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03-774Presented By: Referred To: 1 2 3 4 5 6 7 8 9 10 11 Committee:Date: WHEREAS, the City of Saint Paul, Police Department, pursuant to the attached grant application, needs City Council review and endorsement of the attached Safe and Sober grant application; and WHEREAS, this grant provides funding to increase compliance with traffic safety laws by enhanced enforcement of traffic laws coupled with education and media relations; and BE IT RESOLVED, that the Saint Paul City Council accepts this grant, if granted, and authorizes the City of Saint Paul to enter into, and Chief William Finney to implement a grant agreement with the Minnesota Department of Public Safety. RESOLUTION CITY OF SAINT PAUL, MINNESOTA Council File # �"�—,�� Green Sheet # �p�� .� Green �heet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �G DepartrnentlofficelcounciL• � �UL-03t�. pD - PoL��e�� Green Sheet NO: 205057 Cotrtad Person & Phone: Chief William K Finney 292-3588 Must Be on Council Agenda by (Date): 7&AUG-03 o�a � '�� ueoarvnent sen[�orerson mmavuace 0 olice Departruent A55ign 1 olice Depai4i�t DeparGnent Director i ✓ Number 2 cialServices For Routing 3 'tvAttornev _ __ _ -.� /�, Order < avor�s ofsce 5 omal C5 C7erk 6 ' C7erk Totai # of Signature Pages / (Clip All Locations for Signature) Action Requested: Approval of the attached Council Resolution authorizing the City of Saint Paul to accept a Safe and Sober gant from the Minnesota Department of Public Safety ifgranted, and authorizingthe City to enter into, and Chief William Finney to implement a grant agreement with the Minnesota Department of Public Safety. dations: Approve (A) or Reject (R): Planning Commission CIB Committee Civil Service Commission Personal Service Contrects Must Answer the Following Questions: 1. Has this personffirm ever worked under a contract for this depadment? Yes No 2. Has this person/frm ever been a city employee? Yes No 3. Does this persoNfirm possess a skill not normally possessed by any current city employee? Yes No Ezplain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity (Vllho, What, When, Where, Why�: The City of Saint Paul, Police Department, needs City Council endorsement of the attached Safe and Sober grant application and authorization to enter into, and implement a grant agreemem with the Minnesota Department of Public Safety. AdvantageslfApproved: The Safe and Sober grant provides funding to increase compliance with traffic safety laws by enhanced enforcement of traffic laws coupled with education and media relations. Disadvantages If Approved: None. Disadvantages If Not Approved: Loss of grant funding to reduce deaths and injuries caused by traffic accidents. Total Amount of Transaction: Funaing source: MN Depaftment of Financial Infortnation: PubI1C Safety Gfant �Explain� Cost/Revenue Budgeted: Activity Mumber: 436 ��e.tP�9 €��eQ�T�h �:Pni°P � 2004 Safe & Sober Grant Application M'imiesota Department of Public Safety, Office of Traffic Application for the Following Agency: Saint Paul Police Department LEAD AGENCY NFORMATION e-mail aadress: dave.pl ' @ci.stpaut.mn.us Saint Paul Police artment Ser eant David Plucinak 100 East I I�` S[reet �� _,/ /�� Pro ect Director's Si�ature 651 292-3727 P.O. Box � Street Address needed in addition to P.O. Box Saint Paul 55101 • FaY Lead or single agency applicants must fill in one of the following Amy B wn — Grants Manager numbers. Ask your auditor or treasurer or city clerk. Federal Employer ID Number: 416005521 Or Minnesota Tar ID Number: c anue ResoLution Status: ❑ Attached � In Progress' (Date: 8-03 ) Check the following mobilizations for which you submitted a report: X November 20�2, X December 2002, X May 2��3. Please make every effort to complete the e-mail address bos. A home e-mail address of the project director is fine if one isn't available at work. Providing an e-mail address will help OTS communicate with }ou quickly and will be apprecia[ed. Complete the reverse side if more than one agency is involved. Copy the reverse side if needed for more agencies. 