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245853 } f OR161NAL TO CITY CLBRK CI I i OF ST. PAUL COUNCIL 2458�� , FILE Na. ;� OFFICE OF THE CITY CLERK C NCIL RES TION—GENERAL FORM PRESENTED BY COMMISSIONE DATF RESOLVED, that the proper City Officials are hereby authorized and directed to enter into a contract with Independent School District Number 625 for services to be rendered to said Independent School District Number 625 by various City Departments during the year 1969, a copy of which contract is attached hereto and made a part hereof by reference, said contract having been approved by the Board of said Independent School District Number 625 by Resolution Number 6085 of September 23, 1969. � FORM APP�Rp Asst. Corporation Counsel OC�' 71969 COUNCILMEN Adopted by the Council 19— Yeas Naya �T 71969 Carlson Dalgliah Approved 19—_ Meredith �n Favor �ete�r�fi" Sprafka Mayor � A gainst Tedeaco Mr. President, Byrne �t1t�.tstt�a OCT 11 1969 0 i • f� 2458r"'�P l . ..� OPERATING AGREEMENT WHEREAS, the public school system of the City uf Saint Paul, Minnesota, now exists as Independent School District No. 625, and WHEREAS, the provisions of Chapter 705, Laws of 1965, contemplate that said Public School District shall contract with the City to receive services of the various City departments that were formerly rendered to the School District as a part of City government, in exchange for payment by said Public School District of a pro rata share of the cost :o= expense of the furnishing of such services by the City of Saint Paul to Independent School District No. 625; therefore, IT IS HEREBY AGREED BY the City of Saint Paul, acting by and � �� ,.�� 1 7,..�L f� 1 • L'�� L �t /_ �l C , �ri�C7UttX't1 ii.5 l;:iVy �CU`tillt,.ii, aiiCa 1�1�C�JC11LlC�l�. .7G`I�tGVl i�io��i�:.. �.G. v�✓� acting by and through its School Board, as follows: 1. That this contract and the terms and provisions hereof will be in effect from January 1, 1969, to December 31, 1969, and that the terms and provisions hereof will bind said parties during the term of this agreement, and, further, that the execution of this agreement shall in no way affect the right of either party to ren�gotiate any or all portions of this contract for subsequent periods after 1969. 2. That the purpose of this contract by and between the parties is to comply with those provisions as enumerated in Chapter 705, Laws of 1965, as they relate to the furnishing of City services ne�essary to the operation of said public schaol district. 3. That the provisions of Chapter 705, Laws of 1965, are herewith incorporated into this agreement by reference as though fully set forth herein. � , 4. That the services to be furnished by the City departments shall include the following: . I CIVIL SERVICE BUREAU . The Civil Service Bureau of the City of Saint Paul shall continue to provide services to said Public School District as it has in the past, pursuant to the provisions of Chapter 7 of the Charter of the City of Saint Paul and pursuant to the provisions of the Civil Service Rules, being Ordinance No. 3250, as amended, of the City of Saint Paul, such services to include, but not necessarily be limited to the recruiting of personnel, the ad- ministration of examinations, the certification of applicants, the classifying of positions, the grading of classes of positions, the certification of payrolls, includ�.ng teachers' payrolls, and establishment of class specifications. The School Board agrees to abide by and .to be bound by the provisions of Chapter 7 of the Charter of the City of Saint Paul and the provisions of the Civil Service Rules as they apply to the Civil Service employees. The cost to the School District for the furnishing of said services during 1969 shall be computed by comparing the percentage of Board of Edu�ation Civil Service employees to the total number of Civil Service employees of the City. For 1969, this percentage is herewith fixed at 25.86y, making a cost to be paid by the School District to the City for this service of Forty-Two Thousand Six Hundred Eighty- Eight and Sixty-Three One-Hundredths Dollars ($42,688.63) . The Board of Education herewith concurs in and subscribes to those benefits heretofore enacted by the City of Saint Paul in behalf ot its employees, specifically those pertaining to severance pay as � embodied in Ordinance No. 11490, approved June 12, 1959, as amended; health and welfare insurance benefits; retirement pr�grams; and, further, agrees to abide by and be bound by the action of the Council of the City of Saint Paul pursuant to the provisions of Ordinance No. 6446, adopted January 23, 1925, as amended, from time to time, as it relates to civil service employees, including those of the Board of Education. II • PURCHASING DEPARTMENT The Purchasing Department of the City of Saint Paul shall act as Purchasing Agent for Independent School District No. 625 and perform the necessary and usual duties incidental to proper purchasing as provided by law. The cost to said School District for services to be rendered by the Purchasing Agent shall be computed by applying a formula usin3 a weighted unit value to the total number of purchase orders and bids, both formal and. informal, and contract claims processed by the Purchasing Agent during the calendar year on behalf of the School District. The School District shal]. pay to the City the actual costs incurred by the Purchasing Department as measured using the aforementioned formula. The estimated cost, using the aforementioned formula, for the year of 1969 is Forty-Eight Thousand Dollars ($48,000.00) . III CITY COMPTROLLER The office of the City Comptroller shall continue to furnish service to said Public School District, including but not necessarily limited to the handling of appropriations, bonds and interests, s � � . general