03-978Council Fi1e # O�' �� V
Resolution #
Green Sheet # D "l�
RESOLUTION
CITY OF SAINT PAUL, MINNES07.
�
Presented By
Referred To
Committee: Date
WIIEREAS, on January 12, 1988 the St Paul City Council approved procedure for re-ailocarion of
Emergency Shelter grant Funds given to the City by the US Department of Housing and Urban Development
(HUD) (director entitlement funds); and
WHEREAS, the City Council authorized this same procedure to determine which non profit organizations to
recommend for funding under the State of Minnesota's Emergency Shelter Grant progran; and
WHEREAS, the City Council created the Emergency Shelter Fund (CF 02-986) to function as seed capital to
create new, additional shelter and transitional housing beds; and
10
11 WI�EREAS the City Council designated up to $50,000 per yeaz for two consecutive years of Emergency
12 Shelter Grant funds to assist in the operation of the newly added emergency shelter or transitional housing
13 beds
14
15 WHEREAS, in February of 2003 the City announced a Request far Qualificarions that invited non profit
t6 providers of emergency housing , transitional housing and services to homeless populations to submit
17 proposals for the creation of new, additional beds to serve the homeless popularion; and
18
19 WHEREAS, none of the respondents had a viable proposal that they were willing to embark upon within their
20
21
22
23
24
25
26
27
28
29
30
3L
32
33
34
35
36
37
38
39
40
2003 fiscal calendar; and
WHEREAS, the Federal McKinney ESG (Emergency Shelter Grant Funds) aze time sensitive and could be
lost to local programs if not allocated and spent in a timely manner, and
WHEREAS, the fiscal restraints of current economic times threaten the continuation of traditional services to
the homeless to the point that their programs may be terminated, and
WHEREAS, the City issued a traditional Request for Proposals which invited eligible non profits to state how
they would use ESG funds to serve Homeless in our city, and
WHEREAS, on September 23, 2003 a review of funding requests was conducted in accordance with the
approved procedure outlined by the City council for the Emergency Shelter Grant Review Committee (cf 88-
39), the following recommendations for funding were made:
1 Ain Dah Yung
2 Catholic Chariries Extended Hours Progxam
3 Catholic Charities Furniture Warehouse
4 Catholic Charities Family Service Center
5 Emma Norton Residence
6 Ethel Gordon Community Care and Shelter
8,900
51,150
6,670
27,615
13,360
10,750
41
42
43
44
45
46
4'7
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
7
8
9
10
11
12
13
14
15
16
17
18
Face to Face Youth Drop in Center
The Family Place
Home of the Good Shepherd RoseCenter
House Calls/West Side Health
Listening House
LSS Safe House
Project Hope, SM[tL5
Project Home, St Paul Council of Churches
Community Sharing Fund, St Paul Foundation
Theresa Living Center
Twin City Community V oice Mail
YWCA
8,275
17,900
3,500
28,000
19,600
15,000
19,600
26,725
28,990
8,900
5,415
16,000
p3 �17�6
NOW, THEREFOR BE 1T RESOLVED, that the City Council of the City of Saint Paul hereby
defers its exercise of authority to place $50,000 annually from the 2003 cycle of Emergency 3helter Grant
Program Funds into the Saint Paul Emergency Housing Fund, and reaffirms that authority for the 2004 cycle
and extends that authority to the 2005 funding cycle of the Emergency Housing Shelter grant Program; and be
it
FURTHER RESOLVED that the City Council of the City of St Paul accepts and approves these
recommendations for expenditure of Emergency Shelter Grant Funds; and be it
FURTHER RESOLVED, that the City Council Authorizes the appropriate City staff to enter into the
contracts with the above organizations in accordance with state and federal regulations; and be it
FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached
changes to the 2003 budget (See E�ibit A); and be it
Resolved, that the City Councii Approves these Changes to the 2003 Budget.
