04-651Council File # O� ��'
Green Sheet #,�Q� g 3 7 y
RESOLUTION
23
PAU�, MINNESOTA
Presented By
Referred To
Committee: Date
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WHEREAS, the City of Saint Paul Deparhnent of Parks and Recreation will host a Hmong community
soccer festival on July 3` and July 4`" of 2004 at McMurray field in Saint Paul; and
WHEREAS, the Department of Parks and Recreation provides City of Saint Paul employees to assist with
jobs at the event, such as refuse removal, grounds maintenance and site specific tasks; and
7 WHEREAS, through the works of Parks and Recreation staff, community festivals are safer, more
8 efficiently run and more proactive to residential concerns; and
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WHEREAS, the two-day event schedule requires approximately 25-30 employees to work at the event
over regular meal times and scope of this wark in some cases makes it impossible for these employees to
take a much needed lunch or regular break; and
WHEREAS, the City Council finds a public purpose; for providing food and beverages for Parks and
Recreation staff when the employees are required to work over a meal time;
NOW, THEREFORE, BE IT RESOLVED, that the marketing Division of the City of Saint Paul is hereby
given the authority to purchase and provide food and beverages, with the exception of alcohol for Parks
and Recrealion employees for the Hmong soccer festival, in an amount not to exceed $500; and
21 BE IT FURTHER RESOLVED, that said funds shall be charged to activity code 00252-0299 from the
Marketing Division's budget.
Yeas Nays �usent Requested by Department of:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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DepartmenUOffice/council: Date Initiated:
cs -���5�� 14JUN-44 Green Sheet NO: 3018379
Wntact Person & phone: Deuartment Sent To Person InitiaVDate
Jason Mderson � 0 itiun Servi
Z6�8685 Assign 1 itizenServi e artmeotDirector ��_
Must Be on Council Agentla by (Date): Number 2 ina c'sal ervices fficeFtin nciat Servi
30-,1UN-04 Fo� 3 i Attoru ` Cl —�� �
Routing
Order 4 avor's Oftice Mavor/Assistant �
5 ou cil Ci Cooncil
6 i lerk Ci lerk
Total # of Signature Pages _(Clip All locations for Signature)
Action Requested:
Approval to provide food to Pazks Employees worldng Hmong Fesrivai
Recommendations: Approve (A) or Reject (R): Pewonal Service Contracts Must Answer the Pollowing Questions:
Planning Gommission 1. Has this person/frm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Giving Mazketing and Promotions authority to provide food to Pazks Employees working Hmong Fesrival
Advantapes If Approved:
Allowing Pazks Employees who work the event without breaks or lunches a lunch provided paid for by Mazketing and Promotions
DisadvanWges If Approved: � � � a ,a � �
None � �P � � �� � m �?
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J(si! ? `� ZJG�
DisadvantageslfNOtApproved: ����,,r fm"'�""�"'��`3d�'s��
Pazks euq�loyees would need to leave site in order to receive a lunch break X�°S &� 1�7
RECEIVED
Total Amount of
Trensaction: 500 CosURevenue Budgeted: y �UN � r � Z�04
Fundin9 Source: GL-001-00252-0299 Activiri Number: 0299 ��� OFFICE
Financial Information:
�i(Bt��:!'' Fdacq;,
(Explain)
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