The URL can be used to link to this page

04-438Counc�l F51e # -y� RESOLUTION Green Sheet # 200122 F SAINT PAUL, MINNESOTA 10 Presented by Referred To Conunittee Date RESOLVED, that the rate ofpay for the new classificafion ofParks and RecreationDesign Manager be established at the rate set forth in Grade 026, ofBazgaining Unit 09, Saint Paul Supervisors Organization, Salary Schedule; and be it 4 FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following its passage and approval. , : (�1-�t3� �DEPARTMENTlOFFICFJCOi31VCII.: DATE INITIATED GREEN SAEET NO.: ZOOILZ Huxnan Resources 4-13-04 CONTACT PERSON & PHONE: � A7'E livlTinuna� 7ohn Shockley 266-6482 � aFrnxrn�rr nm �� a crrx couNCU, Angie Nalezny 266-6515 p�I�ED z cm wrron�r crrr ccenic _ NUhIBER FOR MUST BE ON COUNCIL AGENDA BY (DATE) � gOUTING �N�, SEttv n¢t f'a+ntacw. s¢tvinCCrG As soon as Possible °�� 3 hIAYOR (ORASST.) TOTAL # OF SIGI�`AT13RE PAGES_t (CLIP ALL LOCATIONS FOR SIGNA'T6RE) acrcolv �QVESTEn: Establish the rate of pay for the new class titled Parks and Recreation Design Manager in Grade 26 of the Saint Paul Supervisors Organizarion, Barg�ining Unit 09, Salary Schedule. RECOh1MENDATIONS:Approve(A)nrRejec[(R) l PERSONAI.SERVICECON'I'RACTSMIISTANSWERTAEFOLLOWINGQUE57'IONS: 1. HastltispersodfirmeverworkedimderacontactforUtisdepaztment? _PLANNIN� COhIINISSION Yes No CIB COMMTTTEE 2. 7-1as tius person/fum ever 6een a city e�loyee? , CIVIl.SERVICECOMMISSION Yes No , 3. Does tltis persoNSrmpossess a skill not normally posussed by any cursent ciTy employee? , Yes No 4. Is tLis person/fum a targeted vendor� ' Yu No ' — Explain all yes answers on separate Stl20t 311(1 8tt8C11 f0 gI'C0ll SI100t INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why): The Director of Parks and Recreation asked that the Office of Human Resources study the position responsible for management of the Design and Construction functional azea. This posifion had been allocated to the Principal Designer class and had not been studied for appropriate classification since 1984. Recently, the long term incumbent rerired and a new incumbent was hired. The new incumbent submitted a Job Profile describing the current duries and responsibilities. A thorough study of the posirion was conducted. The position was compared to relevant class specifications and positions and , a QES job evaluation was condueted. The result was a determination that the position should be ailocated to a new �'" classification titled Pazks and Recreation Design Manager. This class better describes the purpose of the position, the sgecific duties, the competencies required of a successful incumbent and tl�e minimum qualifications of a candidate for this Parks and Recreation major funcrional area management level position. .� �ADVANTAGESIFAPPROVED: , ' ' Appropriate compensation will be established for this specialized professional supervisory single incumbent ciass. `` DISADVANTAGES IF APPROVED: None. The salary costs will be the same as the new class will be assigned in the same grade as the old class. - DISADVANTAGES IF NOT APPROVED: ' Appropriate compensation will not be establish.ed for the new ciass. This position may remain in a job class that does not adequately describe the posirion. �� rox�,nMOONroaT�snc2iort: None COST/REVENUEBUDGETED: FUNDING SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMATION: (EXPLAIl� , ,,,�.�r `9 �?€?�u. .. _. � � APR 2120U4 � , G:\Shared\Org.Design\Consultant ShockleyUohn's Class Work�Pending Pro�ects�Parks and Recreafion Design Manager Ctternsheet.wpd p�-y3g CTTY OF SAINT PAUL Randy C. Kel[y, Mayor YIL�� Bob Bierscheid, Director Parks and Recreation OFFICE OF HUMAN 12ESOURCES Angela S. Na[¢ng Director 400 City Hall Annes �5 West Founh Sheet SaintPaul, Minnerom 55102-1631 Te[eph one: 651-2666500 Jobline 651-2666502 Facsimiles: 4"'F[oor: 651-292-7656 651-266-8886 5'" F(oar: 6i/-366-6495 FROM: John S. Shockley, Human Resources Senior Consultan��'' " � Office of Human Resources (/ DATE: I'� April 14, 2004 Principal Designer Position Classification Study We have completed our study of the Principal Designer position held by Tim Agness. We haue reviewed relevant job information, and conducted comparisons with related class specifications and positions. This study revealed that the posirion should be allocated to a new classification titled Pazks and Recreation Design Manager. The Principal Designer class no longer adequately describes the position. The new class more closely describes the management of the Parks and Recreation Division Design and Construction functional area. It also better describes the purpose of the position, the specific duties assigned, the competencies of a successful incumbent, and the minimum qualification