1 T'he person cesponsible for overall management of the entire groject (i.e., schedulin;, media, ��mmari�;ng reports and invoices for OTS). Z The person responsible for verifying financial records for the project (cannot be [he 5ame as the project director). 3 If in �roeress. aive date scheduled or estimated for consideration bv board or council. C73'"1'l� Attachment 3 PARTNER AGENCY INFORMATION e-mait address: NA A encv Contact (T, Rank & Name) Aoencv ContacYs Si�ature P.O. Box S4eet Address (needed in addition to P.O. Box) Tel hone City Zip Fax Resolution Staws: ❑ Attached ❑ In Progress Z (Date: ) Check'fhe following mobilizations for which you submitted a report: ❑ November 2002, ❑ December 2002, 0 May 2003. PARTNER AGENCY INFORMATTON e-mail address: Agency Name Agency Contact� (Typed Rank & Name) A�encv ContacYs Si ature P.O. Box S7eet Address (needed in addition to P.O. Box) Tele hone Ciry Zip g Resolution Status: ❑ Attached ❑ In Progress z (Date: ) Check the following mobilizations for which you submitted a report: ❑ November 2002, 0 December 2002, � May 2003. �R'TNER AGENCY INFORNIATION e-mail address: Agency Name Agency Contact� Typed Rank & A enc CantacYs Signatur P O Box Street Address (needed in addition to P.O. Box) Telenhone City Zip I Faac 1 The person in each partner agency responsible for such things as scheduling and reporting to lead-agency project director. o3=��a Attachment 3 SAFE & SOBER 2004 BASIC AGREEMEti°T NA Saint Paul Police Department Lead A en Name 287.151 Full-Time: 556 Part-Time: 0 Total Po ulaTion Seroed bv A en (ies) tiumber oi Officers in A en (ies) Name of cit or coun used for seat beSt & alcohoi ratesJ: Saint Paul (See gridr: Attachment I) lSee grids: Attachment IJ Alcohol-related Crashes Non-use of Seat Belts in Crashes By VM'C: 15.4 By VMT: 43.1 X lugher than state average or ❑ lower than state average X higher than state average or ❑ lower than state average By Populauon: 1063 By Popularion: 297.1 X hi ec than state avera or ❑ lower than state avera e X hi er than state avera e or Q Lower than state avera e Applicant in one of 20 counties with the highest number of deaths and serious injuries? (see grids: Attachment 1) X Yes ❑ No Considering the number of addifional enjorcemznt hours you plan to schedule, fll in at �B.TECTIVES least three of the blank objectives (#ks Z through !2). See the second paragraph ofpage 12 o the RFP or more in ormation and instrucrons on ob'eetives. 1. Realizing Safe & Sober is a grant dedicated to reducing deatk�s and injuries caused bc saffic crashes by inereasing seat belt and child seat use and decreasing impaired driving, the agency commits ro enhanced enforcement and public and merlia relations outreach followin the Sa e& Sober calendar rovided. 2. Strive ro increase DWI arrests by 5 percent (from 39 to 41 arrests) when comparing those written beginning _11-21-02 and ending _6-1-03 to those written begnnin� _11-21-03_ and ending _6-1- 04 3. Strive to increase seat belt use, as shown by informal surveys, from 82 percent to &l percent when comparing those conducted the week of 6-2-03 to those conducted the week of _6-2a13 4. Strive ro increase clrild seat citations written by 5 percent (from ZS co 27 citations) when comparing those written in the period from _l 1-21-02 to _6-1-03 with those from _ll-2I-03 to _6-1- 04 5. X Conduct or 0 participate in _l2_ child seat clinics during the year beginnin� ^ 10-1-03 and ending _9-31- 04 6. Strive [o increase seat belt citations/wamings written by 5 percent (from �=3 to 559 cita[ions) when comparing those written in the period from _1i-21-02 to b-1-03 with those from _11-21- 03--�� Attachment 3 03 to 6-1-04 7. Strive to increase