241061 1'(I'•,---�r..
� ORIGINAL'Ib CITY CLERK , • '
- � CITY OF ST. PAUL ' couNCi� .;4�U
+ OFFICE OF THE CITY CLERK FILE NO
C UNCIL RESOLUTION—GENERAL FORM
PRESENTED BY
; COMMISSIONE DAT�
WI�REAS, there exists a joint City-County microfilming
program, and
WHEREAS, the City Comptroller's office is desirous of micro-
filming some of its records and is applying to the Minnesota State
• Archives and Records Service for authority to destroy certain of its
records, and .
WHEREAS, the Minnesota State Archives and Commission requires
concurrence by the City Council in the application; now therefore
be it
RESOLVED, that the City Council does concur in the application
submitted by the City Comptroller to the Minnesota State Archives
Co�nission, a copy of which is attached.
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f�RM. APP OVE
Asst. Carporation Counse�
NoV � � 196i
COUNCILMEN Adopted by the Council 19—
Yeas Nays ��V 2 2 196$
Carlson -
Dalglish � Approved 19—_
Meredith `
n Favor
Peterson '
Sprafka � Mayor
Tedesco A gainst
Mr. President, Byrne pUBLISHE� NOV 3 � ����
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ARS Form zo.�: ���� � MINNES07A STATE ARCHIYES AND�2ECORDS SERVICE ��� ��
` , � 117 University Avenue, $t. Paul 1, Minnesota �
' APPLICATION FOR AUTHORITY TO DESTROY-PUBLIC RECORDS
1. TO: Minnesota State Archives Commission _ DO NOT USE THISSPACE
2. FR0111: CITY COPiP'P�I�I.�R� S$. Ps31� ��3ot8 Application No. �
Department or egency Dlvlaion or sectlon Date ieCClvCd:
3. Space occupied by iecords: �� cubic feet approximately. The records lis�ed in �he applicacion Are noc
4. Location of records: City'::� Ui37CC HOU30a bE1�3G�3�3� VAU�� needed for posc audic purposes.
5. Laws othe.r.than f11.S. 138.17 which relater to t}�e destruction or sa4fekeeping of the
I.QY�:.� �953 Ct(l.�b�' .'����VG����� :'��.go f��5�V3 Publlc ExeminerDept. Date
records: • , a
6, I certify that the records listed in this application are accurately described, and that APPROVALS:
they have no further-adminiskrative,, legaI oc fiscal value for this agency.
. � � C /
. ��.����/ ��� l/{'��.x��LrLc� ii/2o/68 Publtc F,xaminer Dete
Depnrtment head or euthortzed signoture Datc
' Attorney General Date
Under authority of htinnesota Statutes, Section 138.17, it is hereby ordered that the
records listed in this application be destroyed.
• Statc Audttor ' Dete
Commiaetoner oC Adminlstrstion Date
Chelrmen,Stete Archlves Commtaaton Dlrector, bfinnesote Hlstorical Society Dete
• DO NOT USE THIS SPACE
ADDENDUI�1:
�.
Prepare in quodruplicate. Complete icems 2, 3, 4, 5 and 6, and list recocds to be destroyed on reverse side of this sheet. If additional
space is needed, use ARS Form 20-12 (61) continuation sheecs. Submic original and 2 copies to the State Archives and Records Service,
117 Univrrsi�y Avenue, St. Paul 1, \iinnesoca. Recain one copy un�il appcoved copy is ceturned to you. '
�•-� � �r
. y ' INSTRUCTIONS FOR COMPLETING THIS PORTION OF THE APPLICA710N
List each type or group of rccords as a seppra�e item. Dcscribc accuratcly, including titics and Eorm numbcrs, Givc a bricE statcment about the
activity to which each record oc group relates, its purpose or (unction. Sta�e whether the records nre originals or copies, and whe�her the infor-
mation wl�ich they contain is duplicated ot summacized elsewhere. Give earliest and latest dates for each record type or group to be destroyed.
ITEM N0. ' D�SCRIPTION OF RECORDS INCLUSIVE DATES
� ��JILI. A;C�T tllCrtGrJ[L?•I
1: Appro�riatian I,ed�or �Cat�a�nfi�; ,�£onth-�nl� su�rics� of approp�fation Led�az •
Qxfginal secorc3s. i�o dapl�catrtd �9��f - �g��
2. �ncL�:�branr� (Ord�ra I��t�ed); Pc�riaslic listing by appra��riation Ar�d funsl - .
