04-38CouncilFile # �a U
Green Sheet # 3009975 ( 5
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MIlYNESOTA
Referred To: Committee: Date
I W HEREAS, special funds are required to pay a central service charge to the General Fund on a per full-time-equivalent
2 employee basis; and
3
4 W HEREAS, the Infortnation Services Division has a special fund for certain staff that support various city departments, for
5 which these city departments pay the salary, frtnge benefits, and central service charges for these Infortnation Services
6 Division employees, and
7
8 W HEREAS, the Information Services Division employee assigned to the Police Department is funded by the federal Local
9 Law Enforcement Block Grent, which does not permit central service charges to be paid by this grant, and
10
11 W HEREAS, certain budgets must be adjusted so that the central service charges are not applied to the Local Law
12 Enforcement Block Grant; and
13
14 W HEREAS, the Mayor, in accordance with Section 10.07.3 of the city charter, recommends the following changes to the 2004 budget:
15
16
17 GENERAL FUND
18
19 F7nancing
20 CURRENT AMENDED
21 bLnd Activfty Object Description BUDGET CIIANGES BUDGET
22
23 001 - 00000 - 9830 Use of Fund Balance 5,844,853.00 4,400.00 5,849,253.00
24
25 001 - 00000 - 7399 CenC Srv Coszs Recovered 4,504,755.00 (4,400.00) 4,500,355.00
26 10,349,608.00 0.00 10,349,608.00
27
28
29
30 SPECIAL FUNDS
31
32 General Govt. Accounts-Central Service Cost
33
34 �nancing
35
36 O50 - 30117 - 4357 IndirectCost-N.O.C. 4,591,417.00 (4,400.00) 4,587,017.00
37
38 Spending
39
40 O50 - 30117 - 0557 Trausferto GeneralFund 4,504,755.00 (4,400.00) 4,500,355.00
41
42
43
44 Information Services ISpeciall
45
46 bSnancing
47
48 626 - 31115 - 4301 Noxcnal Acfivity Services 1,525,463.00 (4,400.00) 1,521,063.00
49
50 Spending
51
52 626 - 31ll5 - 0290 CennalService Costs 83,600.00 (4,400.00) 79,200.00
Page 1 of2
Council File # °a_ � V
Green Sheet # 3009975
RESOLUTION
CITY OF SAINT PAUL, MIlVNESOTA
Aequested by Office of Financial Services
Page 2 of 2
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Departrnent/o�celwuncil: Date Initiated:
FS -����;�s�:� 07JAN-04 Green Sheet NO: 3009975
Deoartment SentToPerson Initi UDate
Contact Person & Phone: � �� � , � / 03
Pete�BWef 0 inancialServices a�
� Asslgn 1 inancialServices De entDirector
Must Be on Council Agenda by (Date}: Number z • ancial Services ffim Financial Services
For
Routing 3 ' Auorne //�� N
Ofdef 4 or's �ce odAssiatant
5 ouncil C' Council
6 i Clerk Ci Clerk
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approval to amend 2004 budgets to prevent federal grant from pay3ng the City's Czntral Service Chazge.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Foliowing Questions:
Planning Commission �. Has this persoNfirm ever worked under a contract for this depadment?
CIB Committee Yes No
Civil Service Commission 2. Has this persoNfirm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, issues, Opportunity (Who, What, When, Where, Why):
The Information Services Division has a special fund for ceYrzin staff that support vazious city departments, for which these city
deputments pay the salary, fringe benefits, and cen4al service chazges for these Information Services Division employees. The
Information Services Division employee assigned to the Police Department is funded by the federal Local Law Enforcement Block
Grant, which does not pernut central service charges to be paid by this grant.
AtivanWges IfApproved:
The 2004 budgets will accurately reflect the appropriate amount of Central Service Chazges recovered from special funds, and will
prevent tlie chazging of a federai grant that doesn t permit indirect costs charged to it.
_ �„- .
��
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Disadvantages If Approved:
None. � � �, j(��4
� � �� S �6
Disadvantages If Not Appmved:
Accounting staff will have to spend time reversing the charges at year-end. IYs easier to correct tlus error now than wait until afrer
the chazges have been processed.
ToWI Amount of
Transaction: $4,400 CosURevenue Budgeted: rJ
Funding Source: Activity Number: OO'I-OOOOO 050-30117, 626-31115 -
F inancial Intormation:
(Expiain) . •
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