D001297orig�t--c�� c��x C I T Y O F S A I N T P A U L
Copy--Finance Department
Copy—Department OFFICE OF T� MAYOR
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ADMINI5TRA'TIVE ORDER
No.:
Date:
1�Q�1��3'�
�"— J4t'`9,
ADMINISTRATNE ORDER, that the Ciry of Saint Paul hereby adopts, for the protection of its employees,
the attached admivisirative policy applying to personal protecuve equipment (attached) as mandated by Federal and
State Occupational Safery and Health Administrations (OSHA); be it
FURTHER ORDERED, that the administrative order supersede the policy statements and regulations
adopted under ADMINISTRATNE ORDERS D-1916, dated March 24, 1975, and D-3172, dated November 30,
1976; and be it
FURTHER ORDERED, that all department heads aze directed to notify employees of tt�is policy. A copy of
this policy shall be placed in each deparknent safety plan.
,
PPROVED AS TO FORM
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��/1.��--- �I��l �� �'��,��Gi.�.� �71.�,�,�.�
Assistant Ciry Attorney Depaztment Director
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Date
j Z ,� �— �'� �1''� � `"�-��.--'�,
— Q dminisuative Assistaut to Mayor
Tecfinology & Mgmt Services/Risk Mgmt y 4, ,ss GREEN SHEE "
f0.CT PERSON & PNONE INITIAVDATE fN1TfAWATE
Q DEPARTMENT DIRE R � CiT' COUNGIL
Roger Schwagmeyer 266 8891 ASSiGN Q CITY AiTORNEY � C�T' CLEAH
NUNBEpFOR
f SE ON CAUNCIL AGENDA 8Y (DATE) D�D�i�p � a BUDGET DIFIECTOA � FIN. 8 MGt $ERVICES DfR.
NIA O M0.YOR (OR AS$ISTANT) �
TOTAL # OF SiGNATURE PAGES ti (CLIP ALL LOCATIONS FOR SfGNATURE)
1CTION REQUESTED:
Approval of Admi�istrative Order—Personal Protective Equipment
ApP�'+e (A1 or Re�ec[ (q)
PL4NNINCa COMMISSION _ CIVIL SERVICE COMMISSION
GIB COMMITTEE _
STAFF _
DISiRICT COUki _
)RTS WHICH COUNCIL O&IECTIVE?
OSHA requires thai personal protective equipment be worn by employees to protect head, hands, feet, and eyes when
workplace tasks present a potentiai for injury.
Persona{ protective equipment reduces the risk of injury to City employees and complies with the OSHA law.
PERSONAL SERVICE CONTRACTS MUSTANSWERTNE FOLLl7W1N�'4V�STIOtiS:
7. Has thi5 personffirm ever worked untle* a crontraCS for this tlepar5menl? t ' �R(i
YES NO i �
2. Has this person/firm ever been a c�ty employee?
YES NO
3. Does this personRirm possess a skill twi twrmalty possessed by any curtent city empbyee�
VES NO
Exptain all yes anawers on separate eheet entl ettach to green Shest
N� 51117
�QO (�9�
RF �fIV�-D
AU��n..._
RECEIVED
None
t;ITY CLERK
. _ y _� ��*�
�i�JG a ?�,q7
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City employees face unnecessary risk of injuries in the workplace, Workers' Compensation costs increase; and the City risks an
OSHA citation that inc{udes fines.
fAL AMOUNT OF TRANSACTION $
COSTfREYENUE BUDGETEO (CtRCIE ONE) YES NO
IDIWG SOURCE N j A ACTIVITY NUMBER NiA
N�'.'Z6�N}"s��fRd���FPi(§��Z
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•
PERSONAL PROTECTIVE EQUIPMENT
The City ofi Saint Paul {hereinafter refierred to as "City") shail compiy with the
requirements for the provision and use of persona{ protective equipment as
contained in the Occupational Safety and Health Act of 1970 {29 C.F.R.
1910.132, 1910.133, 1910.135, 1910.7 36, 1910.138, 1926.28, and 1926.95 -
1926.102, hereinafter referred to as "AcY`) and Minnesota Rules 5205.0020,
5205.0030, 5207.0100. To assure full compliance with these sections of the Act
and Minnesota Rules, effective immediately, the City shali adopt and implement this
personal protective equipment policy superseding the policy statements and
regulations adopted under Administrative Orders D-1916 dated March 24, 1975
and D-3172 dated November 30, 1976, as follows:
GENERAL POLICY
The City shali ensure that City employees wear appropriate personal protective
equipment necessary to safely perform wark tasks. The City shall provide and
require that aii City employees who are exposed to the proba6ility of injury at any
time on the job wear appropriate personal protective equipment. Supervisors,
managers, department safety officers, safety consultants, andlor the City
. SafetylADA Coordinator shall determine the appropriate personal protective
equipment required to safely perForm work activities and employees who must use
it. Any disagreement shall be resolved by the City SafetylADA Coordinator.
The C+ty recognizes that personal protective equipment shouid not be solely relied
on to provide protection against hazards, but should be used in conjunction with
guarding, engineering controls, and sound operating practices.
The City shall ensure the adequacy, proper maintenance, and sanitation of personal
protective equipment. Employees shall properly care for personal protective
equipment furnished to them, Personai protective equipme�t damaged as a resuit
of the work environment shall be replaced at City expense. The employee shall
return the damaged personai protective equipment to the supervisor for inspection
and replacement. Any exception shall be granted by the department director.
Other then prescription safety giasses, personal protective equipment assigned to
the employee is the property of the City. When the service of an empfoyee is
terminated for any reason, personai protective equipment shall be returned to the
supervisor of the employee immediately upon termination of service.
