04-839Council File # O� u v �
Resolution #
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Green Sheet # ���
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Re£erred Td
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Committee: Date
2 WHEREAS, Chapter 73 of the Saint Paul Legislarive Code declares as a matter of public policy that the
3 preservation, protection, perpetuation and use of areas, places, buildings, structures and other objects having a
4 special historical, community or aesthetic interest or value is a public necessity and is requued in the interest of
5 the health, prosperity, safety and welfare of the people; and
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7 WHEREAS, Chapter 73 also establishes the purposes of heritage preservation to be to: "safeguazd the heritage
8 of the City of Saint Paul by preserving sites and structures which reflect elements of the city's cultural, social,
9 economic, political or architectural history; protect and enhance the City of Saint Paul's attraction to residents,
10 tourists and visitors, and serve as a support and stimulus to business and industry; enhance the visual and
11 aesthetic character, diversity and interest of the City of Saint Paul;foster civic pride in the beauty and notable
12 accomplishments of the past; and promote the use and preservation of historic sites and structures for the
13 education and general welfare of the people of the City of Saint Paul;" and
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15 WHEREAS, Chapter 73 also establishes the Heritage Preservarion Commission (HPC) and states that it "shall
16 work for the continuing education of the citizens of the city with respect to the histaric and architectural heritage
17 of the city;" and
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19 WHEREAS, a budget of $30,000 was established in the Department of Planning and Economic DevelopmenYs
20 (PED) general fund activity for a Heritage Preservation intern for 2004; and
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WHEREAS, the HPC has co-sponsored an Axuival Heritage Preservation Awards Ceremony with the St. Paul
Chapter of the American Institute of Architects (St. Paul AIA) for the past fourteen yeazs; and
WHEREAS, the Director of Planning & Economic Development recommended that $1,000 of the Heritage
Preservation budget be directed to fund the shared costs of the event held on May 3, 2004; and
WHEREAS, HPC's shared costs which included invitations, postage, printing of programs, food and non-
alcoholic beverages were $1,184.28; and
WHEREAS, PED is requesting approval for expenditures for food and beverages and that the 2004 budget be
amended to account for these expenses; and
WHEREAS, event sponsors collected $374.00 in contributions at the door; and
36 WHEREAS, the collection was divided evenly between the St. Paul AIA and the HPC; and
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3 8 WHEREAS, the Director of PED is requesting authorization to accept the donations on behalf of the Heritage
39 Preservation Coxnmission and increase the spending budget for the amount of the donations ; and
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41 WHEREAS, the HPC intern position was created in the Office of License, Inspections and Environmental
42 Protection; and
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2 WHEREAS, actual salary and fringe costs for staff time dedicated to Heritage Preservation have been charged
3 to the proper fmance object codes for those costs; and
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5 WIIEREAS, the current budget does include salaries and fringe benefits; and
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7 WIIEREAS, the Mayor, pursuant to Secrion 10.07.1 of the Charter of the City of Saint Paul, does hereby certify
8 that $187 in funds are available for appropriation in excess of those estimated in the 2004 budget and
9 recommends the change to the 2004 budget; now
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11 THEREFORE BE IT RESOLVED, that upon the recommendation of the Mayor, the Ciry council of Saint Paul
12 approves the following changes to the 2004 Budget.
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14 FINANCING PLAN Current Amended
15 Budget Chanees Bud�et
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17 001-06000-6905 donations 0 $ 187.00 $ 187.00
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19 SPENDING PLAN Current Amended
20 Budeet Chanees Budeet
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22 001-06000-011l salaries 0 $ 8,000 $ 8,000
23 001-06000-0133 salaries 0 $16,000 $16,000
24 001-06000-0242 printing 0 $ 205 $ 205
25 001-06000-0221 postage 0 $ 310 $ 310
26 001-06000-0299 other $30,000 ($29,228) $ 772
27 001-06000-0439 fringes 0 4 900 $ 4,900
28 Net Change $ 187
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3$ eas ays sen Requested b Department of Planning and
39 Benanav 1/ Economi De lopment
40 Bostrom ti � � ,o�
41 Harris i / BY� � �
42 Helgen ,/
43 Lantry Form Approved by ^ C�it A�tt ey
44 Montgomery �/ By. ` � � ��w""/
45 Thune �
46 Approve Mayor fpr Subi's�io to �
49 Adopted by Council: Date ����,Counci �
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50 Adoption Certified by Council Secretary B y'
$1
52 By:
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54 Approved b yor: Date � `
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56 sy: - - 'G"�
� Green Sheet Green Sheet
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Green Sheet Green Sheet Green Sheet Green Sheet �
Department/office/council: Date Initiated:
PE — p���ng&EconomicDevelopmrnt 13AUG-04 Green Sheet NO: 3021765
Contact Person 8 Phone• Deoartment Sent To Person init'al/Dat /
Amy SpOf1g � 0 1 onin nomi Develo /��
� � ' y D [
266-9079 pujgn 1 lannin & Ec000mic Develo De artnent Director ��(
Musl Be on Council Agenda by (Date): Number 2 ; pttor e
d SA Fo�
Routing 3 a or• �ce Ma or/Assistant
O�dEf 4 uncil
5 i Clerk Ci Clerk
Total # of Signature Pages _(Clip NI Locations for Sig�ature)
Action Requested:
Approval of a resolufion amending the 2004 budget for salary and fringe benefit costs for Historic Preservation Commission work by
LIEP staff; account for elcpenses of the Fourteenth Annual Heritage Preservation Awazds Ceremony, to authorize use of funds for
food and beverages, to approve acceptance of donarions collected and to increase the spending budget by the amount of the
donarions.
Recommendations: Approve (A) or Rejed (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1. Has this persoNfirm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has fhis person�rm ever been a city employee?
Yes No
3. Does this person/�irm possess a skill not nortnally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
LIEP, by State of Minnesota Statute, is not allowed to spend money collected on permits on non-pemut related work. Council approval
is necessary to authorize these expenditures and approve actual salary and fringe costs for staff time dedicated to Aeritage
Preservarion acriviries that aze not peruiit related.
AdvantageslfApproved:
Saint Paul will continue to rewazd work done on historic preservation issues and continue to do non-pemut related historic preservation
work.
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'� �ec$g�rf'� .f�f!?�t � � �
Disadvantages If Approved: � � � � � � �
None.
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Disadvantapes If Not Approved: �
City SiafPwill not be reimbursed for authorized expenditures. In addirion, HPC Staff will not be allowed to perfomi non-pernut related
work. -
Total Amount of 30187 CosVRevenue Budgeted: y
Transaction:
Fundinq Source: ActiviN Number: 06000 $`� �/� � Gy� _
a'�1�
Financial Information: Realloate spending budget from object 0299 to other expense codes, adding $187 financing and spending.
(Explain)