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04-1170Council File # D� + D Resolution # 3024446 Green Sheet # RESOLUTION 2 4 Presented By Referred To CITY OF SAINT PAUL, J =""` � MINNESOTA Committee: Date �� RESOLUTION APPROVING CULTIIRAL STAR PROGRAM GUTAELINES FOR 2005 WHEREAS, on July 13, 1994, the City Council of the City of Saint Paul established the Cultural Capital (Cultural STAR) Invesrinent Program, and 6 WHEREAS, the Cultural STAR Program is funded with ten percent of an additional one-half of one percent 7 sales t� on sales transactions that occur within the city, pursuant to Minnesota Statutes, Chapter 297A, 8 authorized by the State of Minnesota, Chapter No. 37�, Sec. 46, as amended, and 10 11 12 13 14 IS 16 17 18 19 20 21 ?2 23 24 7$ )( )7 I$ �,9 Q A Z 3 4 J ) 7 i WHEREAS, the purpose of the Cultural STAR Program is to fund projects that further cultural and visitor activities within the city of Saiut Paul, and VJHEREAS, the Cultural STAR Board has recommended changes to the Program Guidelines for 2005 that would move the competitive fixnding round up in the calendar year and add a second funding round to consider emergency proposals that azise during the course of the year, now, therefore, be it RESOLVED, that the Saint Paul City Council hereby approves the 2005 Cultural STAR Program Guidelines that are attached as Exhibit A to this resolution, and be it FURTHER RESOLVED, that the Council xequests City sta£f to work with Saint Paul's arts and cultural organizations to help them adjust to the change in schedule for the Cultural STAR Program. Benanav BOStrom Harris Heigen Lantry MontyomeY Thvne Adopted by C Adoption Cer By: �pproved by By: Requested by Department of: ��� Plannin & conomic Develo ment By: ' \ "r �-�^� p�l- (1�L7 � Green Sheet G�een Sheet Green Sheet Green Sheet Creen Sheet Green Sheet � PE — Planniag&Eco�micDevelopmem Contact Person & Phone: Dan Smith 6-6581 Must Be on Councif Aaen Date InitiaE 30-NOV-04 � Assign Number For Routing Order Green Sheet NO: 3024446 oenartme�rt SeM To Person InitiaUDate 0 la i o ic ev I �,= 1 1 ' Econo ic Dev to De artmeot Director 2 ' A m P_ c a1V , et 3 0's ffice a ocfAssistan 4 ouncil r 'd a 5 e i Cler Totai # of Signature P�qes _(Gip All Locations tor Signature) Action Requested: Resolution authorizing changes to the 2005 Cukural STAR Guidelines. The changes wouid move the application deadline ahead to 7anuary 28th and add a second comperifive round in which emergency proposals would be considered. . itlatbns: Approve (A) or Rejed (R): Planning Commission Ci8 Committee Civii Service Commission Questions: 1. Has this person�rcn ever worked under a contract for this depaAment? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skitl not nortnafiy possessed by any currenf city employee? Yes No Explain alf yes answers on separate sheet and aitach to green sheet Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): � > ���� � AdvanWges If Approved: pEG � 3 �,. �5�' -ia DisadvantaAes If Apnroved: Disadvantages If Not P.pprovetl: ,,,�. .F�eF�¢rtFC�4 �Sil�Bf 4EC 7 2fl�4 Transaction; Fundinp Source: CosURevenue Budgeted: Activiri Number: i Financial InformaUon: (Explain} G � �-i « i � _ ay- �i�o 2005 Cuiturai STAR Program CAPITAL PROJ EGT SAINT PAUL STA R PR�GRAM . Grant Guidelines & Application This information can be made avaifable in the following alternative formats: Large print, audio tape and computer disk. We also can help your group find a language interpreter to translate these guidelines. To accommodate your request, the City of Saint Paul will need at least 1 � working days. CITY OF SAINT PAUL DEPARTMENT OF PLANNING AND ECONOMIC DEVELOPMENT 1300 City Hali Annex, 25 West Fourth Street Saint Paul, Minnesota 55102 (651) 266-65$1 D�l 11�1� Generai information To receive additional copies of the Cultural STAR Guidelines or for more information about the 2005 funding cycle, please call (651) 266-STAR (7827). City of Saint Paul Mayor Randy C. Kelly City Council President Kathy Lantry Counciimember Jay Benanav Councilmember Dave Thune Councilmember Debbie Montgomery Counciimember Pat Harris Councilmember Dan Bostrom Councilmember Lee Helgen Department of Planning and Economic Development (PED) Susan Kimberty, Director Gayle M. Ober, Director of Arts, Culture & Entertainment (651 } 266-8524 Gavle.ober(�a ci.stpaui.mn.us Dan Smith, Gultural STAR Coordinator (651) 266-6581 Dan.smith(a�ci. stpaui. m n. us 2004 Culturai STAR Board Richard Cook (Chair) Park Square Theatre Charle�e Edwards (Vice-Chair} Bush Foundation Kathleen Wilson (Vice-Chair) Science Museum of Minnesota Kai May Yuen Terry, Chinese Dance Theater (CAAM) Mary McColl, Ordway Center for the Pertorming Arts Teri McLaughtin, Children's Safety Centers Network Sam Verdeja, At- Large citizen representative Bruce Coppock, Saint Paul Chamber Orchestra Stephanie Andrews, At-Large citizen representative a�- �t�a TASLE OF CONTENTS PART (: GUIDELINES »»»»»»»»»»»»»»»»»»»»»> q Background Cultural STAR Programs Eligible Applicants Saint Paul Cultural District Cultural STAR Board Cultural STAR Criteria »»»»»»»»»»»»»»»»»» 8 Cultural STAR Priorities Review Process Capital Program »»»»»»»»»»»»»»»»»»»» C Eligible Projects Eligible Expenses Program Requirements MatCh Requirements »»»»»»»»»»»»»»»»»»> D Expectations of Grant Recipients »»»»»»»»»»»»»» E PART II: APPLICATION »»»»»»»»»»»»»»»»»»»»> F Applicatloll CheCklist »»»»»»»»»»»»»»»»»»> F Cover Page »»»»»»»»»»»»»»»»»»»»»» � Project Description »»»»»»»»»»»»»»»»»»»> 2 Appiicant Information »»»»»»»»»»»»»»»»»»> 3 ProjeCt Information »»»»»»»»»»»»»»»»»»»> A Project BUdget »»»»»»»»»»»»»»»»»»»> » g Public Gost »»»»»»»»»»»»»»»»»»»>�»» g Public Improvements »»»»»»»»»»»»»»»»»»> g Project Map »»»»»»»»»»»»»»»»»»»»»» 10 2o�5 Cufturaf STAR Guidelines �� Table of Contents lJ�l- I !'7U * PART f: Guidetines Before compieting your application, please review these guidelines carefully to determine whether or not your group and project are eligible for funding from the Cultural STAR Program. Purpose To promote economic growth in Saint Paul by strengthening the arts and cultural sector and by supporting Downtown as a vital cultural center. Background The Sales Tax Revitalization (STAR) Pfogram is a Y cent sales tax created by the State Legislature in 1993 to support economic development in the City of Saint Paul. The Saint Paul City Council has designated 10% of the total tax revenue from this program to grants and foans for cultural projects. Geographic Focus At least SQ% of Cultural STAR