04-859RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented By:
Council File #
Green Sheet #
��1.-��
3019459
13
Referted To: Committee: Date
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W HEREAS, the Department of Fire and Safety Services has received a grant of $50,000.00 from the State of
Minnesota for the 2004 Homeland Security Program Grant to purchase equipment and provide planning for a
weapons of mass destruction or medium collapse incident, and
WHEREAS, the financing and spending pians have not been established for the grant received, and
W HEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are
available for appropriations $50,000.00 in funds in excess of those estimated in the 2004 budget; and in accordance
with Section 10.07.1 of the City Charter, recommends the following changes to the 2004 budget:
FINANCING PLAN:
001 General Fund
05121 - Emergency Management
3400 - State Direct Grants in Aid
SPENDING PLAN:
001 General Fund
05121 - Emergency Management
0219 - Fees - Other Professional Services
0252 - Lodging - Meals - Etc.
0356 - Safety Supplies
0848 - Other Specialized Equipment
All Other Activity Spending
CurrentBudget Change Budget
- 50,000.00
- 50,OOO.QO
- 9,125.00
- 5,000.00
92,139.00 23,075.00
- 12,800.00
201,191.00 -
293,330.00 50,000.00
50,000.00
50,000.00
9,125.00
5,000.00
115,214.00
12,800.OQ
201,191.00
343,330.00
NOW, THEREFORE, BE IT RESOLVED, that the City Council adopts the above changes to the 2004 budget and on
behalf of the citizens of Saint Paul, accept the grant of $50,000.00 from State of Minnesota for the 2004 Homeland
Security Program Grant.
Adc _...a.�...�_..__:i..�,_�_ Con�2:�� �i' �00�}
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Requested by Department of:
Fire & Safet Services
By: j� ,
Approval Re mm nded by Director of Financial Services:
BY� � A
�`�T"�
� � Green Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet �
�,. � , �-g�t
Departrnentlofficelcouncil: Date Inkiated:.
FR — Fire 30JUN-04 Green Sheet NO: 3019459
CoMad Person & Phone: Deoartmerk Sent To Person InitiaNDate
Chief Dave Pieasants � 0 ire �"
22&62�2 Assign 1 �re De artmentDirec[or
Must Be on Council qgenda by (Date): Number 2 oao �a� ervic Office Fioancial Servi
For
_ Rou[ing 3 trornev �
Ofdef 4 0's Office or/Assistao[
5 ouu '1 Ci ouncil
6 erk G Clerk
ToWI # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approval of the attached Council Resolution authorizing the City of Saint Paul to accept a grant of $SQ000 from the State of
Minnesota for the 2004 State Homeland Security Program Grant Also, the financing and spending plans need to be set up in the
GenezalFund.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1, Has this personlfirm ever worked under a coniract for this deparfmenl?
CIB Committee Yes No
Civil Service Commission 2. Has this personlfirm ever been a city employee?
Yes No
3. Dces this person/firm possess a skill not nortnally possessed by any
curtent city employee?
Yes No
F�cplain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): •
The State of Minnesota has awazded the City of Saint Paul $50,000 to purchase equipment and eiiliauce the emergency operarion plans
and operating procedures in response to a weapons of xnass destruction or medium collapse incident.
AdvanWges If Approvetl:
The City of Saint Paul Fire and Police Departments have the opporhmiry to receive equipment and planning that will enLuice theu
abiliry to respond to a weapons of mass destrucrion or medium collapse incident.
DisadvaMaSles If Approved:
None. — �,s�^? r"��?,"-��'r`�,'� �r��t��
1
DisadvanWges If Not Approved: .
Lost oppoitrtnity to obtaiu funds to purchase equipment and provide planning to euhance our abffity to respond to a weapons of mass
destrucfion or medium collapse incident.