of candidates for this very unportant Parks and Recreation Division functional area management posirion. Also, we have recommended that the pay for the new class be assigned to grade 26, of the Saint Paul Supervisors Organization (SPSO) Salary Schedule, Bargaining Unit 09. This is the same pay grade as that assigned the old Principal Designer class and the Parks and Recreation Manager class. So, there should be no additional costs involved in implementing this determination. In accordance with Civil Service Rules, we will be sending you and SPSO a 20-day notice to establish the new class. Once we have your sign off and that of SPSO on the notice, we will process a City Council Resolution to establish the pay rate for the new class. Once the pay rate is established, you will need to initiate a requisition should you choose to reallocate the incumbent. This needs to go through the required process, which includes obtaining a hiring waiver from the Director of Financial Services and the City's Deputy Mayor. We will keep you informed regarding the establishxnent of the new class and pay rate. If you have any questions or need assistance in this matter, please call me at 266-6482. G1Shared\Org.Desi�\Consultant-ShockleyVOlm's Class WorMPending Pro�ects�Parks and Rec Design Manager Detecminahon memo.revised.wpd O�t- 43$ CLASSI�CATION STUDY REPORT CLASS STUDIED: INCUMBENT: STUDIED BY: DATE STUDIED: PERSONS CONTACTED: APPROV Parks and Recreation Principal Designer Position Tim Agness John Shockley March and Apri12004 Incumbent, Bob Bierscheid, Lee Turchin TIONAL DESIGN MANAGER: L (Signature) (Date) Background • The position in question is currently allocated to the Principal Designer class. The position was last studied for appropriate classification approximately 20 years ago at the time of the original Comparable Worth, Classification, and Compensation study. That study began in the summer of 1984 and the final report was released in December 1985. The Director of Parks and Recreation asked that the Office of Human Resources study this position in order to determine an appropriate classification based on currently-assigned duties, responsibiliries, and required competencies. The Director believes that the Principal Designer classification is no longer appropriate for the position in question because the nahue of the work performed is specific to the planning, design, and construction of parks and recreational facilities and open space management. Also, the Director believes that the position requires a comprehensive background in landscape architecture. He pointed out specific background requirements in the landscape architecture areas related to facility and site planning design, grading and drainage, park structures, and park construction practices. Furthermore, the Director contends that the position requires specific experience in the policies and procedures of the Parks and Recreation Division and specific parks and recreation supervisory and management experience. The current incumbent submitted a new Job Profile describing the position. At this time, there are two positions allocated to the Principal Designer class. Besides the position that is the subject of this study, there is another position in the Department of Planning and Economic Development (PED) that, at the time that position was allocated to the Principal Designer class in 1994, the position was responsible for managing the PED Urban Design Section. Studv Components A review was conducted of the incumbenYs Job Profile and the current Parks and Recreation Division organizational struchue. Interviews were conducted with the incumbent, the Pazks and Recreation Director, and pL1-43� the Human Resources Organizational Development Consultant assigned to assist the Division ofParks and Recreation. Comparisons of the position in question were made with related class specificarions and positions. A QES evaluation and analysis was made. Job Description The position in question performs highly-responsible management, professional design, and interagency liaison work in directing the design fixnctions of the Division of Pazks and Recreation. Strategic leadership, design consultation, staff supervision, and representation of the City as a member of regional design organizations is also provided. Furthermore, the position initiates and facilitates special projects and manages the ongoing park system development and redevelopment program. General supervision of the position is the responsibility of the Director of Parks and ReEreation. The position exercises full supervisory authority over eleven employees including nine Landscape Architects, a Landscape Architect Trainee, and a Clerk Typist III. In managing projects, the position also reviews the work of consulting architects and engineers who work under contract with the City. The typical duties assigned the position, the competencies that would be demonstrated by a successful incumbent, and the minunum qualifications of candidates for the position are contained in the attached class specification. Comparison to Class Specifications and Positions The duties and responsibilities of the position in question were compared to the class specifications for and Job Profiles of positions allocated to the Landscape Architect III, Landscape Architect IV Parks and Recreation Manager, and Principal Designer classes. The following information was revealed: Landscape Architect III Positions in this class must be registered as Professional Landscape Architects by the State of Minnesota. They perform highly-responsible and complex professional landscape architect work in the Parks and Recreation Division. Landscape Architect III positions conduct complex design and project management work. This includes preparing and reviewing project financing, conducting meetings with the parties involved in the project, evaluating technical data, preparing graphics, making cost estimates, determining the final design, and preparing the application for the site plan review process. The position in question conducts professional landscape design and "project managemeat work for the Pazks and Kecrearion Division, but the projects would be only the most complex. Also, the position in question supervises all six positions allocated to the Landscape Architect III class. ly4�N3g Landscape Architect IV There is one position allocated to this class. This posirion performs supervisory and very complex design and proj ect management work on large landscape azchitecture projects. This position reports duectly to the position in quesrion and provides assistance in budget development, strategic planning, development of policies and procedures, and supervision of professional staff in the management and implementation of lazge and compiex development projects. Parks and Recreation Manager There are currently three positions allocated to this class. These positions perform highly- responsible supervisory and administrative work in planning, directing, and evaluating a major functional area of the Parks and Recreation Division. There aze five major functional azeas of the Parks and Recreation Division. Those areas aze: • Recreation Services, which includes management of the recreation centers, adaptive recreation for senior citizens, community educa6on coordination, and municipal athletics. A Pazks and Recreation Manager is responsible for this program. • Snecial Services, which includes management of aquatics facilities and the swimming program, golf operations, the slei program, the safetyprogram, Midway Stadium, and facility contracts. A Parks and Recreation Manager is responsible for this program. • Operarions, which includes management of the Parks and Recreation Division central services facility maintenance, the park perxnit office, recreational and environmental maintenance, contract and recreation support maintenance, park building maintenance, and forestry/tree maintenance. A Parks and Recreation Manager is responsible for this program. • Design and Construction, which includes management of planning and design, construction, grants, and capital budgets, agency liaison, and land use regulation and review. The position in question is responsible for this program. • Como Campus, which includes management of the display of the plant and animal collection, education of visitors about the plant and animal collection, the provision ofa safe and welcoming setting for visitors, and the development and sustainment of a diverse fundingbase. TheunclassifiedDeputyParksandRecreationDirectorpositionisresponsible for this program. The Parks and Recreation Manager class requires a Bachelor's Degree and seven years of experience in a Public Parks and Recreation agency with at least three years of that experience being in a supervisory capacity. Positions in this class aze generalist managers in the Pazks and Recreation Division. The duties of the position in question are in a Parks and Recreation functional area that is very specialized. The duties of the position require specific training and professional registrarion in Landscape Architechue. Principal Designer There are two positions allocated to this class. One is the position in question, and the other is � I �� currently located in the Department of Pla.uning and Economic Development (PED). Positions allocated to the Principal Designer class perform highly-responsible supervisory and professional work direcfing staff engaged in providing