04-451Council File #
Green Sheet #
RESOLUTION
�' SAINT PAUL, MINNESOTA
Presented By:
Referred To:
Committee:Date:
23
1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached
2 agreement with the Federal Bureau of Investigations to continue to participate in the Minnesota
3 Violent Crime/Fugitive Task Force (MVC/FTF) from October 1, 2003 through September 30, 2004.
4 A copy of said agreement is to be kept on fde in the Office of Financial Services.
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Requested by Department of:
Police
B �
Approved
By:
By:
by
Mayor fdr S,u�mis�ig� to
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206095
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Adoption Certified by �ouncil Secretary:
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Oy-K91
COST REIMBURSII�NT AGREEMENT
BETWEEN THE FEDERAL BUREAU OF INVESTIGATION AND THE
ST. PAIIL POLICE DEPARTMENT
SAFE STREETS TASK FORCE FILE # 166E-MP-60225
Pursuant to Public Law Number for
fiscal year (FY) 2004, the FBI has been authorized to pay
overtime for the police officer(s) assigned to the formalized
Minnesota Violent Crime/E�aitive Task Force (MVC/FTF) as set
forth below for expenses necessary for detection, investigation,
and prosecution of crimes against the United States. It is
hereby agreed between the FBI and the St. Paul Police Deuartment,
located at 100 East Eleventh Street, St. Paul, Minnesota 55101.
Taxpayer ldentification Number:
41-600-5521, Phone Number: 651-291-illl that:
1) Commencing on October l, 2003, the FBI will, subject to
the availability of the required funding, reimburse the St. Paul
Police Denartment for overtime payments made to the officer(s)
assigned full-time to the task force.
2) Requests for reimbursement will be made on a monthly
basis and should be forwarded to FBI Headquarters as soon as
practical after the first of the month which follows the month
for which reimbursement is requested. Such requests should be
forwarded by the Supervisor of the 5t. Paul Police Deuartment to
the FBI Task Force Squad Supervisor and Special Agent in Charge
for their review, approval, and submission.
3) Overtime reimbursements will be made directly to the
St. Paul Police Department by the FBI. All overtime
reimbursement payments are made by electronic fund transfer
(EFT). An ACH Vendor/Miscellaneous Payment Enrollment Form (ACH)
must be on file with FBI Headquarters to facilitate payment.
4) Overtime reimbursements for of£icers fully assigned to
the St. Paul Police Department wi11 be calculated at the usual
rate for which the individual officer's time would be compensated
in the absence of this agreement, up to a monthly maximum of
$893.29.
5) It is agreed that the St. Paul Police Deuartment will
have £ive (5) officer(s) assigned full-time to the task force.
6) It is agreed that the maximum monthly overtime
reimbursement allocation computed for each full-time task force
officer will not exceed $893.29.
(�`�' �S�
7) At the beginning of each fiscal year, prior to submission
of any overtime reimbursement requests, the agency must prepare
an official document setting forth the identity of each officer
assigned full-time to the Safe Streets Task Force (SSTF), along
with the regular and overtime hourly rates for each officer.
Should any o£ficers change during the year, a similar statement
must be prepared regarding the new officer(s) prior to submitting
any overtime reimbursement requests for the officer(s). A
separate document must be obtained for each SSTF. The document
should be sent to the field office, to be forwarded to FBIHQ.
8) Each request for reimbursement will include the name,
rank, ID number, overtime compensation rate, number of
reimbursable hours claimed, and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement
request must be accompanied by a certification, signed by an
appropriate Supervisor of the department, that the request has
been personally reviewed, the information described in this
paragraph is accurate, and the personnel for whom reimbursement
is claimed were assigned full-time to task force cases.
9) Each request for reimbursement will include an invoice
number, invoice date, taxpayer identification number (TIN), and
the correct banking information to complete the electronic fund
transfer. The necessary banking information is the Depositor
Account Title, Bank Account Number, Routing Number, and Type of
Account (either checking, savings, or lockbox). If the banking
information changes, a new ACH Vendor/Miscellaneous Payment
Enrollment Form must be submitted to the FBI.
10) This agreement may be modified at any time by
written consent of the parties. This agreement may be terminated
unilaterally at any time by the FBI and will not extend beyond
September 30, 2004. Requests for reimbursement must be received
by the FBI no later than December 31, 2004, to be payable.
St. Paul �•� lice�
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Special Agen�t in
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O££ice of the CI3
FBI Headquarters
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Assistant City�tYttc
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Direcfor, OFS
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Mayor
epartment Date
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Charge / Date�
.ef Contra ng O££icer Date
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rney Date
Date
Date
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DEPARTMENT/OFFICElCOUNCIL DATE INITIATED '
roli� 3/26/04 GREEN S ET Na. v 206095
CONTACT PERSON 8 PHONE INITIAUDA INfiIAUDATE
ChiefWi11i2mFinney 266-5588 7 nErmenEr+roinECron 4 rnrcouHa�
MUST BE ON CAUNCIL AGENDA BY (DATE)
Ple25e prOCCSS ASAP ❑2 amnrrow�r �arvc�uc
❑FPWKWLSERVIC6qR_ �FWFt1WL5ERV/ACttG
�YOR(ORPSSISiANi) �flIGMIS
L.�i
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
AC710N REQUES7ED
Signatures requested on the attached council resolution authorizing the City of Saint Paul, Police
Deparlinent, to enter into the attached agreement with the Federal Bureau of Investigations to
continue to participate in the Minnesota Violent Crimes/Fugitive Task Force (MVC/FI'F) from
October 1, 2003 through September 30, 2004.
RECOMMENDATION AppfOV¢ (A) Of R¢j¢Ct (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING pUE5T10N5:
1. Has this persoNfirm ever worked under a coMract for ihis depatlmeM?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2 Has this pereoMrm ever been a ciry employee?
CIVIL SERVICE COMMISSION veS No
3. Does this person/firtn possess a sMll not normally possessed by any current crty employee?
YES NO
4. Is this personKrm a targeted vendo(�
YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY)
The Saint Paul Police Department will conrinue to participate in the Minnesota Violent Crimes/Fugitive Task
Force (MVC/F1'F) with the Federal Bureau of Invesligations. The Saint Paul Police Department will
be reimbursed for overtime expenses.
ADVANTAGESIFAPPROVED
The Saint Paul Police Department will continue to participate in the above mentioned federal task
force with other federal and local agencies. �����, y ��
� ..,,. ,,. !�
�.�a.�',� °° - ,. ..
DISADVANTAGESIFAPPROVED APR 1 � 2004
None. et€� � � C��Y �4�� ������ B
DISADVANTAGESIFNOTAPPROVED
The Saint Paul Police Department will discontinue its participaUOn in this federal task force.
TOTAL AMOUNT OF TRANSACTION $ 893.29/month per officer C0.ST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE FC(ICi21 BlliC3ll Of TIIVBSh�.hOIIS ACTMTY NUMBER credit revenue to 04000
FINANCIAL INFORMATION (EXPLAIf�
i-mvc - -cr gs