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04-1023Council File # 0�- u�Z3 Green Sheet # 206719 Presented By: Referred To: CURRENT , BUDGET CHANGES 1 2 WHEREAS, the City of Saint Paul, Police Department, has been awarded a Cops 2004 Technology Grant from 3 the U.S. DeFartment of Justice to provide a wireless, secure, high-speed data network for all mobile officers; and 4 5 WfI�REA5, a 2004 financing and spending plan needs to be established for this grant; and 6 7 WIIEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 8 there are available for appropriation funds of $98,948 in escess of those estimated in the 2004 budget; and 10 WHEREAS, the Mayor recommends that the following addifion be made to the 2004 budget: 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 436 - Police-Special Projects FINANCING PLAN: 34091 - Cops 2004 Technology 3099 - Other Federal Direct Grants in Aid Total Changes to Financing Committee:Date: 0 98,948 � AMENDED BUDGET 98,948 SPENDING PLAN: 34091- Cops 2004 Technology 0370 - Computer Equipment and Supplies 0 98,948 98,948 Total Changes to Spending � THEREFORE BE IT RESOLVED, that the City Council accepts this grant and approves the changes to the 29 2004 budget. 30 Yeas RESOLUTION CITY OF SAINT PAUL, MINNESOTA 19 Absent ✓ Requested by Department of: ✓ ✓ � : Thune ✓ � (p � App oval Recommended by Financial Services: Adopted by Council:Date: �G�� By: � < AdoE � Appi � _ f DEPARTMENTIOFFICE/COUNCIL DATE INI7IATED PoliceDepartment 9/27/04 GREEN SHEET No. 206719 ON A T PER P N INIT7AUDATE INITIAUDATE ChiefJo}1nI 266-5588 1 oevuemme++ru�rsECroR 5 mcouxa� � MUS BE ON COUNCIL AGENDA BY {DATE) pleaseprocessASAP. ❑3 emarrorsxEr ❑eme�nic � �. Yw�nCIALSEMICESdR_ �FPI/+NLI�IL3ERV/ACCTG �MAYOR(ORA556TAlfi� ❑HUMANR�GHTS TOTAL # OF SIGNATURE PAGES 7 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTIpN RE�UESTED Approval of the attached council resolution accepting a Cops 2004 Technology Grant from the U.S. Deparhnent of 3ustice and establishing a 2004 financing and spending plan for the gam. � C��`�� . REGENEE� C � OC� 1 5 20Q4 OCT 1� 200�i R�� E �I�T�Y ��C�O��IE� RECOMMENDATIONAPPlOVE(A)O�R¢JEM�R) � PERSONALSERVICECONTRACTSMUSTANSWERTHEFOLLOWINGQUESilONS: t. Has this perso�rm everworked under a wntract for this department? PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has this person/frm ever been a ciry employee? CIVIL SERVICE COMMISSION YES nl0 3 Dces this personmrtn possess a skill not normally possessetl by any current city employee? YES NO 4. IS this persOnfflrm a tarqetetl Vendof? YES NO E<piain ail yes answers on separate sheet and attach to green sheet INITIA7WG PROBLEM ISSUE, OPPORTUNITY ryVHO, WHAT, WHEN, WHERE, WHI� The U.S. Department of Justice has awazded a Cops 2004 Technology Grant to the City of Saint Paul, Police Department, to provide a wireless, secure, high-speed data network far a11 mobile officers. A 2004 financing and spending plan needs to established for this grant. (Attached is a copy of the grant awazd and grant application J ADVANTAGESIFAPPROVED Ability to use grant funds avaIlable for technology that will allow-officers to gather information to aid in the apprehension of suspects in a more timely fashion. The community would benefit from this because the officers would be able to spend more time in their patrol districts and would be more capable of extending services to cirizens that require location and suspect information. � DISADVAp1TAGES IF APPROVED ilSH�+-�• ' None ��T � � �� DISADVANTAGES IF NOTAPPROVED Loss of gant funding available for technology that will aid officer access to information_ that would aid in timely apprehension of suspects and allow officers to extend services to citizens and spend more time in their patrol districts. ` TO7AL AMOUNT OF TRANSAC710N $ 98,948 COS7/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE U.S. Deparnnent ofJustice ACTIVIN NUMBER 436-34091 FINANCIAL INFORMATION (EXPLAIN) Cops 2004 Technology Cnant budget.cr.gs2004 D�,- l�'L3 ,,;;-r�_ �� '� Oj,�ce oJthe Directar 1100 VermontAvem�e, NGV FYashingtan, DC 20530 Chief William Finney St. Paul, City of 367 Grove Street St. Paul, MN 55102 Re: Technology Grant #: 2004CKR'X0106 Deaz Cluef Finney: U.S. Department of Justice Office of Community Oriented Policing Services - - `i'„'. RECEIVED �� 7 2004 { ,! ��lFF'S �F�j�L:s : On behalf of Attorney General John Ashcroft, it is my pleasute to congratulate you on receiving a COPS 2004 Technology Grant. Enclosed is your agency's award document with a list of special conditions (on the reverse side) thai apply to your grant. The award amount is $98948. You will also find enclosed an ACH-Vendor form, a Civil Rights Seven-Step Guide, a Financial Status Report (SF-269A) with aHelpful Hints Guide, and a Fact Sheet regazding on-line filing of your quarterly SF-269As. Please read and familiarize yourself with the grant awazd conditions prior to signing the awazd document. To accept your grant, the law enforcement and govemment executives listed on the document must sign the enclosed original grant awazd and retum it to the COPS Office within 90 days. Failure to submit the signed award document in this 90-day period may result in withdrawal of the grant without further notice from the COPS Office. Your grant award period officially began on January 23, 2004 and runs through Januazy 22, 2005. note that all Qrant terms and special conditions will need to be met prior to the reimbursement of funds period is due to end. extension auailable approximately 8-10 weeks before the grant and Should you have any questions with the award process, please contact your Technology Coordinator assigned to this project ax 1-800-421-6770. Congratulations again on your awazd. On behalf of the COPS Office, we look forwazd to working with you on this technology proj ect. Sincerely, lR�� Cazl R. Peed Director Enclosures . U. S_ Department of Justice Community Oriented Po&cing Services Grants Administration Division (GAD) ' ` Law Enforcement Technology Crrant #: 2004CKWX0106 ORI#: T`�1N06209 Applicant Organizalion's Legal Name: �- P�1, Cit9 of Vendor #t: 416005521 Law Enfomement Esecutive: Chief WiIIiam K Fmney Address: 367 Cttove Street Ciry, Stute, Zip Code: St Paul, MN 55102 Telephone: (651)266-5588 Fax: (651)266-5542 Government Ezecutive: Mayor Randy Kelly Address: 390 City Hall City, State, Zip Code: St. Paul, MN 55702 Telephane: (651)266-8510 � Fax: (651)266-8513 AwazdStartDate: 1/23/2004 AwazdEndDate: 1/22/2005 Awatd Amoimt: $ 98,948.00 ` \ SEP tJ 7 ZDQ4 Carl R Peed, Director Date � - _ �,,. �1 0� (-ar s"• c� n��C2 Signat�se of Law F�forc t cial with the Typed Name �d T"itle of Law F�forcemeut Date Authority to Accept this ward Officlal Signature of Govemm Official with the A ority ed Name an Ti e o vemment aal ate to Accept this Grant Award c..u.,.,».».....,...... ,.� ..:...........a..:.,......� ,:.s.rnnc.............,....re...a.;..a..e... ,..a..« ae�.,.,.,o..'s....� AwatdID:79934 --------------------��----�--._..--�----.. _.__,__.