please use the foliowing abbreviations in the miumn entitled "No. of units aliocated to each disapline.
LE— Law Enforcement FS — Fire Service PS — Public Healfti PSC — Public Safety
EMS—EmergencyMediqlServices- HZ—HazardousMateriais GA—GovernmentalAdministrative Communiptions
EMA—EmergencyManagement PW—publicWOrks HC—HeaithCare
, Erampte: To indipte 2 units for Law Enforcementwrite LE-2
5.
Unit Price I I I No, of Units
Ina tau and Al�ocated to
Sh Dnanti4v T..t�� c-,..�. n:._..:..r_
SENSIR Anaiyzer TraverlR HazMat Chemical
Q.7
DPS/DEM May 2003 Federal Hqmeland Security Equipw�eM;Exercise Grarrt Program, Part 1 Page A-4
7. Physical Security Enhancement Equipment (Surveillance. Warnina. Access/Intrusion Control_
��-- ���
FIRST RESPONDER ALLOCp710N: Please use the following abbreviations in the column entitled °No. of units aiiocated t�i each discipline.
LE— Law Enforcement FS — Pire Service PS — Public Health PSC — Pubiic Safety
EMS HZ—HazardousMaterials GA—GOVemmenTalAdministrative Communiqtions
EMA—EmergencyManagement PW—Pu6ticWaks HC—kiealfhCare
. Example: To indipte 2 units fw Law Enforcement write LE — 2
8. Terrorism Incident Prevention Equipment (Terrorism Early Warning, Prevention, and
Deterrence Equipment and Technoloaiesl
Heimet-mounted nigfit-vision
Unit Price
Ine. tax and
shipping
15
TOtal
No. of Units
Allocated to
50.00
CBRNE
Item
Ina tax and
shipping
Total
No. of Units
Allocated to
10. CBRNE fncident Response Vehicles
Inc, tax and
sbipping
OPSlDEM May 2003 Federat Hotneiand Security EquipmenUEZercise Grant Progrem, Part 1
List for allowable
a�o�tea to
Each Discipfir
Page A-5
� `���- `��,�
FIRS7 RESPONDER ALLOCATION: Please ase the fdlowing abbreviations in the column enti8ed °No. of unifs aliocated to-'ea sdpline.
LE - Law Enforcement FS - Fire Servira PS - Public Health PSC - Public Safety
EMS-EmergencyMedipiServices HZ-HarardousMaterials GA-GovemmenhalAdministrative Communiptions
EMA - Emergency Management PW - Pubiic Worics HC - Health Care
• Exampie: To indiqte 2 unifs for law Enforcement write LE - 2
11
Inc. tax and
shipping
Subtotai
12.
Inc. tax and
shipping
Total E ui ment Grant Re uest
and Pharmaceuticals
Materials
No. of Units
Aliocated to
No. of Units
AIIOCBtCC� YO
Print Name: Atan Bataplia
Signature:
Date: 7 �-S �1 �'
DPS/DEM May 2003 Federal Homeland Security Equipment/Ezercis� :rent Program, Part 1 page A-6
';e�.�. �n �
2003 EXERCISE BUDGET WORKSHEET
Jurisdictiori: Citv of St. Paul
MAJOR OBJECTIVES (Please exptain how the exercise funds requested in tfiis appfication
will enhance your jurisdiction's ability to respond to a WMD incident).
Improve interoperability befween the Fire Department Hazard Materials (HazMat) and Chemicai
Assessment Team (CAT) staff and the Police Department Ordinance Disposal Unit (ODU) and
Critical {ncident Response Team (C{RT) staff by jointly training to respond to WMD incidents. The
City will use the previously mentioned staff to conduct functionai WMD exercises with our regional
partners that will include prepared scenarios, professional evaluations, and after-action
analyseslreports.
BUDGET (Please refer to Authorized Exercise Cost List)
Full or
ning
and/or
and
Number Hours Cost
$
�
350 @ $45 $15,750
and
�
Print Name: _ Alan Bataalia
Signature:
(Iist by position)
Plan Development
Costs
�� at. 9/
/�"'� �
Date: 7 �-S �
DPS/DEM May 20U3 Fedeml Homeland Security EquipmenUExxc(se Grant Program, Part 7 Page A-7
, ' � � � Grant Contract # 2000-9202
, <_L ...
