04-710Council File # (iy,"��
Green Sheet # 206661
RESOLUTION
OF SAINT PAUL, NIINNESOTA
Presented By:
Referred To:
Z�t
Committee:Date:
WHEREAS, the City of St. Paul, Police Department, has entered into joint powers agreements with snbnrban
agencies to allow sharing of information and operafing efficiencies with the City of St. Paul's Record
Management System; and
6 WHEREAS, the City of St. Paul, Police Department, has agreed to provide wireless report wrifing and report
7 management services to these cities; and
8
9 WHEREAS, these cities will pay up-front and ongoing costs to purchase needed components and support for
10 the City of St. Paul's Record Management System; and
II
12 WHEliEA5, The Mayor pursuant to Section 10.071 of the Charter of the City of St. Paul, does certify that
13 there are available for appropriation funds of $189,415 in excess of those estimated in the 2004 budget; and
14
15 WAEREAS, The Mayor recommends that the following addition be made to the 2004 budget:
16
17
18
19
20
21
22
23
24
as
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27
28
29
30
31
32
33
436 - Special Projects-Police
FINANCING PLAN:
34152 - RM5 Wireless Services
4399 - Services
Total Changes to Financing
SPENDING PLAN:
34152 - RMS Wireless Services
0299 - Other-Miscellaneous Service
0370 - Computer Equipment & Supplies
0393 - PC Software
Total Changes to Spending
Bostrom
Harris
CURRENT
AMENDEi)
BUDGET CHANGES BUDGET
189,415
189,415
28,500
30,000
130,915
189,415
BE IT RESOLVED, that the City Council approves these changes to the 2004 budget.
veas Nays atsent � Requested by Department of:
Adopted by Council:Date: � w. � y ��� ���
Adoption CertiSed by Council Secretary:
�y:
.,� —
Approved
�
189,415
28,500
30,000
130,915
CR - AR7�:E�i/OFFfCFJCOUNCIt DATE INITIAT�D
Poiice 6rz9roa GREEN SHEET Na. 206661 ti
ON A P R H NE ' 1NITWUDATE INITIAfIDATE
Chief William Finney 266-5588 1 ernxm�Exrou�croa 5 c�mcouna���� (�
MUST BE ON COUNC L AGENDA Y(DA7Ej �f� � �
Please process ASAP. �«rrn, L' ❑cmc�wc
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�MAYOR(ORA545TqN'n �HUMPNRIGMIS
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACiION REQUESTED
Appmva] of the attached council resolurion establishing a 2004 fmancing and spending plan fox the Records
Management Services provid�l to suburban agencies.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TXE FOLLOWING �UESTONS;
1. Has this perso�rm ever worketl untler a contract fo� this department�
PLANNING COMMIS510N YES NO
._ CIB COMM4TTEE 2. Has this persoNfirm ever been a city empbyee?
CIVIL SERVICE COMMISSION YES NO
3. Does this person�rtn possess a skill not normalry passessetl by any current city employee?
YES NO
4. Is this person/firm a targeteA ventlaR
YES NO
, F�cplam all yes answers on sepa2[e sheet and attaCh to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHI�
The Clty of St. Paul, Police Deparhnent, has entered into joint powers agreements with suburban agencies and the
City of St. Paul has agreed to provide wireless ieport writing and report management services to these suburban agencies.
In consideration for these services, the suburban agencies will pay up-front and ongoing costs to purchase needed
components and support including wireless fees, Net Motion license and support, wireless modems, Records Management
System licenses and upgrades, scanning equipment, software licenses, antennas, connectors, etc.
A�VANTAGESIEAPPROVEO
This revenue will pay the cost of the full-time position necessary to implement the Records Management System. The
level of cooperation between police agencies and informa6on system organizations will centinue. This coopera6on is
beginning to demonstrate a significant impact on improving policing and information system best practices.
DISADVANTAGES IP APPROVED RECEIVED
None. JUL 1 4 2004 ,1U� �. `� 2���
DISADVANTAGESIFNOTAPPROVED MAYOR'S OFFICE �� 1 ? +'�� �
The sharing of costs for mai'e.taining and supportina the Records Management System will become the sole responsibility
of the City of St. Paul, Police Departrnent. The benefits of inforntafion sharing wili become more costly and delayed.
�! �n�,�._, ,�.
TOTAL AMOUNT OF TRANSACTION $ 189,415.00 COST/REVENUE BUDGETED (CIRCLE ONE) �� Y NO
� � � 2���
FUNDING SOURCE JOillt pOWOYS agi'00ri10lltS ' AC7IVINNUMBER 436-34152
FINANCIA� INFORMATION (EXPLAIN)
34152 RMS services budget.cr.gs2004