�_ _ . ., pazticq�aimg in federal gantc or contracts, and/or azry remedy available by ]aw to the Federal Govemment U. S. Department of Justice 0 +� � ��,3 �' c� Office of Community Oriented Po&cing Services Grant Terms and Special Conditions By signing the Awazd Document to accept this Technology 7nitiative gant, yois agency agees to abide by fhe following gtant conditions: I. The grantee agees to abide by The awazd terms, conditions aud regulations as foond mthe COPS Technology Initiative Gtsnt Owner's Manual; the Assuiances and Certi&cations; the COPS sta4rte (42 U.S.C. §3796dd); OMB C'uculazx A-87, A-21, A-122 or the Federal Acquisition Regui#ions, as applicable (gove[ning cost principlu); OMB Circulazs A-102 (28 CF.R Part 6� or A-110 (28 C.F.R. Pazt 70), u applicable (Unifoxm A<Lninispafive Requirements for Grmfs and Cooperntive Ageemeots); OMB Cm;ulnr A-133 (goveming audits} ihe cuQent edition offhe COPS Gxant Moni[oring Standards and qudelines; aad wiW all applicable progam requiremeats, laws, ordexs, regalations, or cirwlazs. - 2. The recipie¢t shall submit one copy of all tepotis and proposed publications resnitmg &omtLis gant 20 days prior to public release. Any pnblications (mcluding wiitteq soflwnie, visual, or sotmd, but eacluding press releases, newsletteis, and issue analyses� w3tether published #the recipient's ot govemmenYs espense, shall coatainthe following statemert: "Tl»s docummt was prepared by WAY. Paul, City of suppoited by2004CKWX0106, awarded bythe U.S. Departmenf. of h�stice. $e opinions, findings, and conclnsions ortecommendations eapiessed in flvs docament arethose ofthe aathox(s) and do not neceacazily xepreseM the official position or policies ofthe U.S. Depaztment of hutice." 3. "The COPS Office may condud monitoring or sponsor neC.ional evaluations offhe COPS Technology Initiative Cnant Program. 1he gautee ageesto cooperate wifh the monitors aad evaluatois. 4. 7n orderto assistfhe COPS Offiw in the monrtoring ofthe award, your agency will be:esponsible for subnutting pexiodic progess repoAS and qnazterly £nancial reports. 5. For gaN.a of $500,000 ormore (or $1,000,000 or moro m grants over an eigfiteen-moNh period� the gantee aclmowledgesthat failure to snbmit an acceptaUle Equal EmploymeM Oppoxtuni[y Plan (ffthe giaotee is requued W submi[ one mder 28 C.F.R 42.302)that is appmved by We Office of Jaatice Programs, Office of Civil Rights, is a violafion of its Assnaaces and may iatiuk inEae sucpensioa of the drawdown of funds. For grentr mder $500,000, the g�antee must submit a completed EEOP �cation fo�m to Eae OSce of 7ustice Progams, Office of Civil Rights, within 60 days offhe grznt awazd. 6. Travel crosts forhaazpoxtatioq lodging and subsi.stence, and related items are allowable vnderthe TecLnology Snitiative progrem with prior approval fromthe COPS O�ce. Paymeat fm S�avel cosfs will be in accoidance wilh Circnlaz A-87 (Cost Priaciples for Stafe, Local and 7�dian Tribal Govemments), C'scular A-122 (Cost Pr'mciples for Non-Profi[ Organizazions� or Circulaz A-21 (Cost Principles farEducationat 7nstitutions� u app&cable. 7. Csentees mns[ comply with appropriate fedaral procaremeat mles. If applicable, gantees that have 6een awarded funding forthe pma�manent of an item in escess of $100,000 aad planto tue a non-competitive procurement pmcess mus[ provide a written sole sotuce justification tothe COPS Office for approva! prior to ob):e r��s espending or drewing down gmt funds forihat item. - 8. The fimding underihis project is For We paymeM of appmved costs forthe co�inued developmeut oftecLnologies and automated systems to aasisl sta[e and local law cnfoicement agencies in mvestigating, respondingto and preventing crime. The allowable cosL4 ace Iimitedto fhose listed on $e bndget cleazance memorandu� included in your agency's award packet. 9. TecLnology 7nfiative �aatfunds miut be nvedto svpplemeat, and not supplant, sSdte, local or Buiean of Tndiaa Affaixs funds ahesdy committed for We gmt piupose (huing, hainmg, pnrchaves, and/or activities)fhaf would eaist in the absence of We �n�. 10. The gantee agrees to complete and keep on file, as �propriate, a Bureau of Citizenship aad Immigation Services Employmert Eligibility Vecification Foffi � 11. Gxan[ees using Technology Initiative fands to operate aa inteijnrisdictionai crimmal intelligence systemmust comply with opeiating principles of 28 C.FR Pazt 23. The gantee acknowledges that it has completed, sigaed aad snbmitted wiW iis gr.mt applicatianihe roleva� Special CondRion cettifying its compliance with 28 C.F$ Pazt 23. 12. Yonr agency may:equest aa ea[ension ofthe ga¢t awazd periodin mceive addrtional trme to miplement your gtant progam. S�ch extensions do not provide additional funding. Onlythose grmfees that can provide a=easonable justification for delays will be gcaated no-cost es 13. Crzantees agee to coxnply with 28 CFR Part 61 (Procedures for 7mplementingEae National Envimnme�a( Policy Ac[} 14. Fatse slatemeNS or claims made in connection with COPS ganfs may resuft & fines, impri.sonment, or debazmeut from participating m federal gants or coatrects, and/oi any ofher iemedy available by law. - 15. To facilifate commwicatian among local and state goveiarnetdal agenciu regazding vazions info�atioa techaology projecfs, the acipieat agrew tn notifythe appropriate Stafe Infonnation Technology Point of Coniact ofthe iewipt ofthis gant awazd. Foralist of Stafe Infomation TecLnology Poi¢fs of Contact, visit http://www.ojp.usdoj.gov/eclstates.htm Awazd ID: 79934 oy-/oz3 .-�., �; � . ! �� ;�� U.S. Deparduent of Justice Office of Community Oriented Policing Services GrantsAdminislrafron Division Warhington, D.C. 20530 E.�`� ,-;, i ; �v�k. Chief WIlliam Finney St. Paul, City of 367 Grove Street St. Paul, MN 55102 Re: Technology Grant #: 2004CKR'%0106 Deaz Chief Finney: Enclosed please fmd your financial clearance memo or FCM. A financial analysis of budget costs for your project proposal has been completed. Costs appeaz reasonable, allowable and consistent with e�sting guidelines set forkh by the COPS Office. As a result, your department has met the programmatic special condition(s) applied to your Technology grant. Please keep this document in your files for future reference. Should you haue any progr�mmatic questions or concerns, please contact your Technology Coordinator at 1-800-421-6770. If you haue any fmancial questions or concerns, feel free to contact ow Finance Department at 1- 800-421-6770 and ask to speak with your state analyst for assistance with fmancial status reporting (SF-269's) or your state accountant for assistance with the draw down of funds (PAPRS). Congratulations again on your award. Sincerely, � r� Robert A. Phillips Assistant Director for Grants Administration �'` ", A;,=` , v, �' iioo ve,mw.ra�. rrw ��^8/e2 DC30530 Memorandum To: VJilliam K. Finney, Chief St. Paul, CiTy of U. S. Department of Justice Community Oriented Policing Services Grants Administration Division (GAD) Law Enforcement Technology From: Robert A. Phillips, Deputy Director of Operations, Grants Administration Elizabeth Newsom, Grant Program Specialist, Grants Adm' istrarion Kim Smith, StaffAccountant, Finance Division �� d51-la�� Re: Law Enforcement Technology Financial Cleazance Memo A financial analysis of budgeted costs has been completed. Costs under this award appeaz reasonable, allowable, and consistent with existing guidelines. Exceptions / Adjustments are noted below. Vendor #: 416005521 Budget Categorv Equipment D'uect Costs: Indirect Costs: Grand Total Grand Total: Cleared Date: ORI #: MN06209 Proposed BudQet Approved BudQet $99,488.00 $99,488.00 $0.00 $99,488.00 Federal Share: Applicant Share: 9/2/2004 $98,948.00 $98,948.00 $0.00 $98,948.00 $ 98,948.D0 $ 0.00 Grant #: 2004CKWX0106 Ad.iustments Disallowed Reasons/Comments $540.00 $540.00 $0.00 $540.00 Overall Comments• The total project cost was reduced by $540 to reflect the maximum amount of federal funds awazded. Maintenance agreements must be purchased within the one yeaz gant period. b�'-Ia23 Supplemental Application Information FY 2004 COPS Technology Program — Specific Projects Saint Panl Police Department Under COPS grant #96CLWX0054 the Saint Paul Police Depatlment developed a mobile data network, using CDPD azclutecture, with encryption technology, in an interacrive wireless environment. The grant funding was also used to purchase laptop computers and develop report writing softwaze wluch allows incident offense data to be key stroked wirelessly into a newly automated records management system data base. Not purchased