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03-955Council File # Q�� Green Sheet # 205955 RESOLUTION ' SAINT PAUL, MINNESOTA Presented By: Ref"erred To: '( �o Committee:Date: 2 WHEREAS, the United States Department of Justice has awazded a 2003 Local Law Enforcement Block 3 Grant to the City of Saint Paul; and 4 5 WHEREAS, Ramsey County will be receiving a portion of the grant; and 6 7 WHEREAS, it is a requirement of the 2003 Local Law Enforcement Block Grant to conduct a public hearing 8 for the proposed use of the grant; and 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 WHEREAS, a public hearing will be held on October 22, 2003, for the attached 2003 Proposal for Collaborative Use of the 2003 Local Law Enforcement Block Grant; and d� THEREFORE BE IT RESOLVED, that the Saint Paul City Council accepts this grant and authorizes the Saint Paul Police Department to enter into an agreement with Ramsey County. a � � � [1 P�ART DATE INITIATED Poli¢e • 9/17/03 GREEN EET No. 205955 CONTACT ERSON 8 PHONE INm - INfiIAUDAiE ChiefWilliamFinney 292-3588 1 oevan,sa�+,�Enoa 5��a»,u� MUST BE ON COUNCIL AGENDA BY (DATEJ 'Aw 1 0/22/03 for P ublic Hearing �qTYPROftNEY �' V ` �rv CLERK `� j D. F� I i�¢ 'a� � p FIIiFNCIRL SERV/ACCIG 4 � i�l��'F���R��� �FWWCYLLSERYICESq0. ❑ �2� { �r�8,�y���g� A�w YORlORA5515iAM) ❑res+nnacxrs TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) AC710N REQUESTED Signatures requested on the attached council resolution accepting the 2003 Local Law Enforcement Block Grant (LLEBG), authorizing the Ciry of Saint Paul to enter into an ageement with Ramsey County, and conduc[ing a public hearing on October 22, 2003, for the 2003 Proposal for Collaborative Use of the 2003 Local I,aw Enforcement Block Grant. Note: This council resolution is for a pablic hearing on October 22, 2Q03, at 5:30 p.m. RECOMMENDATION Applove (A) of Rejett (R) PERSONAL SERVICE CONTftACTS MUST ANSWER TNE FOLLOWING �UESTIONS: i. Has ihis personKrm everworked under a contrad forthis depaement? PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has ihis person/firm ever heen a city employee� CIVIL SERVICE COMMISSION vES NO 3 Dces this persoNfrm possess a sWll not normaily possessed by any curtent cRy employee� YES NO 4. Is this person/Firm a targeted vendoR YES NO Explain all yes answers on separete sheet and attach to green sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The United States Department of 7ustice has awazded a 2003 Local Law Enforcement Block Grant to the Ciry of Saint Paul, Police Department. Ramsey County will receive a portion of this grant. It is a requirement of the grant that a public hearing be conducted for the proposed use of the grant. (Attached is a copy of the grant award and the 2003 Proposal for Collaborative Use of the 2003 Local Law Enforcement Block Grant.) ADVANTAGESIFAPPROVED . Ability to use the 2003 LLEBG grant and par[nership with Ramsey Counry to reduce and prevent crime. DISADVANTAGESIFAPPROVED None. �°�, fs�., _.�. �e*�„+§�r DISADVANTAGES IF NOT APPROVED Loss of grant funding. ��T t 0 ���� TOTAL AMOUNT OF 7RANSACTION $ 411,346.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Federal Block Grant ACTNITY NUMBER 436-34197 FINANCIAL INFOR�iWTION (EXPLAIN) , LLEBGVIIIPub]icHearing.gs.2003 � .; •,.; 2003 PROPOSAL FOR COLLABORA'ITVE USE OF'I`HE 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) Amount awarded: Match amount: Distribution of Funds Ramsey County Sheriff Ramsey County Attomey Ramsey County Corrections Saint Paul Police Department Total expenditures with match Summary of proposed spending: Ramsey County Sheriff $411,34b $ 45,705 Grant Award $ 46,893 $ 29,576 $ 46,893 $287,984 $A57,051 o3�'i5S Match Amount Total Expenditures $ 5,211 $ 3,286 $ 5,211 $ 31,997 $ 52,104 $ 32,862 $ 52,104 $319,981 The Ramsey County Sheriff's office proposes utilizing its LLEBG allocation to fund overtime. The initiatives undertaken with these funds will include gang identification efforts, warrant sweeps that target the most violent offenders, and concentrated enforcement and surveillance activities aimed at repeat offenders. Proposed expenditures of funds - Overtime $52,104. Ramsev Countv Corrections Once an offender is arrested, prosecuted and sentenced, the corrections system usually assumes a long-term responsibility for supervision. Whether an offender is sentenced to prison or the correctional facility, the offender will return to the community under some type of supervision. A probation officer and a community corrections aide have been added to work closely with the Minnesota Gang Strike Force. The primary responsibility is to provide intensive supervision for selected public risk gang members. These probation officers have a smaller caseload of both adult and juvenile offenders on intensive surveillance. Probation staff have partnered with Saint Paul Police Officers and Ramsey County Sheriff's deputies in working selected evening and weekend shifts and responding to "hot spots" in the community. Strict and immediate enforcement of probation conditions includes random drug tests, unannounced visits, curfews, electronic monitoring and the req_uirement to obtain legitimate employment. A violation of the conditions would 03�9✓5 result in a retum or commitment to prison. Probation staff also coordinates interagency and gang infonnation and provides it to the gang unit and courts. Proposed expenditure of funds - Salaries $52,104. Ramsey CounTy Attorne�s Office The Ramsey County Attomey's Office in cooperation the Ramsey County Courts has initiated ongoing meetings with criminal justice representatives to deal with the issues surrounding cases involving guns, gangs and violent crimes. One of the key issues identified was the need for the court to have more complete information on defendants prior to decisions on bail and sentencing. Law enforcement officers, and particularly those who work with the Minnesota Gang Strike Force, are in possession of necessary and useful information but are not usually present at court hearings An investigator has been hired to work closely with Federal, State, and local law enforcement agencies to insure full access to essential information from those agencies to special gang prosecutors and all other adult and juvenile prosecutors. Proposed expenditure of funds - Salaries $32,862. Saint Paul Police The Saint Paul Police Department will use a portion of the Local Law Enforcement grant to support the following activities as needed on an overtime basis: Speciai Events Operations and Community/Volunteer Services Unit: Lazge-scale special events such as the Grand Old Day Celebration, Cinco de Mayo, Winter Carnival Grand Day and Torchlight Parades, Taste of Minnesota, and the Twin Cities Marathon contribute to the overall vitality of the city. Previous year's experience demonstrates a need for trouble shooting and problem resolution strategies on event days. There is a need for the Saint Paul Police Department to plan and prepaze for the task of managing and coordinating personnel, traffic, and crowds. At events of these size, situations often arise which both frustrates residents and jeopardizes the success of the events themselves including the increased amount of foot traffic, auto traffic, window peepers and thefts. Having an of�cer available to respond on scene rather than "next year" assures residents that the police department cares and is willing to insure the level of "quality of life" they expect in their neighborhoods. Anticipated Goals/Outcome: To police events without draining citywide police resources Solicit input from promoters as to the needs and requirements for the special event or detail. Assignment of officers to police the detail area for issues sunounding the safe and efficient movement of both pedestrian and vehicular traffic, and creating a feeling of safety and comfort for those in attendance. 