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• DISCIPLINARY ACTIONS FOR NONCOMPIiANCE
Management reserves the right to take discipiinary action if emptoyees do not wear
personal protective equipment when the task requires it.
JOB HAZARD ANALYSIS
Supervisors, department satety officers and their staffs, and the City Safety/ADA
Coordinator shail conduct job hazard analyses to determine the need for personal
protective equipment. Analyses conducted by supervisors, managers, department
satety officers, safety consultants, and/or the City Safety/ADA Coordinator will
consist of wafk-through surveys and data evaluation to determine if hazards exist in
the workpface. (f hazards are encountered during the job hazard analysis survey,
the source ot the hazard shall be identified. Atter conducting the job hazard
analysis survey, the survey data wiii be organized and evafuated to determine the
appropriate personaf protective equipment required to safely perform work tasks.
Periodically, supervisors, department safety officers and their staffs, and the City
SafetytADA Coordinator shall reassess the workplace hazards.
The City shall use a written certification verifying the completion ot a job hazard
analysis which inciudes the foilowing information: workplace Iocation, date of
, analysis, resufts of the job hazard analysis, name of the person certifying the
analysis, and the words "Certification of Job Hazard Analysis."
Supervisors, department safety officers and their staffs, and the City Safety(ADA
Caordinator shall verbally inform emp{oyees about what personai protective
equipment is required, based upon the job hazard analysis.
PERSONAL PROTECTiVE EQUIPMENT TRAINING
The City shall provide training to each employee required to use personal protective
equipment. The training shaii inciude:
■ equipment required;
■ why and when equipment is required;
■ how to wear, adjust, and remove equipment;
■ limitations and usefui life of equipment; and
■ proper care, maintenance, and disposal of equipment.
Training shall be conducted by supervisors, managers, department safety officers,
safety consuttants, and/or the City SafetylADA Coordinator. The City shali
periodically retrain employees regarding personal protective equipment.
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� The City shal{ not allow employees to perform wark that requires use ot personal
protective equipment until the employee demonstrates an understanding of its use.
The City shail use written certification verifiying that employees requiring personal
protective equipment to safely perform work have received and understand the
required training. The certification shall contain the employee's name, date of
training, subject of training, name of trainer, and the words "Certification of
Training.°
EYE AND FACE PROTECTfON
The City shail provide eye and face protectian {e.g., safety giasses, safety goggles,
face shields, welding hefinets, etc.1 where the potentia( for eye and face injuries
exists. Ail eye and face protection purchased after July 5, 1994 shaii conform to
American Nationat Standards institute (ANSI) Code Z87.1-1989 or latest revision
thereof.
Suitable non-prascription eye and face protection shall 6e provided when needed for
temporary and seasonai employees. The City shall not purchase prescription safety
glasses for temporary and seasonaf employees. Any exception shall be granted by
the department director.
r Afi eye protection shail be provided with a coating to absor6 ultraviolet (UV} light.
Safety Glasses
The City shail provide individua{ly sized, ciear lens safety glasses with side shields
and carrying case to empioyees exposed to the probability of eye injuries on the
job. The City shall issue safety glasses without side shields only in instances
where peripheral vision must not be impaired. Tinted and photochromic lenses are
permitted if the emp{oyee spends most of the work day outdoors. The employee
must have clear lens safety glasses available for use under low ambient fight
conditions (e.g., heavy overcast, darkness, in tunneis, etc.).
The City shali provide prescription, ciear lens safety giasses to all permanent
employees requiring them. The City shall pay for one pair of prescription safety
glasses once every two years, if the empioyee has a prescription change. The
employee shali pay for any necessary adjustments to the safety gfasses, if
applicable. Any exception shall be granted by the department director.
The City shall not pay for progressive bifocal lenses.
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• The City sha►i not pay for the replecement of lost or stolen safiety glasses. Any
exception shall be granted by the department director.
The City shall pay for prescription safety giasses with tinted or photochromic tenses
only if the employee presents to the supervisor, a signed statement from the
empioyee's doctor stating that the employee has one of the foilowing conditions:
1 Cataract surgery with or without intraocular lenses; or,
2 Photo sensitivity.
Any employee who does nof have one of the above conditions, documented by a
doctor, and who elects to purchase prescription safety glasses with tinted or
photochromic lenses, shali do so at his/her own expense.
When the service of a permanent empioyee is terminated for any reason, the
employee shall consider histher prescription safety giasses as personai property and
retain them as such.
HEAD PROTECTION
The City shall provide protective helmets(hard hats when employees work in areas
. where the potentiai for head injuries exists. Aii protective helmetslhard hats
purchased after July 5, 1994 shall conform to ANSI Code Z89.1-1989 or latest
revision thereof.
H1GH VISIBILITY CLOTHING
The City shall provide and require that employees exposed to motor vehicle traffic
wear high visibility reflectorized ciothing. Law enfiorcement and fire personnei are
required to wear high visibility reflectorized clothing when performing traffic control
activities.
FOOT PROTECTION
Employees shall provide their own protective footwear when working in areas
where the potential for fioot injury exists due to failing or roiling objects, or objects
that penetrate the sole of the foot. AN protective footwear purchased after July 5,
1994 shall contorm to ANSI Code Z41-1991 or latest revision thereof.
Reimbursement for protective footwear is aliowed under certain coilective
bargaining agreements.
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• The City shall provide and require that empioyees wear disposabfe safety shoe
covers when working in areas where the potential for chemical contamination
exists.
NAND PROTECTION
The City shaf{ provide and require that employees wear appropriate hand protection
when working in areas where the potential for hand injuries exists.
HEARING PROTECTION
The City shall provide and require that employees wear appropriate hearing
protection when working in areas where the potential for noise over 85 decibels
exist.
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