wi�hin eaci� clega���4�e a€ cach i�e� ecictsa�be*recto Otiginal r�coxd�. fao� . �
dupli�a2�d. Su�rizeci {posCed by to�nl) on �►ppro��i�tion I.eu�er. l�rb��a, i» 19b5
3. Pa}►roll �cher.uley; FuyraJ.l. �riod s��ary by �ppropr�atiorx asd fund �i�hin .
• each dep�rtr.^�eA� of �uoun�a e��tided for psyro��. Ori;;iva� records. I�ot
c�uplicatedo � ' 1�6�t - 193�i
4:ILL ?�iICi.CsI'IL?� � �
4. A„�,or4¢ri.ntion Ledper: Prvvidea recs�rve ��snd us2encuvibe�d b�7�nce�, ��ounCB �
. avail��le asid e�:pend�d •Uy ��:pro�gi�tion �nd fu��i. Qri�t.rual rccurdfl. i�iot '
dupZicaCed. Su�ri.sed an .�.p��opriaLfon I.c��ca SeIIEt2�CACSe 1'364 - �.9b�
5. GeP�:r�l Jor�:-zal; io�tr.ol toE:al eutri�a by iund fc�r Gen�zal I,edger. t��i�,i- �
�r�I seco��s. k�vt duplScnteu. t,ot su�risec� els�w�ltere. 19��a - ljbb
6. I�hnRna� Sciie�iule�; �'eric�d4.c l�utir� b� �pprvgri�tfQ� :z�rl fund wiL;sin er�ct�
� depar�c�nC o� et+c�� itc� of e:c�:fldi�ure. Gri�lnu2 re�ards. Nat duplicated. �
Sura�rixed (past+�d b� CflLal) on ��SproprfaL•io� i.ed���. 1954 - 1966
7. AsbalyaAs of Ca�h g�c�f�ts: l'rov�d4s dc6.ui�. nf ty�e o� rev�nu,� �nd funr3�
credited. Orggi�l records. �:ot uu�2icated. Su��rize?�i i.r� A.r�nt�l ',s�ports. 13� - 1.9�5
8. V�ch�� Cll�c�: '�i�sueb: Frovicie� a1p�3a�Cic 3a�rch a�il,i�y af All ��y�ntr�. �
� .Dupltca�co of ci.oc�s t�riCten. �uplicat�d by ori�iz�l c�ccSc, i?ot et+r�xized. 19b4 - 1966
9. Ir�c�ivi�ttal �arniL� rc:cor�l�: E��layae er�ruin�Q UY paY �=r�ad. ar�gin.�l
�ecords. tioe du�lic�t�sd. i�oz su��rix�d. 3964 - 196fi '
1Q. Pa�roll �.��isee�s s Ec��layeQ earainys for �z pay p�riod. Gri�l,nal racor3s.
I�ot �fupllc�Ced. Su:�.ri.ae�. �br cti�lcyti:� on Izidividu�l Earnins Recor3. Igfi�a - lgti6
If additional space is needed, use ARS Form 20-12 (61) continualion sheets.
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• ' INSTRUCTIONS FOR COMPLETING Th115 PORT.IOP� OF THE APPLICATION
Lis� each type or group of records as a separace item. Describe accuracely, including titles and form numbers. Give e brief stacement abouc the
nctivicy to which cach record or group relates, its purpose or Eunction, S�ate whether the records ate originals or copies, and whether the infor-
mation wliich they cont�in is duplicated or summacized elsewhece. Give eatliest and latest dates for each record type or group to be destroyed.
ITEM N0. DESCRIPTION OF RECORDS - � INCLUSIVE DATES
� taYt�i. xcfr an��o�Y�.;�
1. ��►nronr�c�tion Led:or �tr�teG�nt�: ��i��th-anr_� �u��:narieu of appsol�xia�ion Led�o�
Cs��inol sec�rds, �io du��licr�t�d 1.96�5 - 195�
2. Enci.:�bran�� (Ozcl�rfl I��uacl) : Poaiac3ic li�tistg hy appro�rinCion And £u�st
� wi�hin Qa�i� dc:pa�s�aatc at ameh ite� encu��erec3. Oxiginal r�coxdrs, Not
duglicat�c�. Sis�.�.sxiz�d (goflead �ry totr�l) on Appro�g�a�ion I,ed�es. 196�5 �• 19G5
3. Pa,�roll �che�:ule�: Puyr�1.�, prrfod aiw�ry by �pp�opxiation o�d festzd �sitii�ir� �
d�+eM de��rtr.�r,� of �r�o�an�a e_�petuieci far psy�coll. i}ri�;inril reco�ds. �io�
. ' duplic�ted. - l�b�i - 19G5
bxL�. ?,iICItC�I'It!� � .
