03-854Council File # � � g �
CneenSheet# ✓��
RESOLUTION
1 WHEREAS, the City received $10,000 from 3M to be used to purchase six computers,
2 one printer and related items for use as a computer lab at the Martin Luther King Center in Saint
3 Paul in eazly 2003 as part of the Mayor's Education Initiative; and
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5 WHEEREAS, the City purchased and installed the computers and related equipment using
6 the donation from 3M; and
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WHEREAS, 3M wishes the ownership of the computers and related equipment to be
transfened to Hallie Q. Brown, a community partner of the City at the Martin Luther King
Center, and lessee of the space in which the computer lab is located; and
WHEREAS, the City believes that it is in the best interests of the City and Haliie Q.
Brown to transfer ownership of the computers and related equipment, as well as responsibility for
ongoing maintenance, repair and replacement; now, therefore, be it
RESOLVED that ownership of the six computers, a printer, and related items purchased
for use as a computer lab at the Martin Luther King Center in Saint Paul with the grant money
from 3M is hereby transferred to Hallie Q. Brown, who will additionally take responsibility for
their ongoing maintenance, repair and replacement.
^ CITY OF SAINT PAUL, MINNESOTA t�
�reen Sheet Green Sheet Green Sheet Green Sheet
�3� Green Sheet Gr
DepartmeM/office/cou Date Initiated:
Mo -��5�� 76-SEP-03 Green Sheet N� 3005394
Contact Person & Phone: �oartmen Sent To Person Initial/Date
Don Johnson � 0 or•s Offic
ASSIgn 1 a or•sOtfice De rhnentDirector
Must Be on Council Agenda by (D Number Z . tt me
For
RoUting 3 a or's Office Ma oNAssistant
O�'der a ounci
5 " CYzrk Ci ierk
Total # of Signature Pages (Clip All Locations for S
Action Requested:
City received $1 Q000 from 3M to be used to purchase six computers, one printer and related items for use at the MLK Center in Saint
Paul in 2003. 3M wishes the ownerslup be h�ansferred to the Hallie Q Brown Center. The City also is transferring ownerslrip of the
computers directly to the Ha1lie Q Brocvn Center.
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Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why)
AdvanWges If Approved:
DisadvanWges If Approved:
Disadvantages If Not ApprOVed:
Total Amount of Cost/Revenue Budget '
Transaction:
Funding SourCe: Activity Number: (;nr�^n � �an#Pr
Financial
Information: �+C� +� ry op0�
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Page 1 of 1
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Ginger Paimer - Re: Fwd: computer lab
From: Ginger Palmer
To: Barr, ludy
Date: 9/4/2003 2:40 PM
Subject: Re: Fwd: computer lab
ok, if the whole thing was just a gift from 3M then we can do a resolution indicating that WHEREAS 1)they gave
us these computers,2) we accepted them for whatever use, 3)are in partnership with Haliie Q. Brown,4) that 3M
has requested that the ownership transfer,5) that we benefit from the transfer because of the reasons you said,;
now, therefore, be it
RESOWED, that the computers (specifically described) donated by 3M are in turn hereby donated to Hallie Q.
Brown, to be used (specific description again)
That should take care of it, I think.
»> Judy Barr 09/04/03 02:35PM »>
3M wanted to give us money for computers as rec centers as part of the Mayor's Education Initiative, they tnld
us we had to fill out paperwork (a grant application) to complete the process. We did so and they sent the
Mayor's O�ce a check. We used that the purchase the equipment.
»> Ginger Palmer 09(o4/03 �2:3�PM »>
one more auestion - if the computers were donated what was the arant apolicatior. ahout?
»> Judy Barr 09/04/03 12:08PM »>
Ginger--- See attached e-mail about the shift in ownership of computers.
The City received the donation from 3M for this equipment (and filfed out the grant
application) and IS purchased and installed them. What do we have to do legally to
transfer the ownership, as requested, to our community partner? We would like to
do this ASAP.
There is an advantage to us that we will not be responsible for their repair, operation and
replacement. The partnership issues make this a prudent course of action for the current and
future operation of this computer lab.
