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241061 1'(I'•,---�r.. � ORIGINAL'Ib CITY CLERK , • ' - � CITY OF ST. PAUL ' couNCi� .;4�U + OFFICE OF THE CITY CLERK FILE NO C UNCIL RESOLUTION—GENERAL FORM PRESENTED BY ; COMMISSIONE DAT� WI�REAS, there exists a joint City-County microfilming program, and WHEREAS, the City Comptroller's office is desirous of micro- filming some of its records and is applying to the Minnesota State • Archives and Records Service for authority to destroy certain of its records, and . WHEREAS, the Minnesota State Archives and Commission requires concurrence by the City Council in the application; now therefore be it RESOLVED, that the City Council does concur in the application submitted by the City Comptroller to the Minnesota State Archives Co�nission, a copy of which is attached. _ � � : - -�-� _ --- - - � - _.�.. ._ - - .--- --� - -- - -----�- e - --- -- _ _ ---- --- _- . _. _ ��__,...-_.�._... f�RM. APP OVE Asst. Carporation Counse� NoV � � 196i COUNCILMEN Adopted by the Council 19— Yeas Nays ��V 2 2 196$ Carlson - Dalglish � Approved 19—_ Meredith ` n Favor Peterson ' Sprafka � Mayor Tedesco A gainst Mr. President, Byrne pUBLISHE� NOV 3 � ���� ---- � � . ARS Form zo.�: ���� � MINNES07A STATE ARCHIYES AND�2ECORDS SERVICE ��� �� ` , � 117 University Avenue, $t. Paul 1, Minnesota � ' APPLICATION FOR AUTHORITY TO DESTROY-PUBLIC RECORDS 1. TO: Minnesota State Archives Commission _ DO NOT USE THISSPACE 2. FR0111: CITY COPiP'P�I�I.�R� S$. Ps31� ��3ot8 Application No. � Department or egency Dlvlaion or sectlon Date ieCClvCd: 3. Space occupied by iecords: �� cubic feet approximately. The records lis�ed in �he applicacion Are noc 4. Location of records: City'::� Ui37CC HOU30a bE1�3G�3�3� VAU�� needed for posc audic purposes. 5. Laws othe.r.than f11.S. 138.17 which relater to t}�e destruction or sa4fekeeping of the I.QY�:.� �953 Ct(l.�b�' .'����VG����� :'��.go f��5�V3 Publlc ExeminerDept. Date records: • , a 6, I certify that the records listed in this application are accurately described, and that APPROVALS: they have no further-adminiskrative,, legaI oc fiscal value for this agency. . � � C / . ��.����/ ��� l/{'��.x��LrLc� ii/2o/68 Publtc F,xaminer Dete Depnrtment head or euthortzed signoture Datc ' Attorney General Date Under authority of htinnesota Statutes, Section 138.17, it is hereby ordered that the records listed in this application be destroyed. • Statc Audttor ' Dete Commiaetoner oC Adminlstrstion Date Chelrmen,Stete Archlves Commtaaton Dlrector, bfinnesote Hlstorical Society Dete • DO NOT USE THIS SPACE ADDENDUI�1: �. Prepare in quodruplicate. Complete icems 2, 3, 4, 5 and 6, and list recocds to be destroyed on reverse side of this sheet. If additional space is needed, use ARS Form 20-12 (61) continuation sheecs. Submic original and 2 copies to the State Archives and Records Service, 117 Univrrsi�y Avenue, St. Paul 1, \iinnesoca. Recain one copy un�il appcoved copy is ceturned to you. ' �•-� � �r . y ' INSTRUCTIONS FOR COMPLETING THIS PORTION OF THE APPLICA710N List each type or group of rccords as a seppra�e item. Dcscribc accuratcly, including titics and Eorm numbcrs, Givc a bricE statcment about the activity to which each record oc group relates, its purpose or (unction. Sta�e whether the records nre originals or copies, and whe�her the infor- mation wl�ich they contain is duplicated ot summacized elsewhere. Give earliest and latest dates for each record type or group to be destroyed. ITEM N0. ' D�SCRIPTION OF RECORDS INCLUSIVE DATES � ��JILI. A;C�T tllCrtGrJ[L?