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Council File # /J� /��
Green Sheet # 3011396
Presented By
Referred To
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Committee: Date:
1 WHEREAS, the State Department recently announced that the United States will grant refixgee status to
2 approx'vnately 14,000 refixgees currently living in a refugee camp in Thailand; and
4 WHEREAS, the City of Saint Paul is home to the largest Hmong population in the United States and the highest
5 concentration of Hmong professionals and organizarions; and
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7 Wf�REAS, based upon these factors, it is likely that many of these refugees will come to the City of Saint Paul
8 to live; and
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10 WHEREAS, it is deemed important to the public interest to bring together various City, County, State, Federal
ll and charitable agencies in order to determine in advance how best to integrate these refugees into the
12 community; and
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14 WHEREAS, the first step that should be taken is to assess the needs of these refugees prior to their arrival to the
15 United States; and
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17 WHEREAS, these entities ha�e assembled a delegation of representatives ("Delegation") that will travel to the
18 refugee camp in Thailand for the purpose of assessing the physical needs and medical conditions of the
19 refugees, and for the purpose of both assessing and communicating to the public the nature of the conditions
20 under which these refugees have lived ("the Mission"); and
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WHEREAS, the Delegation consists of approximately seventeen individuals, representing the following entities,
including, but not limited ta the City of Saint Paul; the Saint Paul Public School District; the County of
Ramsey; the State of Minnesota; federal elected representatives from the State of Minnesota; the Amherst H.
Wilder Foundation; Regions Hospital; and Catholic Charities (hereinafter, collecrively, "Mission Partners"); and
WHEREAS, the Saint Paul Foundation, the F. R. Bigelow Foundafion, the Xcel Foundation, the Pioneer Press
Contribution Committee and the McKnight Foundation (hereinafter, "Grantors") haue offered to pay $5,000,
$10,000, $2000, $10,000 and $7500, respectively, for a total of $ 34,500 in funds to the City far the use of the
Mission Partners, to enable them to send Delegates to cany out the Mission; and
WHEREAS, each of the Grantors will enter into agreements with the City, whereby the City, in exchange for
payment by the Grantors, will coordinate the mission, act as receiver and disbursing agent for all of the funds
and will send up to six City officials and/or employees to assume duties as part of the Delegation; and
WHEREAS, each of the Mission Partners will enter into agreements with the City, whereby the Mission
Partners, in exchange far disbursement of expenses, agree to perform the purposes of the Mission; and
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O� ��s�
WHEREns, the Mayor, pursuant to Secrion 10.07.1 of the City Charter, does certify that there are funds of
$34,500 available for appropriation in excess of those esrimated in the 2004 Budget; and
W��ns, the Mayor recommends the following changes to the 2004 Budget:
Financing Plan
Fund O50 Special Projects General Government
30110 Mayor's Special Initiatives
6970 Grants
Total Changes to Financing
Spending Plan
30110-0251 Transportation
30110-0252 I,odging and Meals
Total Changes to Spending
Current
Bud¢et
$ 0
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Current
Bud�et
$0
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Chanees
$34,500
34 500
Chan�es
$17,000
17 500
34 500
Amended
Bud�et
$34,500
34 500
Amended
Bud�
$17,000
17 500
NOW THEREFORE, BE IT RESOLVED:
34 500
That the Delegation will serve a public purpose by traveling to the refugee camp in Thailand for the purposes of
the Mission stated above; and
That the City of Saint Paul finds that a valuable public purpose will be served by sending City elected officials
and City employees to Thailand as part the Delegation; and
That the proper City officials are authorized to execute agreements with the Grantors, whereby the Grantors
agree to make the payments specified above, and whereby the City agrees to (1) provide City officials and
employees as members of the Delegation, and (2) provide administrative and organizational support for the
Mission, including serving as the receiving and disbursing agency; and
That the proper City officials are authorized to execute agreements with the other Mission Partners, whereby the
City agrees to disburse proportionate funds for the eacpense of Delegates representing each Mission Pariner, and
the Mission Pariners agree to perform the purposes of the Mission.
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1 THFxEFORE, BE IT RESOLVED, that the City Council approves these changes to the 2004 Budget.
Yeas Nays Absent
Benanav �
Bos4om �
Hazris �
Helgen �
Lantry �/
Montgomery �
Thune �/
� D_ d
Requested by Department of:
Office of the Mayor
Approved by Financial Services
�
Form Approved by City Attomey
Adopted by Council: Date oyl , By.
Adoption Certified by Council Secretary
:
�
�
" by Mayor for Submission to Council
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
il�/_ /q.P
D¢partmenUofficeleouncil: Date Initiated: �
nno �Y�sOffice OSFEB-04 Green Sheet NO: 3011396
Conhd Person 8 Phone• DeoartmeM SeM To Person InitiaVDate
Mayor Kelly � 0 r' �ce
ASSign 1 a or's Oflice De artment Director
Must Be on Council qqenda by (Date): Number Z 'na 'a
For
Routing 3 ' A rne
O�de� 4 a r' ce / n[
5 ouncil i ouncil
6 i e i ler
Total # of Signature P�qes _(Clip All Lowtions for Signature)
Aetion Requested:
Approval of resolution ganting authority to accept donarions and approve spending for delegation to travel to Thailand.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
� Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person�rm ever been a city empioyee?