—_ _ Y�1 N�YS � dB� SEN � Requested by Department of:
Adopted by Council: Date �� J�-�..�J
Adoption Certified by Council 5ecretary
Approved by
Plannin & Economi Develo men
BY:
Approved by Financial Services
Form Approve
� Green Sheet Green Sheet
D3- 97g
Green Sheet Green Sheet Green Sheet Green Sheet
��
DepartmerM/oifice/councit: Date Initiated:
I PE — Plawing&EconomicDevelopment o��-03 , Green Sheet NO: 3006475
i
�� Contact Person 8 Pho�re: Deoartrnerrt Sent To Person Initiai/Date
�I Steve Rice � � � 0 Iami & Ec no i Devel �
� 66008 i q gg � gn - i 1 laonio & nomicDevelo e entDirec r
i� Must Be on Courteit Age�da by (Da4e): i Number 2 - p� ��� I
; � Por � I
r
Roufi�g ' 3 or'sOffice Ma orJASSistant
� Ofde� 4 .ouncil i
i I � 5 'tv Clerk I Ciri Clerk
�
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� 7opl # of Signature Pages _(Clip All Locations for Signature)
Aetion Requested:
I Approval of the allocation of federal Emergency Shelter Grant Program funds to the listed non profit agencies for ffie purpose of
� assisting them to provide a wide range of service to people who are "homeless" or at "risk of becoming homeless".
i
Recommendations: Approve (A) or Rejec[ (R): Personal Service Contraets Must Answer the Following Questions:
Planning Commission 1. Has this personffirm ever worked under a cont2ct for this department?
CIB Committee Yes No '
Civil Service Commission 2. Has this person/fimi ever been a city employee?
Yes No
3. Does this person�rm possess a Skill not normally possessed by any
cuvent cily emptoyee?
Yes No
E�cplain all yes answers on separate sheet and attaeh W green sheet
I Initiating Problem, Issues, OppoRunity (Who, What, When, Where, Why):
The Department of Housing and Urban Development provided Emergency Shelter Grant funds to the City of Saint Paul for the purpose
of providing emergency shelter and services to homeless individuals and those at rish of homelessness.
I I
� Advanhages If Approved: p���
� Shelter and services will be provided to more than 3600 men, women and children who are homeless thekv and 2003
�°p ���:�re� ���3n� OCT 1 � 20Q3
Disadvanta4eslfApproved: 1V1l1YVR OFFfCE �
i None
� OG 1� ����3 i
�
Disadvantaqes If Not Approved:
Agencies recommended for grants may have to curtail or close services. Some members of the Client populations may suffer illness or
I death because of exposure of elements. Others may be forced to use emergency shelter at a cost to the taYpayer at many times that of
the ini6al cosf of assistance.
Total Amount oi 333000 CosURevenue Budgeted: Y
j Treasactian:
� Fundina Source: Federal ESG fundi�g Activiri Number. p6 100-39290-0547-61999 C��
� Financiallnformation:
I (Explain)
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Summary Notes
Emergency Shelter Grant Review committee
held at the 15` floor conference room,
25 West 4` Street
1:30 PM, September 23, 2003
Attendine•
Jim Anderson - RCCHS
Jeanne Katz - United Way,
Pat Leary - State CFL/ESG,
Joe Carlile - Congressperson Betty McCollum's office,
Signe Masterson - Harriet Tubman Battered Women's Aliiance,
7ohn Marshall - Aide to Councilperson Harris,
Cindy Behnke - FiL1D Regional Office
Christine Amiot - HUD Int rn
Steve Rice - PED Staff /��
f 6�U \
Unable to attend :
Don Johnson - Mayor's Staff
City Ordinance directs city staff to assemble a review committee that contains members of PED,
the Housing Information Office, The Ovemight Shelter Boazd, the Fourth District Congress
person's office, The State of Minnesota, a representative of the Mayors office, Ramsey County
Government, and the United Way for the purpose of sorting through Emergency Shelter Grant
applications and making recommendations for funding to the Mayor and City Council
The committee was updated on the nature of the funding in he context of other complimentary
public funding. ESG funding is the oniy funding that does not prohibit the support of operating
costs of shelter. The Cycle 2003 funding is $ 20,000 less than the previous year. Prior to 2002
the funding has been virtuaily flat since 1997. There was no "fali out" funding from previous
years and as consequence the combined effect was approximately a 12 % reduction in funds
available to distribute this year.