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Grant Application
Form26174-D-PWO
Thrs form expedites our 2view of your 2quest. It may be 2produced on your computer. Feel f2e
to submit additionaf materia/s you feel wil! he/p us better understand your proposal.
of Saint Paul. Division of Pazks and
� 25 West 4"' Street, 300 City Hall Annex
Ciry, State, Zip
Saint Paul, Minnesota 55102
7elephone 651-266-6400
Fnx 651-292-7405
Bob Bierscheid, CPRP
Michael Rossberg
For 3M Use Only
Director
Crrants Coordinator
651-266-6409
651-266-6447
Bob.Biersc't�eid�
ci.stpaul.mfl.us
The Saint Paul Division of Parks and Recreation has provided pazks and recreational programs and a
for the residents of Saint Paul since the 1870s. The Division's mission is: "To offer recreation oppc
the public wants and preserve the physical and natural resources of the pazks and recreation system."
IRS Status:
� 501(c)(3) � Other MunicipalCorporatfon
Which category best des
O Art/Culture
� Civic/Community
Ur anization scope is:
� IMernational
your organization (not the purpose of the granf):
� Education O Health Care � Other
XO Govemment O Human Services
� National � Regionaf � State X❑ �ocal
AMOUNT AND TYPE OF SUPPORT REQUESTED
$10,000 to purchase eight computers, one printer and related items for a computer lab at Martin
Luther King Center in Saint Paul.
i
03 -85 S�
�
3'_vi Com�uter Lab at Martin Luther Kine Center
100%
Six weeks (time needed to order, receive and install eq
Funds are requested for.
� General operating support � Capital
� Project support � Endowment
� Start-up costs � Technical Assistance
If a project, give projed Month
Organization's fiscal year: Month
� Other:
Year to
Year to
Month
Month
'N2ar
�`ear
In-kind support.
� Product(s):
� Volunteer Expertise:
� Other: Room, tables and chairs, staff, technical
Have you ever submitted a grant request to 3M?
If approved, describe purpose and amount awarded.
N/A
� Yes X� No O Approved � DeGined
z
03-�5�
AMr-
3
(Trant Application
rroviae a summary ot your request:
This request is for $10,000 to make it possible for the Saint Paul Division of Pazks and Recreation to
purchase the following items for use in the new but unused computer lab at Martin Luther King Center_
* Eight (8) De112350 Computers with Office XP Softwaze
* One (1) Hewlett-Packazd Laser Printer with network card
* One (1) Netstacker 24 port hub
* Six (6) Power strips
These items comprise the basic equipment necessary to operate a computer lab for public use.
Why is this program needed?
The demand for public access to computer equipment and training is great, especially in low and modetate
income neighborhoods where computers may not be present in the home. Several hundred people visiY�he
Martin Luther Ling Center every day for services, and this computer lab would be an additiona] attraci��n.
In addition, such social services agencies as the Hallie Q. Brown Community Center, the Wilder Senior
Citizens Pzogram and Martin Luther Kind Recreation Center have regular clients who may wish to use dhis
lab under the auspices of these agencies.
Describe goals and outcomes:
GOAL: To provide instruction and training to azea residents and clients of social services agencies at �
center on how to use computers and related equipment.
OUTCOME: Members of the community will gain skills in using computers which can be applied at 3st�ne,
school, work or wherever they have access to computers.
GOAL: To provide access to computers to area residents and clients of social services agencies who ma�
need to use them to pursue worthwhile tasks.
OUTCOME: Area residents and clients of social service agencies will have access to computers to ass$t
them with homework and documents related to work, business, health, budgeting, physical fitness and ather
important matters.
Beneficiaries and numbers served:
Beneficiaries of this computer equipment wili include senior systems, youih/students, clients of social
service agencies and members of the surtounding low to middle income community. Depending on the
availability of instructors and facility supervisors, the computer lab will be used by 40-100+ individual� �on
a daily basis.
3
Grant Application
Geographic area served:
The Martin Luther King Center is located about one and one half miles west of downtown Saint Pau3 in Yhe
low to moderate income Summit University azea. It is located approximately three blocks south of I-89 and
one block east of Dale Street. Adjacent communities include Thomas-Dale, Downtown, Memam
Park/Snelling/Hamline and West Seventh.
If you are working with other organizations, please describe:
The Martin Luther King Center is under the overall management of the Hallie Q. Brown Community
Center, Inc., which leases the facility from the City of Saint Paul. The Saint Paul Division of Pazks and
Recreation manages the Martin Luther King Recreation Center, which is a part of the lazger center. t3tlier
agencies including the Wilder Senior Citizen Program maintain space at the facility.