with this grant, but implemented by the department and made possible due to the grants platform technology was the GPRS modem technology currently deployed in all but 20 of the departmenYs laptops. This technology allows access to information wirelessly not previously available including photos. The department proposes utilizing the current gant to replace the 20 old laptops with new GPRS capable laptops. I. Project Summary Section A. Assessment oF Existing Problem(s) Timely and accurate information is crucial for police departments all over the world to provide adequate protection to its residents. The Saint Paul Police Deputment (SPPD) is no different, its need for real-time information is necessary and its proposed action to receive this information is outlined below. The Saint Paui Police Department has 140 squad cars that are outfitted with wireless laptop computers. These laptops allow for wireless report writing and critical data transfer to and from the squad cars. One hundred and sixteen of these laptops have been updated to the newer GPRS technology that allows far the transfer of photos and other crirical information such as the department's proposed crime mapping project. The remaining 201aptops are old CDPD technology which will no longer be serviced by the wireless vendor and in addition do not support the transfer of data necessary to perform the tasks critical to the information exchange in 20 squads. This lack of network technology prevents police officers from using their laptops to access the computer mapping softwaze, the department intranet, view mug shots, search criminal histories, retrieve driver's license information and photos, write reports using records management softwaze, and communicating with other officers in a quick and secure manner. The Saint Paul Police Department (SPPD) is challenged in its ability to service the public at an advanced level due to outdated network technology in these laptops that represent 17 percent of the total laptops. The SPPD is underserved in network technology in officer's lunited access to mobile wireless, high-speed communicarions. It is the SPPD's intent to replace the laptops urilizing Cellular Digital Packet Data (CDPD) network with new technology which urilizes General Packet Radio Services (GPRS) network as the primary method of connecting laptops to our police network. The GPRS technology functions at speeds three times as fast as CDPD speeds. Updating our laptops will also greatly increase officer ability to seazch for investigative data in a timely ��-►�� and secure manner. Officers will be capable of viewing mug shots, accessing pinpoint crime maps, viewing driver's license photos, writing reports, accessing the departmenYs intranet, searching criminal history, and communicating electronically with other officers in a secure fashion. The SPPD will be provided the tools to function at a more efficient and effective level and the community at lazge will benefit from the increased potential to apprehend suspected crimuials. Officers depend on mobile technology that offers more efficient ways to service the public. Effective policing relies on an officer's ability to obtain informarion in a timely and easily accessible manner. This is currently unachievable with the current networldng deficiencies in 20 of our old technology laptops. B. Project Goals and Objectives The primary goal of this project is to provide a wireless, secure, high-speed data network for all mobile police officers that allow them access to information tools needed to perform their duties in a more efficient and effective manner. The SPPD needs the capability to send secure informarion to the officers 'on the streeY. The current CDPD technology used in 201aptops is old, outdated and fails to supply officers `on the streeY the information needed to perform their jobs at an optimal level. The objectives of this grant are to allow officers the ability to view mug shots, access crime maps, view drivers' license photos, and search criminal history information directly from their squad cus on these 201aptops. Without immediate access to necessary data, officers aze incapable of serving the public to the best of their ability. Officers will also be provided with instant, mobile, finger-rip access to desirabie information. The need to drive back to the stafion to access informadon will be limited resulting in more `in service' time to protect and serve the public. C. Impiementation Plans With this federal grant the departxnent will upgrade 201aptops to the new technology. The police department Communications Services and Maintenance (CSM) Unit will be responsible for the removal of the CDPD laptops and installation of the new GPRS equipment. The CSM unit provides support for wireless and wireline communications systems operated by the St. Paul Police Depariment and more than foriy other agencies. The unit employs seven technical employees including five technicians, one lead technician and one supervisor. The CSM unit was responsible for the conversion to the CDPD system from the mobile data system that preceded it. Unit technicians aze responsible for maintaining mobile data equipment for the police department and a number of outside agencies. The CSM unit is responsible for managing the CDPD service and will continue to do so with the switch to GPRS. This will include the enabiing GPRS service and 06/16/04 2 �'�-��23 disabling CDPD as vehicles pass through the shop. The CSM unit has the eaperience and personnel to see this project through to a successful conclusion. The Systems Unit of the Saint Paul Police Department will be responsible for the soflware and ongoing support of the laptops. D. Evalnation Plans, Ontcomes, and Effectiveness of the Program With the proposed technology in their squad cars, officers will have more ability to gather information to aid in the apprehension of suspects in a more timely fashion. The community would benefit from this because officers would be able to spend more time in their patrol districts. Officers would be more capable of extending services to citizens that require location and suspect informarion. The more information the officer has access to, the more effecrive s/he becomes and the more safe the neighborhood in wlvch slhe patrols. E. Current/Pianned Crime Prevention Activifies The SPPD needs the capability to send secure information to all of the officers 'on the street'. Officers need the ability to view mug shots, access crune maps, view drivers' license photos, view crime maps and search criminal history informarion directly from their squad cars. Without immediate access to necessary data, officers are incapable of serving the public to the best of their abilities by apprehending the appropriate suspect(s). Officers will be provided with instant, mobile, finger-rip access to desirable information. The need to drive back to the station to access information will be limited resulting in more `in service' time to protect and serve the public. Additionally, funded by COPS grant 2002-CLWX0027, the Saint Paul Police Depariment is seeking proposals to provide new criine mapping soflwaze specific to Saint PauP s needs, wtrich will create a more user-friendly and mobile solution and give the community and other law enforcement agencies real time access to our crime data via the intemet. Officers will be using the upgraded laptops which wili allow them to identify trends and track specific incidents much easier and also allow them to bring this information to community meetings. As the department moves to wireless communications, the laptops will serve as a total communications package for the officer including intraneUintemet access. Some of the other community policing programs we haue implemented include: tazget specific recurring problems (Neighborhood Service Areas), directed patrol, telephone reporting, citizen surveys, victim assistance program, neighborhood based police starions, drug-free zones around schools and parks, police/youth programs, druS education programs in schools (D.A.R.E), assigunent of officers to fixed beats, footlbike patrol as full-rime assignments, cifizen police academy, landlord/manager training programs for problem properties, code enforcement program, geographically-based crime analysis made available to beat officers, neighborhood watch, citizen advisory councils, entry level and on-going community policing training for officers, block club formation 06/16/04 3 ��_t��: and maintenance, graffiti abatement program, curfew and truancy enforcement, police mentoring programs, school resource officers. The SPPD has a strong history of formal and informal collaboration with the community which includes business, civic organizations, neighborhood based projects non-profits and other law enforcement agencies. 