ATTACHMENT B
Fiscal Year 2003 Authorized Equipment List
The FY 2003 SHSGP authorized equipment list was derived from the Standardized Equipment List (SEL). The
SEL was developed by the Interagency Board (IAB) for Equipment Standazdizarion and Interoperability. The IAB
compiled the SEL to delineate the types of equipment necessary for terrorist incident response. Because the SEL
also contains lists of general use and support equipment, a narrower list was derived from the SEL to identify the
specific types of speciatized equipment authorized for purchase under the FY 2003 SHSGP. A cross-section of
officials representing the U.S. Depathnent of Homeland Security, the U.S. Deparhnent of Justice, the Public
Health Service, the Federal Emergency Management Agency, the U.S. Department of Energy, and state and local
CBRNE response experts assisted in the development of this authorized equipment purchase list and in identifying
unallowable items.
Authorized equipment purchases may be made in the following categories:
1. Personal Protective Equipment (PPE)
2. Explosive Device Mitigation and Remediation Equipment
3. CBRNE Search & Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6. Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Tenorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
11. Medical Supplies and Limited Types of Phazmaceuticals
12. CBRNE Reference Materials
i. Personal Protective Equipment - Equipment wom to protect the individual from hazazdous materials and
contamina6on. Levels of protec6on vary and are divided into thtee categories based on the degree of protection
afforded. The following consritutes equipment intended for use in a chemicaUbiological threat environment:
Level A. Fully encapsulated, liquid and vapor protective ensexnble selected when the highest level of skin,
respiratory and eye protection is required. The following constitutes Level A equipment for consideration:
Fully Encapsulated Liquid and Vapor Protecrion Ensemble, reusable or disposable (tested and certified against CB
threats)
Fully Encapsulated Training Suits
Closed-Circuit Rebreather (minimum 2-hour supply, preferred), or open-circuit Self-Contained Breathing
Appazatus (SCBA) or, when appropriate, Air-Line System with 1 S-minute minimum escape SCBA
Spaze CylindersBottles for rebreathers or SCBA and service/repair kits
Chemical Resistant Gloves, including thermal, as appropriate to hazard
Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining body core temperature
within acceptable limits
HardhaUhelmet
ChemicaUBiological Protective Undergannent
Inner Gloves
Approved Chemical Resistant Tape
Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
2003 DHS ODP Equipment/Exercise Part I 08/03 p age g_ �
Grant Contract # 2000-9202
Chemical Resistant Outer Booties � i<: -.. ��� �
Level B. Liquid splash resistant ensemble used with highest level of respiratory protection. The following
constitute I.evel B eguipment and should be considered for use: �
Liquid Splash Resistant Chemical Clothing, encapsulated or non-encapsulated
Liquid Splash Resistant Hood
Closed-Circuit Relireather (minimum 2-hour supply, preferred), open-circuit SCBA, or when appropriate, Air-Line
System with 15-minute minnnum escape SCBA
Spare Cylinders/Bottles for rebreathers or 5CBA and service/repair kits
Chemical Resistant Gloves, including thermal, as appropriate to hazazd
Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining body core temperature
wiUun acceptable limits _
Hardhat/helmet
ChemicaUBiological Protecrive Undergarment '
Inner Gloves
Approved Chemical Resistant'Fape
Chemical Resistant Boots, Steel or Fiberglass Toe and Shank q
Chemical Resistant Outer Booties
Level C. Liquid splash resistant ensemble, with same level of skin protection of Level B, used when the
concentration(s) and type(s) of airbome substances(s) are known and the criteria for using air-purifying respirators
aze met. The following constitute Level C equipment and should be considered for use:
Liquid Chemical Splash Resistant Clothing (permeable or non-permeable)
Liquid Chemical Splash Resistant Hood (permeable or non-permeable)
Tight-fitting, Full Face-piece, Negative Pressure Air Purifying Respirator with the appropriate cartridge(s) or
canister(s) and P100 filter(s) for protection against toxic industrial chemicals, particulates, and military specific
agents.
Tight-fitting, Full Face-piece, Powered Air Purifying Respirator (PAPR) with chemically resistant hood with
appropriate cartridge(s) or canister(s) and high-efficiency filter(s) for protecrion against toxic industrial chemicals,
particulates, and military specific agents.
Equipment or system batteries will include those that aze rechargeable (e.g. NiCad) or non-rechargeable with
extended shelf life (e.g. Lithium)
Chemical Resistant Gloves, including thermal, as appmpriate to hazard
Personal Cooling System; Vest or Full Suit with support equipment
Hardhat
Inner ChemicaUBiological Resistant Gannent
Inner Gloves
Chemical Resistant Tape
Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Chemical Resistant Outer Booties
Level D. Selected when no respiratory protection and minimal skin protection is required, and the atmosphere
contains no known hazard and work functions preclude splashes, immersion, or the potential for unexpecteci
inhalation of, or contact with, hazardous levels of any chemicals. .