How wi{I success be measured/evaluated?
l. Participants will be given evaluation and recommendation forms after instructional sessions.
2. Instructors and room facilitators wSll be asked to suggest ways the computer room is being used antl how
it might better be used.
3. Cooperating agencies will be asked for feedhack on how the facility can best be used.
Budget Narrative: (Explarn how the funding suppoRs what you hope to accomplish.)
The purchase of eight computers, a printer and other related items by the City of Saint Paul, Division �g
Parks and Recreation will allow eight people—and, if individuals double up during training sessions, as
many as 16 peopie--to use computers at any one time. During the course of a day, this will allow 10(! ur
more people to make use of this equipment.
o3�8s�
3
tTrant Application
ORGANIZATION BUDGET (Mustbe complefed forall requests.)
NOTE: The City of Saint Paul, Division of Parks and Recreation, which will purchase the
equipment listed above, organizes its financial information according to different accounting
metrics than is requested on this sheet. A complete accounting of Division finances is provided in
Attachment A.
INCOME:
Contributions
Fund-raising events
Membership
In-Kind
Last Year - Actual
Fiscal Year
$
$
5
$
REVENUE:
Earned S
Other (Specify):
$
TOTAL INCOME: $
EXPENSE:
Salaries, wages, benefits $
Consultant & professional $
All Other $
TOTAL EXPENSES: $
DIFFERENCE:
(/ncome Less Expenses) $
ADDITIONAL INFORMATION:
Number of Paid Staff
Number of Volunteers
Current Endowment $
Reserve Fund $
SOURCE OF OPER.4TING FUNDS - Current Year:
Current Year
Fiscaf Year
$
$
$
$
$
0
�
$
$
$
$
$
$
$
Next Year
Fiscal Year
$
S
5
$
$
$
$
5
$
5
S
�
0
5
Federal Govemment
State Govemment
County Govemment
City Govemment
Eamed
Membership
5
5
$
3
5
5
LIST MAJOR DONORS - PasUCurzent Year:
Donor Amount
$
$
$
%
%
%
%
%
%
�
United Way
Corporate
Foundation
Individuals
Other
Donor
�I
�
�
E
0
�
�
�
Amount
�1a
n�
a�
o�
a�
D3 8S 4�
3
Grant Application
PROGRAM SUPPORT
!f you are requesSng Program Supporf, attach a budgef thaf reflects income and rarpenses for past, currenY
and next year.
This grant awazd is for start-u[ costs which w�ill make the implementation of programs in the future
possible. No budget has been developed for these future programs. The budget for the items which
will be obtained throu�h this grant awazd is as follows:
Quantity Item Cost
8 8 De112350 computers @$998 each $7,984.00
With Office XP Pro Software
1 Hewlett-Packazd Laser Printer with network card $1.I03.00
1 Netstacker 24 port hub $ 217.00
6 Power strips 85.00
SUBTOTAL $9,389.00
Tas @ 6.5% 610.29
TOTAL $9,999.29
List major donors or pfedges to ihis pariicular progrem. NIA
Donor Committed Amount Donor Pending Amount
$
$
$
Major Campaign Plans: N/A
Is a capital/endowment campaign planned? � Yes � No
If yes, when?
Over what time frame?
$
$
$
How do you communicate with the community/constituents about your organization's goals and suceesses?
Fiiers, mailers, meetings, website, catalogues
Do you have a Website? 0 Yes � No If yes, site address: www.ci.stpaul.mn.us/depts/parkd
Have you had any pending or recent:
Lawsuits challenging the propriety of your disbursements and/or
the action of your stafF, volunteers or board members? � Yes x❑ No
Please fumish a description of the circumstances.
7
03 8s �
Do you have an annual CPA audit? � Yes � No
Does it have an unqua4ified CPA opinion? )f no, please fumish detai/s: � Yes � No
Please torward 2 copies of the grant application, and 1 copy of the following supplementary information with the application:
� Program Support Budget, if applicable. N/A
� Names and affiliations of your Board of Diredors. SeC Attachxnerit B.
X Treasury Letter Certfu\ying Tax Exempt Status: S8e 1�tt2CIllY10riY C.
X Most recent CPA Audit repoR. See AttaChmerit D.
Mana�er, Recreation Services Section
G: I DI V I WP I Gran ts I3M13M MLK. wpd
oate 1/23/03
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