•I 1: Appro�riatian I,ed�or �Cat�a�nfi�; ,�£onth-�nl� su�rics� of approp�fation Led�az • Qxfginal secorc3s. i�o dapl�catrtd �9��f - �g�� 2. �ncL�:�branr� (Ord�ra I��t�ed); Pc�riaslic listing by appra��riation Ar�d funsl - . wi�hin eaci� clega���4�e a€ cach i�e� ecictsa�be*recto Otiginal r�coxd�. fao� . � dupli�a2�d. Su�rizeci {posCed by to�nl) on �►ppro��i�tion I.eu�er. l�rb��a, i» 19b5 3. Pa}►roll �cher.uley; FuyraJ.l. �riod s��ary by �ppropr�atiorx asd fund �i�hin . • each dep�rtr.^�eA� of �uoun�a e��tided for psyro��. Ori;;iva� records. I�ot c�uplicatedo � ' 1�6�t - 193�i 4:ILL ?�iICi.CsI'IL?� � � 4. A„�,or4¢ri.ntion Ledper: Prvvidea recs�rve ��snd us2encuvibe�d b�7�nce�, ��ounCB � . avail��le asid e�:pend�d •Uy ��:pro�gi�tion �nd fu��i. Qri�t.rual rccurdfl. i�iot ' dupZicaCed. Su�ri.sed an .�.p��opriaLfon I.c��ca SeIIEt2�CACSe 1'364 - �.9b� 5. GeP�:r�l Jor�:-zal; io�tr.ol toE:al eutri�a by iund fc�r Gen�zal I,edger. t��i�,i- � �r�I seco��s. k�vt duplScnteu. t,ot su�risec� els�w�ltere. 19��a - ljbb 6. I�hnRna� Sciie�iule�; �'eric�d4.c l�utir� b� �pprvgri�tfQ� :z�rl fund wiL;sin er�ct� � depar�c�nC o� et+c�� itc� of e:c�:fldi�ure. Gri�lnu2 re�ards. Nat duplicated. � Sura�rixed (past+�d b� CflLal) on ��SproprfaL•io� i.ed���. 1954 - 1966 7. AsbalyaAs of Ca�h g�c�f�ts: l'rov�d4s dc6.ui�. nf ty�e o� rev�nu,� �nd funr3� credited. Orggi�l records. �:ot uu�2icated. Su��rize?�i i.r� A.r�nt�l ',s�ports. 13� - 1.9�5 8. V�ch�� Cll�c�: '�i�sueb: Frovicie� a1p�3a�Cic 3a�rch a�il,i�y af All ��y�ntr�. � � .Dupltca�co of ci.oc�s t�riCten. �uplicat�d by ori�iz�l c�ccSc, i?ot et+r�xized. 19b4 - 1966 9. Ir�c�ivi�ttal �arniL� rc:cor�l�: E��layae er�ruin�Q UY paY �=r�ad. ar�gin.�l �ecords. tioe du�lic�t�sd. i�oz su��rix�d. 3964 - 196fi ' 1Q. Pa�roll �.��isee�s s Ec��layeQ earainys for �z pay p�riod. Gri�l,nal racor3s. I�ot �fupllc�Ced. Su:�.ri.ae�. �br cti�lcyti:� on Izidividu�l Earnins Recor3. Igfi�a - lgti6 If additional space is needed, use ARS Form 20-12 (61) continualion sheets. � . � • ' INSTRUCTIONS FOR COMPLETING Th115 PORT.IOP� OF THE APPLICATION Lis� each type or group of records as a separace item. Describe accuracely, including titles and form numbers. Give e brief stacement abouc the nctivicy to which cach record or group relates, its purpose or Eunction, S�ate whether the records ate originals or copies, and whether the infor- mation wliich they cont�in is duplicated or summacized elsewhece. Give eatliest and latest dates for each record type or group to be destroyed. ITEM N0. DESCRIPTION OF RECORDS - � INCLUSIVE DATES � taYt�i. xcfr an��o�Y�.;� 1. ��►nronr�c�tion Led:or �tr�teG�nt�: ��i��th-anr_� �u��:narieu of appsol�xia�ion Led�o� Cs��inol sec�rds, �io du��licr�t�d 1.96�5 - 195� 2. Enci.:�bran�� (Ozcl�rfl I��uacl) : Poaiac3ic li�tistg hy appro�rinCion And £u�st � wi�hin Qa�i� dc:pa�s�aatc at ameh ite� encu��erec3. Oxiginal r�coxdrs, Not duglicat�c�. Sis�.�.sxiz�d (goflead �ry totr�l) on Appro�g�a�ion I,ed�es. 196�5 �• 19G5 3. Pa,�roll �che�:ule�: Puyr�1.�, prrfod aiw�ry by �pp�opxiation o�d festzd �sitii�ir� � d�+eM de��rtr.