04-199Council File # D� / 99
Green Sheet #.30//73S
Presented
Referred To
Committee Date
2004 Inaugural Ball: Accepting Contributions and Approving Payment of Bills
1 WIIEREAS, the Saint Paul City Council held an Inauguration Ball on Friday, January 9, 2004 at the Saint Paul
2 Radisson Hotel to allow the public to meet and greet the newly elected Councilmembers; and
3 WHEREAS, some attendees made voluntary contributions to the City to pay for certain event expenses that were
4 not paid for directly by private entities, with said voluntary contributions totally $1,950.00; and
5 WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there aze available for
6 appropriation funds of $1,950.00 in excess of those estimated in the 2004 budget: and
7 WHEREAS, the Mayor recommends the following changes to the 2004 budget:
8 Current
9 Budeet Chan�es
10 FINANCING PLAN
ll 00001- City Council L,egislative:
12 6905- Contributions & Donations -Outside 0
13 Total Changes To Financing Plan
14 SPENDING PLAN
15 00001- City Council L,egislative:
16 0241 - Printing (Invitations) 4,500
17 0221 - Postage 11,000
18 0219 - Professional Services 15,000
19 0299 - Other Misa Services (Catering) 2,500
20 Total Changes To Spending Plan
1.950.00
1,950.00
305.50
168.72
800.00
675.78
1,950.00
Amended
Budget
1,950.00
4,805.50
11,168.72
15,800.00
3 175.78
21 NOW THEREFORE, BE IT RESOLVED, that the City Council does accept all voluntary donations made
22 to the City of Saint Paul for the 2004 Inaugural Ba11, and the Council does hereby express thanks and gratitude �
23 to all the individuals and organizations who contributed time and resources to the public event; and
RESOLUTION
OF SAINT PAUL, MINNESOTA
1
o�!-iq4
1 BE IT FI7RTHER RESOLVED, that the City Councii does approve these recommended changes
2 totaling $1,950 to the 2004 General Fund budget; and
3 BE IT F`IlVALLY RESOLVED, that the City Council does authorize the City's Accounting Division to pay
4 the following outstanding obligations far services rendered at the 2004 Inaugural Ball:
5 1) $400.00 to Chellie Brown, for musical entertainment
6 2) $400.00 to Anne Lies, for musical entertainment
7 3) $675.78 to the Radisson Hotel Catering Service
� Green Sheet Green Sheet
O� i�y
Green Sheet Green Sheet Green Sheet Green Sheet
�
DepartmeM/office/council: Date InRiated: �
co �owcil 'II-FEB-Oh Green Sheet NO: 3011735
Conqct Person & Phone: Deoartment Se� To Person Initiai/Date
Greg Blees � 0 ancil
- Assign 1 inancial Services
Must Be on Council pgenda by (Date): Number Z � Attorne
Fof 3 or's OH'ice IYIs or/AssisTant
Routing
Order 4 onncil
5 i Clerk Ci Clerk
Total # of Signature Pages _(Clip All Locations for Signature)
Adion Requested:
Resolution for the 2004 Inaugural Ball: accepting contributions, establishing a budget and approving payment of bills.
Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions: .
Planning Commission 1. Has this person/firm ever worked under a contract for this departmenY?
i
CIB Committee � Yes No �
Civil Service Commission 2. Has this personffirm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally passessed by any
curzent city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): �
Sus P�NSoo N ►T�n� �
Advantapes If Approved: � � /L � � �Q � � A � A
A ' � n ��.�
Disadvantaqes If Approved: �A � l� �/� � � s, o, /, � o JN I
\�/\/ � �s \
Disadvantages If Not Approved:
ToWI Amount of CostlRevenue Budgeted:
Transaction:
Funding Source: Activity Number:
Fi nancial Information:
(Explain) �
I I