247850 ' ORI6INAL TO CITY CLHRK �4`�850
CITY OF ST. PAUL FOENCIL NO.
OFFICE OF THE CITY CLERK
C NCIL RESOLUTI -GENERAL FORM
PRESENTED BY � `
CO M M I551 ON E DATF
RESOLVED� That upon the recommendation of the
Civic Center Authority� the proper City officers are hereby
authorized to execute an Agreement for professional serviees
to be rendered by Barton-Aschman Associates, Ine. for an
evaluation of a development program: for the Civic Genter,
copy of which Agreement is attached hereto and made a part
hereof by reference; �. and be it
FURTHER RESOLVED= That payments to be made under
said contract shall be made out of Givic Center Bond Fund
7420.
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�M1lt i l 1970
COUNCILMEN Adopted by the Councii 19—
Yeas Nays � 1 1 �,�o
Carlson
1� pproved 19—_
Meredith � In Favor
Peterson ' ,
Sprafka Mayor
Tedesco --�-Against ,,��
Mr. President, Byrne ��� MAR 141970
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• CIV1C CEIvTER AUTIIO�,ITY
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AGRLLr1�NT rOR PROr'rSSTON�IL S�RVIC�S
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, THIS AGR��i�iLNT is entered into as of i�he day of
, 1970, by and between the Civic Center Authority
` of the City of St. Paul� Minnesota (hereinafter referred i�o
as the "I�utl7ority" ) and Barton-Asclvnan Associates , Inc. , a
Delaware Corporation with principal offices at 1771 ��1est
Howard Street, Chicago, Illinois (l�ereinafter referred to
as the "Contractor") .
WITNESSETH THAT: �
'ZaHER�AS the Authority has prepared a program for the
developn�ent of a Civic Center in the vicinity o� Kelloqg
Boulevard and Auditorium Street in the City of St. Paul,
Minnesota, and
t�JHEREI�S, the Authority desires an independent evalua-
tion of that development program, and
WHEREAS, the Authority desires to engage the Con�ractor
i:o render certain technical advice and services in conn�c-
tion with said evaluation: �
NOW, TH�REFORE, in consideration of the mutual obli_ga-
tions herein, the parties do hereby covenant and agree as
follows :
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I. SCOP� OF S�RVIC�S -
A. Contractox' ' s Responsibilities
The Contractor shall periorm services provided for
under this Agreement in connection with and respect-
� ing the propos�d Civic Center Development Program,
and shall do, perform and carry out in a satisfactory '
manner, the following:
l. Development Proqram Evaluation
The Contractor shall conduct the background
' studies as described herein . The objective of
these studies is to determine, within the current
economic market, the appropriateness o� the pro-
posed development progr�m.
Background studies will be oriented to the Civic
Center Development Program. �ach will de�ermine
those aspects of the program which are valid, and,
if any , those which require modification. These
. studies �aill be carried only as i'ar as necessary
to meet -the above stated objective.
2. Backc�round St.ud ies •
a. Economic Study. An updated use study will be
made. This wi11 include potential ai:tendance,
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.. type and size of required facilities , and
. ' � xev�nue a�zalysis . Existing data will be used
to the fullest e�tent possible. The Contractor
shall ui:ilize the services of Hanuner, Greene ,
Siler Associates of Washington, D. C. in con-
� junction with this study .
b, O�erations Study . Tl�e pr�sent program will be
analyzed from the viewpoint of poteni:ial users
of the facility , their operational needs and
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preferenc�s .
� c. Acc.ess Study . The present program will be
analyzed in terms of the vehicular and pedes-
trian access circulation and parking needs of
� the exhibitors and attendees . In addition,
the opportunities and constraints created by
the city ' s downtown traffic circula�Lion plans
will be identified . This study is intended
to provide a �ramework for Phase I recommenda- .
tions . Detailed solutions are to be accom-
� plished in a sec�nd phase not covered by i:his
agr�ement.
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d. Sitc St.udy . Based upon the results of the
. Econon��ic, Operations , and 1lccess Studies , an
analysis of the loca-L-ion and orientation of
the facility will be made .
3. Recommendations
The Contractor ' s recommendations , with supporting
documentation and analysis , will be submitted in
a sinqle written repori: (in preliminary draft and
final report) . This report (30 copies of final
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report) shall identify, in the case of each
recommendation, a new or modified development
program element in sufficient detail to be acted
u.pon by the Civic Center Authority . Recommenda-
. tions shall include, but not necessarily be
limited to:
� a. Size and facilities to be contained in the .
center; .
b. General location and orientation, �
c. General scheme for access circu.lation and
parking, and .