architectural and/or landscape azchitectural design, construction, inspection and maintenance services. Positions in this class supervise azchitects, landscape azchitects, engineers, and technical staff in planning and designing development projects for construction on city/school-owned property or the development of land areas for use as parks or other recreational facilities. The position in PED was responsible for managing the Urban Design Section. At the time the position was allocated to the Principal Designer class in 1994, the section consisted of three architect positions and a working manager. The projects consisted of the Public Safety Design study, Downtown Signs study, Wabasha Street Improvement, and the Downtown Urban Design Plan. The Principal Designer class requires a Bachelor's Degree in Architecture, Architectural Engineering or Landscape Architecture and two yeazs of experience as an Architect III or Landscape Architect III in the City service, or equivalent. A candidate for a position in this class, must be registered as a professional architect or landscape architect in the State of Minnesota. The Principal Designer class specification matches some of the duties of the position in question in directing a design staff, but it does not adequately describe the primary responsibilities of the position. The primary responsibilities of the position in question are providing leadership, supervision, and management of Landscape Architects who are designing and managing Parks and Recreation Division development and redevelopment projects. The minimum requirements of the Principal Designer class also are not adequate. T`hey include Architect and Architectural Engineering degree requirements and architect experience and professional registration. The muumuxn requirements do not emphasize the degree of landscape architectural expertise required of the position in question. The expertise required of the position is in the specific landscape azchitectural areas ofparks and recreation open space, planving, design, and construction. An incumbent should have experience in setting goals, objectives, policies, and procedures for a parks and recreation system design function. This requires extensive supervisory and management experience in a parks and recreation setting in order to successfully manage the projects that make up the Parks and Recreation Division capital improvement program. Q. E. S. Evaluation and Analvsis The QES analysis supports assigning the position in question in grade 26 of the Saint Paul Supervisors Organization (SPSO) Salary Schedule, Bargaining Unit 09. Recommendation It is recommended that a new class be created ritled Parks and Recreation Design Manager. This class will more adequately describe the purpose of tha position, the specific duties, the competencies of a successful incumbent, and the minimum qualifications of a candidate for this Parks and Recreation Division major functional area management level position. G:\Shared\Org.Design\ConsultanUShockleyUohns Clus WorMPending ProjectsU'azks and Recreation Design Manager Report.wpd OFFICE OF HUMAN RESOURCES AngelaS. Nalezrsy,Director CITY OF SA.INT PAUL Rmldy Kelly, Mayor April 14, 2004 Shari Moore Saint Paul Supervisors Organization 170 City Hall Saint Paul, MN 55102 Re: 20 Day Notice Dear Ms. Moore: ��"�3� 651-266-6500 651-266-6502 65]-292-7656 � c« 3-�- r -z.�- -c, � � T+{ ; } �� :�� es°',-, c�c�= v z� .p c� C T?sr� � 4:� Pursuant to City of Saint Paul, Civil Service Rule 3.C., this letter is to inform you that the Classification titled Parks and Recreation Design Manager is being created. The new class specification is attached for your review. It describes the Parks and Recreation Division management level position which is responsible for administration and supervision of the Design and Conshuction functional area. This position is currently allocated to the Principal Designer class. The specification for this class is also attached. The new Parks and Recreation Design Manager class has been assigned to grade 26 of the Saint Paul Supervisors Organization Salaty Schedule, Bazgaiuing Unit 09. Also, we will be processing a City Council Resolution to establish the pay rate for the new class. Furthermare, the new ciass has been assigned to Occupation Code 269B. Sincerely, �i�i� � John H. Shockley Human Resources Senior Consultant Office of Htunan Resources I have received this memorandum and wish to waive the fime remaining on this Twenty-Day Public Notice. I_P�� T�l3�f�. C.