Escape mask for self-rescue
2003 DHS ODP BquipmenUExercise Pari I 08%�3 Page B-2
„•.. ��(
' E :' '” -� `' Grant Contract # 2000-9202
Note: During CBRNE respo.nse operations, the incident commander determines the appropriate level of personal
protecrive equipment. As a guide, Levels A, B, and C are applicable for chemicaU biologicaU radiological
contaminated environments. Personnel entering protective postures must undergo medical monitoring prior to and
atter entry.
All SCBAs should meet standazds established by the National Institute for Occupational Safety and Aealth
(NIOSI� for occuparional use by emergency responders when exposed to Chemical, Biological, Radiological and
Nuclear (CBRI� agents in accordance with Special Tests under NIOSH 42 CFR 84.63(c), procedure number RCT-
CBRN-STP-0002, dated December 14, 2001. ODP anticipates making compliance with NIOSH SCBA CBRN
certificafion a mandatory requirement for all SCBAs purchased under the FY 2004 State Homeland Security Grant
Program.
Grant recipients should purchase: 1) protective ensembles for chemical and biological terrorism incidents that are
certified as compliant with Class 1, Class 2, or Class 3 requirements ofNational Fire Protection Association
(NFPA) 1994, Protective Ensembles for ChemicaUBiological Terrorism Incidents; 2) protective ensembles for
hazazdous materials emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazardous Materials Emergencies, including the chemical and biological tenorism protection; 3)
protective ensembles for search and rescue or search and recovery operations where there is no exposure to i
chemical or biological warfare or terrorism agents and where exposure to flame and heat is unlikely or nonexistent
that are certified as compliant with NFPA 1951, Standazd on Protecrive Ensemble for USAR Operarions; and, 4)
protective clothing from blood and body fluid pathogens for persons providing treatment to victims after
decontamination that aze certified as compliant with NFPA 1999, Standazd on Protective Clothing for Emergency
Medical Operations.
For more informarion regarding these standazds, please refer to the following web sites:
The National Fire Protection Association - http:/Jwww.nfpa.org
National Institute for Occupational Safety and Health - http://www.cdc.gov/niosh
2. ExQlosive Device Mitigation and Remediation - Equipment providing for the mirigarion and remediation of
explosive devices in a CBRNE environment:
Bomb Seazch Protective Ensemble for ChemicaUBiological Response
ChemicalBiological Undergarment for Bomb Search Protective Ensemble
Cooling Garments to manage heat stress
Baliistic Threat Body Armor (not for riot suppression)
Ballistic Threat Helmet (not for riot suppression)
Blast and Ballistic Threat Eye Protection (not for riot suppression)
Blast and Overpressure Threat Ear Protecrion (not for ziot suppression)
Fire Resistant Gloves
Deazmer/Disrupter
Reai Time X-Ray Unit; Portable X-Ray Unit
CBRNE Compafible Total Containment Vessel (TCV)
CBRNE Upgrades for Exis6ng TCV
Robot; Robot Upgrades
Fiber Optic Kit (inspection or viewing)
Tents, standard or air inflatable for chem/bio protecrion
Inspection mirrors
Ion Track Explosive Detector
2003 DHS ODP EqvipmenUExercise Part I 08/03 Page B-3
Grant Contract # 2000-9202
3. CBRNE Search and Rescue Equipment - Equipment providing a technical seazch and rescue capability for a
CBRNE environment: .
Hydraulic tools; hydraulic power unit ,
Listening devices; hearing protection .-- � ��
Search qmeras (including thermal and infrared imaging)
Breaking devices (including spreaders, saws and hammers)
Lifting devices (including air bag systems, hydraulic rams, jacks, ropes and block and tackle)
Blocking and bracing materials
Evacuation chairs (for evacuation of disabled personnel)
Ventilation fans
4. Interoperable Communications Equipment = Equipment and systems providing connecrivity and electrical
interoperability between local and interagency organizations to coordinate CBRNE response operations:
Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex, optional), including air-to-
gound capability (as required) � .