speeding citatioas written by 5 percent (from 590 to 620 ) when comparing those written from 11-21-02 to 6-1-03 with those from_11-21-03 to 6-1-04 8. Strive ro increase "not a drop" drinking and driving azrests by 100 percent (from 1 to 2 ) when comparing those wsitten from _11-21-02 to 6-1-03 with rhose from 11-21- 03 to 6-1-04 9. Strive to increase minor consumpuon arrests by 10 percent (from 12 to 14 ) when romparing those written from 11-21-02 to _6-1-03 with those from 11-21-03 to 6-1-04 10. Track and report disposition of X DWI azrests. ❑ All arrests. ❑ All citauons and arrests for the time period begiwning _IO-1-03 and ending 9-31-04 I I. Reduce the number of traffic-related complaints by 2 percent (from 140 to 137 rnmplaints) when comparing those received from _11-21-02 to 11-20-03 with those recei��ed from _ll-Zl- 03 ta I1-20-04 12. Reduce the number of people injured in traffic crashes by 2 percent (from 1270 [0 1245 injuries) when wmparing those injured from _11-21-02 to I1-20-03 with those injured from _I1-21- 03 to 11-20-04 ENFDRCEIVI�NT You must complete this entire section. IjaU Safe & Sober-funded hours are within S&S wave windows, put a 0 in 4 and ,VA irt� . See RFP pages � lEnforcemen[ Hours) and 6(Hours by Wwe). 1) The total estimated number of Sa e Sober atrol hours to be worked durin the eaz is 1054 2) . The estima[ed number of addilional pa�ol hours during eac6 of the three regulaz length Safe & Sober enforcement waves will be 790 3) The estimated number of addirional patrol hours during all of the six Safe & Sober enforcement mini-waves nill be 264 4) The total number of atrol hours estimated to be outside of the Sa e& Sober enforcement windows will be 0 � 03- Attachment 3 PUBLIC INTORMATI�N AND 1�'�DIA ��ssec6on is a briefsurvey ojthe number ojmedia out[eu avai[able to RELAT��NS you. Fill in the number of each type in the boxes that apply; leme blank onl i there are norre in your area. 2 � high schooU4 college 6 22 daily newspapers newspapers Radio Starions 4 1 Commercial TV Stations Cable T'V Station 0 13 City/Qrganizational Com anv Newsletters Newsletters You are required to disinbute news releases to all media outlets (including to the editors or scaff counselors of high school and college. papeis) and to conduct other public information and media relations activities. See pages 7 and 8 of the RFP. 'j'jjAjrjjjVG Fill in twa numbers at the end of the line on the frrst 9 lines. — for example, • 3 IIO) if tkree nfficers need and ten afficers hme had the cnurse. For first year grants, Advanced SFST is not requrred and neither first nor second year grants are requmed to have a CPS prac6tioner: put NA m the space if that training is not required. OTS wi!! send detai[s of the September workshop a! a later date. A#endance is required by one person from each (ead agency. People from parmer agencies are welcome but not required to attend. Se RFP page 9#5 for con erence cost in ormalion. t) The numlxr of officers who cvi11 need (or have had) Standardized Field Sobriery Tesung is 240 2) The number of office� who will need (or have had) Occupant Protection Usage and Enforcement is: ( 240 ). 3) The number of officers who will need (or have had) Advanced SFST is 41 The numbez of aeencv staff who will need to become (or aze) certified ( The number of aqency staff who are ie(s) of CPS Piactitione� and/or Tec 6) The people who will attend the Saje & Sober conference on Friday, September 5`� are: Name David Plucinak Dan Malmgren Richard HIein Dan Dav REPORTING Agency St Paul PD St Paul PD St Paul PD St Paul PD Practitioners Phone Number 651 291-1111 651 291-1111 651 291-1111 651 291-1111 You must fzU in # 4. (See Sectian page 7 ojthe RFP jor survey information.) 