03-873Council I�tile # 6��
Green Sheet # 205953
RESOLUTION
;AIN�T PAUL, MINNESOTA
Presented By:
Beferred To:
Committee:Date:
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2 WHEREAS, the Saint Paul Police Department has entered into an agreement with Saint Paul Arena Company
3 for police services provided at Wild Hockey home games and other large events; and
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5 WHEREAS, Saint Paul Arena Company will reunburse the Saint Paul Police Department for police services
6 provided at Wiid hockey games and other large events; and
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8 WIIEREAS, the 2003 financing and spending plan needs to be amended for the services provided to
9 Saint Paul Arena Company; and
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11 WHEREAS, the Mayor pursuant to Sectiun 10.Q7.1 of the Charter of the City of Saint Paut, does certify that
12 there are available for appropriation funds of $75,000 in escess of those estimated in the 2003 budget; and
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14 WHEREAS, the Mayor recommends that the following addition be made to the 2003 budget:
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16 CURRENT AMENDED
17 BUDGET CHANGES BUDGET
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19 436 - Special Projects-Police
20 FINANCING PLAN:
21 34200 - Wild Security Services
22 4301 - Normal Acfivity Services 280,000 75,000 355,000
23 Total Changes to Financing 75,000
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25 SPENDING PLAN:
26 34200 - Wild Security Services
27 0141 - Overtime 235,309 66,118 301,427
28 0439 - Fringe Benefits 37,632 8,882 46,514
29 Total Changes to Spending 75,000
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31 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2003 budget.
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Yeas
Benanav �
Blakev ✓
Bosbom
Caleman
Nairis
La ntry
Reiter
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✓
✓
Absent
Requested by Department of:
�..�
Approval
Adopted by Council:Date: �C,�U� J� �� By:
Adoption Certified by Council Secretary: For
By: /�
Approved by M or:Dat�
B
34200 Wild Security Ser
by City
for
by Finas�el Services:
DEPA'RTME�iTl6'FFICEICOUNCIL OATE INITIATED
Police 9/12/03 GREEN SHEET No. 205953
CONTACFPERSON&PHONE � - INmAVDAiE MmAUDATE
Chief Williem Finney 292 1 oEr.uira+ranECron 5 cwv+a�
MUST BE ON COUNCIL AGENDA BY (DATE) p ^ /L
Please pIOCCSS ASAP ❑3 annnorsr�er �/� v �CLERK
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�FNpNCIpL5E0.VICE5q0. �fNANCIqLSERV/AUTG
' T �ewYOR(ORA595TAM) �RIGMiS
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED
Approval of the attached council resolution amending the 2003 financing and spending plan for police security services
provided to the Saint Paul Arena Company.
RECOMMENDATION ApploVE (A) O! RejeCf (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
1. Has this persoNfirtn ever worked under a conirect forthis depaAmentt
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this persoNfirtn ever been a city employee?
CIVIL SERVICE COMMISSION YES NO
3 Dces this perso�rm possess a sltill not normalry possessed by any wrrent city employee7
YES NO
4. Is this perso�rtn a targeted vendoR
YES NO
Fxplain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPOR7UNI7Y (WHO, WHAT, WHEN, WHERE, WHY)
The Saint Paul Police Department has entered into an agreement with Saint Paul Arena Company for police services provided
at Wild Hockey home games and other lazge events. The Saint Paul Arena Company wiil reimburse the Saint Paul Police
Department for police services provided at Wild hockey games and other lazge events. The 2003 financing and spending
plan needs to be amended for the services pzovided to Saint Paul Arena Company. (Attached is a copy of contract #02-12689-C)
ADVANTAGESIFAPPROVED
Appropriate budget for services provided to Saint Paul Arena Company.
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DISADVANTAGESIFAPPROVED � �"'+,�
None. �
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DISADVANTAGESIFNOTAPPROVED
The 2003 financing and spending plan for the services provided to Saint Paul Arena Company will not be amended.
TOTAL AMOUNT OF TRANSACTION $ $75,000.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE $31RY Pfllll E�1'0IIH COIDp2R}' ACTNITY NUMBER 436-34200
FMANCIAL INFORPAATION (EXPLAIt�
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AGREEMENT
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�'��-� �� 2003, by and between the CITY of SAINT PAUL,
This a�reement dated this�..•: =^,=-,
a municipal corporation under the laws of the State of Minnesota, hereafrer "City'� and Saint Paul
Arena Company, �vith the address of 175 West Kello�g Boulevard. St. Paul. �C�i I 55101, hereafter
"Contractor."