Antenna systems �
Personnel Alert Safety System (PASS) -(location and physiological monitoring systems optional)
Personnel Accountability Systems
IndividuaUportable radios, softwaze radios, portable repeaters, radio interconnect systems, satellite phones,
batteries, chazgers and battery conditioning systems
Computer systems designated for use in an integrated system to assist with detection and communication efforts
(must be linked with integrated software packages designed specifically for chemical and/ot biological agent
detection and communicarion purposes)
Portable Meteorological Station (monitors temperature, wind speed, wind direction and barometric pressure at a
minimum)
Computer aided dispatch system
Commercially available crisis management software
Mobile Display Terminals
Note: In an effort to improve public safety interoperability, all new or upgraded radio systems and new radio
equipment shouid be compatible with a suite of standards called ANSUTIA/EIA-102 Phase I(Pro}eot 25). These
standards have been developed to allow for backwazd compatibility with existing digital and analog systems and
provide for interoperability in fuhue systems. The FCC has chosen the Project 25 suite of standazds for voice and
low-moderate speed data interoperability in the new nationwide 700 MHZ frequency band and the Integrated
Wireless Netwark (IWN) of the U.S. Justice and Treasury Departrnents has chosen the Project 25 suite of
standazds for their new radio equipment. In an effort to realize improved interoperability, all radios purchased
under this grant should be APCO 25 compliant.
5. Detection Equipment - Equipment to sample, detect, identify, quantify, and monitor for chemical, biological,
radiologicaUnuclear and explosive agents throughout designated azeas or at specific points:
Chemical
M-8 Detection Paper for chemical agent identification .
M-9 Detection Paper (roll) for chemical agent (military grade) detection
M-256 Detecfion Kit for Chemical Agent (weapons grade-blister: CXlHD/L; blood: AC/CK; and nerve: GB/VX)
detection
M-256 Training Kit
2003 DHS ODP EquipmendExercise Part I 08/03 �'age B-4
�'µ�-- ?� �
Grant Contract # 2000-9202
M-18 Series Chemical Agent Detector Kit for surface/vapor chemical agent analysis
Hazard Categorizing (HAZCAT) Kits
Photo-Ionization Detector (PID) ,
Flame Ionization Detector (FID)
Surface Acoustic Wave Detector
Gas Chromatograph/Mass Spectrometer (GC/MS)
Ion Mobility Spectromehy
Stand-OffChemical Detector
M-272 Chemicai Agent Water Test Kit
Colormetric Tube/Chip Kit specific for TICs and CBRNE applications
Muiti-gas Meter with minimum of 02 and LEL
Leak Detectors (soap solution, ammonium hydroxide, etc)
pH Paper/pH Meter
Waste Water Classifier Kit
Oxidizing Paper
Protective cases for sensitive detection equipment storage & transport
Biologicai
Point Detecrion Systems/Kits (I�rununoassay or other technology)
Radiological/Nuclear
Radiation detec6on equipment (electronic or other technology that detects alpha, beta, gamina, and high intensity
gamma)
Personal Dosimeter
Scintillation Fluid (radiological) pre-packaged
Radiation monitors
Explosive
Canines (initiai acquisition, initial operational capability only)
6. Decontamination Equipment - Equipment and material used to clean, remediate, remove or mitigate chemical
and biological contamination:
Chemical
Decontamination system for individual and mass application with environmental controls, water heating system,
showers, lighting, and transportation (trailer)
Decon Litters/roller systems
Extracrion Litters, rollable
Runoff Containment Bladder(s), decontamination shower waste collection with intrinsically-safe evacuation
pumps, hoses, connectors, scrub brushes, nozzles
Spill Containment Devices
Overpak Drums
Non-Transparent Cadaver Bags (CDC standard)
Hand Carts
Waste water classification kits/strips
2003 DHS ODP Equipment/Exercise Pari i 08/03 Page B-5
BIOIOglC21
HEPA (High Efficiency Particulate Air) Vacuum for dry decontamination
�� F
, i:r u� � � �
:y
Grant Contract # 2000-9202
7. Physical Security Enhancement Equipment - Equipment to enhance the physical security of critical
infrastructute.