�Documena and Smmgslsmoore�[.ocal Settings\'Iemp�Parls al.wpd � �� /=1Y �y Signature Date An Affirmative Action Equal Oppor[unity ADA Employer 400GYtyHallA�u+es Telephone: 25WesiFawthSdeet Jobline: Smm Paul, Mimiesata 55102-1631 Fascimi[e: OFFICE OF HUMAN RESOURCES Angela S. Nalezny, Direcmr CTTY OF SAINT PAUL R¢ndy G Kelly, Mayor TO: FROM: DATE: RE: Bob Bierscheid, Director Parks and Recrearion aoo c�ry xau,a,�,� ZS West Fovnh Street Sa�ntPaul,Mbmesom 55102-1631 John H. Shockley, HR Senior Consultant �� Office of Human Resources April 14, 2004 Twenty Day Notice a-I-43g Telephone: 651-26665D0 Jobline 651-26G6502 Facsimiles: G`^ Fiom: 657-?92-7656 651-2668886 5'" Floor: 651-2666495 Pursuant to City of Saint Paul, Civil Service Rule 3.C., this memo is to inform you that the Classification titled Pazks and Recreation Design Manager is being created. The new class specification is attached for your review. It describes the Parks and Recreation Division management level position which is responsible for administration and supervision of the Design and Construction functional area. This posi6on is currently allocated to the Principal Designer class. The specification for that class is also attached. The new Pazks and Recreation Design Manager class has been assigned to grade 26 of the Saint Paul Supervisors Organization Salary Schedule, Bazgaining Unit 09. Also, we will be processing a City Council Resolution to establish the pay rate for the new classification. Furthermare, the new class has been assigned to Occupation Code 269B. Attachments cc: Lee Turchin Trish Freiberger Jason Schmidt I have received this memarandum and wish to waive the time remaining on this Twenty-Day Public Notice. �zi��•�-��!/ � -1 t�-a� Signature Date G�DOCUrtuucs and Setongs\biersche�I.orai Settmgs\Temp�Parks md Readtion Desi@� Manage20 daY.� si�azwc wpd The City of Saint Paul Class Specification ((�.�-t�� Proposed Title of Class: PARKS AND RECREATION DESIGN MANAGER CODE: 269B BU: 09 Effective: DESCRIPTION OF WORK General Statement of Duties: Performs highly-responsible management, professional design, and interagency liaison work in directing the design funcrions of the Division of Parks and Recrearion; provides strategic leadership, desigi eacpertise, staff supervision, and represents the City as a member of regional desigi organizations; initiates and facilitates the ongoing park system development and redevelopment program; performs related duties as required. Supervision Received: Works under the general supervision of the Director of Puks and Recrearion. Supervision Exercised: Exercises general and technical supervision over assigned subordinate supervisory, professional,technical, and administrative support employees. TYPICAL DUTIES PERFORIVIED The listed examples may not include all the duries performed by all positions in this class. Provides leadership and oversight in planning, direcring, coordinating, evaluating, and administering the activities of the Pazks and Recreation Design Section. Provides supervision of assigned design staff to include assigning and scheduling work, managing and coaching the employee's performance, training, recruiting, hiring, rewazding and disciplining of employees, and the processing of employee grievances. Oversees and conducts the design and construcrion of Parks and Recreation capital improvements including, assessment of needs, assessment of environmental and regulatory impact, acquisirion of properiy, development of design plans, design specifications, and design standards, negotiarion of contracts, management of construction and project budgets, supervision of consultants, community relations, and the preparation of reports and documentation such as the review and evaluation of results. Plans, develops, and reviews the Parks and Recreation Division capital improvement proposals and budget estimates which includes advising the Director, reporting to the City Council and the Metropolitan Council, and preparing and presenting reports to suburban city councils and planning commissions. Plans and reviews the development of the annual budget for the operation of the Pazks and Recreation Design Section and the regional City Design Center; reviews and approves expenditures within the approved budget. Oversees the prepazation of and prepares applications for the acquisition of grant funding foz Park and Recreation design projects. Prepares and approves community proposals and community agreements regarding design projects including letters of intent, memoranda of understanding, and others. Reviews and approves design project-related pernut applications, zoning requests, and street vacations. Serves as a liaison fox the City's Parks and Recrearion Division with community groups, individuals, design organizations, civic organizarions, funding sources, regulatory agencies, partners, other governmental entities, and non-profit organizarions in representing the City's interests regarding