ESG funding can be used for Rehab of physical structures, Homeless Prevention Services,
Operation and Maintenance of shelters and transitional housing, as weil as the Provision of
Essential Services (Counselors and Advocates) in emergency shelters and, transitional housing
and other settings.
Pat Leary indicated that as administrator of State of Minnesota ESG funds that there had been an
operating policy of not funding rehab projects because of the availability of funds through the
Open your Hearts to the Homeless and Hungry Foundation that specialized in those type of
projects. It was noted that last year's refenals of rehab requests to Open your Hearts ... was
successful in 2 out of 3 cases. (No facility rehab requests were made in the current 2003 cycle) .
Mr. Leary also explained that traditionally the ESG funds were not used to fund the operating
03 � 97�
costs of battered women's shelters because they had traditionally been funded by the State of Mn
Department of Corrections. No change has been made in that policy in spite of the multiple
cutbacks in State funding
Various methods were discussed to determine how to proceed in the deterniiiung the amounts to
be recommended as grants.
It was a�reed u o�n that in light of reduced funding, we should presume to refund the programs
fixnded last year at approximately 88% of last year's levels. Then, as a foliow up step, we
exanvne each "legacy agenc}�' in tum to see if any circuxnstances had changed and if any funding
changes were warranted. After that determination, we could consider any new proposals
Each ESG applicant was discussed and described to the group. This briefing was a multi- person
briefing because many in the group had professional associations with one or more of the
applicants.
It was decided that Lutheran Social Service Safe House shouid be awarded $15,OOOa s a
challenge grant to reopen its youth sheltex as soon as possible. Presently it is regarded very
possible that Ramsey County will be able to reestablish the funding that was cut by the state in
the last legislative session. In the event that they do not reopen by March 1, 2003 the committee
voted to reconvene to generate a new recommendation for the use of funds.
It was decided not to award funds to the battered women shelters which each had requested funds
for their food budaets. This was recognized as a new funding request. One of the review
committee members with intimate knowledge of budget matters on Battered women Shelters
indicated that funding from the Deparhnent of Conections is more than adequate to fund the
food needs of the battered women shelters.
It was decided not to fund the request of the Salvation Army for the enhancement of their rental
assistance fund because This was a new funding request. It was noted that the funding currently
directed for the same purposes to "legacy agencies" was fully used last year, and the auditors had
praised both the agencies in their handling of the money and their recard keeping.
It was decided to fund Face to Face Youth drop in center because of the desire to keep the ESG
proQxam invested in vouth services which had alread�suffered cutbacks. This was a"new
request that was funded with money that otherwise would have been granted to LSS Safe House
if it had not been forced to close by a retraction of state of MN funding.
The list of recommendations is as follows:
1 Ain Dah Yung 8,900
2 Catholic Charities Extended Hours Program 51,150
3 Catholic Charities Furniture Warehouse 6,670
4 Catholic Charities Family Service Center 27,615
5 Emma Norton Residence 13,360
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4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Catholic Charities Fanrily Service Center
Emma Norton Residence
Ethel Gordon Community Caze and Shelter
Face to Face Youth Dzop in Center
The Fanuly Place
Home of the Good Shepherd RoseCenter
House Calls/West Side Health
Listening House
LSS Safe House
Project Hope, SMRI.S
Project Home, St Paul Council of Churches
Community Sharing Fund, St Faul Foundation
Theresa Living Center
Twin City Community Voice Mail
YWCA
Proposals not funded were the following:
27,615
13,360
10,750
8,275
17,900
3,500
28,000
19,600
15,000
19,600
26,725
28,990
8,900
5,415
16,000
Eagles Nest Battered Women's shelter requesting funds for an enhancement of their food budget.
Mary Hall overflow shelter - 5-10 Mats for the more vulnerable mentally Ill.
Women's Advocates Battered women Shelter looking far an enhancement of their food budget.
The Salvarion Army for funds to expand their rental assistance program