06/16/04 4 a�-anz 3 :;.� �:--- � -: � Grants Administration Division U.S. Department of Justice Office of Community Oriented Policing Services Washington, D.C. 20�30 Timeline Template This template represents a generic timeline covering a period of twelve (12) consecutive months. Please fill in the appropriate information according to yout schedule. If there is no scheduled activity for a particulaz month, write "No Activity" in the respecrive location; all months should be completed. If you have any questions, please contact your Technology Coordinator at I-800-421-6770. MOnth 1— Prepare request for proposals for purchase of laptops Month 2— Purchase laptops upon award of bid MOrith 3— Install laptops and software Month 4 — No activity — project completed MoIIth 5 — No activity Month 6 — rro activity Month 7 — No activity Month 8 — N° a°ti°ity Month 9 — rto activity Month 10 — No activity Month 11 — No activity Month 12 — No activity : ``"' �- �� C'irm�ttAdrrtinisb�ion 1)ivisiors AgencY Name: St Panl, Crt.9 of State: MN Pomt of Contaet Name: Amy Brown � Pomt of Contact Phone Nnmber. Award Amount: $ 98948 II.S. Department of Justice Office of Community Oriented Policing Services Washingtae. D.0 20530 Executive Summary (651) 266-5507 Btiefly �+�*nmari�P how your agenoy will usa this gra� �ding• Piease include how you expect this giant to impact public safety and/or crime preveution in Your co��t3' �250 words or less). * Please h e vour response below * Under COPS grant #96CLWX0054 the Saint Paul Police Department developed a mobile data network, using CDPD architecture, with encryption technology, in an interactive wireless environment. Tl�e grant funding �'as also used to purchase laptop computers and develop report writing software which allows incident offense data to be key stroked wirelessly into a newly automated records management system data base. Not purchased with this grant, but unplemented by the department and made possible due to the grants platform technology was the GPRS modem technology currently deployed in all but 20 of the departmenY s laptops. This technology allows access to information wirelessly not previously available including photos. The depariment proposes utilizing the current grant to replace the 20 old laptops with new GPRS capable laptops. This grant will allow the Saint Paul Police Department capability to send secure information to all of the officers ' on the streeY. Officers will have the ability to view mug shots, access crime maps, view drivers' license photos, view crime maps and search criminal history information directly from their squad cazs. Without immediate access to necessary data, officers aze incapable of serving the pubiic to the best of their abilities by apprehending the appropriate suspect(s). Officers will be provided with instant, mobile, finger-tip access to desirable information. The need to drive back to the station to access information will be Iimited resulting in more `in service' tune to protect and serve the public. ` �`�-�oz: ay-ioz 3 TECHNOLOGY BUDGET NARRATIVE Saint Panl Police Department Saint Panl, Minnesota Equipment A. The Saint Paul Police Department has 140 squad cars that are outfitted with wireless laptop computers. These laptops allow for wireless report writing and critical data transfer to and from the squad cars. One hundred and sixteen of these laptops have been updated to the newer GPRS technology that allows for the transfer of photos and other critical information such as the department's proposed crime mapping project. The remaining 201aptops are old CDPD technology which will no longer be serviced by the wireless vendor and in addition do not support the transfer of data necessary to perform the tasks critical to the informarion exchange in 20 squads. This lack of network technology prevents police officers from using their laptops to access the computer mapping soflwaze, the department intranet, view mug shots, search crinunal histories, retrieve driver's license information and photos, write reports using records management softwaze, and communicating with other officers in a quick and secure manner. We intend to purchase 20 new CF 29 laptops and their mounting units which will complete the upgrade for all of our squad officers. Total for Laptop Computers and Mounts: $98, 948 ��#-�az a :;��r�: =.�,�' =��': Grants iidministration Dzvision U.S. Department of Jnsfice Office of Community Oriented Policing Services Washington, D.C. 20530 Supplemental Si�natnre Form: Notice of Grant Requirements This Supplemental Signature Form must be signed and retumed with your application. We certify that the in provided in the Technology application is irue and accurate to the best of our knowledge. To ensure compliance with the nonsupplanting requirement of the COPS statute, we certify that the agency has not already allocated state, local, or Bureau of Indian Affairs funds to implement this project. We also understand that arry false statements or claims made in connection with COPS grants may result in fznes, imprisonment, .debarment from participating in federal grants or contracts, andlor arry other remedy available by law to the federal government. In addition to the above certifications, you must indicate whether your agency will participate in an open-compefi6ve bidding process or through a sole source justification (SSJ). Please check one of the following lines that applies to your procurement process for this grant. x The agency will be conducting an ouen-competitive bid process for the items listed in the Budget Detail Worksheet. The agency will be using a sole source iustification. �(Please complete the Sole Source Justification Sheet if applicable). Saint Paul �ncv Name 6(15/2Q04 Date overnment e utive 5igna City of Saint Paul Agency Name 6/15/2004 Date � Please be advised that a hold may be placed on this application if it is deemerX that the applicant agency is not in compliance withfederal civil rights laws and/or is not cooperatingwith an ongoingfederal civil rights irrvestigatian. �4�- Iv � 3 'L;'\�: ;��,% Granm Adn�inistration Division U.S. Department of Jastice Office of Community Oriented Policing Services Budget Detail Worksheet �—Washirzgtoq D.C. 20530 Please return all 6 pages . . � 11' u1 ►Y List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years. E�cpendable items should be included either in the "SUPPLIES" or "OTH�R" categories. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high-cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "CON'I'RACTS/CONSULTANTS" oategory. Pursuant to the Consolidated Appropriations Act, 2004 P.L. 108-199, be advised that, to the greatest extent practicable, all equipment and products purchased with these funds must be Amer'scan- made. For agencies purchasing items related to enhanced communications systems, the COPS Office expects and encourages that, wherever feasible, such voice or data communica6ons equipment should be incorporated into an inira- or interjurisdictional strategy for communications interoperability among federal, state, and local law enforcement agencies. Please include a detailed description for all items listed below in the Budget Narrative. #_of Units: 20 Item: ..................................................... . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . Cost / Unit: Subtotal: ........................... CF 29 laptops, 2.4ghz cpus 20 gigabyte� hard drives including mounting equipment $4,974.40 $98,948 Equipment Total: $ 98 948 ��-�o�� S. OTHER CUS'1'S Piusuant to the Consolidated Appropriations Act, 2004 P.L. 108-199, be advised that, to the greatest extent praeticable, all equipment and products purchased with these funds must be American-made. please include a detailed descripiion for all items listed below in the Bndget Narrative. # of Units: Item: . Cost / Unit� Subtotal. Other Costs Totat: $ Pa ��-1� �.? C. SUPPLIES List items by type (office supplies; postage; �aining materials; copying paper, books; hand- held tape recordets; etc.). Generally, supplies include any materiaLs that are e�endable or consumed during the course of the project Please include a detailed description for all items listed below in the Bndget Narrative. # of Units: Item: cost / unic: snbtotat: Supplies Total: $ il TRAVF.T, List itemized travel expenses of project personnel by purpose (e.g., staff to training field interviews, advisory group meeting). Show the basis of computation (e.g., six people to 3-day training at $X airfaze, $X lodging, $X per diem). In training projects, trauel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. �lease inclnde a descripfion of the reason why travel is needed in the Budget Narrative. Purpose of Trayel: #_of Sta,,ff,,:.._ Item;,_ Computation;__,,, Cost;,,,, SubtotaL.... _ ....... .............. Travel Total: $ .\ m�-Faz - E. CONTRACTSlCONSULTANTS Contracts: Provide a description of the pzoduct or service to be procured by contract and an astimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. Please inclnde a detailed descripiion for all coniracts Iisted below in the Budget Narrative. Cont�act Description: Contract Bid T e: Cost: �..._.... ............. Subtotal: $ .................................................•••--°------- . • Consultant Fees: For each consultant enter the name (if l�own), service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450/day require additional written justification in the Budget Narrative and must be pre- approved in writing by the COPS Office. Consultant Name/Tifle: Service Provided: # of Days: Cost / Subtotal: - - - ......................_....... ........................... Subtotal: $ Cansultant Expenses: List all expenses to be paid from the grant to the individuaT consultants wbich aze in addition to their fees (e.g., trauel, meals, lodging). Cost / Day: Type Expense: Description :................................................................................... ............................. ............................................... ..... Subtotal: Contracts/Consultants Total: � d�-�DZ� r,+ nnrol�wn�TL�T ` List each position by tifle and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project Compensation paid for employees engaged in grant activities must be consistent with that paid for similaz work within the applicant's organizztion- Please inclnde a detailed pusifion descripfion for all posifions listed below in the Budget Narrative. i3amelPosition: Computatioa: Cost / Unit: Personnel Total: $ n �nnv�T RF.TTTi',FTT� Fringe benefits should be based on l�own actual costs or an established formula Fringe benefits aze £or the personnel listed in budget category (F) and only for the percentage of time devoted to the project. Please list FICA and Worker's Compensation, if applicable. Name/Position: Annual Fringe Benefits FICA/Social Security Health Insurance LifeInsurance Vacafion Sick Leave Retirement Worker's Comp. Unemployment Insurance Other Computation: Cost / Unit: ......._ ..............................................._..................._............... . ......._........._._..... $ $ $ $ $ $ $ $ $ $ Fringe Benefits Total: $ �t-toz3 �, BUDGET SUMMAKY When yon have completed the bndget worksheet, transfer the totaLs for e.ach category to the spaces below. Please compnte the total project costs and place that amonnt on the applicable line. Total Project Costs shouid equal the amount af your Technology grant. Budget Category: . . . . . . . . . . . . . . . . _ . . . . . _ _ . . . . . . . . . . . . . . . . . . . . Subtotals: � A. EQUIPMENT B. OTF�R COSTS C. SUPPLIES D. TRAVEL E. CONTRACTS/CONSULTANTS F. PERSONNEL G. FRINGE BENEFITS * Total Project Costs $98,948 ;, • : • * If the Total Project Costs does not equal the dollaz amount that is listed on the Application for Federal Assistance (SF-424, field 15a), please contact your Technology Coordinator at 1- 800-421-6770 prior to the submission of your proposal. End of the Budget Detait Worksheet � U.S. Department of Justice �_�� 2 � Office oF Community Oriented Policing Secvices Certifications Regarding Lob6ying; De6arme�, Suspension and Other Responsibil"rty Matters; Drug-Free Workplace Requirements Coordination with Affected Agencies. Regarding I.obbying Debazmmt, Suspenson and Other Responsibiliry Mattas: Dng'Free Workplace Reqnirements Coordinarion wi� Affetted Agenaes Although the Deparrment of Justice ktas made every effort m simplify the applicatioa process, othu pmvisions of fedecal law zequire us ro seek your agenc}+s catificarioa xegacding cecrain mattas. Applirants should sad the a •i . ons dud bdow and rhe instrucuons £oi certificadoo inrluded in the:egularioas m undecstand the xcq�vremencs aad whetF�a thry apply ro a particulaz applicant Signing this form wmpliu with cexd5mrion xequixrmenrs undei ZS CFR Part 69, "New Rcstriaions on Lo6bying," 28 CFR Part 67, "Govemment-Wide De6azme.nc and Susprnsioa (Noaprocuzement)", 28 Cf�R Parc 83 Govanmeat-Wide Requiremma for Drug-Free Workplaa (Gan�s);' and rhe coocdinadoa rcqiilxemmrs of the Public Safery Pazmexsivp end Community Policing Aa of 1994. The cettifi<auons sk�all be treated as a material represenrution of fact upon which reliance will be placed when the Depamnent of Justice detuminu m award [he wvued giant i. Lobbying As requized by Section 1352, Tide 31 oE the U.S Codq and implemented at 28 CFR Pazt 69, for pessons rntering inio a grant or cooperanve agreement ovec $100,000, as defined ax 28 CFR Pazt 69, rhe applicanx catifies ik�at A No fedexal appropriaced funds have been paid or will be paid, by or on bek�alf of the undeisigned, ro any pesson foz influenting oz attempring to influence an officrs ot employee of any agency, a memb¢ of Congress, an of5cer or anployee of Congress, or an employee of a member of Congras im m�nection wirh rhe making of any fedexal grenS d�e enrenn6 �to of any coopero-tive agreanen� and the accensioq conrinuatioq reneazl, amendmenc or modification of any frdexal gtant or coopaative agteanen� B. If aay funds other tk�au federel appropriated funds kiave been paid oc will be paid ro any pe�son for influenting oc attempting ro influence an offica oc emplopee of aay agency, a member of Congress, an oESca ox �ployee of Congress, or an employee of a mexnber of Con�ess in connecrion with this fede=a1 gxant oc cooperative agreemeat, tk�e unde�sigaed shall mmplett and submit Standazd Form - LI.L, "Disciosue of LoSbyiag Acrivities," in accoxdance with its instcuctioas; C. The mdusigned shall mquire that the language of tivs ceraficarion be induded in rhe award documents for ali subawazds a[ all riezs (�ndudiag subgranu, conaacrs undec gruirs and wopecative agreexnenu, and subwattacu) and tl�at all sub-�cipiencs sk�all certify and disdose accordiagly. 