funds will be invested in projects located within the targeted area known as the Cultural District. The remaining funds may be aliocated toward projects outside the Cultural District within the legal limits of the City of Saint Paul. The Cultural District is defined as the geographic area bordered by Interstate 94 to the north, the Lafayette Bridge to the east, the Mississippi river to the south, and Chesnut Road to the west (see Cultural District Map, Page 7). Goais •. e• . Projects must advance one ormore of these goals Program I Loans �� Grants � 1) To deveiop and improve cultural facilities Capitai Project Yes Yes � 2) To strengthen cultural organizations Organizationaf Dev. Yes Yes 3� To attract audiences to downtown Saint Pau! Organ¢ationaf Dev No Yes Eligible App{icants • Gulturai organizations. • Churches and religious organizations • Any public, private, or non-profd entity that is . politicai parties and related poiitical acf�on groups. located within or does business within the City of Saint Pauf. . Federai, state, and county agencies and departments. • City departments or divisions a�e eligible when in partnership with or supported by an eligible • fndividual artists or homeowners. organization. 2005 CuRurel STAR Program A Gwdelines o�l- ► i�o Funding Priorities Priority will be given to projects that are designed to: ♦ Bui(d the capacity of cuftural organizations. ♦ Suild and diversify audiences and access to art forms and cu{tural offerings in Saint Paul. ♦ Have a muiti-year, long-term impact. ♦ Leverage additional financial support. Funding Criteria Cultural STAR Proposals are rated using the following criteria ♦ Impact of the project on the applicant organization and(or the cultural life of Saint Paul ♦ Qua{ity of the proposal and project plan. ♦ Demonstrated ability ofi the applicant organization to complete the project as planned Cultural STAR Board members rate each proposal using these criteria and a 5-point scale. They then give the project an overall score that is averaged to determine the projects ranking. That rankmg is used to determine which projects are recommended for funding. Cultural STAR Board A nine-member Saint Pauf Cufturat STAR Board was created to serve as the formal review body for recommending grants or loans from the cuiturai portio� of sales tax funds to the Mayor. The Mayor fhen forwards a recommendation onto the City Council. The Board consists ot five Mayoral appointed, City Council approved members and four members elected by culturai organizations in the Cuiturai District. Review Process The selection process for proposais is highly competitive. The number of proposals to be funded is dependent on the quality of the proposals and the ava+labdity of funding. The review process is as follows: • City Staff will review applications for eligibility lneligible and incompfete applications wilf be retumed • The Board will mvite all eligible applicants to an interview Applicants wlll be notified in writing of interview time and location. • Cultural STAR Interviews are public meetings, however no public testimony will be taken Anyone wishing to make comments on appfications is encouraged to submit these comments in wn�mg to City staff prior to January 28, 2005 • The Board will review the proposais based on program guideiines, merits, fund availabiiity and make funding recommendations to the Mayor and City Council. • The Mayor will present fina) recommendations to the City Councii. • The City Council will make the final selection of STAR project proposals. 2005 Cultural STAR Program g Gmtlelines o�{ t r�a .. .. - � fA1MDAUL STAR DROCRAM �� Be innin in 2005, there will be a second competitive round for projecks that do not apply by the January 28 dead ine. All proposals that meet an emergency need or unforeseen circumstance that anses during the yearwill be considered during this second round. Any Culturaf STAR Funds not committed dunng the fitst round or retumed to the program during the course of the year wifl be made avatlable during the second round. The deadline for the second round applications will be August 1. 2005. Organizations that submit an application during the first round will not be eligibie to apply during the second round. Beainninq in 2006, the Culturaf STAR Board wi11 use two competitive rounds to review applications each year. Applications for the spring round will be due in January and applications for the fall round wd{ be due in Juty. If is anticipated that the annual Cultural STAR budget will be divided evenly amo�g these two rounds. it is anticipated that organizations will be eligible to apply both rounds but wdl only be eligible tc receive funding in one round. More details regarding the spring and fall rounds will be published along with the 2006 Cultural STAR program guidelines in November 2005. The Capital Grant Program offers grants for physical lmprovements to facihties or to purchase eqwpment andior materials for a cultural project. Small scale public improvements � Examples: Pubfic art, trees and shrobs, benches, play equipment, beautification of public space, decorative lighting, etc. Improvements to culturet or commercia! property • Examples ADA compiiance, rehabilitation, construction or acquisition. Project Planning • Grants of up to $1Q000 can be made to support planning for new or improved cultural fadlities. Direct capital costs of the project (bricks and mortar). Up to 20% of Cultural STAR funds may be used for direct projed cost that specificafiy pertain to the execution of the capital project. . Examples: Building permits, design fees, engineering, soil, environmental, legal, financing, licensing, and inspection fees, developers' fees, acquisition and demolition costs, utillty relocation and construction, clearance, construction cosis inciud�ng loan and interest fees. • Refinancing existing debts. • Major public improvement pro�ects, i e. sireet repaving, sewerwork, iecreaiion centers, eio + Duplication of a current City program or �aalify • Projects located outside ihe aty hmds • Use of STAR funds to develop a S7AR propnsai or organize an entity to manage a STAR proposal. • Activity that has been compieted prior to pro�ect approval for fundmg by the City Councd • Generai operating expenses. . Payment for the applicants own labor for construction or improvemenfs (may be usea as a match) 2005 Cultural STAR Program ' C Guide6^es D�/- � ��° Program Requirements • The minimum grant request is $10,000, there is no maximum request for Capital Project