03 �9 55 Focusing Our Resources On Community Empowerment (F.O.RC.E.) Unit: The Saint Paul Police Department recognizes the negative and pervasive influence that drugs and narcotics have on the quality of life in our community. The department also recognizes that drug use and related activities aze a social phenomenon that requires a coordinated response between police officers, residents, and the combined resources of the City of Saint Paul. The FORCE Unit is designed to combine resources in an effort to attack the scourge of drug use through a variety of strategies. F.O.R. C.E. Unit has found through unit investigations that suspects in street level narcotics investigations are very mobile, involved in other criminal activity and often create problem properties where they conduct their illegal activities. There is a strong need to address problem properties and behavior through the use of ` jump-out" details, agent buy operations, knock and talk details and seazch warrants. Additional emphasis needs to be directed towazd block club meetings, administrative follow-up, cooperating agency meetings and educational presentations. High crime areas will be defined by F.O.R.C.E. based on numbers of resident complaints, concentration of problem property cases, computerized mapping and intelligence information generated by patrol officers and informants. Anticipated Goals/Outcome: Address crime "hot spots" city wide, to reduce street level nazcotics activity, associated crimes, and problem properties in the target areas. Overtime fixnding will strengthen the F.O.R.C.E. Unit's specialized approach to intervening "hot spots" by pernutting more time for coordination with neighborhood service area supervisors, district council neighborhood crime prevention coordinator and relevant city services such as code enforcement, fire inspections, and licensing. Canine Unit: The primary purpose of the canine unit is to serve as a backup for the patrol officer and as a support unit to the patrol function. Also, the unit is vital in stemming the flow of illegal narcotics via use of the canine unit's detector dog program. Officers and their canine partners trained in narcotics interdiction tactics would avail themselves on an overtime basis to those locations where illegal nazcotics enter Saint Paul. Potential locations include the train, bus depots, and airports, Federal Express offices, UPS distribution centers, and the U.S. Postal Service branches. Antici�ted Goals/Outcome: Canine unit detector dogs and their handlers will seize drugs and proceeds from drug sales. Not only will the presence of a canine team increase drug interventions but also will increase officer safety. Gun Issues - Possession and Discharge of Firearms: In 1998, there were 627 calls for police service for discharge of a firearm within city limit Trained officers retrieve illegal guns as well as document guns that have been confiscated 3 03-455 by utilizing gun suppression techniques. Anticipated Goals/Outcome: Reduce the level of intentional discharge of firearms by intervening with violent offenders with a documented history of gun violence. Gathering and sharing of intelligence data, training on gun interdiction techniques and use of technology to improve communications between department resources, and law enforcement agencies to accomplish outcome. Liquor Compliance/Liquor Violations/Disorderly Houses: A great deal of public attention has recently been directed at the ease with which minors aze able to acquire alcoholic beverages. This attention has lead the legislature to enhance penalties associated with providing alcohol to minors. In addition, one residence being used as a disorderly house can effectively destroy the peace and tranquility of a neighborhood and bring in other related crime. Frequently, party houses, after hour's residences, or homes being used to "bootleg" alcoholic beverages are identified. Anticipated Goals/Outcome: Use of an overtime police officer to assist in an increased number of investigations of licensed beverage establishments to determine compliance with state statutes, and other investigations which involve the use of alcohol by minors or disorderly houses. Narcotics/Special Investigation Unit (S.I.U): Saint Paul and its adjoining suburban communities contained within Ramsey and Dakota Counties has experienced a large impact from the burgeoning methamphetamine problem. Prior to 1998, St. Paul drug seizures were comprised largely of cocaine and mui}uana with a representation of other illegal dnxgs including methamphetamine. Beginning in 1998, methamphetamine seizures quickly outpaced other drug seizures by a margin of almost 2 to 1. Saint PauPs west side community is becoming known as "source city" for methamphetamine. Highly financed criminal organizations importing from Me�co, using mostly methamphetamine distributors locally, blend into the illegal activities and avoid prosecution. The majority of the methamphetamine coming into Saint Paul and the Saint Paul suburban community originates from labs in California and Meacico. Anticipated Goals/Outcome: Overtime availability will allow officers to more thoroughly pursue investigations related to the west side methamphetamine market resulting in an increase in drug seizures and arrest. Neighborhood Service Area (NSA): Neighborhood policing identifies with geographic areas within each district, which are referred to as Neighborhood Service Areas (NSA). NSA's incorporate well-defined a3-955 neighborhoods within Saint Paul into police service areas. Neighborhood policing brings residents, business owners, and the police officers closer together to work on common issues that affect the quality of life and the public safety in that neighborhood. Officers identify problems and take proactive measures to solve public safety related issues with community support and assistance. Anticipated Goals/Outcome: The program will focus overtime hours on a proactive approach to solving problems identified by officers working in collaboration with district councils, and both the business and community groups. Issues to address include drug dealing, disorderly people, drunks, pickpockets and problem properties that impact quality of life issues. In addition, those problems identified will be assigned to an officer who will be responsible for the action and outcome. Further attention will be focused on multi- housing areas. Park and Recreation Center Details: Saint Paul recreation centers provide residents with a place in their neighborhood to leazn and have fun, and also serve as the community's gathering spot - the focus of Saint Paul's famously strong neighborhoods. The over 1.5 million visits made annually attest to their effectiveness in meeting those needs. Both Saint Paul police officers and police security rangers are involved in maintaining a safe environment for the parks. Anticipated Goals/Outcome: To provide a safe environment in the City of Saint PauPs parks to allow children to play and leam. Police officers can work in the parks as mentors and youth workers allowing children to have the opportunity to enjoy activities and to see police officers in roles outside that of the traditional "police officer". Officers will also develop longer standing relationships with youth and park staff preventing problems from occurring or reoccurring at the recreation centers. Police Presence in Retail and Commercial Areas: One of the hallmarks of the retail attraction in Minnesota is the overall safety of the area Unfortunately, commercial areas are often the most dense areas of crime in a neighborhood. Commercial strips currently identified include Hillcrest Shopping Center, Sunray Center, and Midway Center. Anticipated Goals/Outcome: Officers will engage in patrol of azea retail centers addressing, but not limiting themselves to the issues of loitering, purse snatching, robberies, burglaries, frauds, panhandling, and public drunkenness. �3 55 Prostitution Suppression: Key factors in the perceived quality of a neighborhood, from a resident view as well as from the outside, is the amount of street level criminal activity that is observed. One crime that can drastically affect this view is street prostitution. The