design projects. PARKS AND RECREATION DESIGN MANAGER Page 1 Proposed Title of Class: PARKS AND RECREATION DESIGN MANAGER CODE: 269B �'y� BU: 09 Effective: Provides design consulring services to the Parks and Recreation Director, City deparhnents and offices, other governmental agencies in the metropolitan area, and private-sector interest groups. COMPETENCIES Demonstrates an understanding of the full range of principles, ternunology, and procedures involved in landscape azchitecture, environmental planning, and urban design; demonstrates the ability to apply this understanding in strategic planning, solving the most difficult and complex work-associated problems, and in meeting the City's Park and Recrearional facility and urban design needs. Demonstrates an understanding of the full range of Pazks and Recreation programs, facilities, policies and procedures, goals and objectives; demonstrates the ability.to apply this understanding in conducring park and urban design planning, and in solving the most difficult and complex problems associated with managing the pazks and urban design process. Demonstrates an understanding of the full range of principles, temunology, and procedures involved in the grant application and agreement process; demonstrates an ability to apply this understanding in obtaining funding for Parks and Recreation design projects. Demonstrates the ability to expertly plan and manage multiple projects with changing priorities that have a Citywide and regional impact; demonstrates the ability to negotiate and meet deadlines; demonstrates the ability to idenrify which employee or park and urban design issue requires immediate attention; and demonstrates the ability to plan and take effective and appropriate action. Demonstrates the ability to direct the development and implementation of a multimillion-dollar budget and the management of associated funds. Demonstrates the ability to idenrify the full range of risks and liabilities associated with Parks and Recrearion capital improvement development programs and design projects; demonstrates the ability to use professional landscape archrtectural expertise in minimizing associated risks and referring potential problems and issues to appropriate legal counsel. Demonstrates an understanding of current design-related computer software, and other work-related applications such as, CAD, GIS, word processing, spreadsheet, and database manager applications; demonstrates the ability to evaluate new technology and the technological needs of the unit and select new tools, applications, and methodologies in order to meet those needs; demonstrates skill in operating a keyboard and mouse. Demonstrates the ability to effecrively assist the Division Director, City officials, consultants, community pariners, customers, and staff in planning, problem solping, and analyzing. Demonstrates the ability to select clerical, technical, professional, supervisory, and contract employees who are best suited for the assigned functional area and demonstrates the ability and skills necessary to effectively manage such employee's performance. Demonstrates effective leadership by providing clear work direction to subordinate supervisors and employees, by promoting the mission and vision of the unit and the City, and by reinforcing desired work behaviors; demonstrates the ability to facilitate the goup problem-solving process, recognizing positive results, managing conflict, and negotiaring satisfactory outcomes. Demonstrates the ability to listen, speak, and write, in an effective xnanner, with a diverse group of individuals, including elected officials, deparhnent and office directors, representatives of other jurisdictions, contractors, PARKS AND RECREATION DESIGN MANAGER Page 2 Proposed Title of Class: PARKS AND RECREATION DESIGN MANAGER private organizarions, subordinate employees, and the general public. CO BU: 099B O •4 3� Effective: Demonstrates the ability to transfer one's laiowledge to others and posirively influence others; demonstrates the ability to provide for and encourage the crearion of a posirive work environment for assigned staff. Demonstrates the ability to conduct and direct customer-service needs analysis and the development of customer: service standards. NTINIMiJM QUALIFTCATIONS A Bachelor's Degree in Landscape Axchitecture and ten years of increasingly responsible piofessional park and recreation and/or urban design experience. Five yeazs of such experience must have included staff supervision and budget management. Must be registered as a professional Landscape Architect in the State of Minnesota. There will be no subsriturion accepted for education or registration. PAItI�S AND RECREATION DESIGN MANAGER Page 3