Total Amount of
Transaction: 50000 CastlRevenue Budgeted: Y
FundinA source: 001 - General Fund activiri Number: 05121 - Emergency Management (Project 50707
Financial information: � �
(Explain)
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STATE OF 11aNNNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesoty, acting through its Commissioner of Public S fety Division of
Homeland Securi� and Emereencv ManaQement 4q4 Cedar Street Suite 223. St. Paul. Minnesota 55101 ("State'� and
Citv of St. Paul. 15 West Kello g Rlvd. St. Paul. MN 55102 ("Grantee").
Recitals
1 Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and disbtuse federal aid made
available through the Department of Homeland Security and is empowered to enter into this grant contract.
2 The State is in need of the distribution of federal fiirids to eligible grant recipients pertaining to the 2004 Homeland
Security Grant Program, Awazd Number 2004-GE T4-0028, to purchase equipment for protecting fust responders and
strengthen terrorism response capabilities by providing funding for exercises, training, planning and organizational
activities. ,
3 The Grantee represents that it is duly qualified and agees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract �
1 Term of Grant Contract
1.1 Effective date: Julv 1. 2004, or the date the State obiains all required signatures under Minnesota Statutes Section
16C.05, subdivision 2, whichever is later.
The Grantee must not begin �york under this grant contract until this contra¢t is fully executed and the
Grantee has been notified by tbe State's Authorized Representarive to begin the work.
1•2 Expiration date: November 30. 2005, or until all obligations have been saGsfactorily fulfilled, whichever occurs
fust.
13 Suwiva! ofTerms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdiction,
and Venue; and I5. Data Disclosure.
Z Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2004 State Homeland Security Grant Program Application, Attachment A,
which is attached and incorporated into this �ant contract. Approved equipment, exercise, training, plamiing,
and/or management and administrafion costs identified in Attachment A were approved from the 2004 State
Homeland Security Grant Program Guidelines incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2004 State Homeland Security Program Grant Application
Packet provided to the Grantee by the State, and will comply with the standards and requirements attached and
incorporated into this grant contract. These additional standards and requirements aze the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract.
c. Grantees receiving $100,000.00 or more must complete and return the Certification Regazding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant contract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee may be required to supply documentation certifying that a
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal fixnds.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased through this grant
contract, and shall not permit the equipment to be tampered with or operated by individuals who are not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
2004 State Homeland Security Program (OS/04)
Page 1
(�{-�5°t
Grant Contract #2000-9591
3 Time
The Grnntee must comply with all the time requiremen�s described in this gant contract. In the performance of this
grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed 50 000_00 according to the
breakdown of costs specified in Grantee's 2004 State Homeland Security Grant Progcam Application,
Attachment A, wluch is attached and incoiporated into this giant conh The Grantee will submit a written
change request for any substitution of budget items in Attaclunent A, or any deviation of more than 15%
from the approved budget category amoiints in Attachment A. Change requests for substitutions of budget
items, or a deviation of more than IS%$om the approved budget category amount must be given in writing
to the State's Authorized Representative and at least fi0 days prior to the Expiration date of this grant
conhact. C,rantees whose requests have been approved will be notified in writing by the State's Authorized
Representative to the Grantee's Authorized Representative. Requests must be approved prior to any
expenditure by the Grantee.
(2) Matching Requirements (If Applicable.) G[antee certifies that the following matching requirement, for tlje
gcant contract, will be met by the Grantee: 0.00.
(3) Total Obligafion. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed 50 000.00.
4.2 Payment.
(1) GrantBitling Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Form
for the services actually performed and the State's Authorized Representative accepts the invoiced services.
Grant Billing Form must be submitted timely and according to the following schedule:
a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for actual
costs incurred at least bi-annually due June 30 and December 31 for the life of the grant, but not more often
than monthly and within 30 days of the period covered by the Grant Billing Form.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal yeaz. Final Grant Billing Form pertauring to the first
state fiscal year of this grant contract must be received by the State no later than Auwst 15, 2005.