Surveillance, Warning, Access/Intrusion Control
Crround
Motion Detector Systems: Acoustic; Infrazed; Seismic; Magnetometers
Barriers: Fences; Jersey Walls -_
Impaot Resistant Doors and Gates
Portal Systems; locking devices for access control
Alann Systems
Video AssessmenUCameras: Standard, I,ow Light, IR, Automated Detection
Personnel Iden6ficarion: Visual; Electronic; Acoustic; Laser; Scanners; Cyphers/Codes
X-Ray Units
Magnetometers
Vehicle Identification: Visual; Electronic; Acous6c; Laser; Radaz
Water&ont
Radaz Systems
Video Assessment System/Cameras: Standard, Low Light, IR, Automated
Detection
Diver/Swimmer Detection Systems; Sonaz
Impact Resistant Doors and Gates
Portal Systems
Hull Scanning Equipment
Plus all those for Ground
Sensors - Agent/Explosives Detection
Chemical: Active/Passive; Mobile/Fixed; Handheld
Biologicai: Active/Passive; Mobile/Fixed; Handheld
Radiological
Nuclear
Ground1Wa11 Penetrating Radar
Inspection/Detection Systems
Vehicle & Cargo Inspecrion System - Gamma-ray
Mobile Seazch & Inspection System - X-ray
Non-Invasive RadiologicaUChemBio/Explosives System - Pulsed Neutron
Activation
Explosion Protection
B Resistant Systems
2003 DHS ODP EquipmenUExercise Part I 08/03
'.:- ; .
,� ;. � �n .
J k � �/ � V
Grant Contract # 2000-9202
Protective Clothing
Column and Surface Wraps; Breakage/Shatter Resistant Glass; Window Wraps
Robotic Disam�/Disable Systems
8. Terrorism Incident Prevention Equipment (Terrorism Early Wanvng, Prevention, and Deterrence
Equipment and Technologies) - State and local public safety agencies will increasingly rely on the integration of
emerging technologies and equipmenf to improve jurisdictional capabilities to deter and prevent terrorist incidents.
This includes, but is not limited to, equipment and associated components that enhance a jurisdiction's ability to
disseminate advanced wanring informarion to prevent a tenorist incident or disrupt a terrorisYs ability to cany out
the event, including information sharing, threat recognifion, and pu6liclprivate sector collaboration.
Data collection/information gathering software '
Data synthesis software � -
Geographic Information System information technology and software
I:aw enforcement surveillance equipment
9. CBRNE Logistical Support Equipment - Logisfical support gear used to store and transport the equipment to
the CBRNE incident site and handle it once onsite. This category also includes small support equipment inclutiing
intrinsically-safe (non-sparking) hand toois required to support a variety of tasks and to maintain equipment
purchased under the grant as well as general support equigment intended to support the CBRNE incident response:
Equipment trailers
Weather-tight containers for equipment storage
Softwaze for equipment tracking and inventory
Handheld computers for Emergency Response applications
Small Hand tools
Binoculars, head lamps, range finders and spotting scopes (not for weapons use)
Small Generators to operate light sets, water puxnps for decontamination sets
Light sets for nighttime operations/security
Elech Current detectors
Equipment harnesses, belts, and vests
Isolation containers for suspected chemicaVbiological samples
Bull homs
Water pumps for decontamination systems
Bar code scanner/reader for equipmen2 inventory control
Badging system equipment and supplies
Cascade system for refilling SCBA oxygen bottles
SCBA fit test equipment and softwaze to conduct flow testing
Testing Equipment for fully encapsulated suits
Cooling/Heating/Venrilation Fans (personnel and decontamination tent use)
HAZMAT Gear Bag/Box
10. CBRNE Incident Response Vehicles - This category includes special-purpose vehicles for the transport of
CBRNE response equipment and personnel to the incident site. Licensing and registra6on fees are the
responsibility of the jurisdiction and are not allowable under this grant. In addirion, general purpose vehicles
(squad cars, executive transportation, etc.), fire appazatus, and tacticaUazmored assauit vehieles are not allowable.
Allowable vehicles include:
Mobile command post vehicles
Hazardous materials (HazMat) response vehicles
20o3 DHS ODP EquipmenUExercise Part I 08f03
Page B-7
/1 " ' rl �
�`���� ��J �
Grant Contract # 2000-9202
Bomb response vehicles
Prime movers for eguipment trailers
2-wheel persoaal transport vehicles for transporting fully suited bomb technicians, I.evel A/B suited technicians to
the Hot Zone
Multi-wheeled all terrain vehicles for transporting personnel and equipment to and from the Hot Zone
11. Medical Supplies and Pharmaceuticals - Medical supplies and phazmaceuticals required for response to a
CBRNE incident. Grantees are responsible for replenishing items after shelf-life expiration date(s).