administration and clerical, payroll audit, vendor disbursing audit, receipts, and shall continue to advise the Board of said School District in regard to bond matters. The pro rata cost to said School District during 1969 for this afore- mentioned service shall be Thirty-Nine Thousand Eight Hundred Forty-Five Dollars ($39,845.00) . IV CITY CLERK � The office of the City Clerk of the City of Saint Paul shall continue to furnish services to said Public School District in the matter of registration of voters and the handling of all elections pursuant to law on behalf of said Public School District. The pro rata cost to be paid by said Public School District for the services to be furnished during 1969 shall be based upon 13y of the total expenses incurred for elections and registration of voters. The cost for 1969 shall be Five Thousand Seven Hundred Thirty-Two and 6�/100 Dollars ($5,732.61) . It is expressly agreed between said City and said School District that the School District shall pay 100q6 of any election expense incurred due to the necessity of any special election called solely for the purpose of determining school issues, except that in the event a special election is called by the School District or the City and the other body also calls a special election for the same day, the cost of that election shall be shared equally by the City and the School District. V PARKS AND RECREATION Due to the existence of a prior policy agreement between the Department of Parks and Recreation and Public Buildings and said . ^• Public School District, which provides generally for a sharing of facilities for the mutual benefit of the parties, it appears desirable to continue this relationship. It is herewith agreed that the Department of Parks and Recreation and Public Buildings shall pay to the School District the custodial costs involved for its use of facilities operated by the School District and that the School District shall pay to the Department of Parks and Recreation and Public Buildings the custodial costs involved for its use of facilities operated by the Department of Parks and Recreation and Public Buildings. It is the intent of the parties that the prior policies regarding this matter be herewith affirmed; provided, how- � ever, that the Board reserves the power to amend or modify by letter agreement between the Board and the Department any prior policy provision. , VI DEPARTMENT OF FINANCE The Department of Finance shall continue to furnish service to said Public School District in regard to the handling of various fiscal affairs and said Commissioner of Finance shall continue to act as Assistant Treasnrer for the School District. The services to be performed shall include the disbursement and mailing of vouchers, the handling of receipts, general administration, and bank account reconciliation. The pro rata cost to be paid by the District for sueh services during 1969 shall be Seven Thousand One Hundred Sixty-One Dollars ($7, 161.00) . VII DEPARTMENT OF LIBRARIES, AUDITORIUM AND CIVIC BUILDINGS The Department of Libraries, Auditorium and Civic Buildings shall continue to rent to the School District facilities at Midway Stadium .. • ^, for use in connection with the School District Driver Training Program at a rental of One Thousand Two Hundred Dollars ($1, 200. 00) for the calendar year 196g . VIII Joint Court House And City Hall Committee The School District shall enter into a lease with the Joint Court House and City Hall Committee providing for the •rental of space within the Court House and City Hall of the City of Saint Paul, said lease to contain the terms and conditions relating to the use of portions of the premises by the School District, and to fix the rental costs for the use of said premises . 5 . In consideration for the furnishing of the aforementioned services, the School District shall pay to the City of Saint Paul, in eaual installments, on or. before June 15, 1Q6� , and nn �r �A_ fore December 15, 196g, the total amount due for City services in the amount of One Hundred Ninety-Four Thousand One Hundred Three and 24/100 Dollars ($1g4, 103 . 24) . This amount to be paid for City services includes those rental charges of Forty-Five Thousand Two Hundred Seventy-Six Dollars ($45,276 .00) as provided for in a lease executed between the Public School District and the Joint Court House and City Hall Commission as hereinbefore provided in Paragraph VIII . Payments shall be made on these respective dates pursuant to this contract and upon Registered Bills being sent to said School District from the Office of the City Comptroller. Payments shall be made to the City of Saint Paul. r � ♦ � ♦ 6. Nothing herein contained shall be construed as a limitation upon either party .to renegotiate the terms or pro- visions hereof or in any way to bind either party subsequent to 1969. IN WITNESS WHEREOF, the appropriate officers of the City of Saint Paul and the appropriate officers of Independent School District No. 625, pursuant to authorization by Resolution of each governing body, herewith executed this agreement this day of --�- , 1969. CITY OF SAINT PAUL , By Mayor Form App ved City Clerk Special Assistant Corporation . CC`t1I15@�. t'.0121ITii�sit�iler Gi ruii�.^a :.��� Recreation and Public Buildings Approved as to form and execution this day of , 1969 Commissioner of Finance Special Assistant Corporation Commissioner of Libraries, Counsel Auditorium and Civic Buildings Countersigned: City Comptroller • • INDEPENDENT SCH DISTI�C�P"N0, 625 � � � /� ��../ Form Approved By ��"�`�� y�' �'-,r � ,� � ,� - Chairman _ /�� a./�a......✓"�� .� .. �yt .-� - � ! �� � i1� ���� ����. School attorney � � T ' asurer ` Approved as to form and execution �• �,�. �__ � this � �' day of '�����`�� , 1969 Clerk '\'� -�--�{" '� ;�<<;�`l."; --,-- -� School Attorney