2. Debazmeny Suspension and Otha Respoasihiliry Mattexs (D'¢ett Recipient) As xequi[ed by Execuwe Oxder 12549, Debarment and Suspeosion, and impiemenred ac 28 CFP. Part G7, fox prospective partiapanu in pcimary covered txansurions, as de5ned at 28 CFR Patt 67, Settion G7.440 - � Aze not praatdy debaaed, suspended proposed for de6azmenc, dedared ineligible, sentenced w a denial of federel bene6ts by a stace oc federai coutt, oi volunrazily ea:duded Erom coveied iru�sactions by any federal depaztment or agency, (u) Have not wi[ktin a duee-year period preceding elils appGcation been wnvicted oE or had a civil judgnent re�dered against ihem Eor commission of fraud oc a mminal offense in conoection wirh obaining, attempting to obtain, or pufoxming a pubLc (fedenl, sEare or local) or pnvare agceement or ttansacuon; �aolauon of fedexal oc stzte antitrust statu[es oc mmmission of embezzlemen[, rhefr, focgery, biibery, falsification or desnuction of recocds, making false spremenis, tax evasion, or rectivmg srolen propecry, aiakuig false ciaims, oc obszucrion oE jusuce, or commission of any offense indipting a lack of businus inm�riry oc business honesty rhat seriously affects youc present responsibiliry. (iu) Aie noc pxesendy indicced foc ox odiecwise criminally oi civilly cliazged by a governmental enntp (fedeml, stare or locat) with commission of any of the offenses enumeru�ed in pangraph (A)(u) of tkus certificadon; and (rv) Have not witktin a thxee-yeaz period preceding this applirarion had one or more public uansacrions (fedecal, sca�e oc local) taaunaced for cause oi de£aulr, and B, Where the applican[ is unable to cerufy ro any of the statements in tivs cectifiration, he ot s6e shall attack� an �planarion to rhis applicarion. � 3. Dmg-Fme Woxkplace (Grentees Otk�er Than Individuals) As requimd by flte Dcug-Fcee WockpJace Aa of 1988, and impkmeneed at 28 CFR Pazt 83, for grenrees, as defined at 28 CFR Part 83, Secdons 63 and 83.510 - A The applican[ cufi5es thac it wID, or will mnunue m, provide a drug-free woxkplace by: A The applicant cectifies tktac it and iu prindpats: n Publisting a starement norifying employees tktat thc unlawLul manufacoue, dismbudoa, dispensing, possession oc use of a coaaolled substwce is pxolubitcd i¢ the grenue's woxkplace and ypec[ying rhe acrions diat will be rnken �;�* employers for violarion of such pmhibirioq (t�) Esrablisk�ing an on$°ing drug-free awazenrss pxognm w iafoim employees about - (a) 1Le dangus oE dmg abusc in rhe ororkplacr, (b) Thc Sraniee�s poliry of maintaining a drugfree wo�kplace; (c) Any ava�lable dxug muaseling, mk�ab�litat+on aad �ployee assistance progtams; aad (� 'fhe pwalties tlut may be imposed upoa employees foi drug- abuse violarions occucring in die wozkphce; (lit) Maki�a it a xequ�cement dtat rach unpioyee to be eogaged in the pufocmance of rhe gsaat be gioen a wpy of the starement zequiced bY PazaB�'"Ph n� (v) Notifying the employee in che srarement requiced by paxagrnph n cktar, as a condirion of employment undec the gian4 die employee will - (a) Abide by rhe tams of rhe sraremenG and (b) Norify the employec in wriring of ttis oc her conviceion foc a violation o£ a eriminat dcug smmu oecucdng in the orockplace no lates than fiae caiendaz days aftu suck� wnvicuon; (v} Nodfying the agency, in wririog, wtthin 10 calcadar days afrv xeceivuig nouce undec subpazagcaph (rv)(b) from an employee oc othenvise xueiving actual notice of suc6 coavictioa Employecs of convicced employeu must provide aotce, induding position dde, to: COPS Office,1100 Veanont Ave., NW, Wuktingoa, D.G 2053Q. Norice sktall include ihe idearificadon numbev(s) of each afFeaed geant Cmntee Agency Name and Address: St. St. (�n) Talciag one of the following actions, widu� 30 calendar days of seceioiag nodce under subpaxagreph (rv)(b), with xespec[ tn anp employee who is so convicred - (a) Takiag appropvau pcsonnd action againsc such an employec, up so and indu (Iing CG[mtitatlO[S, CO¢SIStC[1[ WItS� the xequuements of die ReUabilirerioa Acc of 1973, u amended; ox (y) gequmng such emp7oyee ro parriapare satisfaaoaly in a dcug abuse assistance or sektabilirerioa progrem approved for such puiposa by a fedeal, srate ox local health, law eofozcemm[ ox otl�a appxopaare agen�y: (vu) M�i��o a good Ctidi effort ro rnnrinue m mamtain a dcug-free wockplace through implementation of pazagxaphs n� Cu), C�), Cn'), (v) and (v�. B. The gaz�ree may insecc in tk�e Space provided bclow che sire(s) fox the pafonnan<e of wo�k done in connecuon with rhe speo5e granc Place of perFocmance (stteet addxus, tiry, counry, scate, zip code) Check p iE rhere axe woxkplaces on &le thac aze noc identified hae 4. Coocdinatioa T6e PubGc Safery Pazmuship and Communiry PolicinR Act oE 1994 iequires applicants �o ¢c[ify tha� ehere has been appropriau eoocdination with all agenaes thai may be affected by the applicant's grent proposal if approved. Affected agwcies may indude, among o�hers, the Office of the United Stares Attomey, snte oc local pcosecucots, oc mv�recrional agencies The app4cant cunfies chat rhere kus been approptiate coosd�nation witt� all affecred agenues tv of Saint Paul Police Df MN 55101 Cmntee IRS/ Vendox Number: FaLse statemenu oc claims made ia connection wirk� COPS grants (mekuding cooperative agreements) may iesult in Hnes, impusoament, disbetmen[ &om participadng ia Eedeial gran�s or tonixatts, and/or any othez remedy available by !aw I cerrify that the azsuiances provided axe ttue and accucace ro the 6est of my knowledge Elections or othex selections � x�w officials will not celieve t6e grentee entity of its obligaaons under dvs grenc s��G yde Anfoxcement Fsecurive (oc Official with Pmgrnmaiaric Authority, as applicable): �. �i ney, Chief of Police Typed Name and Tide of Sigaarure . L � �� , G (or Offidal with Finaacia! Authodty, as applicable): �. updated.' January 26, 2004 e01042197 ='�:---- w, -��i, i � , Grants Administration Division U.S. Department of Justice Office of Community Oriented Policing Services Washington, D.C. 20530 Special Condition: Criminal Intelligence Systems/28 C.F.R Part 23 Compliance This Special Condition must be signed and retiuned with your application. If your agency is receiving COPS grant funding for technology that will be used to operate an interjurisdictional criminal intelligence system, you must agree to comply with the operating principles found at 28 C.F.R Part 23. An "interjurisdictional criminal intelligence system" is generally defined as a system which receives, stores, analyzes, and exchanges or disseminates data regazding ongoing criminal activities (such activities may include, but are not limited to, loan shazking, drug or stolen property trafficking, gambling, eatortion, smuggling, bribery, and public corruption) and shazes tlus daxa with other law enforcement jurisdictions. 28 C.F.R. Part 23 contains operating principles for these interjurisdictional cruninal information systems which protect individual privacy and constitutional rights. If you aze simply using the COPS grant funds to operate a single agency database (or other unrelated forms of technology) and will not shaze criminal intelligence data with other jurisdicrions, 28 C.F.R Part 23 does not apply to this grant. Please check one of the followiug lines, as applicable to your agency's use of this grant, and return this signed Special Condition with your project proposal. X No, my agency will not use these COPS grant funds to operate an interjurisdictional cruninal intelligence system. Yes, my agency will use ihese COPS grant funds to operate an interjurisdictional crinunal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. Law Enforci Saint P Agency Naz 6/15/ Date � Executive Signature Police l overnment ecuhve Signa e City of Saint Paul Agency Name 6/15/2004 Date �'f /o Z3 U.S. Departmeut of Justice O�ce of Community Oriented Policing Services M»� :>" ` • ;,r .