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04-251Council File # �'I � � I Green Sheet # b � � 1 �/J RESOLIITION SAINT PAUL, MINNESOTA � Presented By Referred To Committee: Date 1 RESOLUTION ACCEPTING GRANT FROM STATE OF MIlVNESOTA AND 2 APPROVING RENOVATION OF ROY WILHINS AUDITORIUM AND 3 CONTRACTS RELATED THERETO 4 6 WHEREAS, the Roy Wilkins Auditorium (the "Auditorium") is an integral component of the 7 City of Saint PauPs (the "City") civic center complex, and thus is a vital and valuable City asset; 8 and 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 WHEREAS, the Auditorium was last renovated in 1983; and WHEREAS, the Auditoriuzn, including the ballrooms located therein, is in immediate need of renovation so as to keep the facility operationai and maintain its competitiveness among other national and regional civic centers; and WI3EREAS, in recognition of the foregoing, the 5tate of Minnesota during the 2003 legislative session has awarded the City a grant in the amount of $2,300,000.00 (the "GranY') consisting of state bond proceeds, to be osed for asset preservation of the Auditorium; and WHEREAS, pursuant to 1969 Minn. Laws, chapter 1138, section 8, subdivision 2, as amended, the RiverCentre Authority (the "RCA"), as an agency of the City, has among its duties, the responsibility for building, equipping, maintaining and operating the Auditorium; and WHEREAS, the RCA Board of Members approved RCA Resolution No. 3364 (a copy of which is attached hereto and incorporated herein) approving the expenditure of the Grant for use in the asset preservation plans for the Auditorium as detailed in said Resolution (the "Project") and authorizing the Executive Directar of the RCA to negotiate and execute all contracts necessary to undertake and complete the Project; and WI3EREAS, the RCA is using the services of the City's Purchasing Department to facilitate the Proj ect, including the solicitation, negotiation and execution of contracts related thereto; and WI3EREAS, among the contracts which the City and the RCA will seek to negotiate and execute in connection with the Project is a project labor agreement (the "AgreemenY') with the St. Paul Building And Trades Council (the "Council"); and WHEREAS, the following unique set of factors make it critical that the Project be completed on time and within budget: (1) failure to complete the Project on time will likely cause both a loss of revenue due to bookings of events that will have to be canceled or postponed as a consequence of �S oy- as/ 1 delays in complerion and a loss of credibility with those customers whose events would be 2 canceled or postponed; (2) a limited Project budget leaves very little room for increased costs 3 caused by delays; and (3) close coordination among all workforces will be necessary to avoid 4 disrupting the Auditorium's ongoing operarions during conshuction; and 6 WHEREAS, in light of the immediate foregoing factors, an Agreement is warranted so as to 7 facilitate the timely and efficient completion of the Project by: (1) making available a ready and 8 adequate supply of highly trained and skilled workers; (2) permitting the City and the RCA to 9 accurately determine Project labor costs at the outset of the Project and to establish uniform 10 working condirions for all construction crafts for the duration of the Project; (3) allowing for the 11 negoriation of specialized terms and condirions which because of the parCicular circumstances 12 relating to a particular proj ect, may be requvred for the effective conshuction of the Proj ect (4) 13 providing a negotiated commitment which is a legally enforceable means of assuring labor 14 stability and labor peace over the life of the Project (5) avoiding work stoppage following 15 expuation of a collective bazgaining agreement; and (6) facilitating equal employment 16 opportunities on the Project. 17 18 NOW, THEREFORE BE IT RESOLVED that the City accepts the Grant, approves the Project 19 plans and and that upon approval of the Project by the state, the City,by and through those 20 individuals designated under Chapter 86 of the City's Admivistrative Code to execute contracts 21 on behalf of the City, and the RCA, by and through its Executive Director, may enter into an 22 grant agreement with the State of Minnesota for the Project, and that the City and RCA certify 23 that they will comply with all applicable laws and regulations as stated in any such grant 24 agreement; and 25 26 BE IT FURTHBR RESOLVED that the City by and through those individuals designated under 27 Chapter 86 of the City's Admimstrative Code to execute contracts on behalf of the City, and the 28 RCA by and through its Executive Director, are hereby authorized to execute such contracts as 29 are necessary, including a project labor agreement with the Council, to implement the Project on 30 behalf of the City and the RCA. � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � oy- 3s1 eA Departrne(M/office/wuncil: Date Initiated: Rc -������ 24FE8 Green Sheet NO: 3012296 CoMact Person 8 Phone: Bii� Huepenbedcer 265-48YL Must Be on Council qgenda by (Date): � Assign Number For Routing Order 0 k 1 ' r Centr De a ent DireMOr �'� �� 2 m �� I 3 a oP Offce Ma or/Assi ot ! 