Grants • All capital improvement projects must have site controL This may take the form of a long-term lease or ownership of the property where the project will be completed. • The same or similar proposal cannot be submitted to more than one of the foiiowing programs in any one funding cycle: the Capital fmprovement Budgeting (CIB) program. the Neighborhood STAR program, and the Cultural STAR program. • It is unlikely that the Board will approve muitiple grants from one principal applicant in any given grant cycle. • Requests for public capitaf improvements that are defined by Ciry policy as "above standard" will not be considered or rev+ewed unless accompanied 6y a legally-binding and enforceable plan fcr maintenance and/or operation over the useful life of the improvements All legal requirements of the City of Saint Paul must be met such as: • The property must be appropriately zoned, meaning the property must conform to use under the City Zoning Ordinance. • Health, safety and ADA items required by City building codes must be addressed • For new construction, properties must be on legal buildable lots • Prior to performing leasehold improvements, the tenant must obtain written permission from the building owner for the improvements. • Prior to project implementation, all necessary permits must be obtained. Upon compfeuon of improvements, the applicant must have followed, and the property must meet, all appficable code, permit and lice�se requirements. Finally, the property must be properly inspected and must have a Certificate of Occupancy upon completion, if applicable • tittfe Davis Bacon, the city's prevailing wage regulations, must be foilowed as applicable. Match Requirements Capital Project funds shall be matched as follows. These are considered m�nimum matchn,s, wi!h preference grven fo projecfs that exceed Chis requirement. Grants of $10,000 -$10�,000 shall be matched 1:1. Grants of $100,001 -$250,000 shall be matched 2'�. Grants of $250,o�1 and up shafl be matched 3:1. • Private, county, state and federal funds can be used as a match. • The S7AR Board has the discretion to recommend approval of other matching contribut�ons on a case-by-case basis. The Sl'AR Board may consider exceptions to the match reqwrement in hiahly unusualcases. ELiGIBLE � � � �,{NEL4(i�BkE � , zH �." � 2005 CWtural STAR Program n Gmdelines o�/- / 174 Direct and indirect financial resources such as: • Pnvate expenditures for commercial or reside�tiai physical improvements. • Grants or contributions from sources sucfi as foundations or corporations. . Local lende� commitments • In-kind services from residents and businesses such as personnel, professionat services, offce space, supplies, volunteer labor and sweat equity for physicat improvements. (Up to 30% of the total match.) Expectations of Grant Recipients Project Development and Implementation • Upon selection by the City Council, the Cultural S7AR applicant will receive a letter ot commitment that specifies a period of time durmg which the applicant must refine the pro�ect or program secure the private match, meet other requirements as specified in the fetter of commitment and enter �r,to an agreement with the City for the use of the STAR funds Faiiure to act within the period of t�me specified in the commitment letter may result in cancellation of the commitme�i( • Projects should be completed or self-sustaining within the period of time approved by ;he Culturaf STAR Board and speci6ed in the agreement. Requests for contract extensions are a�scouragea • Implementation Contract: Prior to the impiementation ot an appl�canYs pro�ect. a contract will be entered into between the City of Saint Paul and the selected applicant. Contracts should be signed within six months of pro�ect finaf approval. The contract will contain, at minimum, a scope of services to be performed t�y all parties, a private match section and a budget section outlining all funding sources, and an implementation timeiine. The contract will be signed in accordance with City poi!cy Implementation contracts requ�re: • Appropriate liability insurance that insures the City of Saint Pauf • Adherence, where applicable, to federal, state and local regulations and pd�aes pertamina to ihe use of funds, such as prevailing wage standards, relocation requ�rements. affirmative ac�ion, targeted vendor programs and the First Source program. 7he nafure of fhe prolect �i e. residential vs. commercial) determines which regulat�ons apply. 5ta1f wifl hoid a comphance meeting prior to implementation of the confract fo identify apphcable regufations. Sales Tax applicants are cautioned not to make anV commitments until thev fullv understand potential compiiance and fundinq reaufations. • Implementation must progress as projected in the application Lack of progress is qrounds fer withdrawing funding. • Sales Tax Fund Distribution: Sales 7ax Fund distribution will generally be based on submiss�on o;` invoices. Final payment will be made upon completion of the project and receipt of tne finaf prolec± report and evaluation_ At the fime of compfetion of all activifies contained in the agreement or upon expiration of the agreement, any remaining pro)ect fund balances will be retumed to tne STAR F�md • Other City money cannot be used to match STAR tunds. CDBG money cannot be used as a match except (or Giry funds that are provided as loans, including deferred loans. . Volunteer meeting time. • Irnkind service donations from the applicant organizaiion such as aiready exisii�g office space, phone service, etc. In-kind donations from parties other than the app{icant are ehgible • Applicants are encouraged to fund pro7ect administrative expenses with other resources, {i.e., foundation grants cash donations, efc ) and to use these (unds as part ot ihe match 2�05 Cultural STAR Program E Gwdelines D� -1 /7b • Status Reports: Six month wr"ttten status reports are required for each project. The report should include project expenditures, status of match commitments and progress toward meeting expected project outcomes (as identified in the original application}. Account o�ficers are availab{e to assist appllcants wlth reports. • Final Repoct; A final written report is required to determine the extent to which the project has been successfiul. Project success will be measured against expected project outcomes and the overall objectives of the STAR Program. This finai report must be received before the final reimbursement request will be paid. 2005 Culturai STAR