Reimbursements from the second state fiscal year may commence on or aRer July I, 2005. The fmal Grant
Billing Form pertaining to the second state fiscal year of this grant contract must be received by the State
within 45 days of the Expiration date of this grant contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June 30 and
December 31, for the life of the grant, but not more often than monthly. The narrative perfoimance report
shall consist of a comparison of actual accomplishments to the approved work plan in Attachment A. These
reports must be submitted before reimbursement will be paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Paytnents under this grant contract
will be made from federal funds obtained by the State through CFDA # 97.004 Public Law 108-90 the
Deoartment of Homeland Security Ap�rooriations Act 2004. The Grantee is responsible for compliance with
all federal requirements imposed on these funds and accepts full financial responsibility for any requirements
imposed by the Grantee's failure to comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
detemuned at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not recei� e payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local la�v.
2004 State Homeland Security Program (OS/04) Page 2
U�l -�S�I
Grant Contract #2000-9591
Authorized Representative
The State's Authorized Representative is Bovd Rasmussen_ Grants Snecialist Division of Homeland Security and
Emereencv Manaeement 444 Cedar Street Suite 223 St Paul MN 55101-6623 (6511282 5392 or his/her
successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant contract. If the services aze satisfactory, the State's Authorized Representative will certify
acceptance on each Giant Billing Form submitted for payment.
The Grantee's Authorized Representative is Dave Pleasants. Assistant Fire Chief St Paul 100 East 11 th Street St
Paul. MN 55101 _(6511228-6212. If the Grantee's Authorized Representative changes at any time during this
gant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
71 Assignment The Grantee may neither assign nor transfer any rights or obligations under tlris grant contract
without the prior consent of the State and a fully executed Assignment Ageement, executed and approved by
the same parties who executed and approved this giant contract, or their successors in office.
7.2 Amendments Any amendment to this gant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
theit successors in offtce. _ �
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Con[raM Comp[efe. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regazd'mg this gant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees hamiless from any claims or
causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices retevant to this grant contract aze subj ect to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Praetices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, coilected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the State. The State will give the Grantee instructions conceming the release of the data to the requesting party
before the data is reieased.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees aze in no
way the State's obligation or responsibility.
2004 State Homeland Securiry Program (OS/04) Page 3
U4-�5°I
Grant Contract #2000-9591
12 Pnblicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this giant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For puiposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similaz public notices prepazed by or for the Grantee individually or
,jointly with otheis, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue �
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal
pmceedings out of this grant contract, or its bteach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey Counly, Minnesota. �
14 Termination
14.1 Termination by the State The State may cancel tlris grant contract at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon temiination, the Grantee will be entitled to payment,
detennined on a pro iata basis, for services satisfactorily performed. �
14.2 Termination for Insu�cient Funding. The State may immediately terminate this grant contract if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Tennuiation must be by written or
fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and
effective date of temunation. However, the Grantee will be entitled to payment, detemuned on a pro rata basis,
for services satisfactorily performed to the extent that funds aze available. The State will not be assessed any
penalty if the grant contract is temiinated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable time of the State receiving that notice.
143 Terminatinn for Failure to Comply. The State may cancel this grant contract unmediately if the State fmds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the return of alLpart of the funds akeady disbursed.
15 Data Disdosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tac identification number, already provided
to the State, to federal and state ta7c agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state tax laws which could result in
action requiring the Grantee to file state taac retums and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
REST OF PAGE INTENTIONALLY LEFT BLANK
2004 State Homeland Security Program {OS/04)
Page 4
�-�S�
Grant Contract #2000-9591
1. ENCUMBRANCE VERiFICATION
lidividva! cerRfus lhatfundr have been encumbered at
requ>rd by Minn Stax §§ 16A15 and I6C.05.
Signed:
3. STATE AGENCY
By.