� d. Sequence of construction. �
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4. Information .
. �°The Contr�ictor ' s representative shall participate
� in informational preseni�ations , up to a maximum
of. t,hree meei�ings , to the City Council, other �
pu.blic aqenci_es or the Guarantors . The Contrac-
tor shall prepare photographic slides illustra-
ting recommendations contained in the Final
Report. At the Authority ' s option, this work
may be undertaken prior to the publication of
_ ' the rinal Report.
5. Phase T.I ��TOrk Proqram
Based upon the Civic Center Authority ' s final
decision as to content and sequence, a detailed
work program will be prepared for Phase II work,
the preparation of new or modified dcvelopment
� plans , and shall be included in the I'inal Repori�
in the form of an appendix.
� B. Responsibili�Li_es of the Authorii:y
� The Authority shall provid� to or o�herwise make
available to the Contractor copi�s of all economic
and physical development studies , building construc-
tiQn and renovation plaxzs , traffic, circulation and
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parking studies contemplated by the Authority or its
, predec�ssor Civic Center Comniission. The Authori�y,
upon request of the Contractor, shall assist the
Contractor in obi�aining information from various
public agencies as necessary to complete the Con-
tractor' s a�signanent under this Agreem�nt. The
Authority shall provide timely review of reports
required under paragraph lA 3, Recomm�ndations, above,
in a timely manner consistent with Section II, below.
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II: TIME OF PEF.I'ORI�iANC� AI�ID CONiPENSATION
A. The servic�s af the Contractor are to commence with-
in ten (10) days of written notice to proc�ed, and
will be undertak�n in such sequence as to assure
their �xpeditious completian in light of the purpose�
o� thi� AgreEment, but in any event the Contractor
sha�.l provide a preliminary draft of its recommenda-
tions within fort�r-�iv� (45) days but not later than
Apri1 6, 1970, a.nd a final report within seventy-five
(75) daysp but not later tlian I��.ay 6, 1970. Work
identified in paragraph 1A 4, "Informatioz�" sha11
be initiated at the option of the Authority any
time aft�r the delivery of the preliminary draft
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of rECOnunendations and shall be �ccomplished within
� �,. thirty (30) days of such notification.
B. Compensation.
For the performance ot s�rvices required by paragraphs
1A 1, 1A2, 1A3, and 1A5, th� Authority shall pay the
Contractor a fee in the arnount of $9, 500. For the
� ' performance of services renuired by paragraph 1A 4,
the Authority �:ill pay the Contrac�or an additional
fee based upon the Coa�tractor' s narmal daily rate
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for staff pnrsonnel. �lu� d�.rect reimbursetn�nt for
out-of-poc}cet expens� incurred in performing such
servic�s, but in no event sh�11 the total fee for
such services e}cceed $2, 000. Profe�5ion�1 staff
time shall be bi11�d on the basis of the fol.lowing
per diem rate schedule:
Principal Iassociates $225 - $275
Senior AS..`�iQCl.c3t@u $175 - $225
Associates $125 - $175
Technicians $ 60 - $125
Clerical $ 35 - $ 60
Th� Contractor shall be paid $9, 500 for services
rendered upan submission of vouchers to the Authority
on the foll.owing schedua_e: Marcli �.5, 1970 $3, 000;
� Apri1 15, 1970 $3, 000; $3, 500 thirty (30) days a�ter
receipt of final repor_t. Charges £or services under
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paragraph 1� 4, shall be billed �� of the 15th of
� � each month fo�.].owing their accrual. Upon receipt
and apgroval o� each voucher, �he Authority shall
pay th� amoun� �rhich is due and payable within
thirty (3Q) days.
IN WITNFSS �1'IiF.R?�OT', the Authority and the Contrac�o:: •
have eaecu�ed this Agre�ment a� of the da�e first writt�n
above. ,
Att�st as to Civic C�nter Authority
of St. Paul, Minazesota
Legal Form
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By: By
e,�.,�s_:-<���, �
Chairman
Mayor
ComptrolZer
Barton-Aschman Associates, Tnc.
(Contractor)
Attest:
. BY
By Niartin 1��. Blachm�n
' Vice Presiden�
Date