�a. A�rin�ion i.e�ae_r: Pxovic;e� reu�xve i�nd sis►encumberc:d b�l.i�n�e�, �c����
available arsd er.p�nded lry ���prQ��iation nn,d furd. Qrig,inai rccorcl�. I•Fot
dupiicaCecl.- Su�r3.�ed on �'.ppro�ria��or� Lc��t�r �taCec�nCs. Z9�4 - lS�i�G
5. e��r�k Jo�z-nal; �outrc�I �dL�l e�.;tri�� by tur.d far G�tzeral J,ectga�a t�risi-
nal reco�;��. tj�k duplS.c�L-�c:. 2Yot �us::.n�rf�ed els�:w���src. 1�f�4 -. I9bG
6. T�.��e�:�� Sct���tules; F�eriodic 1l�tfr� b}� c:pp�oprii�tion �zncl Fur.d wit�iin �ar}i
departc�nt o� cacf� ixe� at e.cp�:ndi.tu�e. OrLgtmul. rccard:i. NaC d�pllcat�d.
Sum�sriaed (posLc�d by toLal) on Ap�ropri�L-ifln I,edge�. 196� - 1956
�. Analva�.s o� Ca�� P.�c�iy,ts: �rQV��:ds deL�i1. o�' ey�e oL rcv�nue �nd fcu:r3 �
, crecli�ad. arf��in$1 r�co�:de. �:'oC �uj Iicared. 5u��r�z�d f.n AYUnuel ?.eports. Z9fi�� � a9��r
�. Vc�+char Cl-,ec�: '�i�s�e�: irovici�� alpti�a�eCi.e aar�rcf� at�ility a£ �11 �ayr.�nte.
� Dup�icat� of c��ucko �ritCen. Du�licat�d by origival c��eck. �?o� euu�r�.xed. 1964 - 195b
9. Inc�ivid�c�l �'arnic�� }.�cc�rd�: £rnplczq�a ersrnin�� by gay �r�od. C3r��ina1
recoxds.. t�ot du;�licated. Z,o� s�:�rir,e�l. - 195�5 » 19G�i
10. Pu,yroll P.�i�Ct��ss E��lcsyeo e�mitags for u pay�pc3ri4d. �iri�l,n�l reeor3s.
I�ot d�aplicated. 5u�r�zc:� L-ar e�,p�ey�:� o� I�ivldu�l E�rnln� F.ecox3. I��� - 19nb
:,: _
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If additional space is needed, use ARS Form 20.12 (61) continuaeion sheets. -
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' ARS,Form2o-li�(G1�) MINNESOTA STATE ARCHIVES AND RECORDS SERVICE
' ' + 117 University Avenue, St. Paul l, Minnesota
APPLICATION FOR AUTFlORITY TO DESTROY PUSLIC RECORDS
1. TO: Minnesota $tate Archives Commission DO NOT USE TNISSPACE '
2. FR0119: CITY COAiPT�tOLL�R� St• �LtElLj �"�f.kiTt..iL'�0�11 Application No.
Depnrtmen[ or egcncy Dlvlslon or aectlon DatC recei�•ed:
3. Space occupied by records: 3� cubic feet approximately. ' The records lisced in che applicacion are noc
4. Location of records: Gi[y Zi.^. l.OUZt HOU3C2p }JListd.'r.Etlt V81l�.� necded for posc audic purposes. �
5. Laws other than 111.5. 138.17 whL'ich relate to the destruction or¢safekeeping of the �
ieCOt(jS: �a�'�=� ;-�530 C�(1�4'Vj �t�S�GGd��si :f��o !?�J��3� , • PubltcExeminerDept. Dnte
6. I certify that the records listed in this application are accurately described, and that APPROVALS: •
they have no further administrative, legal o� fiscal value for t}iis agency. • ,
, !�L�G �/�Z`,ti�{.{,�.e� lZ/a�l6II public Exeminer Datc
� Depar[ment head or nu[horized signeture Date
Attomey Generel Date
Under authority of hfinnesota Statutes, Section 138.17, it is hereby ordered that the
records listed in this application be desfroyed.
' ' Stnte Auditor � Dete
. Commiesloner of Adminlstretlon � Dete
Cheirman, Stete Archlves Commisaion Dlrector, httnnesote Hletorice!Society Dete
� DO NOT USE TH(S SPACE '
ADDENDUM: �
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Prepare in quadruplicafe. Complece items 2, 3, 4, 5 and 6, and lisc records to be destroyed on reverse side of this sheet. If addicional
space is needed, use ARS Form 20-12 (61) continua�ion sheecs. Submit original and 2 copies to the State Archi�•es and Records Service,
117 Universicy Avenue, St. Paul 1, �iinnesoca. Retain one copy uncil approved copy is returned to you.