presence of street prostitutes in a given neighborhood can send the message that this type of crime is tolerated or minimized in the view of the neighborhood and law enforcement. This atmosphere can encourage other street level crimes to gravitate to the area. Once this type of reputation is established patrons of the prostitutes make this neighborhood their area of choice when looking to establish contact with a prostitute. It is estimated that 40% of patrons do not live within the city limits of Saint Paul. The patron may approach female residents of the azea believing them to be prostitutes, and ctrildren may be exposed to street level sex acts between the patron and prostitute. The times when acts of prostitution occur have no identifiable pattern. This element inhibits even the most effective police agency from being able to plan suppression techniques or to increase activity without the benefit of funding over and above what currently is present. An effective suppression program also has to allow for the use of a variety of undercover officers. These undercover officers, in the role of patron and/or prostitute, haue to be drawn from other organizational units within the police department. This can hamper the other units from fulfilling their mandates in crime suppression or assigned goals and objectives. Anticipated Goals/Outcome: The Vice Unit will strategically schedule police officers from within the department to participate in enhanced prostitution suppression activities without deleting their ability to contribute to meeting the goals of their own organizational units as well as keeping the neighborhoods of Saint Paul free from street level criminal activity. Traffic Enforcement Details: One of the largest sources of complaints the police department receives is traffic related quality of life issues. Pedestrian safety, traffic speed, and general safety concerns are all a part of a Saint Paul resident's perception of a safe city. Anticipated Goals/Outcome: Overtime funding will be used to deploy special traffic enforcement details to "hot spots" identified by residents' input and computerized mapping. Truancy/Curfew: To find solutions for increased truancy and curfew violations in Saint Paul and its surrounding suburbs, the Ramsey County Truancy and Curfew Center(RCTCC) was � 03-955 established in 1994. A representarive from the Saint Paul Police Department is on the executive committee that oversees and coordinates the collaborative work of the RCTCC. During the 1997-98 school yeaz, the truancy center serviced approximately 2,000 students. Truants apprehended by law enforcement officers comprised 71 % of the students involved. Between 7une 12, 1996 and Apri15, 1997, the curfew center served 1,382 youth ranging in age from 8 to 17 with three-fourths between 15 and 17 yeazs old. Anticipated Goals/Outcome: Truancy officers will be assigned during peak school hours. Curfew sweeps will be performed several times per month. Curfew/Truancy violators will be stopped and tagged so there is a decrease in school age youth present during school times and times after curfew. Proposed use of fixnds - Overtime $178,854 The Saint Paul Police Department has been awazded four technology COPS grants valued at 2.4 million dollars. These grants were awarded to develop a computerized network with Intranet and Internet access, an automated Records Management System (RMS) with e�ctensive search capabilities, and a CDPD Wireless communications platform that will place the network and RMS in the squad car for the patrol officer. The network project and RMS program development aze neazly completed and work is beginning on the CDPD project. These are critical programs that need to be supported around the clock. The Local Law Enforcement Block Grant funds will be used to hire one systems support personnel for these technology grants. Proposed expenditure of funds - Salaries $70,797. The Saint Paul Police Department will purchase equipment with these funds to enhance the departmenYs use oftechnology in law enforcement. Purchases will include but aze not limited to protective gear for police officer entry teams, purchase of fireazms, and enhancements to the department's crime mapping equipment, etc. Proposed use of funds - Equipment $70,330. Saint Paul City Attorney The Saint Paul City Attorney's Office will retain an individual to assist the City Attorney's Office and the Police Department in complying with the Minnesota Victim's Right Act. This individual will manage a Victim-Witness Liaison Program that will assist victims in navigating through the criminal justice system, ensuring the opportunity to participate in the process and be heard at sentencing hearings. Proposed use of funds - Salaries $26,404 (to be taken from the SPPD share) 7 �3-9 55 2003 PROPOSAL FOR COLLABORATIVE USE OF THE 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) Amount awarded: Match amount: Distribution of Funds Ramsey County Sheriff Ramsey County Attorney Ramsey County Corrections Saint Paul Police Department Total expenditures with match Summary of proposed spending: Ramsey County Sheriff $411,346 $ 45,705 Grant Award $ 46,893 $ 29,576 $ 46,893 $287,984 $457,051 Match Amount Total Expenditures $ 5,211 $ 3,286 $ 5,211 $ 31,997 $ 52,104 $ 32,862 $ 52,104 $319,981 The Ramsey County Sherif�'s office proposes utilizing its LLEBG allocation to fund overtime. The initiatives undertaken with these funds will include gang identification efforts, wanant sweeps that target the most violent offenders, and concentrated enforcement and surveillance activities aimed at repeat offenders Proposed expenditures of funds - Overtime $52,104. Ramsey County Corrections Once an offender is arrested, prosecuted and sentenced, the corrections system usually assumes a long-term responsibility far supervision. Whether an offender is sentenced to prison or the correctional facility, the offender will retum to the community under some type of supervision. A probation officer and a community corrections aide have been added to work closely with the Minnesota Gang Strike Force. The primary responsibility is to provide intensive supervision for selected public risk gang members. These probation officers have a smalier caseload of both adult and juvenile offenders on intensive surveillance. Probation staff have partnered with Saint Paul Police Officers and Ramsey County Sheriff's deputies in working selected evening and weekend shifts and responding to "hot spots" in the community. Strict and immediate enforcement of probation conditions includes random drug tests, unannounced visits, curfews, electronic monitoring and the requirement to obtain legitimate employment. A violation of the conditions would 03-955 result in a return or commitment to prison. Probation staff also coordinates interagency and gang infonnation and provides it to the gang unit and courts. Proposed eapenditure of funds - Salaries $52,104. Ramsey County Attomey's Office The Ramsey County Attomey's Office in cooperation the Ramsey County Courts has initiated ongoing meetings with criminal justice representatives to deal with the issues surrounding cases involving guns, gangs and violent crimes. One of the key issues identified was the need for the court to have more complete information on defendants prior to decisions on bail and sentencing. Law enforcement officers, and particulazly those who work with the Minnesota Gang Strike Force, are in possession of necessary and useful information but are not usually present at court hearings. An investigator has been hired to work closely with Federal, State, and local law enforcement agencies to insure full access to essential information from those agencies to special gang prosecutors and all other adult and juvenile prosecutors. Proposed expenditure of funds - Salaries $32,862. Saint Paul Police The Saint Paul Police Department will use a portion of the Local Law Enforcement grant to support the following activities as needed on an overtime basis: Special Events Operations and Community/Volunteer Services