03-920�1�������
Presented By
Referred to
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WHEI2F.AS, the Ciry of St Pau] has sponsored a SoRball on Ice event for some 20 + years and is planning such an event for Februacy
1& 2, 2003 at Dean's Tavem and McCanon's Iake, lcea[ed in [he CiTy of Roseville, Ramsey CounTy; and
WHEREAS, Dean's Tavem is suppor[ive of this eve�t on the condi5on that tt�e CiTy of St. Paul indemnify and hold hazmless its
agenu and officers; and
WHEREAS, the Saint Paul City Council finds [hat the Winter Camival Softball on Ice Toumament has legiqmate public purpose by
drawing participanis to St. Paul and offering tamily entenaimnent W the citicins o£ St. Paul; and
WFIEREAS, tfie expendimre of public funds, which includes the promise of indeamificarion and defense, for such a puryose will
facilitate and rnabie the event to take place; now, therefore, be it
FURTHER RESOLVED, that the foregoing defrnse and indemnification dces not cover:
I) any occurtences or events which aze not part of the Softball on ke event and which do not occur or take place a[ Dean's Tavem
and McCarrods Lake and dunng the course of the event.
2) mjuries or damages which arise Gom hidden traps or condi6ons exisfing on the grounds surrounding Dean's Tavem and
McCarton's l.ake of which Ramsey Counry or the City of Roseville had acmal constructive nofice.
3) in�uries which arise out of criminal acrions, assaults, batteries, or other acts of violence committed by any person or peisons; and
be it
FURTHER RESOLVED, that nothing in Ihe foregoing provisions shall be conskved as a waiver of the municipal tort liability limits
set forth in Mmn Siat. 5446 Ol et seq.
�—� Yeas Nays Absent
�� Benanav �� ✓ �� �� ��
II Blakey II ✓ I � II II
Bostrom_ .�
�� Coleman_�� ✓ �� �� ��
Harris_ ,�
�� Lan� trY I���
Reiter � ,i
Mayor for
�v,C..t'b
�
Requested by:
Division of Parks and Recreation
� � y : �,2��. J�e�,��
Fozm Approved by
Adopted by Council : Date �,�,. S a o
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RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
council File # �3 — q7�
Green Sheet # _20045�_
�
Adoption Certified by Council Secretary By:
�
DEPARTMENT/OFFCE/COUNCIL OATE INITIATED V
GREEN SHEET �S NO._200450,
Parks and Recreation �2-y6-02 �3�� �`
CONTAGT PFRSON ANO PHONE INfT7ALIDATE � INITIlLLJDATE
Bob Smith 558-2253 ❑DEPARTMENTDIPEGTOfl r`� o �moo�c� 4
Lori Sundelius 558-2256 $9GN —
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p �� ❑ CITY AITORNEY z ❑ cm aEwc
MUSTBEONGOUNLILAGHJDABV�DATE7 ❑ qNlWCIA�SERVICESOIfl. � flNANCIALSHiV/ACCTG
- ❑ MAYOR (OR AS95fAN'n 3 ❑
TOTAL t OF SIGNATIRE PAGES CLIV ALL WCAT10N5 f-0R SIGNAilliip
AGTION fiEQUESTm• '
Approve resolution holding Deans Tavesn harmless for St. Paul's use of Dean's Tavern as the host site and tournament
headquarters for the 2003 Winter Carnival Softball on Ice Tournament.
flECOMMENOATONS; Apprave W aRqeRlFi1 P9i50NALSBNICECONiRACTSMI�TANSW6�TXEFOLLAWIN6QUES710NS:
_ PIANN�NG COMMISSION 1, Hm tka persoNlrm evo worked untler a cmkaR for 4is departmen[7
CIB LOMMITTEE YES NO
CM� SERVICE COMMISSION 2. Hes ihia persoeYfirm evc been a pry employeeT
X STAFF vES No
3. Doee tive psn�rm pae+ew e akill not normNly pmeeaved by eny cvrerrt aty employest
— YFS NO
� 4. Ia tM1O peraoNfirm a taryetad ventlw7
YES NO
Ekpidn ell yd emwen on sapente aMet enC stmch ro qreen aMet
�' INiTATING PqOBLQA, ISSUE, OPPOMUNITY IWho, WMq When, Where, Whyl:
': : The City of St. Paul provides a variety of recreational activities, including special events. The Winter Carnival Soft6all on
:.Ice Toumament is a popuiar annual event for recreational softball players. The event is planned for Saturday Feb. t and
', Sunday Feb. 2, 2003, if the City holds Dean's Tavem fiarmless retated to the maoagement of this event.