240 1 1) A plan on a form provided by the OTS vrill be submitted by October lst, 2003 for the Octoberfest, Halloween, and Thaz�ksgiving waves; by January 1", 2004 for the Super Bowi, Valentines, and St. Patricks waves; by May 14`", 2004 for the eraduation and Julv waves: and bv two weeks prior to the County Fair for the Counry Fair and September waves and 03 �z� Attachmem 3 when not covered by the above, prior to the use of any wertime hours outside of the Safe & Sober enforcement waves. Basic informabon on enforcement schedules and wblic and media retations efforts are included in the plans. 2) A progress report on a form provided by the OTS will be submitted by December 15 2003 covering the Octotierfest, Halloween, and Thanksgiving waves; by Marrh 31 2009 covering the Super Bowi, Valentines. and St Patncks waves; by Angust 6th , 2004 covenng the graduation and July waves; and by September 1Sth, 2004 crnering the County Fair and September waves. Progess repores will include information on citations and warnings for specific offenses as well as public informarion and media relations activities conducted. 3) A report on the number of impaired drivers azrested during the December mobilizauon will be submitted by noon January 8"', 2004. A report on the number of seat belt citations tisrittea and of informal belt surveys resuits for the May mobilvation will be submitted bv noon June 10'", 2004. ____ finai renort on nroffess towards obl�aves, problems, and successes will be submitted no later tLan October 31, 2003. 5) A set of informal seat belt use surveys will be conducted during Nwember 4— 17. December 2-8. Mav 10 — 23 and June 7- - 13. A set is defined . as counts of shoulder beli use and non-use of drivers and front seat passenger conducted at 5 sites. Site locations shall remain constant throughout the year. Resilts will be submitted to OTS �3 �-�`� Attachment 3 6) Invoices will be submitted no less frequenlly than ihe following scheduIe: Januarc 1" (for Octoberfest, Halloween and Thanksgiving), by itifay lst (for Super Bowl, Valentines and St. Patricks), Iry August 1� (for g�aduation}, and by November 14`� (for Jnly, County Fairs, and September). _ The OTS is required to reimburse gant costs according to siate fiscal yeazs, therefore, you must sepazate out all costs incurred before July 1" from all costs incw after tl�at date. Two invoices �i Qjjjplyj�i N'I' Fil! in the boxes with numbers. Leave blank ij the answer is none. You are not re ired to have eve piece o e r ment. 25 S uad Cars 10 Radaz Units 15 Lasen 25 Dieitat PB"Is 0 Pass/Wazn PBTs - I- S' Trailer 0 S uad Video 2 Intoxilvzers 1S Mobil Data Com uters b� Attachment 2 Allagrnaawhi`hleavesar8srdjvrdingfoiaSafe&SobaovoOmep��algrantinlhepastmuslcoe+pl�e+Gu>e�o2 Thrsdcesnormcludeagenc+es whtch wed a Crtal7enge award for ovemme patrals. REPORT ON SEAT BELT AND CHII.D SEAT CTTATTONS AND WARNINGS DURING PREVIOUS SAFE & SOBER YEARS There is no easier, cheaper, moce effective way to save lives and prevent injuries th� to increase seat belt and child seat use rates. When evalvating applications for Safe & Sober 2004, the OTS will again consider your perfocmance in comparison to other �antees for ffie rate of vehicle stops per hour, the rate of stops that resulted in a citation or aritten waming for violation of ihe seat belt or child seat laws, and the rate of siops res�ilring in a citarion rather than a warning. This report is meant to help you to make your case 8�at your agency does need a Saje & Sober gant and is committed to enforcing rhe passenger pmtection laws. Please note: `Everyone is buckled up" only tells us your agency dcesn't need a Safe & Sober �ant as badiy as all those other places �here everyone im'[ buckled up. Each year OTS is able to approve abou[ half of the requests for funding — it is our responsibiliry to do everything we can to ensure ois grants go to those comm�mities who need them most and can use them best. For each past year in which you rueived an overtime patrol Safe & Sober grant, 6ll in the percenrage of contacts wluch resulted in an action for failing to comply with the seat belt or child seat law. The results by lead agencv jor 1996, 1997, 1998, 1999, 2000; 3001, ?00?, and 2003 are attached. 