4 n il 5 i lerk i Clerk � Total # of Signature Pages, (Clip Atl Locations for Signature) Approval and desigtation of persons to sign agreements and contracts for the Roy Willdns Auditorium renovation. Approval of the project labor agreement with the Saint Paul Building Trades Council. Pfanning Commission CIB Committee Civil Service Commission Must Answer the Following Questions: 1. Has this person/firtn ever worked under a contract for this departmenC? Yes No 2. Has this persoNfirm ever been a ciry empioyee? Yes No 3. Does this personlfirm possess a skill not normally possessed by any curtent city employee? Yes No Explain all yes answers on separete sheet and attaeh to green sheet initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): The State of Minnesota requires city approuai and designarion of persons to enter into and sign the bonding gant agreement and= enter into conhacu relating to the renovations of the Roy Willdns Auditorium. Also, due to the need to complete the project on time`� including working azound River Cenh�e events; the RCA would like to enter into a project labor agreement with the Saint Paul Building': Trades CounciL ' AdvanWges If Approved: - Would provides the required approvals for the State and help to ensure timely complefion of the project. DisadvanWpes If Approved: None. DisativanWges If Not Approved: The project will be delayed resulting in lost business and revenue to the River Cen4e. I Amount of 2300000 Transaction: Funainn source: State Bond Proceeds Cost/Revenue Budgeted: rJ Activity Number: Financial Infortnation: (Explain) o�l-as� SAINT PAUL RIVERCENTRE AIJTHORPFY OF TF� CITY OF SAINT PAUL ALJT'HORITY RESOLUTION RCA NO. 3364 RESOLUTION APPROVING WILHINS REMODELING PROJECT AND EXPENDTTURE OF STATE BONDING PROCEEDS WHEREAS, the last renovation of the Roy Willdns Auditorium was completed in I983; and, WHEREAS, the Roy Willdns Auditorium, including the Ballrooms therein, is in need of immediate renovation to keep it operafional and comperitive; and, WHEREAS, the State of Minnesota has provided $23 million as a grant (the "State GranY� from bonding proceeds to renovate the Roy Wilkins Auditoriutn; and, WHEREAS, the RiverCentre Authority's (the "Authority") Building and Operations Committee (the "BOC") has recommended the renovation following projects be undertaken in the Roy Wilkins Auditorium (hereinafter either collecUvely referred to as the "Projects" or individually referred to as the "Individual ProjecY') at an individual project cost for each of the listed Pro}eets (hereinafter either collecrively referred to as the "Project Expenditures" of individually referred to as the "Individual Project Expenditure") as follows: IINDIVIDUAL PROJECT Auditorium Upgrade Concessions Portable concessions carts, Ice machines, replace/ upgade cooldng and concession equipment, etc. Upgrade Restrooms Eacpand and add accessibility Add Balcony Curtain Portable curtain, truss and motors General Room Upgrades Cover lower walls with non-paintable surface, Lower level dressing Rooms, Portable risers, etc. Truss, Lights New updated lighting and control equipment, back cnrtain Sound System New updated speakers and conh�ol equipment MechanicaUElectrical Upgrade Mandated upgrades Wilkins Display Equipment Equipment to display Wilku�s/NAACP items Subtotal INDIVIDUAL PROJECT EXPENDITURE $ 95,000.00 $ 145,000.00 $ 200,000.00 $ 185,000.00 $ 75,000.00 $ 380,000.00 $ 150,000.00 $ 10,000.00 $1,240,000.00 Ballrooms Build/ Upgrade Ballrooms �i Upgrade ballrooms to mul[i-purpose meeting room, dance space and dressing tooms, etc. Subtotal $1,000,000.00 oy-�.s Ex Hall Ex F3a11 Preservarion $ 60,000.00 Subtotal $ 60,000.00 Total Now, therefore, be it u�2,300,000.00 RESOLVED, that the Authority Board hereby accepts the State Grant and approves the Projects and the Project Expenditures, at a cost not to exceed each of the foregoing identified Individual Project Expenditures plus $10,000.00 for each Individual Project Expenditure; and be it FINALLY RESOLVED, that the Authority Boazd further authorizes its Execurive Airector, in consultation with the Chairperson of the Boazd and the BOC, to undertake all actions consistent with this Resolution to facilitate the completion of the Proj ect, including, but not limited to, negotialing and execuring al] necessary contracts and to the extent permitted by law, designating the Saint Paul Arena Company ("SPAC") as the project manager for the Projects, which designation shall require SPAC to solicit competitive bids, approve construction related contracts and manage the Projects. •� �• � : ,� Il ,-- . .. .: .• � � i� ,....r.. � : ��i' � ' �/ �� i '