Program F Gwdelines 0�-1 r�a - ... . � fA[NiPAUL STAR 7ROCMM �� AppGcations must be received by 4:00 P.M, Friday January 28th, 2005. Late applications w711 NOT be accepted. Mail or deilver appllcatlons to. Cultural STAR Program Department of Planning and Economic Development 1300 City Hait Annex 25 West Fourth Street Saint Paul, Minnesofa 55102 2. Type all responses in black ink with at least 1" margins using no less than a 10-point font. Pfease do not bind application 3 The application must be completed in full. If any of the requested information is not provided, ihe application will not be considered. A. Appiications may NOT be changed or modified at applicanPs requeet once submitfed to the Ciry_ 5. Budget information must be specitic and include construction, cost esnmates, e`c 6. Limit additional attachments. AII supporting documenis should be on 8%z x 11" paper 7. This form is availabte on a 3.5" diskette or on the web at www.ci stpaul mn.us APPLICATfON CHECKLIST ❑ Submit pages 1 through 10 of the application on 8% x 11 white paper You may reproduce these pages on your computer, as long as you stay within the space and number of pages allotted ❑ Both the person completing the application and the orgamzation's chief officer or president shoufd sign the cover page where indicated. ATTACHMENTS (please attach in this order) ❑ Map with location where project activity is to occur (page 2). ❑ Current list of ofificers, principals and board members of your eniity (page 3) ❑ Audited financial statements (or Form 990) for most recently completed fiscal year (page 5). ❑ Copy of letter from the IRS documenting your group's tax exempt status or Articles of Incorporation for a for-profit entity. ❑ Up to three fetters of support (optional) For public improvement projects: ❑ Submit letter from city department venfymg feasibiliry of project Cl If available, construction cost estimate fromlapproved by tne affected ary depa�imenf APPLICATION FEE ❑ ln order to offset the costs of administering the Cultural STAR Program, please indude w�th your completed application a non-refundable 550 check if you are applying for S20,000 or less, or a $100 non-refundabie check if you are applying for more than �2Q000 Make check payable ro "Saint Paul Cultural S7AR Program" 2005 Cultural STAR Pragram G Guideimes o�- �17d .� SAIM PAUL STAR DROLRAM �� 2005 CULTURAL STAR APPLICATiON CAPtTAL PROJECT Deadline: January 28, 2005 at 4:00 p.m. (Please type all responses.) Legal Entity Submitting Request: Check type(s) of entity: q Public Federai I.D. #: (or Soc. Sec. #) Contact Person: Address: �-- � ; ; Tracking # � � 2005 - ; � I I i q Private q For Proht q Non-Profit # of Employees (full-time equiv.; # of Patrons (most recent year) C(7Y Title: Phone: Project Name: E-Mail Address: Fax;: STATE ProjectAddress: S AINT PAUL, MN STREET CITY SrF,TE Z�P City Council Ward: District Council For more information a6out the Ward and Distnct Council in your area, visif www ci slpaW rnn i�s/neiyhborho;+ds STAR Grant Request: $ mirnmum $1Q000 �s your project located within the Cuitural District� Matching Funds: $ Other Funds $ o YES o NO Total Project Cost $ Srgnature oPlndividua! Completing Application Signature of Chief Officer 2005 Cultural STAR Program Typed Name 7rt(e Typed Name Title 1 �c��2 Date ADphWtlon o�- I �7a -. . . sncHronu� STAR P4WGRAt/. �� 1> Project Summary: Using 100 words or less, please descrioe your capital project hiah�ignting ,hcse areas expected to be funded by Cuitural STAR. 2> Project location. Using the map on page 7, identify the address anolor area boundanes fo� your capital projec� lf your projecCis outside the cultcrra! district, please provirfe an al(ern:�uve ma�� ATTACHMENT (�` Pro�ect Locaaon 3> Results and {mpact: Sriefly describe the specific results of your project Examples 5 new l�ghbng instruments and cable, 25,000 SF of new program space, new exteno� signage and marnfenance 4> STAR Criteria: Please descri6e how this capital pro}ect meets the STAR criteria listed on pa!ae B IMPACT: QUALITY. ABILITY: 2005 Cultural STAR Progrem Z Aoa��.:.r� ^��� o� - �r 70 a •- � .- • . SA[MPGUL STAR CROGRAM �� 7> Applicant Description: Describe your entity—history, siructure, membership, m�ss:cr,, scaf; e;c ATTACHMENT � Current list ot officers, principals and board members 2> Refated Experience; Describe your organlzation's exparience and capacity ior successiul.y completing a similar project or deve�opment List recenf pro{er,ts and ex,peuence (r�( -x�,; srni�ar Qr relevant fo fhe proposal. 2005 Cultural STAR Program 3 A;�q:•canen o�f - rr ,.. ,. , . sa�xcrau� STAR PROLitAM �'� 1> Project Narrative: Provide a detailed description of your proposaL Address the fciiovd�ng ques;ion= as a part of your description: > What need wiI! this proposaf address? How was this need identified? > How does this project fit into your long-range plans? How does it fit m with ihe long-term goais of the City of Saint Paul? : How will the use of STAR funds enhance your organization's financial stability� > How wiil this project attract a new audience to Saint Paul� 2005 Cuttural STAR Program 4 Fpplica;:�n oy-�i�D D Site Control: Do you currenfly own or lease the space where your cap�tai oroiect will be como eted� o Own o Lease o Other a. If LEASE, what is the te�m of your lease? b. If OTNER please explain: c. If not now, when will you have site control� YEARS 3> Project Schedule: What are the pro�ect's construction begin�inq and comple[ion da[es� a. BEGINNING DATE d> 5> 6> b. COMPLETION DATE As applicable for development proposals, generally define or describe: c. ProjectType: o NEW CONSTRUCTION o BUILDWG REHAB o EXPANSION d. What is the size of your current facility? sa. tt. e. What is the size of your new or expanded facility� fi_ Space Usage: Please list the types of space (theatre, ga�lery, lobby, off�ce space. parKirtg eFc ) and th� square footages af each space. Attach an addi6onal hst rf ne�essa� y Project Team: Piease identify the developer, architect, general coa«ac�or (iP kn.