(with delegated authority)
Tide:
Date:
Grant Contact xo. 2000-9591
2. GRANTEE
The Grmnec certifiu t5a! fhe appropria[e person(s)
have erecraed U+e grant conVact on behaljofthe Grantee as
requ
By:
7;�t
Dat
BY
7'itl
Dat
By
Ti
Da
By
Ti
Da
Date
stri6ution:
DPSlFAS
Grantee
SWte's Authorized RepreSrntaRve
e
2004 State Homeland Security Program (OS/04) Page 5
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2004 STATE HOMELAND
SECURITY GRANT PROGRAM
Must be submitted
�ion Gity i`�ffSain�iF __ _
Name 1�ssisfan`�����fpavid.�?�E
7iUe �ss4Sf�Rf C�1�ef - _
�aint Paul ':_
Address dave�
Amount
by County
- ___ =_ County
close of business
- , - _ - -. Phone
isey '_:=
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ATTACHMENT A
i1;22$-$2?F�=; __.,--
State: MN Zip
Fau Number
Please enter the amount awarded to yourjurisdiction for
this granL Confact HSEM staff if this amou»t is not known. $
� . - Dispersed to CitieslTownships $
_;�0;1
OR OBJECTIVES - Please explain how the resources requested in this application will enhance
jurisdiction's ability fo prevent a terrorist act and be prepared to demonstrate how homeland
rity wiU be improved. Alsq please indicate how the specific items requested support and are
;tstent with the overali State Homeland Security Strategy.
o'.verall.goal for the equipment and. planning items requested in this grant in concert with fhe
i hameland security strategy is to enhance the City of Saint Paul`s response to CBRNEterronst
�ts to ir�c{ude WMD and Medium Colfapse incidents. The primary objective is to improve the_
�perability between the members of the Fire DepartmenYs Hazardous Materials Team and
nical Assessment Team and members of the Police DepartmenYs Ordinance Disposal Unit and
;al Incident Response Team. We request the following equipment included in this grant. The
�ding fire and police units will be the first to respond to CBRNE event and must function as a
i of specialists using this equipment and planning items. Thermai imaging search cameras wiU
equipment and planning resources requested in this section supports ourjurisdiction's ability to
ent, deter, respond to, and recover from CBRNE events of terrorism. The specific goals and
�tives for these requests are: Goal 4(Equipment), objective E, steps 1-3 and Goa12 (Planning;
Signature: ✓ �,� �'Z
Date:
(�A � � z ,�� y
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, 2004 STATE HOMELAND SECURITY GRANT PROGRAM
EQUIPMENT WORKSHEET
Ptease use the highiighted lines below each category to indicate intended equipment purchases. If
more lines are required, use those provided on the "Add'I Eqpt Lines" tab.
` UNIT PRICE SHOULD INCLUDE TAX pND SHIPPINGMANQLlNG EXPENSES
" FIRST RESPONDER ALLOCATION: Piease use the drop-down list to indicate the allocated discipline for the units
(QTY) to be purchased. For example, if seven units are to be purchased for Hazardous Materials, select the HZ value.
If more than one discipline is receiving purchased units, specrfy the allocation using subsequent fines as shown in the
example.