Unit: Large-scale special events such as the Grand Old Day Celebration, Cinco de Mayo, Winter Carnival Grand Day and Torchlight Parades, Taste of Minnesota, and the Twin Cities Mazathon contribute to the overall vitality of the city. Previous year's experience demonstrates a need for trouble shooting and problem resolution strategies on event days. There is a need for the Saint Paul Police Department to plan and prepare for the task of managing and coordinating personnel, traffic, and crowds. At events of these size, situations often arise which both frustrates residents andjeopardizes the success ofthe events themselves including the increased amount of foot trai�'ic, auto traffic, window peepers and thefts. Having an officer auailable to respond on scene rather than "next year" assures residents that the police department cares and is willing to insure the level of "quality of life" they expect in their neighborhoods. Anticipated Goals/Outcome: To police events without draining citywide police resources. Solicit input from promoters as to the needs and requirements for the special event or detail. Assignment of officers to police the detail area for issues surrounding the safe and efficient movement of both pedestrian and vehicular traffic, and creating a feeling of safety and comfort for those in attendance. 2 Q� 7�� Focusing Our Resources On Community Empowerment (F.O.RC.E.) Unit: The Saint Paul Police Department recognizes the negative and pervasive influence that drugs and narcotics have on the quality of life in our community. The department also recognizes that drug use and related activities aze a social phenomenon that requires a coordinated response between police officers, residents, and the combined resources of the City of Saint Paul. The FORCE Unit is designed to combine resources in an effort to attack the scourge of drug use through a variety of strategies. F.O.R. C.E. Unit has found through unit investigations that suspects in street level narcotics investigations aze very mobile, involved in other criminal activity and often create problem properties where they conduct their illegal activities. There is a strong need to address problem properties and behavior through the use of ` jump-out" details, agent buy operations, knock and talk details and search warrants. Additional emphasis needs to be directed toward block club meetings, administrative follow-up, cooperating agency meetings and educational presentations. High crime areas will be defined by F.O.R.C.E. based on numbers of resident complaints, concentration of probiem property cases, computerized mapping and intelligence information generated by patrol officers and informants. Anticipated Goals/Outcome: Address crime "hot spots" city wide, to reduce street level nazcotics activity, associated crimes, and problem properties in the target areas. Overtime fixnding will strengthen the F.O.R.C.E. UniYs specialized approach to intervening "hot spots" by permitting more time for coordination with neighborhood service area supervisors, district council neighborhood crime prevention coordinator and relevant city services such as code enforcement, fire inspections, and licensing. Canine Unit: The primary purpose of the canine unit is to serve as a backup for the patrol officer and as a support unit to the patrol function. Also, the unit is vital in stemming the flow of illegal narcotics via use of the canine unit's detector dog program. Officers and their canine partners trained in narcotics interdiction tactics would avail themselves on an overtime basis to those locations where illegal narcotics enter Saint Paul. Potential locations include the train, bus depots, and airports, Federal Express offices, UPS distribution centers, and the U.S. Postal Service branches. Anticipated Goals/Outcome: Canine unit detector dogs and their handlers will seize drugs and proceeds from drug sales. Not only will the presence of a canine team increase drug interventions but also will increase officer safety. Gun Issues - Possession and Discharge of Firearms: In 1998, there were 627 calls for police service for discharge of a firearm within city limit. Trained officers retrieve illegal guns as well as docusnent guns that have been confiscated 3 03-955 by utilizing gun suppression techniques. Anticipated Goals/Outcome: Reduce the level of intentional discharge of firearms by intervening with violent offenders with a documented history of gun violence. Crathering and sharing of intelligence data, training on gun interdiction techniques and use of technology to improve communicarions between department resources, and law enforcement agencies to accomplish outcome. Liquor Compliance/Liquor Violations/Disorderly Houses: A great deal of public attention has recently been directed at the ease with which minors are able to acquire alcoholic beverages. This attention has lead the legislature to enhance penalties associated with providing alcohol to minors. In addition, one residence being used as a disorderly house can effectively destroy the peace and tranquility of a neighborhood and bring in other related crime. Frequently, party houses, after hour's residences, or homes being used to "bootleg" alcoholic beverages aze identified. Anticipated Goals/Outcome: Use of an overtime police officer to assist in an increased number of investigations of licensed beverage establishments to deternune compliance with state statutes, and other investigations which involve the use of alcohol by minors or disorderly houses. Narcotics/Special Investigation Unit (S.I.U): Saint Paul and its adjoining suburban communities contained within Ramsey and Dakota Counties has experienced a large impact from the burgeoning methamphetamine problem. Prior to 1998, St. Paul drug seizures were comprised largely of cocaine and marijuana with a representation of other illegal drugs including methamphetamine. Beginning in 1998, methamphetamine seizures quickly outpaced other drug seizures by a mazgin of almost 2 to 1. Saint PauPs west side community is becoming known as "source cit}�' for methamphetamine. Highly financed criminal organizations importing from Mexico, using mostly methamphetamine distributors locally, blend into the illegal activities and avoid prosecution. The majority ofthe methamphetamine coming into Saint Paul and the Saint Paul suburban community originates from labs in California and Me�cico. Anticipated Goals/Outcome: Overtime availability will allow officers to more thoroughly pursue investigations related to the west side methamphetamine market resulting in an increase in drug seizures and azrest. Neighborhood Service Area (NSA): Neighborhood policing identifies with geographic azeas within each district, which are referred to as Neighborhood Service Areas (NSA). NSA's incorporate well-defined 03-� SS neighborhoods within Saint Paul into police service areas. Neighborhood policing brings residents, business owners, and the police officers closer together to work on common issues that affect the quality of life and the public safety in that neighborhood. Officers identify problems and take proactive measures to solve public safety related issues with community support and assistance. Antici�ated Goals/Outcome: The program will focus overtime hours on a proactive approach to solving problems identified by officers working in collaboration with district councils, and both the business and community groups. Issues to address include drug dealing, disorderly people, drunks, pickpockets and problem properties that impact quality of life issues. In addition, those problems identified will be assigned to an officer who will be responsible for the action and outcome Further attention will be focused on multi- housing areas. Park and Recreation Center Details: Saint Paul recreation centers provide residents with a place in their neighborhood to learn and have fixn, and also serve as the community's gathering spot - the focus of Saint Paul's famously strong neighborhoods. The over 1.5 million visits made annually attest to their