��ei�) and �ne leasing and management company, if apphcabte o No curren"t S�re Co�tr�i 2005 Cultural STAR Program 5 AppucaLOn 1�{ - t t 7D � ATTACHMENTS � � * � Audited finanaai s��tem2n;s (or fc; m 9GG1 `o; mcs*. recently completea fiscai year SAIlii PAUL ST41L PROG[tpM �� 2> SQft Cosfs: If you are using STAR funds for sQft costs (developer `ees. co�s'.s�a�ticn r. �cage�r, nt fees, design, licensing, professional services, efc ) itemize Yhem below Adrm,,.sir�u�cn m� �k�rrn,s, operating costs are not eligible for STAR funds Sa1ary cosfs a�e noi �al�owed elr7in�e con�������,o� management costs must be charged as a fee. 2005 CWtural STAR Program ( AppLcauon 1> Project Expenses: Complete the form befow, indicating which expenses wili use STAR funds: a� -1 � 3> Project income: Identify the source of matching and additional funds for your STAR Grant: Source Amounf Dafe Availabte A. *Estimated volunteer ladnr. $ S. *Estimated sweat equity: {makin physical improvements) $ C. Estimated in-kind Services: (sup lies, equipment) 1. $ 2. $ 3. $ D. DONATIONS: Estimate and name source 1. $ 2. $ E. CORPORATE 1 FOUNDATION GRANTS: Name and amount (" if secured) 1. $ 2. $ 3. $ 4. $ F. LOANS: Amount of loan and name of lender 1. $ z. $ G. PRIVATE EQUITY: Amount and source (such as owners contribution) 'I , $ 2. $ 3. $ H. OTHER MATCH FUNDS: Amount, source, and e 9. $ 2. $ 3. $ Tota1 Project income $ `Sweat equity/volunteer labor is valued at $90 per hour & may be used for up to 30% of the match. 2005 Cultural S7Aft Program � ApplicaGon a�-lr�o . , SAiMPkUl STAR PROCRAM �� 1> Tax Impact: Will this projectlprogram result in an increase or decrease in the tax base? O INCREASE O DECREASE O NOIMPACT 2> Tax Calculation: If your project will impact the tax base, please complete the following: Current property taxes payable per year Estimated taxes after project is completed Net change in taxes (+ or -) per year 3> Pilot Payment: For proposals that remove property from the tax rolls, calculate the PILOT (payment in lieu of taxes) that will replace the lost property-tax revenue. • Suggested minimum is 17.24% of the total current taxes to pay for basic safety services to be paid for 20 years or the term of the loan, whichever is longer. • A PILOT is required if any paR of your proposal, induding match, involves acquisition_ Example: for a project valued at $1,743,Q00 with a tax capacity of $78,578, multiply $78, 578 x 97.24 to equal $13,548 annual tax. 4> City Support: List the source/program and amount of all monies received from City in the past five years (NOTE: include information on any unused balances from grants or loans that are more than five years old). YEAR CITY PROGRAM AMOUNT � LOAN OR GR,4NF. �' �. l Il i_ II_ � . II _ 5> Adverse Lending Relationships; Report any present or past adverse lending relationships between this entity, including principats, and the City (examples: defaulf, delinquent payments, litigation}. 2005 Cultural S7AR Program $ Apphcation o�{-ir�a COMPLETE THIS SECTION ONLY IF YOU ARE � PROPOSING IMPROVEMENTS TO STREETS, LfBRARIES, PARKS OR OTHER PUBLIC SA(MPAVI PROPERTY. STAK GROGRAM ��� 1> Long-Term Maintenance: Explain how this project will 6e maintained over the life of the improvement. 2> City Contact: Name the city department and contact person with whom you have discussed this proposal. Provide a letter from this department verifying that this project is feasible and in accordance with city standards. 3> Verified Cost Estimate: Do you have a construction cost estimate from or approved by the city department affected by this proposai? o vES o No 4> Special Assessments: Have businesses and/or homeowners been approached regarding any required assessments to their property� O YES o No o N!A if YES', answer the foilowing: a. How many propertles wlll be affected? residentiai commercial b. How many have agreed to pay assessments? residential commercial ADDfTIONAt ATTACHMENTS r� Letter from City department re: project feasibility and standards. � Construction cost estimate from/approved by city. 2005 Cultural STAR Program y Application �� /1�a 2005 Cultural STAR Program 10 Application -. SAIMPA8IL STA1C PROLRAM �� a�-��7n SAINT PAUL STAR PROGftAM .------. 2005 Cultural STAR Program ORGANIZATIONAL DEVELOPMENT Grant Guidelines & Application This information can be made available in the following alternative formats: Large print, audio tape and computer disk. We also can help your group find a language interpreter to transiate ihese guidelines. To accommodate your request, the City of Saint Paul will need at feast 10 working days. CITY OF SAINT PAUL DEPARTMENT OF PLANNING AND ECONOMIC DEVELOPMENT 1300 City Hafl Annex, 25 West Fourth Street Saint Paul, Minnesota 55102 (651) 266-6581 Revised December 7, 2004 o�l-���� General Infiormation To receive additionai copies of the Cuiturai STAR Guidelines or for more information about the 2005 funding cycle, please call (651) 266-STAR (7827}, City of Saint Paul Mayor Randy C. Kelly City Council President Kathy Lantry Councilmember Jay Benanav Councilmember Dave Thune Councilmem6er Debbie Montgomery Councilmember Pat Harris Councilmember Dan Bostrom Counciimember Lee Helgen Department of Planning and Economic Development (PED) Susan Kimberly, Director Gayle Ober, Director of Arts, Culture & Entertainment (651) 266-8524 Gavie. oberCa�ci. stpau i. mn. us Dan Smith, Cultural STAR Coordinator (651) 266-6581 Dan.smithCcr�ci.stpaui. mn. us 2004 Cultural STAR Board Richard Cook (Chair) Park Square Theatre Charlene Edwards (Vice-Chair) Bush Foundation Kathleen Wilson (Vice-Chair) Science Museum of Minnesota Kai May Yuen Terry, Chinese Dance Theater (CAAM) Mary McColl, Ordway Center for the Performing Arts Teri McLaughlin, Children's Safiety Centers Network Sam Verdeja, At- Large citizen representative Bruce Coppock, Saint Paul Chamber Orchestra Stephanie Andrews, At- Large citizen representative D�-!l ?O TABLE OF CONSENTS PART I: GUIDELINES »»»»»»»»»»»»»»»»»»»»»> q Background Cuftural STAR Programs Eligible Applicants Saint Pau{ Cultural District Cultural STAR Board Culturai STAR Criteria »»»»»»»»»»»»»»»»»» B Cultura{ STAR Priorities Review Process Organizational Development Program »»»»»»»»»»» C Eligible Projects Eligible Expenses Program Requirements MdtCh Requirements »»»»»»»»»»»»»»»»»»> D Expectations of Grant Recipients »»»»»»»»»»»»»» D PART II: APPLICATION »»»»»»»»»»»»»»»»»»»»> E AppGCation CheCkllst »»»»»»»»»»»»»»»»»»> E Cover Page »»»»»»»»»»»»»»»»»»»»»» 1 Project Description »»»»»»»»»»>s»»»»»»»»> Z Applicant information »»»»»»»»»»»»»»»»»»> 3 ProjeCt Infofmati0n »»»»»»»»»»»»»»»»»»»> 4 PrOjeCt Budget »»»»»»»»»»»»»»»»»»»> » g Project Map »»»»»»»»»»»»»»»»»»»»»» 7 20�5 Cultural STAR Guidelines ;; Table of Contents oy-117a ' • ' . - fA[ltiPGdlL STAR PR04RAM �� Before completing your application, please review these guidelines carefully to determine whether or not your group and project are eligible for fund'+ng from the Cultural STAR Prograsn. Purpose To promote economic growth in