Medicai Supplies
Automatic Biphasic External Defibrillators and ca'rry bags
Equipment and supplies for establishing and maintaining a parient airway at the advanced life support level (to
include OP and NG airways; ET tubes, styletes, blades, and handles; portable suction devices and catheters; and
stethoscopes for monitoring breath sounds)
Blood Pressure Cuffs
IV Administration Sets (Macro and Micro) and Pressure Infusing Bags
IV Catheters (14, 16, 18, 20, and 22 gauge) ,
IV Catheters (Butterfly 22, 24 and 26 gauge)
Manual Biphasic Defibrillators (defibrillator, pacemaker, 121ead) and cazry bags
Eye Lense for Lavage or Continuous Medication
Morgan Eye Shields
Nasogastric Tubes
Oxygen administration equipment and supplies (including bag valve masks; rebreather and non-rebreather masks,
and nasal cannulas; oxygen cylinders, regulators, tubing, and manifold distribution systems; and pulse oximetry,
Capnogaphy & CO2 detection devices)
Portable Ventilator
Pulmonary Fit Tester
Syringes (3cc and lOcc)
26 ga. 1" needles (for syringes)
21 ga. 1" needles (forsyringes)
Triage Tags and Tarps •
Sterile and Non-Sterile dressings, all forms and sizes
Gauze, all sizes
Pharmaceuticals
2Pam Chloride
Adenosine
Albuterol Sulfate .083%
Albuterol MDI
Atropine 0.1 & 0.4 mg/ml
Atropine Auto Injectars
Benadryl
CANA Auto Injectors
Calcium Chloride
Calcium Gluconate 10%
Ciprofloxin PO
Cyanide kits
Dextrose
Dopamine
Doxycycline PO
Epinephrine
Glucagon
Lasix
Lidocaine
Loperamide
Magnesium Sulfate
Methylprednisolone
Potassium Iodide
Silver Suifadiazine
Sodium Bicarbonate
Sterile Water
Tetracaine
Thiamine
Valium
Narcan
Nubain
Nitroglycerin
Normal Saline (500 and 1000 ml bags)
2003 DHS ODP EquipmenUExercise Part I 08/03 Page B-8
� 'rtav "" ' .J �1
�J
Grant Contract # 2000-9202
12. CBRNE Reference Materials - Reference materials designed to assist emergency first responders in
preparing for and responding to a CBRNE incident. This inciudes but is not limited to the following:
NFPA Guide to hazazdous materials
NIOSH Hazazdous Materials Pocket Guide
North American Emergency Response Guide
Jane's Chem-Bio Handbook
First Responder Job Aids
2003 DHS ODP Equipm,ent/Exercise Part I Oo"/03 Pagr B-9
�� �
���� v �
Grant Contract # 2000-9202
ATTACHMENT C
FEDERAL AUDTT REQUIIZEMENTS
For subrecinients that are state or local governments non rofit organizations or Indian tribes
If tfie grantee expends total federal assistance of $300,000 or more per yeaz, the grantee agrees to obtain
eiYher a single audit or a program-specific audit made for the fiscal year in accordance with the terms of the
Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a constitutional
or statutory requirement for less frequent audits. For those govemments, the federal cognizant agency shall
pernut biennial audits, covering both years, if the govemment so requests. It shall also honor requests for
biennial audits by governments that have an administrative policy calling for audits less frequent than
annual, but only audits prior to 1987 or administrarive policies in place prior to January 1, 19&7.
For subrecivients that are�institutions of hi�her education or hospitals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per yeaz, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110
"Requirements for Cnants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the
organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standazds for Audit of Governmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular
A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Insfitute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986.
The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for correcflve action taken or planned and comments on the status of
coaecrive action taken on prior findings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4• The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular
A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circulaz A-133.
2003 DH5 ODP EguipmenUExercise Pan I 08/03 Page G1
.� � -
'y p °°" .. ...
6. The Statement of Expenditures form can be used for the schedule of £ederal assistance.�t concract tt z000-9202
The grantee agrees to retain documentarion to support the schedule of federal assistance for at least four
years.
8. Required audit reoorts must be filed with the State Auditor's Office Sinele Andit Division and with
federal and state a¢encies providms federal assistance wrtlun six months of the arantee's fiscal vear
end.
OMB Circular A-133 requires recipients of more than $30Q000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Prepazation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Squaze
St. Paul, MN 55101-5126
2003 DHS ODP EquipmenUExercise Part I 08/03 Page C-2
FEDERAL ASSURANCES
�� h: ',^� Il /
I C.a �.� ,) � '�ry
\J
Grant Contract # 2000-9202
ATTACHMENT D
The Applicant hereby assures and certifies compliance with ail Federal statutes, regulations, policies, guidelines
and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
goveru the application, acceptatice and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies fhat:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's goveming body, authorizing the filing of the applicarion,
including a11 understandings and assurances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in connecrion with the application and to provide
such additional informarion may be required. =-
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as
a result of Federal and federaliy-assisted programs.