effectiveness in meeting those needs. Both Saint Paul police officers and police security rangers are involved in maintaining a safe environment for the parks. Anticrpated Goals/Outcome: To provide a safe environment in the City of Saint PauPs parks to allow children to play and learn. Police officers can work in the parks as mentors and youih workers allowing children to haue the opportunity to enjoy activities and to see police officers in roles outside that of the traditional "police officer". Officers wIll also develop longer standing relationships with youth and park staff preventing problems from occurring or reoccurring at the recreation centers. Police Presence in Retail and Commercial Areas: One of the hallmarks of the retail attraction in Minnesota is the overall safety of the azea. Unfortunately, commercial areas are often the most dense areas of crime in a neighborhood. Commercial strips currently identified include Hillcrest Shopping Center, Sunray Center, and Midway Center. Anticipczted Goals/Outcome: Officers will engage in patrol of area retail centers addressing, but not limiting themselves to the issues of loitering, purse snatching, robberies, burglaries, frauds, panhandling, and public drunkenness. E o3-q 55 Prostitution Suppression: Key factors in the perceived quality of a neighborhood, from a resident view as well as from the outside, is the amount of sueet level criminal activity that is observed. One crime that can drastically affect this view is street prostitution. The presence of street prostitutes in a given neighborhood can send the message that this type of crime is tolerated or minimized in the view of the neighborhood and law enforcement. This atmosphere can encourage other street level crimes to gravitate to the area. Once this type of reputation is established patrons ofthe prostitutes make this neighborhood their azea of choice when looking to establish contact with a prostitute. It is estimated that 40% of patrons do not live within the city limits of Saint Paul. The patron may approach female residents of the area believing them to be prostitutes, and children may be exposed to street level sex acts between the patron and prostitute. The times when acts of prostitution occur have no identifiable pattern. This element inhibits even the most effective police agency from being able to plan suppression techniques or to increase activity without the benefit of funding over and above what currently is present. An effective suppression program also has to allow for the use of a variety of undercover officers. These underwver officers, in the role of patron and/or prostitute, have to be drawn from other organizational units witlun the police department. This can hamper the other units from fixlfilling their mandates in crime suppression or assigned goals and objectives. Anticipated Goals/Outcome: The Vice Unit will strategically schedule police officers from within the department to participate in enhanced prostitution suppression activities without deleting their ability to contribute to meeting the goals of their own organizational units as well as keeping the neighborhoods of Saint Paul free from street level criminal activity. Traffic Enforcement Details: One of the lazgest sources of complaints the police department receives is tra£fic related quality of life issues. Pedestrian safety, traffic speed, and general safety concerns are all a part of a Saint Paul resident's perception of a safe city. Anticipated Goals/Outcome: Overtime funding will be used to deploy special traffic enforcement details to "hot spots" identified by residents' input and computerized mapping. Truancy/Curfew: To find solutions for increased truancy and curfew violations in Saint Paul and its surrounding suburbs, the Ramsey County Truancy and Curfew Center(RCTCC) was 0 o3-9S5 established in 1994. A representative from the Saint Paul Police Department is on the executive committee that oversees and coordinates the collaborative work of the RCTCC. During the 1997-98 school yeaz, the truancy center serviced approximately 2,000 students. Truants apprehended by law enforcement officers comprised 71 % of the students involved. Between 7une 12, 1996 and April 5, 1997, the curfew center served 1,382 youth ranging in age from 8 to 17 with three-fourths between 15 and 17 yeazs old. Anticipated Goals/Outcome: Truancy officers will be assigned during peak school hours. Curfew sweeps will be performed several times per month. Curfew/Truancy violators will be stopped and tagged so there is a decrease in school age youth present during school times and times after curfew. Proposed use of funds - Overtime $178,854 The Saint Paul Police Department has been awarded four technology COPS grants valued at 2.4 million dollazs. These grants were awarded to develop a computerized network with Intranet and Internet access, an automated Records Management System (RMS) with extensive search capabilities, and a CDPD Wireless communications platform that will place the network and RMS in the squad car for the patrol officer. The network project and RMS program development are nearly completed and work is beginning on the CDPD project. These are critical programs that need to be supported around the clock. The Local Law Enforcement Block Grant funds will be used to hire one systems support personnel for these technology grants. Propased expenditure of funds - Salaries $70,797. The Saint Paul Police Department will purchase equipment with these funds to enhance the departmenYs use of technology in law enforcement. Purchases will include but are not limited to protective geaz for police officer entry teams, purchase of firearms, and enhancements to the department's crime mapping equipment, etc. Proposed use of funds - Equipment $70,330. Saint Paul City Attorney The Saint Paul City Attorney's Office will retain an individual to assist the-City Attorney's Office and the Police Department in complying with the Minnesota Victim's Right Act. This individual will manage a Victim-Witness Liaison Program that will assist victims in navigating through the criminal justice system, ensuring the opportunity to participate in the process and be heard at sentencing hearings. Proposed use of funds - Salaries $26,404 (to be taken from the SPPD share) 7 � a, U.S. Department of Justice ` �. -_-� �� � Office ofJusrice Progrrmc `�..�� ��'� M Bureau ofJustice A.ssisrance Office of the D'uector W¢shingzart, D.C. 20531 August 20, 2003 Mr. Kelly Mayor, St Paul City Room 39Q Ciry Halt I S West Kellogg Blvd. Saint Paul, MN 55102-1005 RE: Fiscal Year 2003 Local Law Enforcement B1ock Grants Program Dear Mr. Kelly: I am pleased to inform you that 1 have approved the application for funding under the Bu�eau of Justice Assistance's (BJA) Fiscal Year 2003 Local Law Enforcement Block Granu (LLEBG) Program in the amount of $411,346 for St Paul City. The purpose of the LLEBG Progcam is to reduce crime and improve public safety. This Block Grant Awazd may be used for any of the purpose azeas described in the srarute. Enclosed you will find the Grant Awud and Special Conditions docume¢ts. lf you have any programmatic questions regazding this awazd, please contact B1A's Programs Office at (202) 514-6638. In addition, all financial questions regarding this awazd should be directed to the Office of the Comptroller, C�stomer Szrvice Division at (800) 458-0786. 1 look forvazd to a continuing partnership with St Pau! Ciry in furthera�ce of this important criminaljusticeprogram. ' Sincerely yours, t .