�hII�REAS, Contractor's business has developed the need for policz _ervices in the City
of Saint Paul:
NOW THEREFORE, it is mutually agreed by and between the Cit}• and Contractor as follows:
1. Scooe of Services: That for the consideration stated hereafr:r. the Cit}� will
provide one commander, two sergeants and-t���n-dut�� police officers to the
affected area (identified below in A) located in the Cit}' of Saint Paul (for the tasks
outlined in paragraphs A-B-C below) for each Wild Hocke� home game and other
large events where Contractor determines attendance is etpe�ted to require police
service. No other law enforcement personnel will be wed b}� the Contractor to
perform the tasks outlined in this agreement. The Contractor further agrees these
officers will be depioyed accordin� to the plans de� eloped bc the City of Saint Paul
Police Department. This contract provides for the follo�� ina tasks
A. !rc jjic artd Pedestr�ar� Co�rtrul. To include but na limited to:
l. Assist with parkin� and traffic complaints.
2, The direction and control of traffic in and around the
affected area. For purposes of this _��rzement, the
"affected area" is the geographical �nd contiguous area
surroundin� the RiverCentre ar:d am uea in ��'hich activity
initiates or arises as a result of acti�itie� in the affected area.
B Slle Secui�iry: To include but limited to
� Precention of persons inro unautho: �z.3 affected areas
^ .��sist �itizens in and aruund th�c at'�c:�d ai�a
;. To provide overall safety for citizen� i:� the affected area.
C. Ci'inre Srrppres.�rort. To include but not limited to
1. Patrol of streets and parkin_ lots �r. th: affected area
2. To provide police intervention into cn�tinal activity.
D/.iu�.cn�� For the City Commander Todd .��tz!1 c Desi�nee
2. Eauioment. The City will provide assi�ned on-dun v� er;m� police officers with
police radios, vehicles, complete uniform, and required u��ie'm accessones
necessary to perform the tasks identified �cithin thi� a_re. :�.-'.c
3. Time for Completion: The services under this Avreemznt b� :he Citti will be
commenced upon execution of the agreement and ��ill bz co::ipleted in accordance
with the schedule a�reed upon with the Contrnctor. but no ;�nger than one year
from the date of this agreement
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4. Emer�encv Recall: Each on-duty ovenime officer will remain under the Cit}'s
direction and control, and �vill be subject to serious police emergenc} calls for
service and/or activation of any tactical alert throughout the City if the need arises.
Officers may be called away from the Affected Area for such duties not related to
or as a resutt of activities of the affected area.
5. Pavment: That the Contractor will pay to the City, throu�h its police dzpanment,
the actual overtime hourly rate plus the actual frin�e benefit rate as reflecced in the
current or future labor agreement between the City of Saint Paul and thz Saint
Paul Police Federation. This rate wilf apply for those officers and supen�isors
scheduled by the Saint Paul Police Department as described in paragraph 1 above.
A minimum shifr of four (4) hours is required. Contractor to be billed e��er}• 30
days for sen iczs pro� ided Billings to occur within one (1) month of completion
of service and Contractor to remit payment no more than thirty (30) davs from
the receipt of invoice. In the event the assigned officer(s) are called a�� ay b}• the
City pursuant to Section 5, City will adjust the applicable im•oice to reflect actual
hours worked on tasks under this a�reement on a pro-rated basis In the event
activities are such that in the reasonable discretion of the assigned commander,
additional hours are needed to fulfill the terms of the contract for a paRicular time
event and time, the assi�ned commander has the authority to continue che police
services to complete the scope of services under this A�reement. An}' additional
time needed as determined by the assigned commander will be billed on an hourly
basis described abo�e In the event, as determined in the reasonable discretion of
the assigned commander, either less or more than the agreed upon number of
officers is needed at any given time for services under this :�greement, the assi�ned
commander shall relieve or acquire additional police officers and sen ices as
needed
6 Assi�,nment. The City and the Contr�ctor each binds itself and its :uccessor�.
legal representatices and assigns of such other pacty, w+th respecc to atl coti enants
of the Agreement, and neither the City nor the Contrlctor �cill assign or transfer
their interest in this .��reement �rithout the �critten consent of the other patt}
(which shall not be unreasonably held or defayed).
