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03-772coun�s� F�►e a �3= 1" a Green Sheet # 205047 RESOLUTION SAINT PAUL, MINNESOTA Presented By: Referred To: 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Committee:Date: WI�REAS, the U.S. Department of Jusfice awarded a Promoting Cooperative Strategies to Reduce Racial ProFiling grant to the City of St. Paul, Police Department; and WIIEREAS, this grant was accepted by the City Council on February 27, 2002 (council file # 02-153}; and WHEREAS, tlus grant was extended to allow remaining grant funds to be used through March 31, 2003; and WHEREAS, a 2003 fmancing and spending plan needs to be established for this grant; and WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $38,475 in excess of those estimated in the 2003 budget; and WHEREAS, The Mayor recommends that the following addition be made to the 2003 budget: CURRENT BUDGET CHANGES 436 - Special Projects-Police FINANCING PLAN: 34059 - Strategies to Reduce Racial Profiling 3099 - Other Federal Direct Grants in Aid 24 Total Changes to Financing 25 26 27 28 29 30 31 SPENDING PLAN: 34059 - Strategies to Reduce Racial Profiling 0141 - Overtime 0219 - Fees-Other Professional Service 0439 - Fringe Benefits 38,475 �� 11,893 25,000 1,582 AMENDED BUDGET 38,475 11,893 25,000 1,582 32 Total Changes to Spending �$,�'1� 33 34 THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2003 budget. 35 Yeas Bosirom ✓ � Absent Adopted by Council:Date: ���. �� �p�3 Adoption Certified by Council Secretary: sy: . Approved by o :Date: By: 34059 Strateaiesto Reduce budget.cr.2003 Requested by Department of: Fornpt� ed by City By: �- � o e y Mayor �or By; ��t�L�ti',...c p3 � � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � PD — PoliceDepmtment Contact Person 8 Phone: Chief William K Finney 292-3588 Must Be on Council Agen 17-AUG-03 Total # of Signature Pages Da[e Initia 17JUL-03 � Assign Number For Routing Order (Clip NI Locations for Signature) �6 ...it� Green Sheet NO: 205047 0 olice Deparmiert 1 olice De arhnert De attinent Director � 2 cial Services Office Financial Servi � 3 ' Attornev 4 a or's 013ice Mavor/Assisfant 5 onncl ' Comc� �� 6 Qerk CS Clerk Approval of the attached council resolution establishing a 2003 financing and spending plan for the PromoUng Strategies to Reduce Racial Profiling Grant. dations: npprove (n) or R Planning Commission CIB Committee Civil Service Commission 1. Has this persoNfirm ever worked under a contrect for this department? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity �Who, What, When, Where, Why): The U.S. Departrnent of Justice awarded a Promoting Cooperafive Strategies to Reduce Racial Profiling grant to the CUy of St. Paul, Police Department. This grant was accepted by the City Council on Febmary 27, 2002 (council file #02-153). Tlus grant was ea�tended to allow remaimng grant funds to be used through Mazch 31, 2003. A financing and spending plan needs to be established for this grant (Attached is a copy of the grant awazd and extension letterJ Advantages If Approved: Appropriate 2003 financing and spending plan for the Promoting Strategies to Reduce Racial Profiling grant. Disadvantages If Approved: None. Disadvantages If Not Approved: A 2003 financing and spending p]an will not be established for the Promoung Strategies to Reduce Racial Profiling. � Amount of 38475 Transaction: Funainq source: U.S. Depaftment of Financiallnfortnation: �USlICB (Explain) CosURevenue Budgeted: Activity Number. 436-34059 �g){HgC�� F2P,epprrh (�Antt?P Htll7 � "� b�Q3 03 � ; �� �-; U.S. Department of Justice II00 Yermont A�emte. N�I' Washington, D.C. 20530 December 31, 2002 Chief Wiiliam K. Finney St. Paul Police Department :00 E. Elecen�.'� Street St. Paul, MN 55101 ofCommunity OrientedPolicing Services (COPS) ram/Policy Suppart and Eva[xation Division � , �.:,� `� .�. n � r..: Y � fl? ��L�. RE: Extension for Coo erative A reement #2001-HS-WX-K046 Dear Chief Finney: The Saint Paul Police Department's request for a no-cost extension to the Promoting Cooperative Strategies to Reduce Racial Profiling grant has been approved. As such, the end date will be extended to March 31, 2003. Please contact me at (202) 514-8721 if you have additional questions related to this matter. Sincerely, ��� Amy Scha iro Social Science Analyst cc: Amy Brown, St. Paul Police Dept. Sheila Magoon, COPS Office Yolanda Little-Stone, COPS Office �3 r� °� ; _'�,�� .