Yes No
, 3. Does this persoNfirm possess a skill not normally possessed by any ,
curtent city employee?
Yes No
Ezplain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why):
The City enpects to receive a lazge number of Hmong refugees from a refugee camp in Thailand. To better piepare fox theu arrival, a
delegation will travel to Tliailand to assess the needs of the new iwmigrants.
Advantages If Approved:
The delegation will travel to Thailand to assess the needs of the new immigrants.
Disadvanqpes If Approved:
None.
DisadvanTages If Not Approved:
The donation cannot be accepted.
Total Amount of 17000 CostlRevenue Budgeted: N
Transaetion:
Fundins� source: Mayor's Special Initiative Accivity Number: 30110
Financial Infortnation: Donation from Saint Paul Foundation and Xcel Foundation
(Ezplain)
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Council File # ��'
Green Sheet # 3011396
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
:
To
WHEREAS, the
concentration of
/��
the State Department recently announced that the United States will grant refugee status to
�14,000 refugees currently living in a refugee camp in Thailand; and
�
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7
WHEREAS, based
Committee: Date:
8 to live; and
of Saint Paul is home to the largest Hmong population in the United States and the highest
ng professionals and organizations; and
factors, it is likely that many of these refugees will come to the City of Saint Paul
10 WHEREAS, it is deemed impo t to the public interest to bring together various City, County, State, Federal
i l and charitable agencies in order to etermine in advance how best to integrate these refugees into the
12 community; and
13 \
14 WHEREAS, the first step that should be
15 United States; and
16
is to assess the needs of these refugees prior to their arrival to the
17 WHEREAS, these entities have assembled a dele�
18 refugee camp in Thailand for the purpose of assessi
19 refugees, and for the purpose of both assessing and
20 under which these refugees have lived; and
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n of representatives ("Delegation") that will travel to the
the physical needs and medical conditions of the
to the public the nature of the conditions
WHEREAS, the Delegation consists of seventeen individuals, who collecrively represent the following entities:
the City of Saint Paul; the Saint Paul Public School District; the ounty of Ramsey; the State of Minnesota;
federal elected representarives from the State of Minnesota; the erst H. Wilder Foundation; Regions
Hospital; and Catholic Charities; and
WHEREAS, the Saint Paul Foundation, the F. R. Bigelow Foundation a the Xcel Foundation haue offered to
contribute $5,000 and $1Q000, and $2000 respectively, for a total of $17,0 in funds for airfare and lodging
for all members of the Delegation; and
WHEREAS, Northwest Airlines has offered to contribute three airline tickets for
Delegation to use for said purposes; and
members of the
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34 WHEREAS, the foundations and the other agencies will enter into agreements with the ity, whereby the City
35 of Saint Paul will act as receiver and disbursing agent far all of the donated funds; and
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WHEREas, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are funds of
$17,000 available for appropriation in excess of those estimated in the 2004 Budget; and
WHEItEns, the Ma or recommends the following changes to the 2004 Budget:
Financing Plan Current
Fund O50 Special Pro' cts General Government Bud¢et
30110 Mayor's Spe 'al Initiatives
6905 Contribution and Donations $ 0
Total Changes to
Spending Plan
30110-0251 Transportation
30110-0252 Lodging and Meals
Total Changes to Spending
�
Current
Bud�et
$0
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Chanees
$17,000
17 000
Chan�es
$13,000
4 000
$17,000
Amended
Budeet
$17,000
17 000
Amended
Budget
$13,000
4 000
17 000
22 NOW THEREFORE, BE IT RESOLVED:
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24 That the Delegation will serve a public purpose by traveling to t refugee camp in Thailand for the purposes
25 stated above; and
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27 That the City of Saint Paul finds that a valuable public purpose will be rved by sending two elected officials
28 and three City employees to Thailand as part the Delegation; and
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30 That the City is willing accept all of the donated funds and airline rickets and � burse them for purposes of
31 sending all members of the Delegation to Thailand, including the five City memb s and the representatives of
32 the other agencies; and
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34 That the City hereby accepts the funds donated for sending its five members of the Dele tion to Thailand for
35 the purposes set forth above, and accepts the task of accepting the funds and tickets on beh f of the other
36 agencies and, in turn, disbursing those funds for the purposes set forth above; and
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38 City staff are hereby directed and authorized to enter into agreements with each of the other enti s represented
39 by the Delegation, to appropriate the funds, and to do all other necessary tasks for the purpose of a ortionment
40 and disbursement of the funds.
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1� THYgREFORE, BE ri' �t'r�x RESOLVED, that the City Council approves these changes to the 2004 Budget.
Benanav
Bostrom
Harris
Helgen
Lantry
Montgomery
Thune
Nays �� Absent
Adopted by Council: Date
Adoption Certified by Council Secretary
I:
Approved by Mayor: Date
Office
Department of:
Approved by City Attorney
n . . � .
:
for
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Approved by Financial Services
By: 1�( ,
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