DiSCipGne LE - Law Enforcement FS - Fire Service PS - Public Health
Abbreviations: EMS-EmergencyMediplService� . HZ-HazardousMateriais GA-GovemmentatAdministrative
� EMA-EmergencyManagement PW-PublicWorks HC-HealthCare
` = PSC - Public Safery Communications
1. Personal Protective Equipm�
Level A. Fully Encapsulated Suits
Unit Price` I QTY
Total � Discipline*' I State
Use
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0
0
0
0
0
0
0
0
0
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2004 STATE HOMELAND SECURITY GRANT PROGRAM
2. Explosive Device Mitigation & Remediation Equipment
Item
Unit Price* � QTY
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0
0
0
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Cy-E -g`�t
Total I Discipline*' i State
� Use
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2004 STATE HOMELAND SECURITY GRANT PROGRAM
$ - $
$ - $
$ - $
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$ - $
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3. Chemical, Biological, Radiological, Nuciear and Expiosives (CBRNE)
Search and Rescue Eauioment
Item
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0
0
0
0
0
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4. interoperable Communications�Equipment
ail e ui ment should be APCO 25 com liant
Item
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7. Ph sical Securit Enhancement E ui ment
Item Unit Price` QTY Total Discipline*' State
Use
$ - $ i'_'��
$ ' $ - — '
$ $ r£�;
$ - $ - �;�
$ - $ -
$ - $ _ �`-�
$ _ $ nr:;
$ - $ _ ''S>�:
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$ - $ _ _
8. Terr
Item
2004 STATE HOMELAND SECURITY GRANT PROGRAM
$ - S
$ - 5
$ - $
$ - S
$ - S
$ - S
� $ - $
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Prevention
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9. CBRNE Lo istical Support E
Item
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p�-�Sa
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Discipline** I State
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2004 STATE HOMELAND SECURITY GRANT PROGRAM
90. CBRNE Incident Response Vehicles
(See authorized Equipment List for allowabie vPhir.iP��
item
11
item
and
12. CBRNE Reference Materials
item
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13.
Item
Terrorism Prevention, Res onse and Miti ati
Unit Price* QTY
$ -
$ -
_ $ _
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ ' _
$ -
$ -
$ -
_ � _
14. CBRNE Prevention and Response Watercraft
S ecial Approval from ODP Renuireril
Item
E'
ment
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Total � Discipline*'
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Totai � Discipfine*' I State
Use
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2004 STATE HOMELAND SECURITY GRANT PROGRAM
�-�'S9
2004 STATE HOMELAND SECURIN GRANT PROGRAM
95. CBRNE Aviation EQUiqment
17. Intervention Equipment
(�{- g`J°I
. 2004 STATE HOMELAND SECURITY GRANT PROGRAM
� i otai Equipment Amount Requested � �s Q,�
C�! -�5�
2004 STATE HOMELAND SECURITY GRANT PROGRAM
PLANN{NG BUDGET WORKSHEET
- --� City of Saint Pa�
MAJOR OBJECTIVES — Please explain how the requested PLANNING resources will enhance your
jurisdiction's ability to prevent a terrorist act and be prepared to demonstrate how homeland
security wit{ be improved:
The requested planning resources in this grant request will support the overall State Homeland Security
Strategy by enhancing the abiliiy and jinteroperability of the City of Saint Paui' pubiic safety personnel as
well as appropriate otherjuristictions fo prevent and recover from a terrorist act Through carefui evatua6on
of existing plans and operating procedures, MIMS, and updating of the same; issues will be resolved
,conceming response to CBRNE incidences. Mutual aid agreements, interoperability between public safety
entities and the ability to assemble pches of equipment as a result of planning will enable the City of Saint
Paul to achieve the goals and objecfives set out in the State Homeland Security Strategy.
In addition, please explain how the resources requested support the overall State Homeland Security
Strategy. Piease reference the specific goai and objective identified in the State Strategy that the
requested resources will address: _
The planning resources requested in this sec6on in cancert with the overall state homeland security strategy
supports our jurisdiction's abiliry to prevent, deter, respond to, and recover from CBRNE events of terrorism.