7 Hold Harmless Each party a�rees that it �vill be responsible for its o�� n acts and/or
onussiuns and those of rts otticial�, employees, representau� es and a�enti �❑
carrying out the terms of this A�reement and the results thereof to the e�tent
authorized b� la�� and shalt not be responsible for the acts and/or omi�sions of the
other party and the results thereof. The liability of the Cit}. its officials.
employees, representatives and agents shal( be �overned b} pro��sion of the
Minnesota Torts Claims Act, Minnesota Statutes Chapter �66, et sz and other
applicable la«
g. Insurance Throu�hout the term ofthis Agreement, Contractor shall maintain (or
cause one of i[s aftiliates to maintain for its benefit) in effect insurance co� eraUe in
types and amounts rypicall}' held by other entities that are zngaged m Contractor's
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business (e.g., other operators of sports and entenainment venues). From time to
time durine the term of this A�reement, upon request by the City, Contractor
shall provide to the City proof of Contractor's in�urance coverage.
9. Termination This agreement will continue in full force and effect until completion
of the project as described herein.un(ess it is termir�ated at an earlier date by either
party. Either party to this agreement may terminatz it by giving to less than 30
days written notice of the intent to terminate to the other party. In the event of
termination, the Contractor will pay the City for atl services actually, timely and
faithfully rendered up to receipt of the notice of termination and thereafter until the
date of termination The Contractor agrees to si� e at least 24 hour notice to the
City of cancellation of scheduted police services ior an individual event, unless
such cancellation arises from a force majeure e� defined in exhibit (A). Failure
to give such 24-hour notice will resuft in a four-hour per officer `'cancellation"
charge to the Contractor.
10. Chanoes in Scope of Services: City or Contractor may request chan�es that
would increase, decrease or othenvise modify the Scope of Services. Such
changes and method of compensation must be authorized in writin� in advance by
each party.
11. Records and Dissemination of lnformation Excep� as othenvise required by law,
each party agrees not to release, transmit, or othencise disseminate information
senerated as a result of this project �� ithout prior knowledge and written consent
ofthe other party.
The Contractm� and the City a�ree to maintain all books, documents, papers,
account records, and other evidences pertainin� te ��orh performed under this
.��reement in such a manner as will readily conior:n to the terms of this A�reement
and to make such material available at its office a? .ill reasonable time� durin, the
.-��reement period and for six (6) years from the d.ite of the final pa� ment under
the contract for audit or inspection b}' the Citr or Contr�ctor or other duly
authorized representative.
In like manner, ifthe entire Agreement is terminated, all such documents on file
«ith the City or Contractor shall also, upon req�:st, be made available to City or
Contractor
12 Equal Oqoortunitv Emplo�ment Each party a_re.> that it will not discriminate
avainst any employee or applicant for emplo} m:r.� for work under thu Agreement
because of race, color, religion, sex, age, or nano::il ori�in and ��ill take
aftirmative steps to ensure that applicants are emF�oyed/assi�ned and employees
are treated during emplovment/assi_nment �+itF:o..' re�,ard to race. color. religion,
sex, a�e or national origin.
This provision shall include, but not be limited to !he followin�: employment,
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assignment, upgradin�, demotion, or transfer; recruitment ad�•ertising, layoff or
termination; rates of pay or their forms of compensation; and selection for craining,
including apprenticeship.
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13. Conflict of Interest: Each party agrees that it will not contract for or accept
employment for the performance of any work or services with any individual,
business corporation or govemment unit that would create a conflict of interest in
the performance of its obli�ations pursuant to this A�reement.
1�. En[ire A,reement. 1� is understood and a�reed [hat the entire a�reemen[
supersedes all oral a�reements and negotiations between the parties relatine to the
subject matters hereof.
Requirement of a Writins: Any alternations, amendments, deletions, or wai� ers of
the provisions of this Agreement shall be valid only when reduced to writino and
duly signed by the parties.
Amendment of A�reement: This Agreement may be amended by further mutual
written agreement of the parties thereto.
Il� WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and tiear
first above written.
S��\T P.-�UL AREtiA CO�IP.�Nl", LLC
1D 41-1970667
CITI' SAfNT PAUL,
\4I7\ TA •
gy , .Q�l.L/L�t�l,+ `
�/� Y: �
Director,
Bti� . , r
Chief of Police
By
ISenices
- 3 `i ZcN
Finne�
Director, O$ice of Human R�;hts
.-�pp to Form. �
By _
is[ant City Attor ey
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