(�^`--� C. Camille Cain Acting Director o3-Q55 Attachments 0 3 - 9 55 U.S. Department of Justice Office of lustice Programs ''«; „�% � Offzce for Civil Righu W¢ehixgtan, D.C. 20531 August 20, 2003 Mr. Kelly Mayor, St Paul Ciry Room 39Q City Hall 15 West Kellogg Blvd. Saint Paul, MN 55102-1005 Deu Grani Recipient: Congratulations on your recent awazd. Because you have submitted CeRified Assurances that your agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Deparcment of Justice reguladons governing recipients of Federal fmancial assiscance (see 28 C.F.R. sec. 42.204, Applicants' Obligations). As Director of the Office for Civil Rights (OCR), Office of Justice Programs, 1 would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, 14, and 15, as ihe grant goes forwazd. As you know, equal oppoctunity for the pazticipation of �i�omen and minority individuals in employment and services provided under Frograms and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency fmding of discrimination against your agency, please forwazd a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S. Depaztment of lusace, Office of Justice Programs, Office for Civil Rights, 810 Seventh Street, \ W., Room 8136, Washing[on, D.C. 20531. 03�i55 Additional LnstruMions Far Grantees Receiving SSOQ000 Or More: in accordance with Assurance No. I5, each gantee that receives S500,000 or more (or $1,000,000 in an 18- monih period), and has 50 or more employees, must submit an Equal Employment Oppommity Plan (EEOP)wichin 60 days from the date of this letter to OCR at the above address. t 2 Altematively, the g�antee may choose to complete an EEOP Shoa Fonn, in lieu of sending iu own comprehensive EEOP, and retum it to OCR within 60 days of the date of this letter. This easy-to-follow EEOP Short Form reduces paperwork and preparation time considerably and will ensure a quicker OCR review and approval. The enclosed Seven-Step Guide to the Design and Development of an EEOP (which includes an EEOP Short Foim) will assist you in completing this requirement. 3 ' Please be reminded that the above requirements apply to primary gcantees and to each of their subgrantees or con�actors that meet the criteria oudined in this letter. Therefore, all primary grantees should apprise subgantees of these responsibliries and those meeting the criteria should send theu EEOPs or EEOP Short Focros direcdy to the Office for Civil Rights within 60 days of the date of thei NOTE: lf agency has under 50 employees, regazdless of amount of award, no EEOP is required; however, grantee must reriun applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECIAL COND1T10N REGARDING EEOPs GOVEILVING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A V10LAT10N OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWV OF FUNDS UVT1L EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS. Additional lnstructions For Grantees Receiving 515,000 Or Morg But Under 5500,000: 4. Pursuant to Deputment of Justice regulations, each grantee that receives $25,000 or more and has 50 or more employees is required to mainiain an Equa1 Employment Opportunity Plan (EEOP) on file for review by OCR upon request. (However, if the grantee is awarded SI,000,000 in an eighteen ( I S) month period, it must submit an acceptable EEOP to OCR.) Please complete the applicable section of the attached Certification Form and retum it to OCR within 60 days of the NOTE: lf agency has under 50 employees, regardless of amount of awazd, no EEOP is required; however, grantee must retum applicable portion of Certification Form to OCR within 60 days. � If you have already submit[ed an EEOP as pazt ofano[her awazd &om [ue O�ce of Jus[ice Prograzns (OJP) or [he Offce of Commumty Orienred Policing Services (COPS) wr�m this �ant period. or if you have cer[ified that no EEOP is required �� �s not necessazy for you to suhmit anothe: at th�s t�e. Simpiy send a copy of [he letter you received hom OCA showing tha[ your EEOP or cr.rtificatioa �s acceptable. 03��5 Additionul Lnstructians For Grantees Receiving Under 525,000: 5. A recipient of under S25,000 is not required to maintain or submit an Eqval Employment Oppominity Plan (EEOP) in accordance with Assurance No. 15. No Certification is required. lnstructions for All Grantees: 6. ln addition, all recipients, regardless of their type, the monetary amount awarded, or the number of employees in their workforce, aze subject to the prohibitions against discrimination in any funded program or activity. Therefore, OCR investigates wmplaints by individuals or groups alleging discrimination by a recipient of OJP funding; and may require all recipients, through selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all segments of the service population and their employment practices aze in compliance with equal employment opportunity requirements. a lf you have any questions, please call OCR at (202) 307-0690. Additional informalion and technical assistance on the civil rights obligations of grantees can be found at: http://www.ojp.usdoj.gov/ocr/. Sincerely, � : n tt`.s�cu ;� ,�. !'..���----.. Michael L. Alston Acting Director, Office for Civil Rights cc: Grant Manager Financial Analyst � The employment practices of certain [ndian 7ribes aze not covered by'IiHe VII of [he Civil Rights Act of 1964, 42 U.S.C.sec.2000e. c�3`955 U.S.DEPARTh�MOFJUS77CE � AWARD �� `~�' OFFlCEOFIOSTICEPROGRAhtS �: � O1P � BIA � O1JDP O GRAM PAGE 7 OF 7 .i' ..e ° i,,;:>'.� s � B15 � Nll � OVC � COOPERATNEAGREEMEM CHECKAPPROPRIATE BOX I.GAATITEENAMEANDADDRESSpndudin¢ZipCadeJ 4.AWARDNUhffiFR 20W-LB-BX-0898 St Paut C�ry Rcom 390, Ciry Ha0 5. PRO]ECf PERIOD: FAOM IO/012002 TO 09l30/1404 IS Wat Kellogy Bivd. � Saim Paul, MN 55102-1005 � BUDGET PERIOD: FROM IO/012002 TO 09�30/1004 lA.GRANTEE[RSNENDO&NO. 4161105521 y6 AWARDDA7E OR202003 7.ACT[ON 2.SUBGRANTEENAMEAN�ADDRFSSQaludiny2�pCade) ;S.$[1PPLEhfFNTM7MBER ❑ X �d� � Supplemenml 2A.SUBGRANTEEIRSNF.N�RNO. f 9.PREV[OUSAWARDAMO[1M' 5 � . � 3. PROIECT 71TLE 10. AMOUNT OF THIS AWAItD �� �� FY 2003 Local Iaw Fnforcemrnt Black G�ants 11. TOTAI. AWARD E411.346 12. SPECIAL COND1T10NS iCfieck, rf appisable) a THE ABOVE GRANT PROJECT IS APPROVE� SUHIEQ TO SUCH CONDITIONS OR L[MITAT[ONS AS ARE SET FORTH ON THE ATTACHED fi PAGES 13 STANfORY AUTHORIIY FOR GRAM ❑ TIRE 1 OF TRE OMMBUS CRIME CONTROL A:VD 5.4PE STREETS ACT OF 19bR 42 U.5 C.370I, ET. SEQ., AS AMHNDED ❑ TITLE20FTHEIDVENILENSTICEANODEGNQU61`CYPREVENTIONACTOF1994 42 il S.C.5601. ET. SEQ., AS AMENDED I � VICTIMSOFCRIMEACTOF191i4,420.S.C.10601,ETSEQ.,POBLICLAW9R-0J3,ASAMfiNDED a OTHER(Spwify): RxalYr�r2002,De�wnmenssofC«nm-ce,1 ime,andSnrce,�M1eludiciury,wdRelaedAeerc�ccA�ropria�iomAcc(Pu � Nu.lOi-T1) 14 F[1TUREFISCALYEAR(S)SUPPORT. SECONDYEAR'SBODGETPERIOD: N�A AMOUNTOFFUNDS N/A 7YPEOFF[MDS: THIRD YEAR'S BUDGET PERIOD. N�F+ I ANOUNTOFFUNDS: N/A TYPEOFFUNDS: � I5. �IETHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VL1 A LETTEA OF CREDIT ��S �X NO - pGBNCYAPPROVAL - - GRAN7'EEACCEPTAYCE - 16. TYPED NAME AND MLE OF APPROVMG O1P OFF[CiAL IR.IYPE� NAME AND TITLE OF AUTHORIZFD GRANTEE OFPICIAL C. Cam�lle Cein ReM1y Kelly Acnne Diaaor Muyor Bureuu ut7us[ice Ax�ix�:e ❑. SIGNATURE OF APPRO�'MG O1P OFFIC7AL 19. SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE i C�+_ I AGE\CY USE ONCY 20ACCOUNTINGCLASSIFICATIONCODES 2LLIRMI6 I FISCAL FUND BUD. DIV. L102UOOR9R I YEAR CODE ACT OFC. REG SUB. P0�15 X e LI RO 00 00 I 0J4 FORM 4(KK12 (REV. SR7) PREV WUS E�ITlQNS ARE OBSQLETE ` ,a x 5. ' �''Fn.t�::. U.S. DEYART. tE'1S OF IUSTICE OFFlCE OF JUST[CE PROGRAMS � ar � sm � oimr � BIS � NU � OVC CE�CK APPROPRIATE BOX PROIECENUMHE& 2003-LB-BX-089R PAGE 2 OF 7 AWARD CONTINUATION SHEET � GILLV7 � COOPERATfVEAGREEMEV7 AWARDDATE OS110l10W SPECIAL CONDI2ZONS l. The recipient agrees to comply with the financial and administ:adve requirem�ts set forth m the curreat edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient agrees to comply with the organizational audit requiremenu of O��IB C'uculaz. A-133, Audits of States, Local Govemments and No¢-Profit Orga¢izations, as fiuther described m OJP's Financial Guide, Chapter 19. 3. The recipient acknowledges that failure to submit an acceptable Equal Employment Oppommity Plan (if recipient is required to submit oae pursuant to 28 CFR 42.302), that is approved by the Office of Civil Rights, is a violation of its CertiSed Assurances and may result in suspension or teiminavon of funding, until such time as the recipient is in compliance. 4. The recipient agrees that federn] funds under tlils awazd will be used to supplement but not supplant state or ]oca] funds, pursuant ro seceon 101(g) of H.R. 72$ 104ffi Cong. (1995). 