2003 onlv includes the wave data as ofJune .i. For more current 3003 data, call your OTS coordinatorJ. In evalua6ng how well your agency has done, we will consrder sigmficarrt improvement and the answers to the questions as well as absolute percentages ' Year Your ContaMS All Agencies Average Coatacts Related tu Passenger Protection Related to Passenger Pmtection 1996 % 20.09°/a 1997 % 19.0% 1998 % 13.3% 1999 Q/o 20.7% 2000 26.1% 20.9% 2001 20.1% Zl j% 2002 24.8% 21.5% 2003 353°/a so faz 23.8% If you believe your agency did its part to enforce the passenger protection laws but your rate was adversely affected by the poor perforu�azice of a paitner agency, report your agency's results in conhast to your parmer agency's (or agencies) results below: Tum tbis page over to complete the repott. Restraint Use Enforcement Report for 2004 Safe & Sober Page 1 of 2 �3 �� Attachment 3 2004 SAFE & SOBER PROJECT PROPOSED BUDGET Lead Applicant Agency: St Paul Police_DeQartment See RFP pages 4, 5 and 6 for a discussion of budgeting. Proposed Federal Budget (only federal grant monies in this btock) Federal Safe & Sober Budget Sununary Categ 1. O Enfo r ce ment Hours Budget 2. Di scretionary B udg et Fedezal Budget Total Federal Amount $48,230 $6,770 $5�,000 Note: Federally paid overtime enforcement hours must equal at least 85% of the total federal budget. On all the following budget forms, "Federal share" refers to the amount of money you are seeking in J'afe c� Sober grant funds and "Agency share" refers to the cost commitment by your agency or private sources to which you have access. The column "Tota1 cost" refers to the sum of the federal share and the a�enc�share. Part 1:OVERTTiVIE� ENFOF Overtime Grou * rate/ho.ur� Officer 39 Sergeant 45 Total overtime HOURS Number of Percent (Federal amount divided by federal budget total) 87.7% 123% l00% Federal share � Agency shaze Frin e*** hours Total cost 13.434 320 36,286 36,286 13.434 234 11,944 11,944 $48,230 $48,230 � 0 $0 *Rank or seniority — goupings of officers with similar salaries. ` t* All dollaz amounts to be rounded and estimated. Attach further expianation if not overtime hours. ***Fringe rate on overtime hours is usually 13% or less. See page � of RFP for more on an acceptable fringe rate. PART 2: Purpose Administration Equipment Operating Travel DISCRETIONARY BUDGET Summary* of Discretionary Budget Federal Share Agency Share 2,200 914 4681 4681 0 0 . :11 � Total Cost 3114 9362 6,800 0 See RFP pages 4, 5, and 6 for a discussion of budgeting. 2004 Minnesota Saje & Sober Incentives TOTAI, � � * Details required on reverse side. Breakdown of Discrerionary Budget Sce RFP a es 4, 5, and 6 for a discussion Position (i. e., supe:visory, Clericat Public Information Trauung Total 45 23 32 32 42 0 12,39� P,rlminicha[iOn Toral per # of Frinae hour hours 13343 51 61 33.586 30.72 140 30.673 43.75 20 30.673 43.75 10 30.673 54.88 175 3ll4 4,301 875 418 9.604 18312 0 19_276 03 - n�l ?.ttaclunent 3 Federal share 0 � � � Agencr sbare 914 4,301 875 418 9,604 16,112 E ui ment * Number of Agency Descri tion units Cost r unit Total cost Federal st�are share* Kustom Pro Laser III " 1 3,722 3,722 1,861 1,861 Stalker DSR Radar 2 2,820 5,640 2,820 2,820 Total 9,362 4,681 4,681 * Note: Agency share for each piece of equipment must be greater than or equal to Federal share ratin Costs Number of Cost per Descri tion miles mile Total cost Federal sttare A ency sh S uad o eratin rate er mile* 10,462 65 6,800 0 6,800 * State tate of $0.36 per mile can be used if agency dcesn't compute their own rate. Trdvel and Subsistence Number Name Total $0 Total cost* I Federal $0 shue $0 See RFP pages 4, 5, and 6 for a discussion of budgeting. 2004 Minnesota Safe & Sober