Saint Paui by strengthening the arts and cultural sector and by supporting Downtown as a �ital cultural center. Background The Sales Tax Revitafization (STAR) Program is a Y cent sales tax created by the State Legislature in 1993 to support economic development in the City of Saint Paul. The Saint Paul City Council has designated 10% of the total tax revenue from this program to grants and loans for culturai projects Geographic Focus At least 80% ot Cultural STAR funds will be invested in projects located within the targeted area known as the Cultural District. The remaining funds may be allocated toward pro}ects outside the Cui[ura� District within the legal limits of the Clty of Salnt Paul. The Cultural District is defined as the geographic area bordered by Interstate 94 to the north, the Lafayette Bridge to the east, the Mississippi river to the south, and Chesnut Road to the west (see Cultural District Map, Page 7). Goafs -. ,� . Projects musf advance one ormore of fhese goals Program Loans Granfs 1) To develop and improve culturel facilities Capital Project Yes Yes 2) To strengthen cultural organizatioos Organizational Dev. Yes � Yes I 3) To attract audiences to downtown Saint Paul Organizationai Dev No � Yes Eligibie Applicants • Cultural organizations. • Churches and religious organizations. • Any public, private, or non-profit entity that is . politica! parties and re4ated polibcal action groups located within or does business within the City of Saint Paul. . Federal, state, and county agencies and departments. • City departments or divlsions are eligible when in partnership with or supported by an eligible . Individual ar6sts or homeowners. organization. 2005 CuRurai STAR Program p Gwdelmes 0�-117b Funding Priorities Priority will be given to projects that are designed to: ♦ Build the capacity of cultural organizations. ♦ Build and diversify audiences and access to art forms and cultural offerings in Saint Paul ♦ Have a multi-year, long-term impact. ♦ Leverage additional financiai support. Funding Criteria Cultural STAR Proposals are rated using the following criteria: ♦ Impact of the project on the applicant organization and/or ihe cultural fife of Saint Paul ♦ Quality of the proposal and project pian. ♦ Demonstrated ability of the appllcant organization to compiete the project as planned Cultural STAR Board mem6ers rate each proposal using these criteria and a 5-point scale. They then give the project an overall score that is averaged to determine the projects ranking. That ranking is used to determine which projects are recommended for funding. Cultural STAR Board A nine-mem6er Saint Paul Cultural STAR Board was created to serve as the formal review body for recommending grants or foans from the cultural portion of sales tax funds to the Mayor, The Mayor then fonuards a recommendation onto the City CounciL The Board consisks of five Mayoral appointed, C+ty Council approved members and four members elected by cultural organizations in the Culturai District Review Process The selection process for proposals is highly competitive. The number of proposals to be funded is dependent on the quality of the proposals and the avaiiability of funding. The review process is as follows: • City Staff will review applications for eligibility. Inehgible and incomplete applications will be returned. • The Board will invite all eligible applicants to an interview. Applicants w�ll be notrfied in writing of interview tlme and location. • Cultural STAR Intenriews are pubGc meetings, however no public testimony will be taken. Anyone wishing to make comments on appiications is encouraged to submit these comments in wriUng to City staff prior to January 28, 2005. • The Board will review the proposals based on program guidelines, merits, tund avaiiability and make funding recommendations to the Mayor and City Council. • The Mayor will present final recommendations to the City Councd • The City Council wili make the final selectio� of STAR project proposafs. 2005 CWtural STAR Program q Gwdelmes o�� �r * Organizational Development Pragram Beainnina in 2005, there will be a second competitive round for projects that do not apply by the January 28` dead ine. All proposals that meet an emergency need or unforeseen circumstance that arises dunng the year will be considered during this second round. Any Culturaf STAR funds not committed dunna t�,e first round or retumed to the program during the course of the year will be made avadable during the second round. The deadline for the second round applications wiil be Auqust 1. 2005 O�ganizations that submit an application during the first round will not be eligibYe to apply during the second round Beqinninq in 2006, the Cultural STAR Board wlll use two competitive rounds to review apphcatlons each year. Applications for the spring round will be due in January and applications for the fall round will be due in July. It is anticipated that the annual Cultural STAR budget will be divided evenly among these two rounds. it is anticipated that organ'rzations wift be aflowed to apply both rounds but will only be eiigible to receive funding in one round. More details regarding the spring and fall rounds wdl be published along with the 2006 Cuftural STAR program g�ideiines in November 2005. 2005 CuRUra1 STAR Program � Guidelmes a������ The Organizational Development program offers grants to strengthen the operations of cuitural organizations. • Assistance to cultural organizations for marketing and promotional initiatives and speciat fundraising efforts. . Projects that further the mission of cultural organization and enhance their financial sta6itity. . Implementation of exhibitions, performances and cultural events, etc. • Refinancing exisiing debta • Duplication of a current City prooram- • Projects located outside the aty limits. • Organizations that have received Organizational Deveiopment grants in three consecutive grant cycles. . Public service projects such as crime prevenfion, block nursing programs, child care and similar efforts Any direct project cost that specificaily pertains to the • Use of STAR funds to deveiop a STAR proaosal or execution ofthe project. organize an entity to manage a STAR proposal. Personnel saiaries & benefits, cons�itant fees, temporary employees and promotional costs anticipated by a cultural organization thaY ➢ Enable a culturaf organization to "broaden ds base" of earned or contributed fnancial support. ➢ Promote andlor implement exhi6itions, performances and cultusal events that take pface within the City of Saint Paal; ➢ Are a part of a multi-year strategy to substantialfy increase the hase of patronage andfor financial support. Computers and/or telepho�es as long as they are integral to a broader purpose and not the primary focus of the proposal. • Activity that has been completed prior to prajeci approval for funding by the Gty Counctl Program Requirements • The minimum grant request is $5,000, it is unlikely that the board will recommend funding any proposal for more than $50,000. • The same or similar proposaf cannot be submitted to more than one of the followmg proarams m any one funding cycle: the Capital Improvement Budgeting (CIB) program, the Neighbornood STAR program, and the Cultural STAR program. • It is unlikely that the Board wili recommend multiple grants from one prinapal applicant in any groen grant cycfe. 