5. The recipient shall submit one copy of all reports aod proposed publicatious resulting from ch�s ageement twenry (20) days prior to public release. Any publications (writtrn, visual, or sound), wheffier published ai tLe recipienPs or govemmenPs expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.) "'Ihis project was supported by Grant No. 2003-LB-BX-0898 awazded by the Bureau of Justice Ass�stance, Office of 7ustice Pmgmms, U.S. Depainnent of Justice. Points of view in Uils document arz those of the author and do not necessarily represrnt the official position or policies of the U.S. Deparnnent of Justice." 6. The recipient agees to provide infomtation required for any national evaluatioa conducted by the U.S. Department of Justice. 7. The recipient agrees, if the funds aze used for the hiring aod employing of new, additional law enforcement officers and/or support personnel, as described in the applicable purpose area of Subpart A sectioo l O l(a)(2) oF H.R. 728, lOAth Cong. (1995), that the recipient u�it of local government will achizve a net gain in the number of ]aw enforcement officecs who perform non-adminishative public safery servicz. If the funds aze used for the hiring and employing of new, addfional law enforcemeni officers anNor support pzrsonnel, the unit of local govemment w�ll establish procedures to give members of the Armed Forces whq on or afta October 1, 199Q were or are selected for mvoluntary separanon (as described m section 1141 of T�tle 10, Uvred States Code), approved For separation under section 1174a or 1175 of such title, or renred puxsuant to the authoriry pmvided under section 4403 of the Defense Convers�on, Reinvestrnevt, and Transition Assistance Aa of 1992 (division D of ftablic Law 102-484; 10 U.S.C. 1923 �ote), a suitable preference in the employment of persons as additional ]aw enforcement officers or support personnel. 03-4�►5 O1P FORhf 4q10/Z (R6V. SR]) PREVIOUS EDIT[ONS ARE OBSOLEIE 03 -� s5 �,.r a r � T :y` �A` ~ � F LRS�:� . pROJECE NUMBER: U.S. DEPARTNFNf OF IDSTICE OFFlCE OF JUSTICE PILOGRAMS � o�r � s�n � orme � 67S � Nf] � OVC CFIECX APP0.0PRIATE BOX 2003-L&BX-0R9R AWARD CONTINUATION SHEET � GRANT � COOPERAIIVEAGREE�V7 AWARD DATE OR2�20Q3 SPEC7AL CONDITIDNS CONTINUED PAGE 3 OF 7 8. 'Ihe recipient agees this awazd document constitutes the obligation of federal funds for vse by the iecipiwt in execution of the progrem or project covered by tLe award. Such obligation may be teimmated without fiu'tber cause if the recipient fails to affirm its timely utilization of the award by accepting the awazd and special conditions within 45 ca]endar days from the date of award. 9. The recipient agees to submit the Request for Drawdown via the Intemet system withia 90 calendar days from the date of awazd, or to have al] federal fimds deobligated for redishibution during the nest funding cycle. 10. Local recipients agree to one 24 month obligation and expendit�se period, as establ�shed az the approval of the Request for Drewdowu. All funds mus[ be expended by the ead of tlils 24 month period w�ith no exceptions. 11. The recipient agrees to provide and expend a 10 pacent cash match (calculated as 1/9 of the federal award amount) before ihe end of the 24 month obligation and expendinue period. The recipient is reminded that the matcLing fu¢ds are subject to audit under Special Condition #2 and will be binding to the tecipient. Program income/interest eazned on Federa] funds may not be considered as part of recipienPs ] 0 pacent cazh match. 12. Local recipients are required to establish a W st fund account This fuod may not be used m pay debts incuned by other activities beyond the scope of the Local Law Enforcement Block Grents Progrnm. "f6e recipient also agrees to obligate and expend the grant funds in the trust fund (iacluding any interest eazr,zd) durine the 24 month period. Grant funds (including any interest eamed) not expended by the end of the 24 month period must be retumed to the Bureau of Justice Assistance (BlA) by the end of the 27th mooth, alone with tt�e final subm�ssion of the Financial Stams Report (SF-269A). 13. The recipient agrees to submit one final progress report via the Internet sysiem at the eud of the 24 mont6 obligarion and expenditure period. 14. The recipient agrees, if funds aze used by the recipient or subrecipient for enhancing seaa and/or crime prevendon pcogams, that the recipient ur subrecipient -- (a) has an adequate process to assess the impact of any enhancement of a schoo] secunry measure that is undertaken under subparng�aph (B) of section 101(a)(2), on the incidence of crime in tbe Qeognplvc area where tt�e enhancement is undertaken; (b) witl conduct such an assessment with respect to each such enhancement; and, (c) will submit to the Bureau of Justice Assistance (BJA) a� annual written assessment report. O1P FORM 40002 (REV. SR]) PREVIOUS EDITIONS ARE OBSOLETE 03-955 ,,.�y a r R � i a : �_ U.S.06PARTb�NT OF NSTICE OFfICE OF NSTICE PROGRAMS � O7P � BJA � Ol1DP � B1S � Ml � OVC CHECK APPROPR1hTE BOX PROIECT N[1MBER 200J-LRBX-0R98 AWARD CONT{NUAT{ON SHEET C ��� C COOPEAATR"EAGREEMENT AWARDDAiE 0&ZD2003 SPECI�tI CONDIZIONS CONTL�'UED PAGE 4 OF 7 1 S. The recipient agrees to comply with 28 CFR Part 23 iF fedezal funds aze used to support Crimiaal Intelligence Systems. l6. The recipieut agrees to assist BJA in complying with the National Eavironmzntal Policy Act (NEPA) and other related federnl environmental impaM analyses requirements io the use of these gant funds, either direcdy by the recipieat or by a subrecipient. Accordingly, prior to obligating gant fimds, the recipient agees to first determine if any of [he followiog activiues w�ll be related to the use of the grant funds. The recipient understands that this special condition applies to its following new ac[iviUes, w6et6er or not they aze being specifically funded with these gant fu¢dt. "Ihat is, as long as the activity is being conducted by the mciQient, a subrecipient, or any tUird party, and the activity needs to be undertaken iu order to use tk�ese gant fimds, tivs special condition must fiist be met. 1'he activities covered by this special condition are: I. New conmuction; 2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a]00-yeaz flood plain; 3. A renovation, lease, or any proposed use of a building or facihry that will either (a) result in a change in its basic prior use or (b) sigiificant(y change its size; and, 4. Implementation of a new prognm involving the use of chemicals otha than chemicals that ue (a) purchased as an incidental component of a funded activity and (b) hadmonally used, for e�cample, in office, household, recreational, or educational environments. 17 Application of This Special Condrt�on to RecipienPs Existing Programs or Activities: For any of the recipienPs or its subrecipienYs existing programs or activities that will be funded with these grant funds, the recipient, upon specific request from BJA, agrees ro cooperate with BJA in any prepara6on by BJA of a aational or program environmental assessment of that fu�ded progmm or activity. The recipient agees to ensure that ffie State Inforniation'Iechnology Po3nt of Contact receives written notification regarding any infoxmation techno]ogy project funded by this grznt during the obligation and expendiNre period. This is to facilitate communicariou among local and siate govemmenta] entides regazding various information technology projects being conducted with these grant fimds. In addition, the recipient agees to maintain an administrative file documenting the meeting of tl�is requuement. For a list of State Infoimafion Technology Points of Contact, go to http://www.ojp.usdoj.gov/ec/stares.h� O1P FOR.�14000R (REV. SR]) PREVIOUS EDITIONS ARE OBSOLETE �,.x x ��: :i, _. �a � +z '�¢'.:;? F. U.S. DEPARTMEM OF NS"I10E OfFlCE OF IDSTICE PROGRAMS � o�e � e�n � ame � 8I5 � 7�}7 � OVC CHECKAPPROPRIATEBOX PROJEC7 VUh18ER PAGE 5 OF 7 2003-LSBX-089ft AWARD CONTINUATION SHEET X� GAANT C COOPER{77yEAGREEME``7'{' AWARDDA7E 08202003 SPECIAL CONDITIONS COML�77ED 18. The recipient agrees that prior to the obligation or expendirise of any LLEBG funds, at ]east one (1) public hearing will be held regarding the proposed use(s) of the gant funds. 