We cite goal number 2, objectives B: implementation steps 4,6, 7, 10, 11; objective D, implementation steps
1-3; and obiective E �rr,�iP..,A„r�+�,,., �.e.... , _..., ., �__ ,__ , . . .
the
the
BUDGET
is intended. If multiole
� to one receivin reate
ESTIMATED Disc*
,.,...�
PLANNING COSTS
Development or enhancement of emergency operations plans and
,...,.....:_- --- �
or
or
communications and interoperability protocols and
of citizen and family preparedness plans and programs, $
...., � �
Conducting point vulnerability assessments at critical infrastructure
and development of remediat�nni�p�� ���r„ .,��.,�
ent or enhancement of continuity of operations and
of aovemmant nlanc
Hiring of full or part-time staff or contractors/consuitants to assist with
any of the above activities (not for the purpose of hiring public safety
ncrc.,n.,..��
�$
UCt
��
9,125.00 � FS
'AL PLANNING AIVIOUNT REQUESTED I$ 12,625.00
ba-�5q
2004 STATE HOMELAND SECURITY GRANT PROGRAM
MANAGEMENT & ADMINISTRATIVE BUDGET WORKSHEET
Name of
of Saint Paui
ALLOWABLE MANAGEMENT AND ADMINISTRATIVE GOSTS
i more than 3% of the totai amount allocated may be used for management and administrative (M&A)
rposes. With an award amount of $50,000, the maximum Management and Administrative amount is
,500
Current expenditures listed sum to $50,000, so the'currenY availabie M8�A amount is $1,500
`BUDGET
' Number of people, hours expended, and average houriy pay rate should be used to approximate total cost
� ce�e,...�,..,:__:_„_ _ :_ . . . .. -
Category
AL MANAGEMENT &
Number* � Hou�s* � Avg. Rate*
�_
,�_
�_
��
�� �
Grant Contract #2000-9591
ATTACHNIENT g
FEDERAL AUDTT REQUII2EMENTS
1. For subrecioients that aze state or local �overnments no�rofit or�anizations or Indian tn'bes
If the grantee expends total federat assistance of $3Q0,000 or more per year, the gantee agrees to obtain either a singie
audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single Audit Act
Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a constitutional or statutory
requiremeni for less frequent audits. For those govenunents, the federal cognizant agency shall permit biennial audits,
covering both yeazs, if the govemment so requests. It shall also honor requests for biennial audits by govemments that
have an adminish-ative policy calling for audits less frequent than apnual, but only audits prior to 1987 or administrative
policies in place prior to January 1, 1987.
For subrecinients that are institutions of hieher education or hosnitals
If the gantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain
a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements for Grants and
Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable: The audit shall cover either
the entire organization or all federal funds of the organization.
The audit must deternrine whether the subrecipient spent federal assistance funds in accordance with applicable laws and
regulations.
Z. The audit shal] be made by an independent auditor. An independent auditor is a state or local government auditor or a
public accountant who meets the independence standards specified in the General Accounting Office's "Standards for
Audit of Governmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circulaz A-133 (or A-
I 10 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public
Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986. The federal govemment
has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report,
including a plan for corrective action taken or planned and comments on the status of corrective acrion taken on prior
fmdings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit
report.
4• The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor desigaated by
the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to
comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133.
Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB
Circular A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2004 State Homeland Securjty Proe am (OS/04) Page B-I
(�-�-g5°l
7, � Grent Contract #2000-9591
grantee agces to retain documentation to support the schedule of federal assistance for at least four yeazs,
g. Reanired andit renorts must be filed with the State Auditor's O�ce, Sm21e Audit Division and vc�th federa! and
state aeencies nrovid�n2 federal ass�stance. wrth�n s�a months of the antee's fiscal vear end
QMB Cireulaz A-133 requires recipients of more than $300,000 in federal fiutds to submit one copy of the audit report
within 30 days af}er issuance to the central clearinghouse at the following address:
Bureau ofthe Census
Data Preparation Division
1201 East lOth Street
Jeffersonville,lndiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safet}ts audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paui, MN 55101-5126
2004 State Homeland Security Program (OSl04) Pa�e B 2
0�l-�59
Grant Contract #2000-9591
ATTACffi4IENT C
FEDERAI, ASSURANCES
The Applicant hereby assures and certifies compliance with all gede�ai ��tes, r�gutations, policies, guidelines and
tequirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative
Raquirements for Grants and Cooperative Ageements 28 CFR, Part 66, Common mle, that govem the application,
acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies flzat:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similaz action has been duly adopted or
passed as an official act of the applicant's goveming body, authorizing the filing of the appfication, including all
understandings and assurances contained therein, azid directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application and to provide such ad,ditional infoimation may be
required.