3. It wi11 compiy with provisions of Federal law which limit certain political activities of employees of a State
or local unit of government whose principal employment is in connection with an activity financed in whole c"sr
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labar Standards
Act.
5. It will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with a11 requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be urilized in the
accomplishment of the project aze not listed on the Environmental Protection Agency's (EPA) list of
Viola6ng Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
�
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Sec6on 102(a)
requires, on and after Mazch 2, 1975, the purchase of flood insurance in communities where such insurance
is available as a condition for the receipt of any Federal financial assistance for conshuction or acquisirion
purposes for use in any area that has been identified by the Secretary of the Aepartment of Housing and
Urban Development as an area having special flood hazards. The phrase "Federal financial assistance"
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance. .
It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigarions, as necessary, to identify properties listed in or
10.
2003 DHS ODP EquipmentJExercise Part I 08/03 Page D-1
r � k. �
«.> . �'�' ;-4
Grant Contract # 2000-9202
eligible for inclusion in the National Register of Historic Places that aze subject to adverse effects (see 36
CFR Part 800.$) by the ac6vity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or
mitigate adverse effects upon such properties.
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Tifle I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Jusrice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
cmxent edirion of the Office of Justice Programs Financial and Admnustrative Guide for Grants, M7100.1;
and all other applicable Federal laws, orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative ageements including
Part 18, Administrative Review Procedure;'Part 20, Criminai Justice Informarion Systems; Part 22,
Confidenriality of Identifiable Research and Staristical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of 3ustice Programs and Activities;
Part 42, Nondiscrimination/Equai Employment Opportunity Policies and Procedures; Part 61, Procedures
for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. «
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act {as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as atnended; Subtifle A, Tifle II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Educa6on Amendments of 1972; the Age Discrimination Act of 1975; Department
of 3ustice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
7ustice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office ofJusrice Programs.
I5. It will provide an Equal Employment Opportunity Progr<uu if required to maintain one, where the
application is for $SOO,OQO or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure ofmost new Federal funds within the units of the
Coastal Barrier Resources System.
2003 DHS ODP Equipment/Exercise Part I 08/03 Page D-2
�, �
.�>.a ��f� (�
Grant Contract # 2000-9202
ATTACHMENT E
Fiscal Year 2003 Authorized Exercise Cost List
Funds from the exercise aliocation may be used to enhance the capabilities of state and local first responders by
covezing the costs of CBRNE exercises. Allowable costs fall into the following categories, which aze described
below:l) expenses related to convening an Exercise Planning Workshop; 2) hiring of full or pazt-time staff or
contractors/consultants to support exercise activities; 3) overtime for first response%xercise management
personnel involved in the planning and conducting of exercises; 4) travel associated with pianning and
conducting exercises; 5} supplies consumed during the course of planniug and conducting exercises; and, 6)
costs related to implementation of the HSEEP to include the reporting of scheduled exercises, and the tracking
and reporting of after action reports and correcfive acrions from exercises; and,'n other costs related to planning
and conducting exercise activities. = -
1. Exercise Platming Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop
to include costs related to planning, meering space and other meeting costs, facilitation costs, materials and
supplies, travel and exercise plan development. _
2. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise-
related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or
unit(s) of local government and have the approval of the state or the awazding agency, whichever is applicable.
The services of contractors/consultants may also be procured by the state in the design, development, conduct
and evaluation of CBRNE exercises. 'The applicant's forxnal written procurement policy or the Federal
Acquisition Regtxlations {FAR) must be followed.
3. Overtime - Payment of overtime expenses will be for work performed by award (SAA) or sub-award
employees in excess of the established work week (usually 40 hours). Further, overtime payments are allowed
only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local
government and has the approval of the state or the awarding agency, whichever is applicable. In no case is
dual compensafion allowable. That is, an employee of a unit of govemment may not receive compensarion
from their unit or agency of govemment AI�3D from an award for a single period of rime (e.g., 1:00 pm to 5:00
pm), even though such work may benefit both activities. Fringe benefits on overtime hours aze limited to FICA,
Workman's Compensation and Unemployment Compensation.
4. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) aze aliowable as expenses by employees
who are on travel status for official business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with either the federal or an arganizationally-approved travel policy.