2005 Cultural STAR Program p Gu�del�nes p�/- t 17b Match Requirements Organizational Development Grants have no match requirements, but are fimited to 25% of the cWtural organization's average annual budget for the last three years. Expectations of Grant Recipients Project Development and Implementatio� • Upon selection by the City Council, the Cultural STAR applicant will receroe a letter of commi[ment that specifies a period of time duri�g which the apQlicant must refine the project or program, secure the private match, meet other requirements as specifred {n the letter of commitment and enter into an agreement with the City for the use of the STAR funds. Failure to act within the period of time specified in the commitment letter may result in cancellation of the commitment. • Projects should be completed or self-sustaining within the period of hme approved by the CuIWral STAR Board and specified m the agreement. Requests for contract extensions are discouraged Contraet: Prior to the implementation of an applicant's project, a contract wnf be enterea inlo between the City of Saint Paul and the selected applicant. Contracts should be siqned wichin sx months.of project finaf approval. 7he contract will contain, at minimum. a scope ef services !o oe performed by all parties and a budget section outlini�g all funding sources, and an implementation timeline. The contract will be signed in accordance with City policy. Implementation contracts require: • Appropriate liability insurance that insures the City of Saint Paul. • Adherence, where applicable, to federal, state and local regulations and poiicies periaining to the use of funds, such as prevailing wage standards, relocation reqwrements, affirmative acnor, targeted vendor programs and the First Source program. The nature of the pro�ect (i e residential vs. commeroial) determines which regulations apply Staff will ho(d a comcl,ance meeting prior to implementation of the contract to identify applicable regulation, Sales Tax aqplicants are cautioned not to make anv commifinenEs until thev fu11Y undersfand potentfal compliance and fundinq reaulations. • Implementation must progress as projected in the application. Lack of progress is grounds for w+thdrawmg funding. • Sales Tax Fund Distribution: Sales Tax Fund distribution will generally be based on submission of invoices. Final payment wiii be made upon completson of the pro�ect and receipt of the final pro�ect report and evaluation. At the time of compietion of afl activities contained in the agreement or upon expiration of the agreement, any remaining project fund balances wiil be returned to fhe STAr� F,;;,d. • Status Reports: Six month written status reports are reqwred for each project The reno�t sho�', � include project expenditures, status of match commitments and progress toward meetino expertc,d project outcomes (as identified in the original apphcationj Account officers are avaiiable ie ass�st applicants with reports. • Final Report: A final written report is required to determine the extent to which the project has been successful. Pro}ect success will be measured against expected project outcomes and the overalf objectives of the STAR Program. This final report must be received before the final reimbursement request will be paid. 2005 Cultural STAR Program p Gmtlehnes o�/- � i�o - . .. . � SAfHTPAVI STAR DROGqM1 �� Applications must be received by 4:00 P.M., Friday, January 2S, 2005. Late applications wili NOT be accepted. Mail or deiiver appiicacions to: Culturel STAR Program Department of Planning and Economic Development 1300 City Hall Aonex 25 West Fourth Street Saint Pau{, Minnesota 55102 2. Type ali responses in black i�k with at least 1" margins using no less than a 10-point font. Please do not bind application. 3. The appiication must be completed in fufi lf any of the requested information is not provided. the application will not be considered. 4. Applications may NOT be changed or modified at applica�fs request once submitted to the Giy 5. Budget information must be specific and include verifiable cost estimates 6. Limit additional attachments. All supporting documents should be on 8Yz x 11" paper. 7. This form is available on a 3.5" diskette or on the web at www ci stpaul mn.us APPLICATION CHECKLiST ❑ Submit pages 1 through 7 of the application on 8 Yz x 11 wh�te paper. You may reproduce these pages on your computer, as long as you stay within the space and number of pages allotted ❑ Both the person completing the application and the organization's chief officer or president should sign the cover page where indicaied. ATTACHMENTS (Please attach in this order) ❑ Map with focation where project activity is to occur (page 7) ❑ Current list of Qfficers, principals and board meml�ers of your entify (page 3) 0 Audited Financial SYatements (or form 990) for mosf recenfly complefed fiscaf year (page Sj ❑ Operations budgets for the previous three years (page 5) ❑ Copy of letter from the IRS documenting your group's tax exempt status or Articles of Incorporation for a for-profit entity �i Up to three letters of support (optional) 2005 Cultural STAR Program F Gu;del�nes o�- �� �� � SAIM P4UL STAR VROCRAM �� 2005 CULTURAL STAR APPL1CATiON ORGANfZAT{ONAL DEVELOPMENT 'r2oos'�� Deadline: danuary 28, 2005 at 4:00 p.m. (Please type all �esponses.) Legal Entity Submitting Request: Check type(s) of entiry: Federai I.D_ #: (or Soc. Sec. #) Contact Person: Address: Title: Phone: q Public q Private q For Profit q Non-Profit # of Employees (full-time equiv } # of Patrons (most recenc year} c�rv srA E-Mail Address. Fax'. ( ) Project Name: ProjectAddress: SAINT PAUL MN STREET C(TY STATE ZIP � ` City Council Vl�ard: District Council_ For more information about the Ward and Distnct Councit �n your area, vis�t vwvw ci stpaul mn us/neighborhnotls STAR Grent Request: $ mm�mum ss oo, Oiher Funds $ Total Project Cost $ Signature of Individual Completrng Application Signature of Chief Officer or President 2005 Cultural STAR Program Typed Name Title Typed Name Tr(le 1 Is y�ur t�ro�ect I�ca:�a v�.