04-510_ - -- ��� #-6�-5�0 -
Green Sheet# 206085
Presented By:
Referred To:
RESOLUTION
SAINT PAUL, NIIlVNESOTA
�Q
Committee:Date:
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2 WHEREAS, the Saint Paul Police Department provided police tr�c control and command post for the
3 Winter Camival Ice Palace from January 22, 2004 through February 8, 2004; and
FVHEREAS, a 2004 fmancing and spending plan needs to be established for these police services provided
and reimbursed by the Saint Paul Festival and Heritage Foundation; and
8 WHEREA5, the Mayor pursuant to Section 1U.07.1 of the Charter of the City of Saint Paul, does certify that
9 there are available for appropriarion funds of $197,050 in excess of those estimated in the 2004 budget; and
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il WHEREAS, the Mayor recommends that the following addition be made to the 2004 budget:
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001- Generai FY�nd
FINANCING PLAN:
04100 - Operations
4398 - Services-Special Projects
Total Changes to Financing
SPENDING PLAN:
OA100 - Operations
0141 - Overtime
Od39 - Friuge Benefits
Total Changes to Spending
CURRENT AMENDED
BUDGET CAANGES BUDGET
197,050
197,050
659,843 173,255
7,882,527 23,795
197,050
197,050
833,098
7,906,322
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30 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2004 budget.
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Yeas
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Adopted by Council:Date: ia l
Adoption Certitied by Council 9 cretary:
B y: _�
lpproved
iy:
Requested by Departme:
�Pu ' e
B
Approval Recom ende<
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By:
Form r ved by City
BY� �/G.h . �
of:
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by
Services:
Winter Carnival Ice Palace
�EPARTMENT/OFFIGE/CAUNCIL DATE INITIpTED
Police ---3125l04------ --(3REEN- � —rvv. —�.868 ---
� CO A P SON S P NE INfiIAUDA INmqL/DATE
ChiefWilli3wFinney 2b6-5588 � YNttYFMqAECTOR � 5 cou�a�
M ST B ON OUN IL AGENDA BY (DATE)
Please process ASAP. ❑3 an,r.onnEr �Cmrc�mic
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUES7ED
Apprwal of the attached cauncil resolution establislung a 2004 financing and spending plan for Saint Paul
Police Department services provided to the Saint Paul Festival and Heritage Foundation.
RECOMMENDATION APp[OYe (A) of ReJ2C[ (R� PERSONI�L SERYICE GONTRACTS MUST ANSWER THE FOLLOWING QUES710NS:
1. Has ihis perso�rm ever worked under a conirad tor ihis depariment?
PLANNING COMMISSION YES NO
CB COMMITTEE 2. Has ihis perso�rm ever been a city employeel
CIVfI SERVICE COMMISSION YES NO
3 Does this pe5on/firm possess a skill not nortnally possessed by any cufrent aty empioyee�
YES NO
4. is ihis perso�rm a targeted vendoY?
YES NO
E�lain all yes answers on separa�e sheet and attach to green sheet
IPlI71ATING PROBLEM ISSUE, OPPORTUNITV (WHO, WW1T, WHEN, WHERE, WHY)
The Saint Paul Police Departrnem provided police traffic control and command post for the Winter Carnival
Ice Palace January 22, 2004 through Februazy 8, 2004. The Saint Paul Festival and Heritage Foundation will
reimburse the Saint Paul Police Depaitment $197,050 for these services. A 2004 financing and spending plan
needs to be established for the services provided to and reimbursed by the Saint Paul Festival and Heritage
k Foundation. (Attached is a copy of the registered bill issued to the Saint Paul Festival and Heritage Foundation.)
:x,
`"��'�-ADVAN7AGESIFAPPROVED
Appropriate 2004 financing and spending plan for the police services provided to the Saint Paul Festival and
Heritage Foundation.
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DISADVANTAGESIFAPPROVED
None. Q�a��'?�'' ��°a.=^.v`" �".��,-.
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DISqOVIWTpGES IF N�T APPROVED
The pollce department's 2004 budget will noY reflec[ the services provided for the Winter Carnivafl dce Palace.
TOTAL AMOUNT OF TRANSACTION $ 1 J7,050.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE Saint Paul Festival and Heritage Foundation ACTM7Y PlUpABER �41�0
FIPfANGIAL INFORMATION (EXPLAti�
Winter Camiva] Ice Palace budgetcr.gs.2004
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f'STY OF 8T_ �AtiL
SiEPARTMFa�IT Or PCILIC�,
TJIVZSi�N OF
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� �T_ PRjJ;_, F'�+STZVAL & HERITAGE �OIIAIDAT�ON
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E 429 i�3NDMARK {;�IviL+k
D ST. FAUi, MN 55-02
AlK4T3NT D�J.4 197 , �4J . 98
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DESCl2I�'TiON :
PQLICE TRArFIC C4NTRGL AND CO�SMA�iD F'4Sfi �FtCft�S
JANUAk�' 22, 2C1Q4 THR�3UGH ��'RUARY 8, 2Q0� FOR
WINTER CAFtIVSVAL 3CE YALAGE.
