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04-510_ - -- ��� #-6�-5�0 - Green Sheet# 206085 Presented By: Referred To: RESOLUTION SAINT PAUL, NIIlVNESOTA �Q Committee:Date: 1 2 WHEREAS, the Saint Paul Police Department provided police tr�c control and command post for the 3 Winter Camival Ice Palace from January 22, 2004 through February 8, 2004; and FVHEREAS, a 2004 fmancing and spending plan needs to be established for these police services provided and reimbursed by the Saint Paul Festival and Heritage Foundation; and 8 WHEREA5, the Mayor pursuant to Section 1U.07.1 of the Charter of the City of Saint Paul, does certify that 9 there are available for appropriarion funds of $197,050 in excess of those estimated in the 2004 budget; and 10 il WHEREAS, the Mayor recommends that the following addition be made to the 2004 budget: 12 13 14 15 16 17 18 19 20 21 2Z 23 24 25 26 27 28 001- Generai FY�nd FINANCING PLAN: 04100 - Operations 4398 - Services-Special Projects Total Changes to Financing SPENDING PLAN: OA100 - Operations 0141 - Overtime Od39 - Friuge Benefits Total Changes to Spending CURRENT AMENDED BUDGET CAANGES BUDGET 197,050 197,050 659,843 173,255 7,882,527 23,795 197,050 197,050 833,098 7,906,322 29 30 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2004 budget. 31 Yeas r Adopted by Council:Date: ia l Adoption Certitied by Council 9 cretary: B y: _� lpproved iy: Requested by Departme: �Pu ' e B Approval Recom ende< � By: Form r ved by City BY� �/G.h . � of: � 3 ��, _ p � by Services: Winter Carnival Ice Palace �EPARTMENT/OFFIGE/CAUNCIL DATE INITIpTED Police ---3125l04------ --(3REEN- � —rvv. —�.868 --- � CO A P SON S P NE INfiIAUDA INmqL/DATE ChiefWilli3wFinney 2b6-5588 � YNttYFMqAECTOR � 5 cou�a� M ST B ON OUN IL AGENDA BY (DATE) Please process ASAP. ❑3 an,r.onnEr �Cmrc�mic �rraxew�sexneesax v �r�w�aa�soevineerc �rox�axnsssrnx� �urnnnrcxrs TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUES7ED Apprwal of the attached cauncil resolution establislung a 2004 financing and spending plan for Saint Paul Police Department services provided to the Saint Paul Festival and Heritage Foundation. RECOMMENDATION APp[OYe (A) of ReJ2C[ (R� PERSONI�L SERYICE GONTRACTS MUST ANSWER THE FOLLOWING QUES710NS: 1. Has ihis perso�rm ever worked under a conirad tor ihis depariment? PLANNING COMMISSION YES NO CB COMMITTEE 2. Has ihis perso�rm ever been a city employeel CIVfI SERVICE COMMISSION YES NO 3 Does this pe5on/firm possess a skill not nortnally possessed by any cufrent aty empioyee� YES NO 4. is ihis perso�rm a targeted vendoY? YES NO E�lain all yes answers on separa�e sheet and attach to green sheet IPlI71ATING PROBLEM ISSUE, OPPORTUNITV (WHO, WW1T, WHEN, WHERE, WHY) The Saint Paul Police Departrnem provided police traffic control and command post for the Winter Carnival Ice Palace January 22, 2004 through Februazy 8, 2004. The Saint Paul Festival and Heritage Foundation will reimburse the Saint Paul Police Depaitment $197,050 for these services. A 2004 financing and spending plan needs to be established for the services provided to and reimbursed by the Saint Paul Festival and Heritage k Foundation. (Attached is a copy of the registered bill issued to the Saint Paul Festival and Heritage Foundation.) :x, `"��'�-ADVAN7AGESIFAPPROVED Appropriate 2004 financing and spending plan for the police services provided to the Saint Paul Festival and Heritage Foundation. � DISADVANTAGESIFAPPROVED None. Q�a��'?�'' ��°a.=^.v`" �".��,-. �� � DISqOVIWTpGES IF N�T APPROVED The pollce department's 2004 budget will noY reflec[ the services provided for the Winter Carnivafl dce Palace. TOTAL AMOUNT OF TRANSACTION $ 1 J7,050.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Saint Paul Festival and Heritage Foundation ACTM7Y PlUpABER �41�0 FIPfANGIAL INFORMATION (EXPLAti� Winter Camiva] Ice Palace budgetcr.gs.2004 p�- 5�0 � =r:vazc� f'STY OF 8T_ �AtiL SiEPARTMFa�IT Or PCILIC�, TJIVZSi�N OF �o�2s7a � ��T� zss���. os/isto� �, � � �T_ PRjJ;_, F'�+STZVAL & HERITAGE �OIIAIDAT�ON tJ T� ATTr.ivTZtiV: MI2. f20BERT VIi�ING E 429 i�3NDMARK {;�IviL+k D ST. FAUi, MN 55-02 AlK4T3NT D�J.4 197 , �4J . 98 ------------------------------------------------------------ DESCl2I�'TiON : PQLICE TRArFIC C4NTRGL AND CO�SMA�iD F'4Sfi �FtCft�S JANUAk�' 22, 2C1Q4 THR�3UGH ��'RUARY 8, 2Q0� FOR WINTER CAFtIVSVAL 3CE YALAGE. @UF.STI�7ivS '�2EC�ARTJI?vG THIS INVUICE 8HC7T3L� BE I3I�+CTEI3 TQ: �Ft CT�R TIM M+�NEELY 651-268-5548 �� TI-IiS iNVOIrE I� �lU�. A�iD �F�YAST,F. T3�-%Q2v RECEIPT *� ------------------------------------------------------- CITY USE {�NLY AC�UUNT NT,,'MBER 001�d4iO4�4398 --------------------------- �".AKE ALL CHEG°KS PAYA�LE T�J: THE CZTY �F SAINT PAUL AM�UNi 197,049_98 ----------------------- AMaUNT DUE $197,�49_S� t2ETUP1ti GNE CUFY OF lI:IS St�VdiCE V7�l�i YfltTR �IECK T�3: Gi�'Y QI' SAIT�T PA�J;t G`M-9735 PU �4X 70870 ST PAUL MN 5517�3-�738 ------------------------------------------------------------ CHA�i^ER 9�,.C3f� 4F' THE CITY'8 AZ7i�IAiiSl-ftAtIVE COi1E PftOHIPiTS �JRTH�.Ft ��F�VZCES, FER�iSTB UR F�}'�TEAI�ZONS OF A�➢ITIONA�, CFtELtIT BY THE CiTY i�NTIL OVERLIUE HSLLS ARE PAID OR C:ANCEi,L�.