� � Assurances Seoerel provisions of fedenl law and polic9 apply co all granc pzogams We (the Office of Commuairy Orimred Policing Serviccs) need ro secucc your auuraace thac the applirsas will comply widi thac p=ovisions If you would like fun3iec inforntadon abouc any of rhese assmanccs, pleasc conmtt }rour mre's COPS Gxant Progrem S�� ac (800) 421-6770. By the applirzat's authovzed repcuentative's signanue, rhe applicant usures that it will wmply with all legal and admioisuavve ieyuixements dut govua die applicant for a¢eptance and use of fedeat grent funds In particular, the applicaat assuxes us rhac 1. Ic k�as bxn legalty and offiaally authodzed by the appropaare gov^m� body (for example, mayox oc aty counci9 ro apply for this gxant aud rk�ac the pecsons signing the appliration and thae xssurances oa its behalf are authoxized to do w and ro act on ia hrh�lf with respett ro any issues ct�at may adse d"� g procusing of tlus applicarioa 2. It will mmply with rhe pzovisions of fedual Iaw which liaut cecmin polirical activiaes of gsantce employea whose pzindpal employment is in connecdon with an activiry Snanced in whole or in part widi dtis grant These cestricaons aze set foirh in 5 U.SC. § 1501, et uq. 3. It will mmply witki the minssnum wage and maximum 6oucs provisions of the Fedecal Faii Labor Standazds Act, if applicable 4. It will es�blish safeguaxds, iE it 6as not done so alceady, m prokubit employees from using rheu posiaons for a purpose rhat is, or ava the appeazance oF beiag, morivated bq a desice £or pavace ga+n Eox rhemselves oc orhecs, particularly those witk� w6om they have fanvly, 6usiness oc other ries 5. It will give the Department of Jusrice oi tk�e Compuollu Genecal access to and the right m examine �mzds and documenrs xelared m the gxant G It will comply witk� all zequirements imposed by the Department of ]ustice as a condidon oc administxadve cequicemwt of the grant, iaclnding but aot limited to: the requiiemenu of 28 CFR Pazt 66 and 28 CFR Part 70, or the Fedeca! Acguisitioa Regulations, as applicable (governing cosc printiples); OMB Cixculaz A-t33 (gnveming wdizs) aad ott�ec applicable OMB cizculazs; the applicable provisions oF rhe Omaibus Come Control and Safe Streecs Att of 19G8, as aznended; 28 CFR Patt 381; the cuxvent edirion of the COPS Grnnt Monimcing Srandazds and Guidelines; and with all orhes appBcable piogram requiremeats, laws, oxdus, xegulations, or cirailaxs 7. If applicable, it will, to the extenc practicable and consis[ent with applicable law, seek, reccuit and Idre qualified membexs of ratiat and ethnic adnoury gioups and qualified womm in orda ro fucdia effective laa enfoxcemen[ by incceasing their =anks within tk�e swom posirions in the agency. 8. It vnll not, on the ground of reee, colo� religion, narionaf origin, gendu, disabiliry oi age, unlawfully e�lude any puson from pniticipation in, deny ihe benefits oE or anployateat ro aay pexson, or suhject any puson to discriminarion in connection with any pzogczms or actrvities funded in whole or in part with fedecal fi,n�i� These cioil �ights zequizemencs aze found in the non-discuminarion pxovisions oE the Omaibus Crime Gontrol and Safe Stceets Act of 1968, az amended (42 U.S.G § 3789(�); Tide Vl of xhe Crvil Righcs Aa of 1964, az aznended (42 U.S.C. § 2000�; che Indian Civil Rights Act (25 U.S.G §§ 1301-1303); Secdon 504 oF the Rehabiliption Act of 1973, as amended (29 U.S.G § 794); Tide Il, Subdde A of the Amesicans with Disabiliries Aa (ADA) (42 US.C. § 12101, et seq.); the Age Discrissilnauon Acc of t975 (42 AS.C. § 6101, et seq.); �d Depacunenc of ]ustice Non- Discriavaadon Regu�a6ons contained in Tide 28, Paca 35 and 42 (snbpaz`s C, D, E and G} of the Code of Fedecat Regularions A. In the evenc tktat any w�x[ or administcative agencp makes a fuxling of disccimination on geounds of cace, rolor, reGgion, natioozl origin, gender, disability or age againsc the appicanc after a due process heazing, it agreu ro focward a wpy of the finding to rhe Of&ce of Civil Rights, Of&ce of Jusdce Programs, 810 7�h Stxeet, NW, Washingtoq D.G 20531. B. Gcanrees [hat have 50 or more empbyees and granrs over $500,000 (o[ over $1,0OO,OW in gazia over an eig6eeen-month pedo�, must submit an acceprrble Equal Employmen� Oppormniry Plan ("EEOP�� or EEOP shorc form (f grnneee is xequixed to submit an EEOP mder 28 CFR 42302), tkut is approved by The Office of Jusdce Piogrums, Office foi Civil Righu witkiln GO days of ihe awazd snrt daxe. For grans undu $500,000, buc over $25,000, or for gaantees with £ewer than 50 employees, tk�e giantee must subaut an EEOP Cerufirarion. (Grantces of less rhan 825,000 are mt subject w the EEOP reqairement) 9. Puzsuant to Depattxneat oF Justice guidelines Qune 78, 2002 Fedexal Regis[ec (Volame G7, Numba 117, pages 41455-41472)), undu Tide VI of the Gvd Righss Acc of 1964, i[ wiil ensure meaningful access to ia programs and activities by p�sons u'�rh limited English pio5cienry. 10. It will ensure thac any facilities undez ia ownuslup, lease oc supexvision wivch shall 6e utilized in the accomplishment of the projeci aze not listed on the Envuonmenral Ptoxecdan Agenry's (EPA) list oE Vo7ating Facilitiu and that it will nodfy us if advised by tk�e EPA rhat a fatility m be used ia �his gran� is mmder considuation for such lis'ing by the EPA. 17. IE the applicanPs state 6u utablished a ceview and commenc procedure under Execuuve Oide[ 17372 and has selected r6is piogrun for ceview, it haz made ihis applicauon available for xeview by the stare $ingle Pomt of Conract �y-!� 2� 12 Pucsuant to Eaecurive Oide� 13043, i[ w�ll mfoxce on-the-job seat belt polides and progc�s �x employees whm opendng aS0°�9��°a�, xented or pesonally-owaed vc6ides 13. It w71 aot use COPS fvads to supplant (xeplace) srace, local, oz Bumu of Indiaa A$zixs funds ihac othexwise would be made availabk fnr du puxposes of dus gxanS as appLrablc 14. If che awa�ed granc comains a receuuoa xeqiilmment, it will retain the incxeased of5cu sn�..a lwel and/oc the in¢eased officer mieploymmt ]wel, as applirable, with stare or local Euuds for a minimum of one ivll lorrl budget cyde following «p¢auoa of the gcaat pedod I5. It wll aoc use aay fedual f+'".1' g dixecdy ox induecdy m influen�x in a¢y mannc a Manbc oE Congress, a jutisdicuon, ox an of5.oa1 of any govemment, ro faw�, adopS oc oppose, by oore or othecw�sS aay legislauon, law xarificetion, poli�y or appropriauon wherha before or afrer the inuoducrion of aay 6ilL, measure, oc xesolurion pxoposing such fegislarioq Vaw, xarifiprion, poliry ox appropuauon az sec forth in che Anu-i.obby Acr, 18 US.G 1913. False sraiemmcs or daims made im m�necrion with COPS gcants (mduding coopexarive agieemens) may xesulc in 5aes, imprisonmenC disbaxmeat from paztidpating �n frdaal graats oz matracrs, and/or any oxk�e{ :emedy avai1a61e by law I ceztify rhac the`assuxancu provided azc nue and accucau to the bwt of my knowledge. Glections r selecrions of aew officials wi11 aox relie�e �e gantee cntiTy of its o6ligations undec this granc �P a 3 Sigaansse of w Enfoxc mmt Executive (or Official with Dace � Aurk�ooty, s a plirable) \ :over m E cutiv (o Officiai with Dau ioriry, as ap li ble) updated: January 26, 2004 e0/042197 U.S. Department of Jnsfice Office of Community Oriented Policing Services 1 , : / =< 4 _:�_��. I� �f 1�� ' 1 I 1 I I � I I:-�. .I t i .r�.[ .. �� h�� li" i�r i I.�ru� i' � i � � ! n ' ti ��.