7Le recipient mnst also provide veri8cation to BJA, via the Intemet system, of the public hearing. At the hearing, peisons shall be given ao opportuniry to provide written and oral views to the recipient on the proposzd use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encoureges public attendance and participation. The recipient may not request a drawdown oF fimds unti] these requiremenu aze met and the foima] budget allocations aze adopted by the recipient. 19. 'ILe recipient agrees that prior to the obligation or expendirine of any LLEBG funds, a previously designated or nzwly established advisory board will meet to diswss the proposed use(s) of the gant fuuds. The recipient will designate the advisory boazd to make nonbiading recommeadations on the use(s) of funds under the LLEBG Program. Membership ou the advisory boazd must include a representative from the following, though it may be broader: a) the local police depazmient or sheriffs department; b) the ]ceal prosecutor's office; c) the local court system; d) the local school system; and, e) a local nonprofit, educational, rehgious, or communiry group acnve in cricne prevention or drug use prevention or �eatment. The recipie�t may not request a drawdown of funds untii tk�ese requiremeots are met and the foimal budget allocations aze adopted by the recipient. 20. 7'he recip�e�t has certified it �s in compliance witt� ttie Public Safety Officers' Health Benefits Provision of the Fiscal Yeaz 2003, Departmeats of Commerce, lusnce, and Srate, the Jud�ciary, and Re]ated Agrncies Appropriations Act (Pub. L. No. 107-273), as of the date of tivs appiication. 7his provision requires that the unit of ]ocal govemment which employs a public saFery officer (as defioed by section 1204 of Title I of the Omnibus Crune Conho] and Safe Sheets Act of ! 968, as amended) to afford such public safery officer who retires or is sepazated from service due to injury suffered as a direct and pro�nate result of a persona] injim/ sustained in the ]ine of dury while responding to an emergency s�tuation or hot pvcsuit (as such ternu aze defined by State law) with the same or better level of health insurance benefits at the time of retirement or separation as tUe officer received while on duty. 21. The recipient agrees that funds provided under this award may not be used to operate a"pay-to-stay" program m any local jail. The recipient further agrees not to subawud funds to locat jails which operate "pay-to-stay" Pr���- a3 -4 SS O1P FOR.\13000/2 (REV. SR7) PREVIOUS EDITIONS ARE OBSOCETE �- s �h � r ; a ,. a .� U.S. DEPART!.ffiNI' OF JI:STICE OFFICE OF NST[CE PROGRAMS � oJe � e�a � aror � B1S � p1IJ � OVC CHECKAPPROPRGITE BOX PROJECT NUMBER 200]-L�BX-0R9R AWARD CONTINUATION SHEET � GRANT � COOPERATIVEAGREEME"If AWARD DATE 08202003 SPECIAL CONDIItONS COMINUED 22 Mitigation of Health, Safety, and Environmenta] Risks PAGE fi � 7 a. General Requ'sement: The gantee agees to comply with Federel, State, and local environmental, health, and safery laws and regularions applicable to the investigation and closiue of clandesUne methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastzs used in or resulting from the operations of these labomrories. b. Specific Requirements: The grantee understands and agrees that any program or initiative involving either the identification, seizure, or closure of clandestine met6amphetamme laboratories, hereafrer referred to as the "Progam", can result in adverse health, safety, and environmental impacts to (5) the ]aw enForcement and other govemmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine labomtory; (3) the seized laboretory site's immediate and surroundi¢g environment; aod (4) the immediate and sturouuding enviromient of the site(s) where any remaining chemicals, equipment, and wastes from a seized laboratory's operaAOns ue placed or come to rest. Therefore, the grantee fmther agrees that in order to avoid or miligate tLe possible adverse health, safery, and environmental impacts of its ProgFam, it will (1) mclude the nine, below ]isted protective measures or components within its Program; (2) provide for iheir adequate funding to indude funding, as necessarv, beyond that provided by this grant ageement; and (3) implecnent these protecrive measures throughout tk�e life of this gant agreemenL In so doing, the grantee understands that it may implement these protectivz measures directly [hrough the use of its own resources a�d staff or may secure tLe qual�fied services of other agencies, contrnctors, or other qualified third parties. L Provide medical screening of peisonnel assigned or to be assigued by the gantee to the seinue or closure of clandestine methamphetamine laboratories; 2. Provide Occupationai Safety and Health Adminishation (OSHA) required inina] and refresher training for ]aw enforcement officials and other personnel assigned by tLe gmntee ro either the seizure or the closure of clandestine methamphetamine laboratories; 3. As detemtined by their specific duties, equip personcie] assigned to tLe Progrun with OSHA requued protective weu and other required safety equipment; 4. Assig� propedy trained personnel to preQare a comprehensive contamination repoR on eacb closzd laboratory; 03- 955 pJp PpRM 40002 (REV. SR]) PREVIOUS ED[TIOYS ARE OBSOIEiE p3-955 3 � � � Y. „ � 3 <n:d<..� PROIECI'NUbffiER U.S. DEPART.'r1EM OF ID5T[CE OFF[CE OF lUST[CE PROGRA.NS � O1P � BJA � O]IDP � B75 � W � OVC CHECKAPPROPRIATEBOX AWARD CONTINUATION SHEET � GRANt � COOPERA"1'IVEAGRFE.�`rC AWARDDATE OR/20/1003 SPECIAL CONDIZlONS CON?IM/ED PAGE 7 OF 7 5. Employ qualified disposal conhactois to remove all chemicals and associated gHacsz equipment, and contaminated materials and wastes from the site(s) of each seized clandestme labor�ary; 6. Dispose of the chemicals, equipment, and contaminated materials aod wattes r�oTed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, propalr Gcensed recycling facilities; 7. Monitor ffie hansport, disposal, and recycling components of subparag�aphs nu�baed 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an interagency agreement or ot6er form of com�i�t with a responsible state envvonmental agency tLat provides for that agency's (i) rimely evaEvarmn of the environmenta] conffitions at and azound the site of a closed clandestine laboratory and (n) coordination with the responsible party, property owner, or others to ensure that any residual conEaminario- is remediated, if necessary, and in accordance with existing state and federal requ'vements; and 9. Include among the personnel involved in seizing clandestine methaznphetamine la�uratories, or have immediate access tq quali£ed person¢el wbo can respond to the poteatial heahh needs c; any of the offender(s)' cbildren or other children present or living at the seized laboratory site. Rzs�onse actions should include, at a mi�imum and as necessary, taking children into protective wstody, ims,�}.cxtely testing them for methamphetamine toxiciry, aad a�ranging for any necessary follow-up medical te.�v examinations, or health caze. c. Additional Requirements: As part of the Request for Drawdown process, tbe Gramr�: sSall submit a brief description of its project sufficient for the Office of Justice Programs (OJP) to detexmxvz =�hether aay additional compliance with federa] envuonmenta] statutes and regulations needs to occia �rior to the issuance of LLEBG fu�ds. FuctLermore, once LLEBG funds aze issued, the Grantee shall norifp O P if t6e project changes significantly from the description in the Request for Drawdown, or if sigoificmt _ew infom�ation is revealed during the course of the expenditure of LLEBG funds so that OJP cao determme whether any additional environmental analyses need to be completed. OIP FORM 40W2 (REV. SR7) PREVIOUS EDITIONS ARE OBSOLETE