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Pmperty Acquisitions
Act of 1970 (P.L. 91-646) wluch provides for fair and equitable treatment of persons displaced as a result of Federal and�
fedetally-assisted prograzus.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit
of govemment whose principal einployment is in connection with an activity fmanced in whole or in part by Federat grants
(5 USC 1501, et seq.).
4. It will comply with the minimum wage and maxunum hours provisions of the Federal Fair Labor Standards Act.
5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearaace
of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the
right to exanune all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency conceming special requirements of law,
program requirements, and other adnunistrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of
the proj ect aze not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will
notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal
Activities indicating that a facil3ty to be used in the proj ect is under consideration for listing by the EPA.
9. It will comply with the flood insurance purchase requirements o£ Section 102(a) of the FLood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after Mazch 2,
1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of
any Federal fmancial assistance for construction or acquisition purposes for use in any azea that has been identified by
the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The
phrase "Federal financial assistance" includes any form of loan, grant, e aranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
10. It wi11 assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of
1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Hisrorical Preservation Act of
1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic
Places that are subject,to adverse eFfects (see 36 CFR Part 800.8) by the acticity, and notifying the Federal grantor
2004 State Homeland Security Program (05/04) Paoe C-1
0�. �5°t
Grant Contract #2000-9591
agency of the existence of any such properties and by (b) complying with all requirements established by the Federal
grantor agency to avoid or mitigate adverse effects upon such properties.
11. Ii will comply, and assure the compliance of all its sub-gantees and conttacto�, with the applicable pmvisions of Title
I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency
Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of
7ustice Programs Financial and Administrative Guide for Gmnts, M7100.1; and all other applicable Federal laws,
orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to gants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminat Justice Information Systems; Part 22, Confidentiality of
Identifiable Research and Statistical Information; Pazt 23, Criminat Intelligence Systems Operating Policies; Part 30,
Intergovemmental Review of Depaztment of Justice Progams and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity policies and Procedures; part 61, Procedures for Implementing the National Environmental
Poliey Act; Pazt 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Pmgrams.
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Omnibus Crime e
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victuns o£Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle
A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the
Age Discrunination Act of 1975; Departrnent of Justice Non-Discrimination Regulations, 28 CFR Part 42, 5ubparts
C,D,E, and G; and Department of Justice regulations on disability discrimination, 2& CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State adnunistrative agency makes a finding of discrimination after a
due process hearing on the gounds of race, color, religion, national origin, sex, or disability against a recipient of
funds, the recipient will forwazd a copy of the finding to the Office for Civil Rights, Office of Justice Programs.
15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the applicatiott is for
$500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Bartier
Resources System.
2004 State Homeland Security Program (OS/04) Page G2
��. 5R
Grant Contract #2000-9591
ATTACHi1-IENT D
CERTIFTCATION REGARDING LOBBYING
For State of Minnesota Contiacts and Grants over $100,000
The undersigned certifies, to the best of his or her lmowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any peison
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awazding of any Federal conhact,
the making of any Federal gant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, aznendment, or modification of any Federal contract, gant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, A Member of Congess, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative `
agreement, the undersigned shall complete and submit Standazd Fotm-LLL, Disclosure Form to Report Lobbying in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd documents for a11
subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for maldng or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$ I Q,000 and not more than $100,000 for each such failure.
�tir��au�t �iYe t��ar �
Or azuzahon Name
. ' �,
� '
Name itle of Official Signing for Organi tion
By:
Sigiature of Official
�t�.lV S, a�-f
Date
2004 State Homeland Security Progrsm (0�/04) Pare D-1