�. This disclosure form shall be completed by the reporting entity, whefiher subawazdee or prime Federal recipi- ent, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to tifle 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make pay- ment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congiess, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with a covered Federal action. Complete all items that apply for both the ixutial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lob- bying activity is and/or has been secured to influence the out- come of a mvered Fedeial action. 2. Ideniity the status of the covered Federal action 3. Identify the appropriate classification of this xepoft If flvs is a follow-up report caused by a material change to the infor- mation previously repomd, enter the year and quarter in which the change occurred. Enter the date of the last previ- ously submitted report by dvs reporting entity for this wv- ered Federal action. 4 EnteT the full name, address, c1ty, state and zip code of the reporting entity. Include Congressional District numUer, if lmown. Check the appropriate classification of the reporting entity that designates if it is, or expects tn be, a prime or sub- awazd recipienk Identify the tier of tlie subawazdee, e.g., dte first subawazdee of the prime is the lst tier. 5ubawards include but are not limited to subcontracts, subgrants and contract awazds under grants. 5. If the o a ni�a tion Sling the report in item 4 checks "Subawazdee;' then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congzessional District, if known ered Fedaal action (item 1). ff knovm, enter the fiill Catalog of Federal Domestic Assistance (CFDA) number for grants, coopaative agreements, loans and loan mmmitrnents. 8. Enter the most appropriate Federal identifyutg number available fox the Federal action identified in item 1(e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number; grant announcement number; the contrnct, grant, or loan award number; the application/proposai control number assigned by the Federal agency). Include prefixes, e.g., "RFP- DE-90-001." 9. For a wvered Federal action where there has been an awaxd or loan comnutrnent by the Federnl agency, enter the Federal amount of the awazd / loan commi�ent for the prime enfity identified in item 4 or 5. 10. (a) Entex the full name, address, city, state and zip code of the lobbying entiry engaged by the reporting registrant identi- fied in item 4 to influenm the coveced Federal action. (b) Enter the full name(s) of the individual(s) performing ser- vices, and include fiill address if different from 10 (a). Enter Last Name, First Nazne, and Middle Initial (MI). 11. The certitying offidal sha11 sign and date the fornt, print his/her name, tifle and telephone number. 6. Enter the name of the Federal agency makuig the awazd or loan commitment Include at least one organizational level below agency name, if lmown For example, Depaztment of Transportafion, United States Coast Guard. 7. Enter the Federal program name or description for the mv- Pubiic reprnEing burden for this mitection of informafion is utimatut tn m�nage 30 minufes per response, inciuding time for reoiemittg instructions, searching e.risting data sauices, gathering and maintruning the data needed, and mmpleting and rwieunng the mIkction nf infornwfian. Send com - ments regmd'mg the burden esiimate ar rmy oEher aspect of this milectior� of infontiation, in�luding suggufions for reducing this burden, to the Office of Mnrutgemertt and Budget, Papermmk RetIuction Projed (0348-0046), Washington, D.C. 20530. - � Q�-ia�3 (. � F i ti`` 1 1 1 1 � 1 � 1 I;-�. Complete this form to disclose lobbying aciivities pursuant to 31 US.0 1352 (See reveise for insfructions and public burden disclosure) 1. Type of Federal Acti.on: _ z contract b. giant c coopeaative agreement d. loan e. loan guaiantee f. loan insurance 2 Statns of Federal Actioa: _ a bidfoffer/application b. mitial awazd c post-awazd 4. Name and Address of Reporting Entity: O Prime � Subawazdee Tier _� if knarun: Congressional District (number), if known: 6. Federal Department/Agency: Approved by OMB 0348-OD4b (as amended) 3. Report Type: _ a. utitial filing b. maEerial change Fm Materiui Change OnIy: Yeaz: Quazter: Date of last report _ 5. If Repoxting Entity in No. 4 is Subawazdee, Enter Nazne and Address of Prime: Congressional District (number), if laiown: 7. Federal Progcam Name/Desmption: CPDANumber, if applicable: S. Federal Aciion Nnmbez, if known: 10. a. Name and Address of Lobbying Registrant (if individuul, last name, fxrst name, MI): 11.Infomiafion reqnested thxongh this fnmi is authorizedby Title 31 US.0 Section 1352 Tivs disclosure of lobbying acEivities is a materiai represeni af fact upon wluch ieiiance was placed byfhe lier above whm this transaction was made oc mt¢ed into. Tids disctosare is mqvued pui- anant to 31 U.S.0 ]352 Tlds infom�ation will be reported W }he Congress s�i-annnally and will be available for public inspectioa Anp pe�son who Laits to file the reqtamd disclo- suxe shaIIbe subjed m a civil penalfy of not less than $10A00 and not more than $100.000 for each such fa1 9. Awazd Amount, if lacown: 10. b. Individuals Performing Sezvices (including address if different from No.lOa) (last name, first name, MI): Signature: � �✓ ; — Print Name: � 1 wil l,iam. K_ Tifle: Ghief of P� Telephone No.: C651) 26�5588 Date: Fedeial Use Only: I Authorized for Local Repioduction, Standazd Foxm • LLL 7. 'fYPE OFSUBMISSION Application PfaappliceHon ❑ Construction ❑ ConsWCtion � Non�CansWdion � NonLonsWCFian 5. APPLICANiINFORMATION Legal Nsrte: St P�1, �9 � Add�cs (9^'� �Y. �h• state. andzlp code): 367 Grove Street St Panl, MN 55102 6. EMPLOYERIDEN7IFlCATIONNUNBER(EINJ: 416005521 � � 4. =_covm ax s� w�e NA 8. TPEOFAPPLICATON: � New ❑ CoMinuafion ❑ Redsion If Rav'sbn, erder appmpriate letter(s) in box(es): � ❑ A. InaeaseAward B. DecreasaAVard C. IncteaseDwafwn D. Dec�eesa Duration 01her (spec(117� 9, NAMEOFFEDERALAGENCY: Department of Jnstice Office af Comna�nity Orioe[ed Policing Services T0. CATALAG OFFIDERAL DOMESTIC ASSISTANCE NUMBER: 17. DESCRIPTIVETITLE OFAPPLIGANTS PROJECT: ��P 1 s, 7 1 o Technology Project TITLE: 2004 Tedmolo� 7nitisiive 12 AREASAFFECTm eY PR0.IECT (ettles, eaunLas. stabs, att.1: City of Saint Paul 73. PROPOSED PRd,IECT: 74. CONGRESSIONAL DISTRIGTS OF: Start Date Ending Dete a. AppGcan[ MN4 vz�aooa vzzrzoos 16. ESTIMATED FUNDING: a Federal g 98948.00 6. Applicant � $ .00 b. Pmjact MN4 16. IS APPLICATION SU&IEGT TO REVIEW BY STATE EXECUTIVI ORDER'12372PROCE557 a. YES. THIS PREAPPLICATIOWAPPLIGATION WAS MADE qVA1LABLE T� 7HESTA7E EXECUTNE ORDER 12372 PROCESS FOR REVIEW ON: c. State n g .00 DATE d. Local g .00 b. NO. � PROC+RAtv715 NOT COVERED BY E.O. t23�2 e. Olher q ,p0 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW L Pragram Inmme g .� 17. IS TXE APPLIGANT DELINQUcM ON ANY FEDERAL DE8'R g. TOTAL g .OD ❑ Yes If Wes; allach an explanaiion �} No 78. TOTHEBES'f OF MYKNOW 9Y THE ��NING BODY OF"� a. Typed Name of Authof¢ed William K. Finn d. Signature of Aufhor¢ed R� ��-._ NT AND TMEAPPLICAMN7LL COMPL WITN A'RACXm E ASSURI� GES F THEA598TANCE IS AWARDm.� DUIY AUTNOR� i {� 6. Trtle ' c. Teiephonenumber Chie G � —��—�4A8 z 1 e. Date s�grnu StateAPPfcanlldeMifier N/A � 4 �9� Federal IdeMiGer N/A O�gan�tions�Unit P0110E. D'nision: Name and telephone num6er of person to 6e coMaded an maCers inwiuing ihis application (8ive area codel . Nam� 9my,BYOwn Phone: (651)266- 7. TPE OF APPLICANT: (en� appropflate let�r in boz) � A Stata H. UWependent5chool Dst. � B. CoumY L Sfate Co�rtolled Institulion of Hi9her Leamm9 C. Munidpai J. Private University D. Toxmship K Indian Trme E. Interstale L Individual F. Intertnun'v�pal M. PmfilOrgan¢afion G. Spedal D'isUict N. Othet (Specrfy) PrevwusEditioe�sUsehle Autho�aedivr RepmduchOn S19ndaNFonn424 (REV. 4-92) P��YOMeGrabrA-t0