$) I�+i ACC�RUA2dCE WITH THE PRflVISI�NS U� THE CHAPT�.R_ :REFEk# -51d CITY OF SAINT PAUL Rm+dy C. Kelly. Mayas Mazch 19, 2004 Mr. Robert Viking St. Paul Festival and Heritage Foundation 429 Landmark Center St. Paul, Minnesota 55102 DEPARTMENT OF POLICE WilliomK Firmey, QtiefofPOfite 367Grove So-en Zelephane: fi51-291-IIII St. Pau{ Minnesota SSIOI Frscrimi[e: 65I-2665711 Dear Mr. Viking: ZZ"� The St. Paul Fes6val and Heritage Foundation hosted the 118`" St. Paui Winter Camival from January� through February 7, 2004. By all accounts, the event was a great success. You and your staff should be commended for a job weil done. As you know, the St. Paul Police Department was directed to support this event by providing for vehicular and pedestrian safety, as well as contingency planning and support coordina6on in the event of a major incident. Attached is an invoice for our services and a memorandum showing the cost breakdown. The total cost of this service was $255,252.56. However, the actuai invoice is only $197,049.98. This amount, detailed in the memo, represents our additional cosis for officer's being paid overtime to police your event. Deputy Mayor Flaherry has reviewed the final costs and believes that the overtime costs are consistent with the agreement made between the City of St Paul and the St. Paul Festival and Heritage Foundation prior to the event. Questions regarding this billing shouid be directed to Senior Commander Tim McNeely at 651-266-5546. Again, congratulations on your successful event. Sincerely, William K. Finney Chief of Police y,���..:._. Thomas.�ding, stant Chief OPERATIONS ISION cc: Chief Finney Depury Mayor Flaherry AA-ADA-EEO Employer � -- p!{-51a DEPARTMENT OF POLICE CITY OF SAINT PAUL INTER-OFFICE COMMUNICAT[ON TO: Assistant Chief T. Reding FROIv1: Senior Commander T. McNeely SUBJECT: Winter Carnival Ice Palace Cost Analysis DATE: Mazch 15, 2004 The St. Paul Winter Carnival hosted their events from January 22 thru February 8, 2004. This venue included an Ice Palace located at Cleveland Circle which was open to the general public from 1000 unti12400 hrs daily. This venue culminated with the NHL All Staz event at the Excel Center on February 8. MISSION The St. Paul Police Department was directed to prepaze an operations pian to support this event. The plan would provide for vehicular and pedesirian safety as well as contingency planning and support coordination in the event of a major incident at either the Ice Palace or Excel Energy Center locations. The initial plan was prepared with an estimated implementation cost of $261,095.04. This plan was rejected and we were directed to develop a plan to provide similaz funcrions for less than $150,000. This was accomplished. However, on January 16, 2004 the Deputy Mayor directed us to implement the original plan and to modify it with on duty and reserve officers where possible. STAFFING The event was staffed using a combination of assigned on dury personnel and officers working in an overtune capacity. Staffing was allocated to both traffic control and command post operations. The number of hours worked by each individual varied but generally the minimum was a six- hour shift. Approximately 5? 12.4 overtime and on duty hours were dedicated to this event. COSTS l.On-Duty: Computations for on duty personnel utilized the ten-yeaz rate with fringe benefits of $30.67. A. Traffic Control: Approximately 1343 hours of on duty rime were utilized to staff traffic control for this event at an estimated cost of $SQ057.95 B. Command Post: 131.5 hours of on-duty time were utilized to staffthe Command Post at an estimated cost of $8,144.63 C. Total On-Duty Cost. $58,202.58 ' �-5�� 2. Overtime: An overtime fringe benefit rate of $13.734 was used to calculate the overtime costs. A. Traffic Control: 3,948.7 hours of overtime were required to provide traffic control for this event at a cost of $181,400.04. B. Command Post: 289.20 hours of overtime were used to staff the command post at a cost of $15,649.94. C. Total Overtime Cost: $197,049.98 3. Total Cost: The total cost of staffing this event with both on-duty and overtime personnel was $255,252.56 By ail accounts this event was a success. An effective traffic management plan was developed and executed in coordination with other city agencies. Despite hardships such as extreme weather, all did their jobs respectfully and professionally. While a successful 17 days was our accomplished goal, this operation also allowed us to exercise a portion of our emergency management plan, and helped foster a spirit of cooperation between city agencies that will certainly benefit us all in the future.