5. Supplies - Supplies are items that aze expended or consumed during the course of the planning and conduct
of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks}.
6. Implementation of the HSEEP - Costs related to setting up and maintaining a system to track the completion
and submission of AARs and the implementation of corrective actions from exercises, which may include costs
associated with meeting with local jurisdictions to define procedures. (Note: ODP is developing a national
information system fo222r the scheduling of exercises and the tracking of AAR/CAPs to reduce the burden on
the states and to facilitate national assessments of prepazedness.) .
7. Other Items - These costs include the tental of space/locations for exercise planning and conduct, exercise
signs, badges, cost of ineais and food for exercise participants, etc.
2003 DHS ODP Equipment/Exercise Part I 08/03 Page E 1
Additional Exercise Program Informarion:
('' �; ; (� f
Grant Contract # 2000-9202
The Office for pomestic Prepazedness (ODP) is responsible for implementation of the Homeland Security
Exercise and Evaluation Program (HSEEP). The major features of the HSEEP aze defined in the Homeland
Security Exercise and Evaluarion Program - Volume I: Program Overview and Dochine and are summarized
below. Other volumes of the HSBBP provide guidance on the design and conduct of exercises, as weil as
exercise evaluation and improvement.
Homeland Security Exercise and Evaluarion Program: Doch
ODP is committed to the unplementation of a threat and performance-based exercise program which includes a
cycle, mix and range of exercise activities of varying degrees of complexity and interaction that assess the
performance of homeland security tasks under specified conditions and objecfively verifiable performance
standazds, with an analytical review, interpretation and strategic and operational application of results. ODP
will develop a set of scenarios and exercise performance measures to assist states and local jurisdictions with
implementation of an exercise program that meets this challenge.
ODP requires that the following principles be used to guide the design and implementation of state and local t
terrorism exercise programs:
Each state has a comprehensive State Homeland Security Exercise and Evaluarion Plan to implement the
exercise and evaluation component of its Statewide Domestic Preparedness Strategy and State Assistance Plan.
The State Homeland Security Exercise and Evaluation Plan employ a cycle of exercise activity that includes
exercises of increasing levels of complexity.
Exercises aze designed to test performance, as well as the adequacy of CBRNE plans, policies an$ procedures.
Scenarios aze developed to address the full array of terrorist threat possibilities and homeland security tasks that
must be performed to ptevent and respond to those threats.
The selection of scenazios to be used in exercises is based on the threat assessment for the jurisdiction.
Scenarios aze realistic and accurate based on the best available informarion.
Exercises generally involve participants from multiple disciplines to test interagency relarionships and
agreements.
Whete possible, exercises are intergovernmental, including local, state and federal players.
AIl exercises are evaluated.
An AAR is prepared following every exercise.
A CAP is developed and implemented to address findings and recommendations identified in the AAR.
The state reviews and updates its SHSS, ODP state assistance plan, and State Homeland Security Exercise and
Evaluation Plan to address deficiencies identified through exercises.
2003 DHS ODP Equipment/Exercise Part I 08/03 Page E 2
� �`.> a ^ (� s'-
Grant Contract # 2000-9202
Lessons learned and best practices identified through exercises are3 shared with the homeland security
community.
Accurate financial records related to exercise costs aze maintained. ..
2003 DHS ODP Equipmenb'Exercise Part I 08/03 Page E 3
' ��.i� �.�' `" ,� O Ip Grant Contcact # 2000-9202
ATTACHIIIENT F
CERTIFTCATION REGARDING LOBBYIl�(G
For State of Minnesota Contracts and Grants over $100,000
The undersigned ce[tifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
pecson for influencing or attempting to influence an officer or employee of any agency, a member of Congess, an officer
or employee of Congess, or an employee of a Member of Congress in conneetion with the awazding of any Federal
contract, the making of any Federal grant, the malQng of any Federal loan, the entering into of any coopeiative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an offieer or employee of any agency, A Member of Congess, an officer or employee of
Congress, or an employee of a'Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in "
accordance with its instructions.
(3) The undersigned st�all requ'ue that the language of this certification be included in the awazd dceuments for all
subawazds at all tiers (including subcontncts, subgants, and contracts under grants,loans and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
City of Saint Paul
Organization Nazne
Douglas A. Holton, Fire Chief
Nazne and Title of Official Signing f.or Organization
B. � ����- .�
Sign� �e of Official
��' �O O �3
Date
2003 DHS ODP EquipmenUExercise Part I 08/03 Page F-1 