@UF.STI�7ivS '�2EC�ARTJI?vG THIS INVUICE 8HC7T3L� BE I3I�+CTEI3 TQ:
�Ft CT�R TIM M+�NEELY 651-268-5548
�� TI-IiS iNVOIrE I� �lU�. A�iD �F�YAST,F. T3�-%Q2v RECEIPT *�
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CITY USE {�NLY
AC�UUNT NT,,'MBER
001�d4iO4�4398
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�".AKE ALL CHEG°KS PAYA�LE T�J:
THE CZTY �F SAINT PAUL
AM�UNi
197,049_98
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AMaUNT DUE $197,�49_S�
t2ETUP1ti GNE CUFY OF lI:IS St�VdiCE V7�l�i YfltTR �IECK T�3:
Gi�'Y QI' SAIT�T PA�J;t
G`M-9735
PU �4X 70870
ST PAUL MN 5517�3-�738
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CHA�i^ER 9�,.C3f� 4F' THE CITY'8 AZ7i�IAiiSl-ftAtIVE COi1E PftOHIPiTS
�JRTH�.Ft ��F�VZCES, FER�iSTB UR F�}'�TEAI�ZONS OF A�➢ITIONA�, CFtELtIT
BY THE CiTY i�NTIL OVERLIUE HSLLS ARE PAID OR C:ANCEi,L�.$) I�+i
ACC�RUA2dCE WITH THE PRflVISI�NS U� THE CHAPT�.R_
:REFEk#
-51d
CITY OF SAINT PAUL
Rm+dy C. Kelly. Mayas
Mazch 19, 2004
Mr. Robert Viking
St. Paul Festival and Heritage Foundation
429 Landmark Center
St. Paul, Minnesota 55102
DEPARTMENT OF POLICE
WilliomK Firmey, QtiefofPOfite
367Grove So-en Zelephane: fi51-291-IIII
St. Pau{ Minnesota SSIOI Frscrimi[e: 65I-2665711
Dear Mr. Viking:
ZZ"�
The St. Paul Fes6val and Heritage Foundation hosted the 118`" St. Paui Winter Camival from January�
through February 7, 2004. By all accounts, the event was a great success. You and your staff should be
commended for a job weil done.
As you know, the St. Paul Police Department was directed to support this event by providing for vehicular
and pedestrian safety, as well as contingency planning and support coordina6on in the event of a major
incident.
Attached is an invoice for our services and a memorandum showing the cost breakdown. The total cost of this
service was $255,252.56. However, the actuai invoice is only $197,049.98. This amount, detailed in the
memo, represents our additional cosis for officer's being paid overtime to police your event.
Deputy Mayor Flaherry has reviewed the final costs and believes that the overtime costs are consistent
with the agreement made between the City of St Paul and the St. Paul Festival and Heritage Foundation
prior to the event.
Questions regarding this billing shouid be directed to Senior Commander Tim McNeely at
651-266-5546.
Again, congratulations on your successful event.
Sincerely,
William K. Finney
Chief of Police
y,���..:._.
Thomas.�ding, stant Chief
OPERATIONS ISION
cc: Chief Finney
Depury Mayor Flaherry
AA-ADA-EEO Employer
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-- p!{-51a
DEPARTMENT OF POLICE
CITY OF SAINT PAUL
INTER-OFFICE COMMUNICAT[ON
TO: Assistant Chief T. Reding
FROIv1: Senior Commander T. McNeely
SUBJECT: Winter Carnival Ice Palace Cost Analysis
DATE: Mazch 15, 2004
The St. Paul Winter Carnival hosted their events from January 22 thru February 8, 2004. This
venue included an Ice Palace located at Cleveland Circle which was open to the general public
from 1000 unti12400 hrs daily. This venue culminated with the NHL All Staz event at the Excel
Center on February 8.
MISSION
The St. Paul Police Department was directed to prepaze an operations pian to support this event.
The plan would provide for vehicular and pedesirian safety as well as contingency planning and
support coordination in the event of a major incident at either the Ice Palace or Excel Energy
Center locations. The initial plan was prepared with an estimated implementation cost of
$261,095.04. This plan was rejected and we were directed to develop a plan to provide similaz
funcrions for less than $150,000. This was accomplished. However, on January 16, 2004 the
Deputy Mayor directed us to implement the original plan and to modify it with on duty and
reserve officers where possible.
STAFFING
The event was staffed using a combination of assigned on dury personnel and officers working in
an overtune capacity. Staffing was allocated to both traffic control and command post operations.
The number of hours worked by each individual varied but generally the minimum was a six-
hour shift. Approximately 5? 12.4 overtime and on duty hours were dedicated to this event.
COSTS
l.On-Duty: Computations for on duty personnel utilized the ten-yeaz rate with fringe benefits of
$30.67.
A. Traffic Control: Approximately 1343 hours of on duty rime were utilized to staff
traffic control for this event at an estimated cost of $SQ057.95
B. Command Post: 131.5 hours of on-duty time were utilized to staffthe Command Post
at an estimated cost of $8,144.63
C. Total On-Duty Cost. $58,202.58
' �-5��
2. Overtime: An overtime fringe benefit rate of $13.734 was used to calculate the overtime
costs.
A. Traffic Control: 3,948.7 hours of overtime were required to provide traffic control for
this event at a cost of $181,400.04.
B. Command Post: 289.20 hours of overtime were used to staff the command post at a
cost of $15,649.94.
C. Total Overtime Cost: $197,049.98
3. Total Cost: The total cost of staffing this event with both on-duty and overtime personnel was
$255,252.56
By ail accounts this event was a success. An effective traffic management plan was developed
and executed in coordination with other city agencies. Despite hardships such as extreme
weather, all did their jobs respectfully and professionally. While a successful 17 days was our
accomplished goal, this operation also allowed us to exercise a portion of our emergency
management plan, and helped foster a spirit of cooperation between city agencies that will
certainly benefit us all in the future.