� Office of the Deputy Dvectar Community Policing Development ll00 Vermont Ave., NW Washingtoq D.C. 20530 William Finney Chief of Police St. Paul, City of 100 East l lth Street St. Paul, MN 55101 Dear Chief Finney: U.S. Department of Justice Office of Community Oriented Policing Services DEC 2 � '-��'� RECElVED ��� OEC 2 7 200t CH1EF'S OFFICE I am pleased to confirm that all information submitted under the Promoting Cooperative Strategies to Reduce Racial Profiling initiative has achieved final approval. This important project will support COPS Office efforts to strengthen police integrity by developing a series of best practices and collateral technical assistance guides that will help law enforcement agencies across the country to implement proven strategies that will prevent racial profiling. This initiative is intended to create and/or strengthen local efforts that build trust between police and their communities. Enclosed please find your Award document, Cooperative Agreement, and other materials related to your award. The current project period is August 1, 2001 through July 31, 2002. The COPS Office will grant your agency an automatic five-month no-cost extension in order to allow you to implement and complete your project during the approved one-yeaz timeline. Your new project end-date is December 31, 2002. Please sign the enclosed Award document and Cooperative Agreement and return the original copies to your COPS Program Manager, Tamara Clark, within 45 days to officially accept your award. Should you have any questions conceming your award, please contact Tamara Clazk at (202) 514-6002. Once again, congratulations on your award. We look forward to working in partnership with you on this significant police integrity issue. Sincerely, ���.������ ilen Scrivner, Ph.D. Deputy Director Enclosures Award #: ORI #: Awardee: Vendor #: MN06204 St. Paul, City of 41-6005521 Awardee Executive Official: Awardee Address: Awardee Phone Number: Chief William Finney 100 East l lth Street St. Paul, MN 55101 (651)292-3588 Cooperative Agreement Conditions: This project is approved subject to such conditions of limitations as aze set forth on the attached pages. Statutory Authority tor Cooperative Agreement Award: The Public Safety Partnership and Community Policing Act of 1994, 42 U.S.C.§ 3796dd(1994). Award Date: 8/1/Ol Award Period: Award Amount: From: 8/1/O1 To:7/31/02 $ 199,946.00 �' Cad R. Peed Director Date U. S. Department of Justice ���� Office of Community Oriented Policing Services _•,, COPS Training and Technical Assistance Award 2001HSWXK046 Project Title: Promoting Cooperative Strategies to Reduce Racial Profilin� oEC 2 o zo�� Awa Signature(6f Official � the aut o' to accept this grant award rri7li^m K Finne�, Chief oE Police Typed Named and Tide of Official ���Z Date Award ID: 67653 � - � �, 1/OOVermavA�'enur. MY R'ashingro¢ DC 2053� Memorandum U. S. Department of Justice Office af Community Oriented Policing Services (COPS) To: William Finney, Chief St. Paul, City of From: Beverly Alford, Assistant Director, Training and Technical Assis[ance Division Dylan Pressman, Projec[ Mana�er, Training and Techn Assis[ance Division Nicole Dunning, S[aff Accountant, Finance Division ,� /��¢� i ����� � �. Re: Training and Technical Assis[ance Financial Clearance Memo b3 A£mancial analysis of budge[ed costs has been completed. Cos[s under [his award appear reasonable, allowlble, and consistent wi[h existing guidelines. Excep[ions / Adjustments aze noted below. Vendor # 416005521 ORI #: MN06209 Grant #: 2001HSWXK046 .deet Ca[eQOr_v Pronosed Bud¢et Aaproved Bud2et Adiustments Disallowed Reasons/Comments Personnel $119,284.00 $119,284.00 $0.00 FringeBenetits $21,162.00 $21,162.00 $0.00 Travel $2,500.00 $2,500.00 $0.00 Supplies $14,500.00 $14,500.00 $0.00 Consultants/Contractors $42,500.00 $42,500.00 $0.00 DirectCosts: $]99,946.00 �199,946.00 $0.00 Indirec[Costs: _____________$0,00_________$0.00___ $0.00 Grand Total $199,946.00 $199,946.00 $0.00 Grand Total: Cleared Date: Total Award: November I, 2001 $ 199,946.00 O�'erall Comments: Pnor to the obli�ation, expenditure or dr2wdown of grant funds for independen[ consultant fees in excess of $4�0 per day, approval must be obtained by the COPS Office.