�r,� of �r�o�an�a e_�petuieci far psy�coll. i}ri�;inril reco�ds. �io� . ' duplic�ted. - l�b�i - 19G5 bxL�. ?,iICItC�I'It!� � . �a. A�rin�ion i.e�ae_r: Pxovic;e� reu�xve i�nd sis►encumberc:d b�l.i�n�e�, �c���� available arsd er.p�nded lry ���prQ��iation nn,d furd. Qrig,inai rccorcl�. I•Fot dupiicaCecl.- Su�r3.�ed on �'.ppro�ria��or� Lc��t�r �taCec�nCs. Z9�4 - lS�i�G 5. e��r�k Jo�z-nal; �outrc�I �dL�l e�.;tri�� by tur.d far G�tzeral J,ectga�a t�risi- nal reco�;��. tj�k duplS.c�L-�c:. 2Yot �us::.n�rf�ed els�:w���src. 1�f�4 -. I9bG 6. T�.��e�:�� Sct���tules; F�eriodic 1l�tfr� b}� c:pp�oprii�tion �zncl Fur.d wit�iin �ar}i departc�nt o� cacf� ixe� at e.cp�:ndi.tu�e. OrLgtmul. rccard:i. NaC d�pllcat�d. Sum�sriaed (posLc�d by toLal) on Ap�ropri�L-ifln I,edge�. 196� - 1956 �. Analva�.s o� Ca�� P.�c�iy,ts: �rQV��:ds deL�i1. o�' ey�e oL rcv�nue �nd fcu:r3 � , crecli�ad. arf��in$1 r�co�:de. �:'oC �uj Iicared. 5u��r�z�d f.n AYUnuel ?.eports. Z9fi�� � a9��r �. Vc�+char Cl-,ec�: '�i�s�e�: irovici�� alpti�a�eCi.e aar�rcf� at�ility a£ �11 �ayr.�nte. � Dup�icat� of c��ucko �ritCen. Du�licat�d by origival c��eck. �?o� euu�r�.xed. 1964 - 195b 9. Inc�ivid�c�l �'arnic�� }.�cc�rd�: £rnplczq�a ersrnin�� by gay �r�od. C3r��ina1 recoxds.. t�ot du;�licated. Z,o� s�:�rir,e�l. - 195�5 » 19G�i 10. Pu,yroll P.�i�Ct��ss E��lcsyeo e�mitags for u pay�pc3ri4d. �iri�l,n�l reeor3s. I�ot d�aplicated. 5u�r�zc:� L-ar e�,p�ey�:� o� I�ivldu�l E�rnln� F.ecox3. I��� - 19nb :,: _ �. . . . If additional space is needed, use ARS Form 20.12 (61) continuaeion sheets. - , . i� , . . � � - ' ARS,Form2o-li�(G1�) MINNESOTA STATE ARCHIVES AND RECORDS SERVICE ' ' + 117 University Avenue, St. Paul l, Minnesota APPLICATION FOR AUTFlORITY TO DESTROY PUSLIC RECORDS 1. TO: Minnesota $tate Archives Commission DO NOT USE TNISSPACE ' 2. FR0119: CITY COAiPT�tOLL�R� St• �LtElLj �"�f.kiTt..iL'�0�11 Application No. Depnrtmen[ or egcncy Dlvlslon or aectlon DatC recei�•ed: 3. Space occupied by records: 3� cubic feet approximately. ' The records lisced in che applicacion are noc 4. Location of records: Gi[y Zi.^. l.OUZt HOU3C2p }JListd.'r.Etlt V81l�.� necded for posc audic purposes. � 5. Laws other than 111.5. 138.17 whL'ich relate to the destruction or¢safekeeping of the � ieCOt(jS: �a�'�=� ;-�530 C�(1�4'Vj �t�S�GGd��si :f��o !?�J��3� , • PubltcExeminerDept. Dnte 6. I certify that the records listed in this application are accurately described, and that APPROVALS: • they have no further administrative, legal o� fiscal value for t}iis agency. • , , !�L�G �/�Z`,ti�{.{,�.e� lZ/a�l6II public Exeminer Datc � Depar[ment head or nu[horized signeture Date Attomey Generel Date Under authority of hfinnesota Statutes, Section 138.17, it is hereby ordered that the records listed in this application be desfroyed. ' ' Stnte Auditor � Dete . Commiesloner of Adminlstretlon � Dete Cheirman, Stete Archlves Commisaion Dlrector, httnnesote Hletorice!Society Dete � DO NOT USE TH(S SPACE ' ADDENDUM: � � - , r - Prepare in quadruplicafe. Complece items 2, 3, 4, 5 and 6, and lisc records to be destroyed on reverse side of this sheet. If addicional space is needed, use ARS Form 20-12 (61) continua�ion sheecs. Submit original and 2 copies to the State Archi�•es and Records Service, 117 Universicy Avenue, St. Paul 1, �iinnesoca. Retain one copy uncil approved copy is returned to you.