�� ihe Ci;i:;;a: i �Sr;ct� o YES o N�; Dafe Dar� __r_ Applica;ion D� - 1 I ?d -. . � SAINTPM)L STAR PROGRAM n. U Project Summary: Using 100 words or less, please describe your project, highlighting those areas expected to be funded by Cultural STAR. 2> Project location. Using the map on page 7, identify the address and/or area boundaries for your project. lf your project is outside the cultu�al district, please provide an alternative map ATTACHMENT �% Project Location 3> ResWts and Impact: Briefly describe the specific results of your pro�ect Er,amples New performance series wili serve 5,000 audience membe�s. exh�b�t wRl reach out to East P.9�!ro audiences, etc. 4> STAR Criteria: Please describe how this project meets the criteria fisted on page B. 1MPACT: QUALITY ABfLITY: 2005 Cultural STAR Program 7 Applicauo� o�- ir�t� �-- � .- • s fAINTPAUt STAR DROGRAAi �� 1> Applicant Description: Describe your entity—history, structure, membership. mission. s[aff, etc. A7TACHMENT � Current fisY ot officers, principals and board members 2> RelaYed Experience: Descnbe your organization's experience and capacity for successfwly completing a similar project or development. List recent projecfs and experience that are s�mrfar or relevant to the proposal. 2005 CWtural STAR Program q AppLcauon a�,I-t17� ..� a- • i SAfHTPAUL STAR vaoarspµ �� 1> Project Narrative: Provide a detailed description of your proposai Address fhe following questions as a part of your description: > What need will this proposal address? How was this need idenhfied� ➢ How does this project fit into your long-range plans? ➢ How will the use of STAR funds enhance your organizatior�'s fir,ancial staoiii:y� ➢ Now will this project attract a new audience to Saint Pau{� 2005 Cultural STAR Program 4 Apphcation a�- i17o 2> Project Schedule: What are the projecYs beginning and compietion oaies? a. BEGINNING DATE b. END DATE 3> Project Team: P{ease identify paRner organizations or key individuals that will make up your pro�ect team. 4> 5> Adverse Lending Relationships: Report any present or past adverse lending relationsn�p� between this entity, including principals, and the City (exampies: defaull, delrnpuent payments, litigation). 6> Annual Budget: Your Cultural STAR request cannot exceed 25% of your annuai budget for l'ne past three years. Please report your budget numbers below and attach a one-page o; e� �uon= budget for each year to your application. 2005 Cultural STAR Program S Apphcanon City Support: List the sourcelprogram and amount of all monies rece�veci from Cify in the pasY five years (NOTE: include informaiion on any unused balances Prom qrants or ioans r��a� ara rnor� !nan five years old). average (/3) � max. request (x 25) i � D�� ll7D ..� / SAf1iTPAUL 57AR DROGRMi .�� ATTACHMENTS J1 Detailed description of any expense over 5�,000. � Audited financial statements (or form 990) for most recently complefed fiscai year Complete budget forms below. If you already have a one-paqe project budget that contains fhrs information, you may submit it as a replacement for this page. Box A sho�:�d equa� bcx B. 1> PROJECT EXPENSES STAR � � OTNER S I� Personnel (employee or contract) i Artistic o Employees o Contractors i AdiTlin. O Employees o Contractors Su lies Printin and Posta e Facilities / Equipment � I Trans ortation i i � Marketin / Promotions i � ADA-Related Costs f i Other (provide details) Subtotal � — –+y TOTAL PROJECT EXPENSE A 2005 Cultural STAR Program 6 Appf�caticr� 0�-1170 2005 Cultural STAR Program � Application -. SA(MPAUL ST4R CROGRAUI �� o� -t t�o Location: MN - Ramsey County, Minnesota Database: Appraisai Address; 932 CONCORDIA AVE ST PAUL IRIS Individuat Record Printout �OPropertyKey.com, 2000 Printed on 12/�1/04 at 01:32 PM Field Name Fieid Value � Parcel ID Number 352923340152 Fietd Name ' Fieid Value Legal Desc 2 Legal Desc 3 Page 1 /nformation deemed �eliabie but not guaranteed. OwnedAddress Info Cuvent Year Tax & Previous Yalues � D� - t 17� Location: MN - Ramsey County, Minnesota Database: Parcel/Land Address; 932 CONCORDIA AVE ST PAUL tRIS lndividual Record Printout OOPropeityKey.com, 2000 Printed on 12/01104 at 0132 PM Field Name Field Vaiue Parcelid 352923340152 Tax Year 1998 Record 0 Alt. Parcelid Map Prefix No. Map Suffix No. Route Prefix No. � 625 Route Suffix No. C � Address Number 932 Post Offce Code , Address Direction � Field Name Field Value User 3 User 4 Field Reference Status Who I When i � Dear.fivale Dafie ! ! Page 1 i�ormation deemed reliable but not guaranteed. o�- t ��D Location: MN � Ramsey County, M+nnesota Database: Appraisal Address: 0 CONCORDIA AVE ST PAUL IRIS Individual Record Printout OOProper(yKey.com, 2004 Printed on 12/01/04 at 01:21 PM Field Name Field Vafue Parce11D Number 352923340002 Field Name Field Vafue Legai Desc 2 Lega! Desc 3 Page 1 Mformation deemed reliable but not guaranteed. OwneriAddress Infa Current Year Ta�c & Previous Values o�-�r�D Location; MN — Ramsey County, Minnesota Database: ParcellLand Address: 0 CONCORDIA AVE ST PAUL 1RIS Individual Record Printout OOPropeityKey.com, 2000 Printed on 12f01f04 at 0122 PM Field Name Field Vafue User 2 Page 1 intormation deemed reliable but not guaranteed. Address Direction � � Address Street CONCORDIA User4 Field Reference Status Who When Deactivate Date ! ! o�- t��r� location: MN — Ramsey County, Minnesota Database: Appraisal Address: 956 CONCORDIA AVE ST PAUL IRIS Individual Record Printout OPropertyKey.com, 2000 Printed on 12l01/04 at 0121 PM Fiefd Name Field Value Parcel ID Number 352923340001 Field Name Field Value ' Legal Desc 2 LOT 3 BLK 2 Legaf Desc 3 Page 1 /nformation deemed reliab/e but not guaranteed. OwneNAddress Info Current Year Tau & Previous Values �� a�- lr Locat+on: MN - Ramsey County, Minnesota Data6ase: ParcelfLand Address: 956 CONCORDIAAVE ST PAUL IRfS Individuaf Record Printout OPropertyKey.com, 2000 Printed on 12/�1f04 at 01:21 PM Field Name Fieid Value � User2 User 4 Field Reference Status Who Page 1 /nformation deemed reliable but not guardnteed. iLOT j '�, Multiple Land Use � I Living Units 0 Deactivate Date , / / �