`
ADVANTAGESIFAPPROVED:
7he City wili be allowed to use-Dean's Tavern for this event. We have the opportunity to work cooperatively with this
local business, Ramsey County, and the City of Roseville to bring this popular event back to iYs original location.
DISADVANTAGES IF APPROVED:
, NONE
OISADVANTA6ES IP NOT PPPFtOVm
Loss of revenues to help support the St. Paul Winter Carnival Junior Royaliy program and/orfuture youth athietic
programming.
TOTALAMOUNTOPTRANSACTfON S COSTiREVENUEeUDGETED(CIRCLEONq YES NO
FUNdNGSOURCE ACTINTYNUMBHi
RNANCIALINFOflMATION: (E%PWNI
Proceeds from this event help fund the Junior Royalty throughout the year.
6:7Ma1WP{W1NTfR. CAR 103. deansgieen. wpd
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DIVISION OF PARKS AND RECREATION
MUNICIPAL ATHI.ETICS SECTION
CTTY OF SAINT PAUL
Randy C. Ke11y, Mayor I500 Rice Street Telephone: 651-55&2255
SaintPaubMinnesota55117 Facsimil¢:651-558-2237
www.cislpauLmn.us/depts/parks T1Y.� 651-2666378
Saint Paul Munici�al Athletics S�ecial Event Contract
WHEREAS, the 2003 Saint Paul Winter Carnival Softball On Ice Tournament is scheduled to
take place on February l, 2003, and February 2, 2003 on Lake McCarrons; and
WI�REAS, the event is sponsored by the St. Paul Municipal Athletics Department, and as part
of the event it is necessary to have a site to maintain a bracket board, haue umpires and participants
check in, and conduct other organizational activities; and
WHEREAS, Dean's Tavern is an estabiishment near the site which is large enough to serve as
the headquarters, and is willing to serve as the host site and Tournament Headquarters for the event, now
therefore, the parties agree as follows:
1. That Dean's Tavern wiil seroe as host site and Tournament Headquarters for the 2003 St. Paul
Winter Carnival Softball on Ice Tournament, which shall include providing space for the Tournament
Bracket Board, and serving as a check-in site for officials and participants in the event. This agreement
shall be in effect during the following dates and times:
Thursday, January 30, 2003
Saturday, February 1, 2003
Sunday, February 2, 2003
5:00 p.m. - 8:00 p.m.
8:00 a.m. - 6:00 p.m.
9:00 a.m. - 4:00 p.m.
2. That in recognition ofthe fact that serving as the Tournament Headquarters will result in an increase
in business from participants and spectators at the event, Dean's Tavern agrees to pay 8% of the total
revenues collected by it during the days and times listed above to the City of Saint Paul.
3. That Dean's Ta�ern agrees to defend, protect, indemnify and hold harmless the City of Saim Paul,
its officers, agents and employees against any and all claims, suits, judgments or actions of any character
on account of any injuries, damages or losses received or sustained by any person or party arising out
ofthe use ofthe premises ofDean's Tavern during the dates and times ofthe event, except to the extent
that any such damage is directly attributable to any negligence on the part of the City.
4. Dean's Tavern will provide a certificate of general liability insurance listing the City of St. Paul as
an additional insured, in amounts not less than $300,000 per claim and $1,000,000 aggregate. Such
certificate shall be filed with an approved by the Division ofRisk Management no later than January 24,
2003.
0�.92�
Dean's Tav�m
By: `�� `I d�y�E%':/
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Address
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Pho e
Director of Parks & Recreation
Director ofFinanciai Services
Approved as to form: