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247749 OR161NAL TO CITY CLHRK •'L� Y r ��
CITY OF ST. PAUL FOENCIL NO.
OFFICE OF THE CITY CLERK
- C U IL RESOLUTION—GENERAL FORM
PRESENTED BY
COMMISSIONE � DATF
RESOLVED, that the proper City officers are hereby
authorized and directed to execute on behalf of the City contract
between the United States Department of Housing and Urban
Development and the City of Saint Paul, said contract pertaining
to the development of an Integrated Municipal Information Human
Resource Development Subsystem, as more fully set out in the
said contract , a copy of which is attached hereto and incorporated
' herein by reference.
�ORM PF�OV D.
Corpo t�
� nse
�p,�, 3 1970
COUI�CILMEN Adopted by the Council 19—
Yeas Nays � 31970
Carlson
Dalglish pproved 19—_
Meredith �n Favor
Peterson �
Sprafka � ayor
Tedesco A gainst
Mr. President, Byrne PIfBLISHED MAR � a9�A
�
..�r���, '3'�i.. ; . s6s.`aJ��.w��iYC�:��� Y'.::LS -�; ,ar;:s.. .. ,�g,�
�".'_ . ... ���w`i.a �.....�:.r.:�a �y..�..::.:1�Yid'�,. ��0u7Mi"'���,�. i`+Yi'st.N.ls.l. .. ...-v+��r�ai?iao'a�'�IIY���'kl••��.:,+ .d.'.iC . '�� :. .';�
STAt�C�AiG FCk 1 26, JULY 1966 PAGE Vr �
�t � CM/t? F 1L �ERVICES ADMIh�51RAT10N �
i'� �,�;, � � kFQ (41CFR) �-�a.ioi Al�fAftD/CGt�,(TR�CT � L �� � I 16U
I. C7N7RACT(Yroi. /ui1. /�lrur.J NO. 2. EffECTIVE DATE 3. REQUISITION/PURCFiASE kEQUEST/P�20JECT NO. 4. CERTIFIED FOR NATIONAL DEFENSE UNDER BDSA
H—�-21't '•I REG.2 AND/OR DMS REG. 1.
RATING:
s. ISSUED BY CODE ASA-1 b. ADMINISTERED BY CODC ASA-2 7• DEIIVERY
Department of Housing & Urban Developmeiit ��f otl�er�bun Glork S) • FOB DESTI-
� NATION
Contracts & Agreements Division ' � � �
; 451 - 7th Street, S. W. OTHER(Sec
� bt/ou�)
r Washington D. C. 20410 �_
;� 8. CONTRACTOR CODE FACILIT`}" CODF. 9. DISCOUNT FOR PROMPT PAYMENT
NAME AND ADDRESS
� _ �
City of Saint Paul � N A
.,, (S�reef, �,�, p �ieipal Corporation � /
: tounry,S�ate,
,` a�d 2�p code) COUZ't',house 4th & ti��abasha Streets
.S:
Saint Paul, Minnesota 55102 � �o. s���T INVOICES (4 copirJ u�tfeu otberuise `�."
� � � tpecifiedJ TO ADDRESS SHOWN IN BIOCK -'�
�
See Clause II of Schedule
- 11. SHIP TO/MARK FOR CODE 12. PAYMENT Wlll BE MADE BY CODE �
;�
� Mr. Roderick 0. Symmes, Data Systems Department of Housing & Urban Development
�: Development Staf�, Office of the Deputy Finance and Accounts Division
'" Under Secretary for Policy Analysis �+51 - 7th Street, S. W. �
q�ram ,va�u��o �shington,�_� 20410 �
HUD, Washinp ton �. io u.s.c. zsoa a�� � T`
13. tH15 PROCUREMENY WAS�ADVERTISED, X NEGOTIATED, PURSUANT TO: � (
o ., �.s.�. zs���c15� & �2 U.S.C. �7o��(b)(2) �
��14. ACCOUNTING AND APPROPRIATION DATA Authority under Title III of the Housing Act of 19�+8 (12 v.S.Ci. 17�1@� a
s , �,a.
; 8600108 and sec�ion 602 of the Housing Act of 1956 (12 U.S.C. 1701d3) and
sec. 1011 of the Demonstration Cities Act of 1966 (�+2 U.S.C. 3373)
15. 16. 17. 18. 19. 20.
, ITEM NO. SUPPLIES/SERViCES ' QUANTITY UNIT UNIT PRICE AMOUNT
Cost Reimbursement�Cost Sharing Contract for
evelopmerit of an Integrated Nfunicipal Infor-
ation HUMAN RESOUFtCE DEVELOPMENT SUBSYSTEM •
Y!
his contract consists of SF-26, Award�Contract, -
} age 1 and the following attachments which are
; 'ncorporated herein and made a part hereof: • � ''r:
. • F.
� • _ . . �
i . Contract Schedule, pages 2 through 7; � � µ�
2_.__ General Provisions (Cost Reimbursement :. �
Research and Development Contracts), '.>?
� - Estimate Go ernment`s 53�+,992.00
� p a g e s 8. t h r o u g h� 2 6; Share Su jec to Avail- . '-��
� . 3• Attachment A, Clarification to Attachment ability f F'scal Year �^:�
i C - RFP H-2-70, pages 27 through 32; Funding � �"
; � . Attachment B - Key Personnel, page 33; - -� �
_ _ - - — - -- ----- - -- ��
� 5• Attachment "C," �Statement of Work, RFP ,M;
i . : H-2-70, pages C-1 through C-116, Revision. Estimate Co tractor's �+75,�+84.00 ~ '
; (Schedule continued on page 2) . Share "A;,�
; �� ' TOTAL AMOUNT OF CONTRACT 3 1. OZO �F7C.OO
CONTRACTl:VG OFFICEK U''ll_L CO:yYLETE BLOCI: ?� AS APYLlC�1 BLE
23. NAA1E OF CONTRAQpR .•L'1t�7 Of S81i7t P$ul ; 22. � CONTRACTOR'S NEGOTIATED AGREEMENT (Cattrauor it required to trgn `�
�� �Y _ ' � - �� this docuiuenr a�rd retun� 3 copier fo irauiirg officr.) Confrodor eg�ees
� � � (Signoturc of person�outho�ized fo si9^) fo furniih ond delive�oll items or perform oll the servites sel(orth or otherwise
� 2,. NAME AND TITLE OF $1GNER I� e or riu! - �demtified above ond on any confinvotion sheels fo�fhe consideration sfoted herein. � A �
� y� p ) 25. DATE SIGNED � The riphls and ob(igatioes of the panies to this confrad shali be subjed to and gov ''-�
- - erned by the foilowing documents:(o)1h�s oward/confrod,(b)the solicitation,if ony, � ;^�
�� sY ` . ' - � ond(cJ such provisions, representations,cerfificolions, and specificorions, os are
' ._ ($ignat�re of person outhorized fo s�gn) � ,� otfoched or incorporated by reference herein. (Afluf/liittuft are listed berriii.)
�4• PtAME AND TITLE OF SIGNER T t or ruN — 2�• UNITLD STATQ$ Of AMERICA — 7
. � yp p � 25. DATE SIGNED "
. 'p:r�
--— -------- BY ,`;i'=
. 6Y � ($ignatvre of Conhocting OfficerJ ;i
� _ ' �.
�5i9�o�ro of person ovthonzed to sign� � ze. NAME OF COIYTRACTING OfFiCER (TyOe or pri�tfJ ~ � �'��
, �+. NAA4E qND TIiIE Of SIGNER (7'ype or rirt! Nathan B]. . f
1
p � 2S. DATE SIGNED aCker ,�_�
. . .,.. Y �, ,. . ., .. . �
_ .. ,v. _., < . ,_ ,
. . . . . . ,_ ..�.f�� a, :•._ =•s ��ti���- lPr'' .:,e
.
. �"��� -< ����-... .,..�.:.... _.:..;..,, , ,.._ ,.�:,::a ... .���`�k"��=',�a Y6���3�i�i. �,.�:+.f •�i�.-.r�,�
.� �
t 1
b COP�TR�ICT SCI�I.�UI�E H-121�+
z. s��r�r o� wo�x . `;
..�-;
P'
4`.
A. The Contractor shall furnish all necessary professional, technical, "(
and clexie�.1 personnel, servzces, materials, equipMent and facilities -
to develop an Inte�rated Alunicipal Ti�or�ation Sub System. In per-
for�n� this contract, the Contractor shn.11 conduct the work in
accordance �,Tith Attachment "C" to this contrr�ct (which is a. revision
of Statement of Work, RFP H-2-70 dated July 31, 1969, as t�mended on
Au�ust 22, 1959, pages C-1 through C-116 ir�clusive), as amended by
Claxification a.nd t1.,�plificwtion, " Attacl�m�ent "A", to this contra.ct;
and in accordar,ce 4rith �;ne Cor�tractor's proposal dated October �.9bg, `j` `
submitted in response to RFP H-2-70, as amended Uy Contractor' s letters
dated January 26, 1970 and February 10, I970 wllich are incorporated
' in and made a part of this contract.
B. Oxder of Precedence
In the event oP an inconsistency between (r�,) Attachment "C" as amended
by l�.ttachmc�nt "1�" to this contract, and (b) the Contrac�or's proposal� }
as amended, unless othexwise provided herein, the ir.consistency shall �
be resolved by giving pxecedence to (a) over (b). . ^f
II. ESTIPfiATED COST, COST SHARIPTG AND PAYb�EI�'T
A. It is estimated that the total cost of performing the work under
this contract will be �1,010,476.00.
B. For performance of the work under this contract, the Contractor
shall be reimbursed for direct and indirect costs incurred in dr;;
the performance hereof as are allowable under the provisions of 'e"
Bureau of the Budget Circular A-87, dated May 9, 1g68, in the
maxirvum amount of $534,992.00, subject to the availability of
funds as set forth herein. ,;` ,,
C. The remaining estimated costs, as tabulated below, in the amount
ot' $475,1+8�+.00 shall constitute the Contractor's contributing >s
share for which it will not be reimbursed by the Government : °
� `v:
M�N TINi� �
ITEMS MONTHS DOLLARS FRAME � �
� Months i ;:�
Project Leader 2�+ 3�+,000 1-2�+ (2)
Data Liaison � 12 13,000 1-24 (1) �
2
Data Preparation Coordinator . 12 11,000 1-2�+ (2) � '-�'
Documentation Specialist 12 12,000 1-2�+ (2)
,
�
;.,:
i >fi'
Internal Evaluation - Consultant 6 15,000 1-2�+ (�) ,�•=_
k1
Policy Team 2.2 3,300 1-2�+
�,,:.;�
�;.:
Program Evaluation Team 3 �+,500 1-24
��
Joint Use Task Force � ��
�+0.5 �+0,50o i-24 ,�
. r 2 w .-•...�.:��'§
�� ,
.C� a: xa' �c��� t ' � �
� �
. • . H-1214 � " �
. °� �
N1AN TIME �
ITEMS MONTHS DOLLI�RS FREINIE �
Months
Standards and Operation Board 10.5 10,500 1-21�
System Analysts 8 9,500 1-2�+
Programmers �+0 �+0,000 6-20
Secretarial 72 33,000 1-24
Computer Oper.ators 12 7,000 8-19
Offset Duplicator Operator 6 3,600 1-2�+ (4)
Keypunch Personnel . 48 20,000 1-2�+
, ,
SUBTOTAL 308.2 256,goo
Overhead (230 of $256,900, 13% 66,887
of $60,000) .
State and County Programmers and • 6 8,000 1-2�+ (,—��)
Analysts
Hybrid Computer Center
_ A. Digiting Maps �+ 7,000 g-16
B. Computer Time 5,000
C. Prograrnming 3 5 000
D. Analyses - Maps 3 5,000
Input Equipment . 5,397
Supplies, Misc. , �irniture �+,000 �
� � Printing � 6,000 �
Computer Time �+8,000
�>_
Travel 2,500
y
Use of PRONfPT, FAST, AUTO-2 000
33,
. Rental of Space for Project Personnel 18,000
Utilities and Maintenance � 4,800
� �
� To�L 32�+.2 �+75.�+84
. � � a.,_
_ 3 _
, �
�
.. . . _n.
; .�.- - _ � .
_ . ��. , �� ..M� P� > . . .
. ::� ,�: ..,.� - . _
�.
��{ � ��..s,>a:_�.'.�z�.-;� ,rz,»-�e.at�,���c.a,;�:::�� xwc�;� s �,���.zt ��,� .s.�.e•�.��s�-ea
— �r — —
� ' • 5�.;
" � , x-12i4 � �'
. ;�
• D. 1. Invoice or public voucher shall be identified by Contract
No. H-1214 and submitted in ori�inal and 5 copies to the
following address : ;i-�
Department of Housing and Urban Development
Contracts. and Agreements Division .
� ,;
� Room 2132 �
�+51 - 7t1� Street, S. W.
Washington, D. C. 20�+10
� Attention; ASA-2
2. Eaeh invoice or public voucher submitted shall be accompanied
with a separate listing by cost elen�ent and description of the
costs incurred by the Contractor from its contributed share -
' for the same period tha� costs are being claimed for reim- `'�
bursement. R�;;;�
3• Each invoice or public voucher, and its corresponding
contributed share report, shall utilize the same cost ele-
ments as those displayed in Figure �+, Section VIII, Attachment �
. C, Statement of Work, RFP H-2-70, as �nended. � �
III. CONDUCT OF WORK
A. The Government Technical Representative for liaison with the
Contractc�r as to the conduct of the work hereunder (including
receipt and accep�;ance of Contractor's periodic t�rork progress
. reports, technieal reports, financial reports, and final reports)
will be Roderick 0. Syrnmes, Data Systems Development Staff, Office -
of th� Deputy Under Secretary for Policy Analysis and Program
Evaluat�on, Department of Housing and Urban Development, or a
successor designated in writing by the Contracting Ofi'icer.
B. The Government Technical Representative may issue written or oral `
z $
Znstructions to fill in details in the Statement of Work (Attachment
C) d.escribed in this contract. Such instr�ictions must be within -
� the scope of the work set forth in this contract, and may not be � � '
. o#' such a nature as to affect price, period of performance, or any
other provision of this contract.
y�,
C. The Contractor's work�hereunder will be carried out under the ' �a�
supervision oi' h1r. John W. Connelly. See Attachment B for Schedule �,�,
of Key Personnel to be provided as required under Clause 27, Key F�;r�`�
Personnel, General Provisions. °�
, ZV. CONTRACT PERIOD,• CONTEMPLATED EXT�NSION ' + f�
�,
A. CONTRAC`.P PERIOD � � �=�`
. w��
The �eriod of performance estimated to be covered by the amount ��'
of flznds obliga�;ed for estimated cost under Clause V, A, I is '��
f`rom dai;e o:f contract awarc? thro �`''�`
u�h June 30, 1g70, and initial.ly �,b
the contract period is throu�h June 30, 1970, ox earlier if funds� >'`
obli��,ted under Cl�.use V, 1� are expended. ,'e:;:;
�:;�
. - �+ _ �
.�_-,
� � `.
_.. _r� . . ,,.:��� .. .. , ,,. ��.. .
„
:,�.�” .e�.: . ,,�
�� ��.,.a� �„ ���:. _ m,. ""` ,,. � �4. ts,
� � �
x-�2i�+
� ,�,
B• C�IV"I`EMPJ�TED E7CT�NSION
�,. Sub ject to the avail.ability oT funds �'or inca°eas�.ng the �unount
obli�ated as contemplated under Clause V, B, HUD intends to amend the
contract to cr.tend the contr�.ct period throu�h a period ending no
later than May 3�, 1972, to cover conipletion of �.1Z ��oxk hereund.er, *=i
and the Contractor agrees to execute such an amendent upon request
by HUD. �
V. AMOUI'1TS OBLIGA�D A.T� AVAIL/�L}3LF � 4;
FOR PAYi� UTJ��t COT�TRACT; TO�I'AL COTdTRACT
ES7`.�CAiq ��'� COS'.�; COi�TS;��I'LA.T�r�D xT�rCR'r',.ASc, ITrT OZ3ItICrI-1�1�ION '`
:}
� A• Amounts obli�;ai;ed and Av�,ilable #'or Pa ent undex Gontract �
The amounts presently obligated and available for payment by HUD �
� • under this contract are as follows: --- .
, ..�:.
l. ESTIf�',�� r� COST �1�+0,000.00 � ��
2. 7bta1 Obl.igation $1�+0,000.00 �
B. Tot�,.l Contract Estim.�,t�d Cost and Conte J.ated Increase in Obligation
The total contract estimated cost to HUD to cover full per�'ormance of
the contxact is set out bzlow. Svbject to the availability of funds
therefor, HUD intends to amend the contract to ir_cre�,se the amounts
obliga,ted and available for payment vnder C7.�.use V, A as set out belaw,
and �he Coni;xactor agrees to execute such an �nendment upon request
by AUD.
. ��� Intended Increase
Con�ract in Obligation
1. Estima,ted Cost $53�+,992•QO FY-1g71--$329,000.00 '
�'Y'-1.972__ 65 992.00 '„�
Totaa. 3�'-g�;"992.o0
�.,..,.
VI. SUBI�'lISSION OF R�PORTS � ;;
_
A. Reporting dates will be consistent with relevant dates con�tained in
Section VIIT of Atta,chrnent C, to this contra,ct as modified by the 4�
provisions of Attacr.r�nt A to this contract and approved by i;he "�``rL
Government Technical Representative (G�) a,nd Contracting Officer a�`ter {T
submission of the initial Work Progress Report xequired under Section VIII,
B-l.l, Attachment C.
y; .
::'�
B. Final Pxo�ject Report y
��;.
��
The dates specified in Attachment C for this repor�f; are hereby deleted�
and replaced in accord�nce with the following: . ��`
.�.•�
�;:
� .�,�,�j�:
�
:�
� 5 .. _���
�.,
.
.. , ., ,.. ..
,. .
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.. . i. _ ,
. _ , n� � .
j_. f.
� ,"�"x�� - '� -- - d�"°""oa"-'..sr' '1>°:S:s��tw.�stk_xa,.�N::ai6..a'��e'�R'.'aua.r„sR:;S!ax'h �,r..u'�.:;��,yx'.ia���.'.�:���`^,^'�tS,g
`ay�
k:p�y�..- ,....�.-...
• 11�.L.L.�'1'
a. The technical effort under this contract is to be cotnpleted
within twenty-four months after date of contract award. '��"�
b. The (draf-L-) Final Project Report, described in Section VIII,
is to be subt�itted within 30 days of the completion of tech- �V
nical effort, or tirithin 25 months of contract avrard, which- ~"r
ever date is sooner. This draft report shall be submitted to
the Government Technical Representative. ��'�k^
c. The Government shall complete review and approval, or require-
ments for revision, within 30 days of the submission of the
draft Final Project Report, including informing the prime
contractor of the specii'ic results of this review and approval� ✓'
requirements for revision process.
. d. The reproduction of the required number of copies of the
correct:dfinal version of the Final Project Report, and -
their delivery to the Government Technical Representative,
are to be accomplished within not more than 30 days after the
completion of Government review of the (draft) Final Project �
Report.
e. Items III A 2a, III A 2b and III A 2d in Attachment A to ��
this contract shall reflect the requirerr�ents for re aration e� Y
P P
of the Fina1 Report. Items IZI A 2a and III A 2b shall
include only such professional personnel as may reasonably
. be required for such report preparation.
VZI. REPRODUCTSOPi OF I�PORTS � ' �
A. Reproduction of reports, data or other wxitten ma,terial, if reg,uired
herein, is authoxized provided tha� the material pxoduced does not
exceed 5,�00 production units of any p�,ge and that it�ns consisting
o� multiple pages do not exceed 25,000 production units in aggregate.
The e,g�effate number o� production units is to be detex�nined by
mul�iplyin� pa.ges times copies. A pra3uction unit is one sheet, size �=
ll by 17 inches or less� printed on one side only a.nd in one color.
All copy preparation to produce camera ready copy for reproduetion �;
must be set by rmthods otk�er than hot-�eta1 typesetting. The repoxts '�f
should be produced by methods employing stencils, mr�,sters and pla�es ��
which are to be used on single unit duplicr�,ting equipment no largex `
than. 11 by 17 inches with a maximuni image o�' l0 3��+ by 1.�+ inches and
are prep�.red by methods or devices that do not utilize reusable contact
negatives a.nd�ox positives px�p�.red with a camer�, xequiring a daxY.room.
Stencils, mA.sters and plates used for xeproduction shall become the
propex~ty of the Governm�nt �d shrzll be delivexed to the Govexnment
With the xeport.
B. The above description refers to of�icial Government criteria for repro-
duction of documentaxy items; howevex, the more specific criteria outlined
in Section VIII-.11-6, I�chr�nic�.l Spec:t�'ic�.tions, Attachment C, which meet
the criteria under A of this Clause VTI, sha11 also be followed under
this coni;rac�.
.. 6 _ '
.r.
R, .
��� ������-� 3� �c . '�ss'���wti��.. � . :uk x.:��` - �� ;�'�^F',r *��"`u„� �'��
' , "`*�:�.•� -�.a�:;ear,s`'S�1��''���3 'sz
Ii-121�+
. �
C. A repxoducible mta.stex copy o� e�,ch rer�uixed report is to be submitted.
Th�s ma,ster copy is to be consic�ez�ed as one o� �the requixed number of
� copies o� the x�epoxts to be submitted. This master copy shr�ll be
consistent with the requixen�nts of C1�.use VI2 A, and Seci�ion VIII-A-6
{ of Attachment C.
�
VTTI. JTTSPEGTIOTd �'D /�CCEF`.PA.t;G`� �`-
Final inspection and acceptance of all work under this contract shall �
be performed by the Government Technical Representative (GTR).
TX. DTSPOSITION OF MATERIAL � �
Upon termination or completion of all work under this contract, the
Contractor shall deliver to the Government all materials received
from the Government and all residual materials produced in connection
with the performance of this contract. A11 materials produced or
required to be delivered und�r this contract shall become and, remain
the property of the Government.
X. SUBCONTRACTING � �
The Contractor shall, as indicated in his proposal, subcontract, as �
appropriate, with ARIES CORPORATIOT; and TIiE UIVIVERSI2`Y OI' MII�'NESOTA, ''' �
in order to assemble the collective effort required to perform as a
Prime Contractor. The placement of the aforementioned subcontracts
sha11 be subject to prior written consent of the Contracting Officer as
stated in General Pro��ision Clause No. �3 of this contract.
XI. GENERAL PROVISIOI��S �
The attached General Provisions (Cost Reimbursement Research and
Development Contracts), modified as provided under paragraphs A
through B hereunder, are incorporated herein and made a par�; hereof: �
A. Clause 29, "PUBLICATION", is amended by changing the title, fi
"P[TBiLTCATION", to read "PUBLICATION AnTD INTORI�;ATION RIGHTS" ;
by changin� the title of Section (d) , "Publication by Gov�rnment", �
to xead "Publication and Information Rights of �;he Government ;
and by adding the following new paragraph at the end of Section (d) :
"The Government shall also have the unlimited right
to use, duplicate, or disclose al1 informa�ion, data,
and findings resulting from this contract, in whole
or in part, in any manner and for any purpose whatso-
ever, and have others do so." _ ;
�.
B. Clause 3, "LIMITATION OF COST" is deleted and the following ! � �
clause is inserted as Clause No. 36 to this contract: i ;�
k �
� 36• LIMCTIITION OF FUNDS (COST SHARIIvTG) (1966 ocT) � k '�
� 1:�
I
(See pages 25 and 26) v :�
",,.''�
�
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i � �4�„'°ra�a -- '�'' - e�.s$'s.� �i.+ai ^ ,� .• .. .. - .. ",� � e'�' ��� ��
..o:'�Ri 1��''x�-�h`s� � ���,,.z,i°9�Fin�ai�'�::"s���.r=��i ...-.�,
• .. . _ _� _ . .. _E
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.. ' • H-121�+ � : �
e U. S, D�i'O.R:'?�"IT Or 11UUSTi�."r A!v'D Ut • `:• �
• 5.1N D�1�L0?;,�idT
. • �
� �. � G�i�L��L f'��V(S(Of��S
. �
. = . Cost•Reimbursement Research and Development Coniracis • . �
. �
7Wn"X ' . . . � • � ��
�. n�rZniti�?15 � . . �. � . . �
2� �h`nges 19. Covenant ��ainst Contin�ent Fees �
3• Li.miiation of Cost � 20. � Gover �
4. Al.l o::•ab;e Co�z, Fixed Fee. ar.d PaSm:ent • n''ent i'ropert;�
?_1. Fotice and kss'_,t�nce Re�arding P�tent
5, rn�,, �•.�,: �
` Co r��;
6. A�si�r ,e^`, of Cla��;s and �Y t Tn.rin�e:nent
7• tx ^��nation ef �ecerds j�. �reas�n�l�� °' Concerns in Labor Surplus.
8, Subcontracts 23. Payr:ent fot• Overtime and Shi;t Pre^�icr;s �
9. Utilization of Sma11 ?a,sir,ess Concerns 2�+• Notice to the Gove:n,^�ent o* Labor Disp;:tes 3
10. Tero:ination for Dcf;ult or foi• Convenier.ce
25. Ccr:peti±ioi� in Subcontractin� .
of the Govert:ra;,•r,t ?_5. Bt:
li.. Standards or ;•!o:•'r, Y /.r.:eric�n Act �
1?_. Excusabl� Dsla;,�s 27. f:c•y Persornel
28• ?d;:tice to i.?�� Government Re�ardir,� Late
13• Disputes ' ' Delivery�
it�• Cohvict Labor 2I. I'ubli-c7tion
15. Contract Work Y.oiu•� Star.dards Act - 3�. Patents
Overtime Ce:�pensation 31. Certificstion of tdcr.segre.
16. 4lalsh-Heale;T R;biic Conti•acts ;��� 3?• Frice Reduction foi• Defecti�e�Cost1ort1es
17. F,qual Upportunity •
18• OSficials plot to Eenefit � �}'icin� Data . �
33•. hudit ar.d Records
• . . 34. Subcontr�cto:• Cest end Pric;ng Data
35• �egotiated pvercea3 Rytes
I� DEF3I.�I i'IO'?� • • • • .
--------=- _ .
- - ?, C}L1*:�SS
As used {},roug�o:;t t`�is contract, t�e folio;air,�
te�T�:s shc�ll i�ave t2�e t:_�aaings set ;orth beio;:; Tne Cotrtr .
actir.� Oz"r�c�r r.:n .
. wri.tte�i order an3 ;.;i±,!- y aL anp tire, by � �
�&� 117� tZI:T: ��SEC2'Li,a: �� a.I� e2if� I::Bi:C Cfiah"'�5 l.�ll� 170j:1C�' �G t'�a sureties, .
or Under „ecretaz• ,� �' ��ar.s the Secretaz•y 6 , ::iihi:, th� �et_�raZ ;�� .
c this cor�tract, y o::e or
Y o_ tne Depa:�r,.�nt oi in an pe of ,
Urb3n Dc-velo^:_r.r Hou;i:��; end r�re of the 1'oJ_lc;,�np: �
l -t; an3 tt:e Lerr1 "hzs du�.. � �1) drati;ir�.s, cl�si�,:.s, or s�ec.
riz:�d represe:.�,r;.i.2�� -.� <utho- � ificai:ions, (;�) �
cea:�s �nY ��rson or _r.tr:oas �'etho3 of �Li,�:en� or 1J3CU=ra� �?� I I
or l�o�,rd (ott,cr i,'r.an the Centrzctit:,; Uf°• speM;ion '-�D i) F?a^-e ef
thu_•ized Lo eat for �ace:j au- � deli:�er:l or zcc�r,ta!�ce• y�,d ( i ,,.,--- � ;
i:he fiA AC:eti�t " ,�.,.. , i�- T
_c�etar.�:. �- �o�_..�7::.,tit-�'xi:is�er� nre*-� _ ._ i
� such cha::�;; c:.nscs _ - l rty. 7f an;; i
• �b� 7'-'1C' tEY'� ��C07tI'iiC � C�2'�� resns �. esii.r�1fCa CO�t OI CT i,,Ct'.�E1S�' O]' (ic: i'°8SC 11'1 tne �
�err;7 �� tir.g 0_f� the , t�e t•i.:�e i
. F ex.�^uL�rn thc cct:tract, or: b �,� r � ' Sor:^ance r , ree;:ired fe��, P`='-
° e-._lf o�. fe o- thi.s cen�r�ct,
Gcrc-r�ce:,L, r.r.d sr. ' othr� or ot.her-.rise sf�'ects �r,
Y ot':,=, o`r=�-z• c: civil_�•, x Arovisi.cn o; t},i� co:�t:zct uhe y
plcti-.�e �;ho is a troaci.;:r acsiy.�tc�� ,._,,� ��'` ei I"�Jt•C�' , ther ch.,r.��� -
. �i{��.J('.I'� � •.:: 7':,CL27i� '�;E':2 t1�i A:?�: r�Cll p2•(Af�.' :iil nu^.`_:- lr. �4_ .
sud Lhe tena ir.c7•tc?�s, exce�,t as otnex:;i�e J'ts±~et:t ':�11 b� �-. �<, � � '
prov;ded in t.�,• . � ._�• _ i in �r� �5`1 .•iL^�: cos.. or
is ccr�ti•vci t!:F an�i:o.i:.e3 reprc•��_n- delivery sc:�edule, or both (ii)
tuti,:e of p Cuntrac`.irg Of^icer actir.g witk�ir. i•he � anv Icc� to �� s i� �rE �'-'�:-�',i of
limi{.a of his authority. �` 7''=�' �° ��`= Cc:,�rscror, er.d (iii) :;,
st:ch o;,i�ei• prorisi�,t;s of tne ,�� �
affccted, snd t:%:e c�ntract sha]ltbecr..�.liri�� �E so i
��) E>:cc�,t us .,±!��z°�;ise prov�d_.g in this w'-'i.iir:� accord�n:�;. �1 in °
� �2'8Ct ' - CU;:- • ✓• �nV C].u1!: b • "'?
, the tc � "
or:�e.r, u.de.r �r' U`�co::tracts" incl.::�es }n:rct;ase f.c�r r,dj;:st,-e:.t �.rd_� :�,s clause y tr` Can�:-�c;,or . .
. . :�c c:ntr::ct. wit}�i:� �ix�y , r.::st t.a il.:.:G,t�C"4
(c�) ��t•� fro� r.� � '•
't: �O::r�C+n �'.�_ Q: i: C: 2'wCQiDi. ti' ,
Hous(d, r,�he ter.: "ti:ll" r:e�r,� i•!:e �epartr..c�:t cf v:?�i. � , _ _.;^� °-,,t.,c±�.,°�l:lc3tio:� ef ciac:re• -.I.:�_� � ;
. '=£ u il:•Lpn ,^.�...:.op_ent. • !�c d� _ csik:.,'� 4: � , r�=r-�, CI_�1c_:, �`
. ' rece.ve an:i ,. ._ •�c , i.:st:Sy s:�ch . ctic,:,. ..
_ , ct upc;, ,. .,r ::ach clair ac�_rLcd•ai: `:V.
uAj�
� � . � � � ,{.;._:�?;.
. �� . � - ' . .. � � . � ' � . a
I�lliw�w� _ . ..
� � �M.�_.. :
. • • • • �;
� � . , . ' . • � H-1214 ;
tine prior to f.inol pay�:�nt under ti�is ccntract. (b) Once eoch month (or at eore f'reque:it ;n- •
• }'eilure to nFrei: to eny adjust: i�nt sl:al� Le c+ dis- ;ervo].c, if cpproved b;� C::e Ccntroctin3 UfCicer),
pt�te conccrnin� a question of :HCt: W1LI:�:1 the rean- t :e Contractei• r,:ay suL^:it to ar. ;uthorizel repre-
ing of the clause of t?�is co^tr�et entitle3 "Dis- centr:tive of the Conti•oc;,ir,g O:f�:cei•, in st.ch forr�
putes." ::o:�ever, ncthin� in t�,is cla�_c �h;:il nnd reasonable detail �s s:ich reerescnCati�•e tc�y
excuse the Centract�r :ro:n prxeeding uith Lhe con- require, c+n in�•oice or p�:blic voucl,er su:;���rted
tract es changeci. by a st�ter.ent of co�t �r.c�+.rr�ci by the C�:�Lractor
. • • . , in t.he, perforrrance oi tnis contract and clair.ed
' • . • �. ' • . • to eonstitute ollowable cost.
3, LIN.TT�.TIGV 0? CO;T - (c) Pro:rptly after receipt of each invoice
� or voucher an1 steterent of cost, tt:e Govern�ent
(a) Tt is esti�:ated tha',; th; to',;al co;;t to the shall, except as ot':er::i:e provide� �n this cor,- .
• Goverr.��ent, esclu.i.ve of uny :'i.r.e3 iee, fer Lh� •tract, subject to the pro�;isicn� of (d) below,
perfort:once o�' t::is co7�ract �.:ill ;�oL t:>:cecd {;he n;a'se l,;;ir:ent thereon as appraved 'oy `he Contr�c-
est?.�4ttc3 cost se±. fbrt'r: :.^. t.�: :.�cn��3•.:1c:, a:ld tlie ti��c; Of;'icer•. Pay�r.er.t• :,` t'r.e f9;:�d fee, ii �ny,
Contz•actor a;.ces to use his bes� eficrts to cer.- shall Le n.ade to the Coatr-sctor as sp��r_ifie3 in
. for:� t;e ::o::: sp:.�cif;�:: :n t?:� Scr,F:3,;l.e oi:3 all cb- the Sche��l�; �?'rovide:, ?ioueve_• �ast zfter nay-
1.].�2tiCA� '�n?E'._ t:.i1S CC'L1T2Ct '.i1�:1:1R ::lC.`? CS�;]:i�t,^�1 [C@:YL OI' C2�!}:�J'-1�1'!t r@TCCI:t. �C�j;o1 O.`.� t.li£• fIYC�
eost. Ti at �:r. *--..._ ,,.._ ,,,....._�,.�.;cr 'r;�., re scr. Lo fee .•et forth in t��e .:,e:i:ilc, ,�.trLr�_ gay°..e.:;i on
believe t'ir�t i:�e cosis ;:�^.ica �:e ex�ccts t� incur in account or ih� �ir.ed `�e s'r.all oe ::it.".t:e:.d urtil
the perfoi^�r:ce oT"' th:s c�r.t:aci in thc r.e._t suc- e reservE of eit':�r iif;,een perceni (lj;;) of tne
ceedinp sis�.y (GO) dej�S; k'�tP:? ���9�d to 311 costs � total fixed fee, or one Y:undren tho�.:ssnd dollors
previc::�?.}• i..^.c::rre3, xill exceel sever.t.y-five per- (4100,000), r:':?chever is less, shall have been
eent (7;c:} ci i;::e estiz:::ied cost t;he� �c� _o:-th ir. eet aside. '
the Sct:enule, or ;. at a*:y tiTMe ths Cc::tr��tor has
reosor. to *e].ieve thec t?:e t.ot;�'_ cos� fio tne Go��ern- '
laent� exciusive ci ei;;; f_xe:: ��e, fo:� tk:e �crio:- (d) At auy time or tir:es p:�_or te fina2 pay-
toauce o'_' this contr�,c;: will. be ,r,reater er sub- �r.ent undc-r this contrect ti:e Co^;re�tir.r; Cfficer
stanLially less thar. the t:en estir..�t�3 c;st toa,y ha��e tne i.r.voices or vo�;crei•s �r.d �•tat�c::ents
thereof,. t'r.e Contructor sn;ll notify ',;i_: Ccntrsc- of cost audited. �ac'.1 i.a;�reent t�:�retoio��e c_�fie
ting Officer in r::•itin� to that effect, �;:ving shall b� si:'u,�,'ect to recuctien for ar.:oe:r:ts ir.cludnd �
th:- revised es�ir.s�te oP :ucn totel cost ior the . in Lhe rela'�ed ir.voice or vouc::�r x�ich are iound
perfor;ance of tt;:.s cor.tract, by i:he Ccntracti.n� Ofr�cer, on tc� �asis of �uch
(b) 7'he Go'�ern;�e�',: _cal.l r.ot; be oL?iaate3 aud.it, not to co.^.stitut_ silo;��ble cost. er,,� p,y_
to reit�burs� ihe Ccs;;;ractcr °or cosis ir.curred �°nt �ca�• be reducea foi overpa�T.:eets, or ir.cr�as•�d.
in er.cess _cf t:^.e estie_ated cos',; set iort': ir. t:;e for u:iderp,5^~er.ts, cr. precedin� invoices or vosche.•s.
Schedulc, flrd tt;e Contractor shall not te cbli-
eated tv ccntinu� p=z�fo�•-:a^ce u:�dcr '.;�:e co:;tract (e) Cn rece;.pt <r.d ei�prov�]. of *lie i��•oice or
or to incur coG'.s in exce�s o� i;:�e est::_��ed cost vo:icl:er desi�o:.ated bv th� ConLrac',or r.s the "cc:a-
set fort-h in i•he Schedt;le� i.nl�ss an3 u�:til the plet=ori in•�:ice" or "ca�pletia: ��o,:c�e�r" and upoii
Cantrac{:int 0^f'iCe�• Sf:cil i:�-�e notifie3 t:�e Co�- co^�pl.ia:,ce by tcc Ccn{:rac'..or 4:;th all thc Fr�-:i-
tractor ir. r._:tir.,; �hat svch estirate3 c:cst }:�s � �•
� 510:]S OI {:}]iS COIli,Y��Ct ��:-iCiU31.!7.;�'ri].�^0.1.. �17C1to 3.0:'i�
been inci•eo�e3 �,�:3 sh�.�il hsv� srccii'ie3 in sucll ��
��..-,
the �rovirions relati:�:g t.o c;� �;:ts >,�;a. t.?:� r.rovi-
noti.ee u re^ised ^�ti::sted ecs',: .;iiic:. s�;ail t.. -�' si.ons cf (i) oelox), �.;,e Covern:�•:�t s.�oli pz•c*::pt];,-
. upo:, co.istituic the esti::ate3 ccst oi r:riorr._anee p�y to ihe Co:;tr�ctor any balerc� of. slle::able cost,
of {.hi> con'.:ract. 19},en and to the exter,'t thai tt:e and vny r.�r.± ci t.}�,e S�_'Y.r3 f�e, ��h�c:•� '�=,s oeen witn-
- estir:�ted coet set i'e�•Ci� i:i t:,e Sc'ier.ule 'r.4s been held p-�rsuent to (c) uLeti•e or othe�;r`.s�,; ^oi paid
inere�se:d, any costs incurrec: c•y i:'r,e Contructor to 1;Y,e Coetractor. Tn^ coWnleLio:, invoice or .
in excess of such esti,:a�e3 ccst prio:� to tae voucher sh,ll. bc sub:�:iited b�• the Co:�tra^t.o:
inci•ease in estitrated cost shal). te a]lc•.:aole to � prc:rpi:l.y �:o?J.o.rinE cor.:pl.eti-on c;. the :;or% u::1��r
• t2�e s3re e�er.+;, es if s�:ch costs had. beer, incurred tl,is con�rect but in r;o c•r�r,t _�::ter th�n or,e (7.)
afl;cr such i.ncrease in r�t=.:�i.e�l. co.t. ye&r �C�2' F,1C:1 lun�,er per�ou t,s t't�e Co�i�recL��.g
(�ff�cei• ::.a,y in his 3iscr:-ti;;r; ;!-,rov� in o^•iti::c�
� �rr Cv:T� i•iriT:i; �°-'� ;'� T7,�,:.....1 ' :
4. �'L�`'�'.``L - — frva tne nate of such cc�:,:letien.
• (a� For t}ie perfn�;oance of' this ce:_tract, t}:e � � �f) �ze Coiitraci:or sar�es t}��t r:n�� ref�:r:3s,
• .Covern:cer,t shall p�y to t'.�e Co:�trHCtor: � rebates, credit�, or o:hcr a:aounts (i�:^l�:d:r.g ony
- iM,:eres� tY.e�•eaa) sccivir,r t:o or �e:.:;;�•�-? t,� t,h�
(i.) t.t:e cosi; thc-reo^ (?-ere`_._,�fa,;�r_re- C:�r.i:r�e`.�r er �:r.;; e�::ir;a•�e u���cr th:: ee:�,.c:ct �:�all
. .. � !'err.e3 to os ��AZIOl:3C>>C cost°) ci^t.er:.ir,ed by t}�e be �.sid by Lt:e Contrsctor to t2:e Gc�:er!�.^nt, to the
Cuntraeti:;� Offieer to Ue a1lo.rab'le in acccrcat�ce es�e>it t.h�t the;� az�e �:_��i�ly a2].eczbL to ccsts
rrith -- � for r:hici: t!,e :;ontr:ctor t_as been re:-'�u::e3 b;; the
� ' Co:�crrne_i;t un3er this cc:iti•act;. F;ea::on;:ble i':iPCOSES
(P,) Subo�rt 1-25.2 (�+J CFR 1-15.2) incui•re3 bt� t}:e Contractar foi• the r�r_r.o�e ef se-
- of the :'e3cral Yrecure:.�r.t ;>e;-;laLions s•.; in � a.: �. �
cu��r�� such ref:,.n;ie., rc.��te-s, crs_�.t,, er ot..er
effect �7 i.he date o° ihis coctr:,ct; and ��:.w�ts :'r.a�l be allo�.::�b?_e coat: t�cr:w.der rnea
� bCPS'O'Jf•�� 2`' i�}:_ �OAi_'�C.17'.ii (i'r._..._.. ..iO2' 1:0 f1:.�1
• (E) t'.:� ter...., of �tiis ...:{;rac�; er::i p; �c:;t ii-r:�� 1,?i'_.. cc.,;rict, t::c^,...._._��.. n�3 cac: �
��.�� EUCC1 1'.'_Sc:�l °E-p )f A.^.yp t:i :L3}' bi' t'c5i�;`l^C ._:'.ic72 T�}i:5 .^.7:?L.:C�� ......._ E=.T.1t,,.T.:..•::.t. ... {Ii
pravic?e3 iur in Lh•. gc;e:��:1e. eficct o'., ti._ ti::e c: �::��1 i:_;::._.:i k::ler• this con-.
. . . t:•act _.. cil er:ecatr, ,..•1 :i�J.i�_. .
. � _ 9 _
. ` 1
` � ., . - i.�,..._._ . [
. . ,�, 1.
�.' . . � . H��..21�F
� • � (i) cn u�si.ni:ent to th� Coverr.ccettt, in 6� ASS7G_�:`�''�'f OF CTJ:��S �
• fozr.+ eud s�i��ter.cc sntisiactory to ihe Cc�tr.:ctin� "!`
Of�icer, o:' r^^wds, reoc+tes, crediCs, cr othcr (�) pursuant to tt:o provisions of t',� Assign-
' R�.xints (ir.c1.:�3in; e.�y i.nterest i':ereon) pro:erl,y ment of Claii�s Act o:` 19!a0, r:s �V-:er.d� (jl U.S,C.
' nllocable to co.t^ ..,. ��?�ic'.� '.:he Cc::�rc�c��~ 'r.es been 2G;, t:l U.S,C� 15), if this cor,�ract ro•��des for
re:r_bursed by tne Gover.w.er,t u:1:ie: tiiis cc,iract; pa��rents aErrer�atir.�; $?,OCC or nore, clai�s ior
flnd � moncy:; dno or to becor:e du� the Cot�tractor frosn
� the Govcrnnent under- this cei:t.ract r..a;; :.�c assir,r.ed
(ii) a rel.ease di:char�,in2 the G���erra^ent, to a bati'r., t:•u:.i: cor:pany, or o�}:e.^ !'inancin.� in-
its officers, agents, and e^.p]o;�ces fron al.l l�a- stit.u�ion, includir„>, an•.• Federai ler.-?i:�� asency,
bilities, o�:liEations, and c?a'i.ms arisir,,, oat of �� 1''a,Y thereafter L� fu:ther assi�ncd and re-
or under this contrrct, subject or.;y to the assi�nrd to zny such institution. ..r.�• such zssi�::-
follc:�ne exceptior.s -- � . meni, or r�assi�n.^�ent shall cover all ���ounts pay-
able und�r this contract nr.d not alread;� paid, ar.d
(A� sp�cific3 clair^s i.n �tate3 sha?1 r:ot b� Madc t.o more tiian or,e p.>_rt;;, cr.cept
� nr.count� ur in estir.:ated au�a.nts :::�er•:: t?�e a,aou+��ts that any �uch assi;r,^ent or reassir:-��ent may be
Are not suscentible o; ex�ct staLet:^nt b;� the Con- Made to ene par.;/ as agent cr �:t:stee �'or t;:o or
troci:or; more yai•t.ies pa:�ticivatir�� in sucl firancir�.
Unl.ess cther..ise provided in ttus co�.tract, pay-
ments to an assi�nee of anv r..n;e;;s due or to ce-
(B) claims� together with re�scn- con:e due ur.der this cor.tract shall net, :o ��> ex-
able expens�� in�:3er.±a7. therete, t:a�:•d : .. li.a- tent provi_ded in eaid „ct, ns a:neraed, be su�;�ct
bilities c: t'.-:e Cor.tr�,:tor to tn:r3 rart�es <:ris- to :conction or scLoPf. (Tne pr�ced'an� ser.ence
ing out of �i:e p-rr:'or::.,nc� cf '.tis c.�r.tr=ct; Fpplies only if thi:; cvntrsct is r:ads in ?-r:= of
}'roviced, t'r.�:t su�h c:::ir.s are r.ot �^o��r.; to i.h� 1 ,
war or n�.tioml eraer�?ency as defined in sa;d r,ct
Co:i{.rreL�r.• c: the d::te cf th° execu�ie:� oi' Lne and is with t}�e Depart�:ent of U^fen.e, tne Gener�l
release; �r:d Pro�-:�^3 flirt�:er, th-�t th� Controctor Services Ad:c�nistration, tFe dtca�ic Erer�r .
ives not:ce c° s�;;:�: c?.zi:cs in :rr�.tir.,; to the Con- ,, �
g Cor:mission, tti�e 1.�:ticr.al ��ronautics r,r.d pace ,
trectiri�; C.`-icer :ot rcore thsn six (o) yea=a aftez� ' ;;�,-.,inistrr.tion, t!:e Federal �':i2tio:� ".Sene;,, or 2n;;
the date of the relea:e or tt^ dnt� of rny r.otice �ther dcpertment o^ atency oi' th� L'n�tod States
i.o the Cc.^.t:ractor t.t;at �;1,e Gover�:^:+nt is p::n��red de�i^;.-,tcd ',.. t},� Y:•eside��t pu�se.=.n� to C?.::s�.4
Lo ^:ske fir.al psy;.:e,.c, 4:h1C?lr_�•g; 1S ezrl�er; a:;d or tiie �_•rovise of sect�on i o; t!-.e ;,ssi�-n-nei.� of .
C� c1eSr.:s for rei�.�burse:r.ent cf Clai*is Act of 1940, as ameT:deo b� the Act of t':ay
( 1 15, �19�1, GS stat. �si.}
. eosi;s (ot';er th�r, c>:�e+.;:es cf tn� ronti•act.uz• Uy �
reasoa of i.ts indera�ificction ef t!�� Goti���r;:r_ent
against patent ?_,��i:�i;.•r), includin,; renso�yble {ti� In no event sh�ll copies o° this con�ract
exp�.r.szs i!ZCident::l tl:ereto, incun•ed by t?.e Con- or of any pin:?s, sp^cific�ticns� oz� c*}:er sir..il.r
tractior v.^ler i.he ;�rcv_sions -of t•hi.s cor,tract re- doctU:^nts relating to �.rork ur.d��r th�s centract, if
' . m�rked "lop ,^-,ecret,,� "3ecret,,� or "Co::,_ ," .
lating Lo patents. �3�;t`_sl
be ilzrn�shed tc anv n.:sig:�ee of 2ny cla_�:: arising
(�;) Any cost i.nc�rred by the Contracto� under under tnis con;;ract or to ar.;� other :erson r.ot er.- '
i;he terms of tt�i� cor,Cract r;;:ich ..oul.d constitute . titled to receive 1.1;e sar.':e. }io::e:er, � ccp_; of an;;
nl_].c�.:c�b].e cos'� Nr'�r fi.he pro�:isiens �f tris clause T�;�='t oz� all. o: th�s con'.?•act �o r.:s:;ed r-:a;; be flir-
sl;rsll be �nc:l..de:i in deterc:'_n`_ng ��:e zi::ount pe;�abl.e ttislied, or any infor:::�t�o:1 co�ttai:ied ::a�re�n :u,y be
und�ar t.his c:ncract, noti:ithstandinf,, any pro:isions diselose3, to such ass:��;::^e upo�; tiie prior �,�=^it'�e��
cvntain�ci i:� t�^ si�ecifications or ot:aer �:;cu:!cnts �ut}:ori2ation of the Cor.traci�ng Oif'icei�.
incorpor<t.ed in t':is co.^.t:sci L'�• re_ere7ce, 9es-
ignat-_n�, �..•vices te b� �r�rfor;:!ed or r..ster�als to �. �gp>,Fr�;tTIO"' O�'� RFCO::r'S .
be il�.rnis},e� b;,� Lha Co7trsctor ut his err.�:r.se o^ _r._.�
wi_tf�out c.st to t'.�e Governe:��nt. (a). The Contractor agi•ees L}12t. tPE� CO1:Ft1`�:ler
• Gen�:ai o: t'r,e L'nite:3 Staics or ar.y o: ?:is c•�1�
' 2utl:ori�.rd rr��e�c�tati�•e; sF�?1. Ur.`_il. c�:,iratic,n
• s, INSi;;�.IO"d � of 3 •ycars aftFr f`inal patm:�r.t ;:r.dcr this �ontract,
. er of t?:e t:-:e per�.o��s for ti�.e p��t:cu?ar recer�s
The Cr�:�ernment, t!�rou�-h anv avthori.z.ed renre- spec:i°ied ir. Part 1_20 of the F�.eral Yroc�.:r,a�:.^.nt
� sentdtives, !:,s t�;.� r�=-h:, �t a)1 rca�oi:a'�le t.imc-s, R^r;tila�ior,s (U1 C:r. P�:rt 1-20). whic�:ever ��rires
to i.i:�.�,ec±, or ot?,�•r;r;se e��a7urte ti:c :.cr'•< per;orn;rd earlicr, h�vA access *o ai>9 L'r.e r r,i:`_ to ^>:�aine
ur bei��t, pe':orr..ed here'.;r.:i,_r :,r:� i.::e �,rer:ices in ar,v �irectiv re:ti:ler'. ho��:s. 4occ:r�:er�ts, �:a�e^s�.
F, ^ an;: insuci:Lioti �n'%•rcr_erds of tiie Cor.tractoi• im�ol:ing transac�ior.s
. �:hich i.t is l,_�.r,r, per:'or:�cd. I.
or e�•<�lu�tion i� r:a-?^ t,;,r the. Gocc,•n;ner:'_ en thc relatea to tt�is contract. �
pi•exise� o� i'.-,e Con?rector or a :',uircr.'_ra;tor, t?-.e (Li) Thc Contrac.or fu:-t!�er a�rces to i�i^I��de in
Cor.trtictor °�:ai.l ero�.;�^ 2nd ..hai. rec._rc ...,`..con- �•� , '� t ... . tiro'. * -
. �11 ..... ...,ccr� rar. �:erc . cr a t isio�� _o i:.
tractors t� n:ovide ?I1 r.�asonshle :'sc�'.,�ties r<r.d e:'fcctctt,at t?�•: se��eontra•_t:or a��rees t^at tnr• ��,<�_
assistiYti•r. f^p �',r�a .,2fe':.;� and conveni���;ce o.` the trollc:r Ge:�ca•a� o!' '.hc� liri�ed S;.a�es er �r:�� oi his .
� ' Goec:r�.cnt renresc:r.tat.i•;es ir. tre perfcrraar.ce"of duly ..�;tt:o••:zed r^;rc.,er.:;'ti•:�ss :i:a!: u::�:l cf;:ira-
. thcir dnYies. Ail inspocii.ons ar:d eva:uations tion o: j years afCer�:i-na1 pa_�:�cr.t under t��e sub-
sl:all Ue perferm�d in suc'r. a man�iei• as :.ill not contract, or of t}:e ti.:ne periods� for t';e n�°ii^�.lar
liRCjUi_y' C�.2�8'i �.�lf a'Qt�:. . nr�?� ;� <�q�,� '> .� t ,� u�C_8? Vr�ni�+•r._
TCC . :i GC. G 117 :dl -2� Oi' t'^ f"
. • ' menL i,.c�;�la.!.ions {4J. C:'it "rart i-?.0}, ::h�c��ever er.pi:-es
� - 10 -
, ' • • � {, H-12'14 ,,
_.. __ ;
, � � , . . � ,
L , . , .
• @AT�ln7•, ha�+e �ccess to �r;d tl�e ri�'rt to �,Y.Sf'l]!!C Kny in t�i•itzn,� en5� stich�subcon;ract; ��uch :eti:�n shnll
d�irectly Fertir;ent t:,oks, d�cur�ent,, pc,rers, an? constitiitc {,he con:et:t ci' t.h: Co:�tract�n� O�:icer ,
rcr.ords of such subcuntractor, imrol•ai�;r trar.s�c`ior.s As requirc3 Ly th�s par��,roph (c).
rela±c�d ta ?F:e sutcentrnet.. TF.e *c:-.*: ":1,'.,cor.tra�:t"
:+s used ir: tt:is cl.nuse exclud��s (:i -��:rc�::ae.e ord�rs �d� The Contrsctor a�rees tl?at no s�.bcc::,tracL
,
not exce^d:r.; ,;?.,`i�0 and (?_1 :ubcor,tracts nr pu.^c•:��se pleced under this cen±ract sh�ll i:ro�rid;: f�:• ��a�-
ordcrs for i��i�i�r u;.i?itv services at ra±e� estao- mer.t on a cost-pins-a-�.crcent�;�-oi'-cost: D'a�:S.
li:;Fed f�r :n:i2er:r a;�p;ica?,i)i;;; ±o the �e;.erai - • �
public. � (e) it�e Cei:t;r3ct:n� 0.7:ic�r ^.�y, in his di�-
creti.on, sp•�cificUll.,y aoprove :n ,;ritin,; �r,;� ef
-(c) Prra�raphs (a) and (b) auove are e:;t��r.dr;d to the provisions o: a subecutr�et. " i�a:aever, sueh '
' provide ecu�l r•i,1:ts to aut}�orized repre:entatives c,ppi•ovfil 07• the co^se;:t o7' L'ne Contr�ctiil.; Officer
ef the Departm�nt nf }iousin� a:�d t'.i•t�an i'e�•clopment. obtain�3 as rec�ui.i•ed by tF,is cle�us._ shal]. not be
constraed Lo consti.tute u deter:r�n�t.ior, oi t'•.�c
$, �UBCOi;1�AV":: allexabil.it•,y oY :,ny ecsL un:9er tn;s contr�ct, t:nless
�—' such approv�l specif�c�ll;; r�rovile� tY,ut iC cc.isti-
(a� The Cont:�sctor s�all give r•d�•��ce r.o*ifi- tutes e detcr.r.instion of the all.ouaoiliLy of such
Ctit).OI; t0 �'it i.Ortt;2'bC.�,1::F� �:.'1'�Cc^P ::� u.^.j :�I�.^.YC��� CO.°.�.
subccntract hcreur:der k:;ic?, �i) is cn a cost, cast- �f� a�� �ont.ractor shr:l.l Fivc tr.e Cor.trac�ing
plus-w-ic-e, i:i.*.:e znd �cater:�], cr l�bai•-`,oar bas;s, . ,�:
nr (ii) is cn :i�-��u-l.,.'�_ b�sis �xee�d:r.- _y Officer :c::�:e3iate n�tice ia wrztin� of any ac„_on
� , � o?• .�:::t fil;,i; and _r,+_-o:�.pt r,ot.ice or a�r cl u� r:r,3e
dollar ar:.�v.�� � _r �?>>'J ' . : r:: �.t: (;;;) : '
of the to;.al �s..�..a±ed cost �f t}�_s c�.:�isct.
��a�r.s� ti�� .;o:tr.:�t�r b;� ary eubc�ntr�c...� �r
ver.dor �:�hicz, in th� o.,:nicn of t}:� Contra:.•ter,
(b} It� i.}�e c<+se oi a uroposed subCO�l;.ract . �r�Y result• i.n .litigai:ion, related Sn t�nynti:�y t�
rrhich (i) is on a co�t cosi:- �us-a-;ee tit�e �i�d this corltract with resLect to 4:%�ic,2 the ,,oai:r_:ctor
' F- ' ' r�,y b� ent_Lled to rei=burs^r.:e:,t iro^� th� G�t��r�i-
t;.ei.��:•ial, or ].aboi�-hour br,s;s ur.d :rhicY, �:-c�u3d •
invol��e �i; esti.ss'ced ar�o•a~�� i-u excess o1: �20,�0,
t^ent.
in�.lu�`ng z:�y Pc��: cr (i�) i; rropo_�d i;o e:�:ceed
.� - , (.-) i:ot::it:l;stand:�;� (c) al,o�re, L};:� Co��t�•sc�or
ti10�,00u; or (i'..� is e-,e �:' � r.•1-,er oi' s::�con- '' , ti- ±
r.:sy c��;i.er �r�to subcont•r:�c,.s H�it.::r� (ii) o:•, �f 1,^
tracts wi;ier ti::i� cot:t.ac:: �•ith a sin�le :=u5con- „ i.
i:rector for the s��:r.e ar rela��•d supplies or servic�s suUco:�tr�ct. is ,or sp�ci.�l taolin�, H�ithin �iii),
khichs in �}lB u�;�_Y'CC;3LE� are exp�ct.e� to ��;;ce���d of (c) abo�re� r:ithout �:};>. prior r:ri{:te:� ccnser.t of
�100,000; the acivance no*..i.fic4ticn recuired by (u) ��'� ����traci�n; Ofiic�r ii t^e C^:ij:I'BC�:�nr, Gfiicer
�bove sl;all include: has, in 4:I'ltlt?��• 8D�?'OVe:� *he Car.tractar's r�ar-
chasing sy�te;:� snd the e�.?;co:�tract -s .:ithir, tihe
(5) a descri�tien of the sun�lie: or
li;�itations of such a�p_�val.
services to be cailed fc�r b;; the suucontra,^t; �.
9, II''II,I."_ 'ii0:? OF S!;1,T IiL'S'i:�:SS CO!�rpc�i:S
(ii) identificatioa oS tne oroposed sub- ��
contraci:or �r�d en explar,,tien oi �rt:y and hosr the � � (a) I:• is the po.licy of the Govei•n:ent as
� propos:.3 ::ub:ent;r?^_'.:or �.:�� selecLcd, inclu3;ng the declaren b}- the Con;rees i•%�et a i':+�r ��rok:��•t=on of
degree of coa,pet•?..�ion obt>i.reci; t.ne purc};ases nd ^.on+rac:;s f'or �t:�uli��s �n3 ser-
� vi.ces i.'or tne Gove*nr.e�it be �iaccd .:ith ::^�:a11 busi-
(iii) the proposed subcor.irect pr�ce, te- neSs cotice*_-ns.
p,etl�er wit�: t}�e Co:�trz+ct,or'. cos;; or pr�ce analysis .
t.hereo�; • (b� i::e Cor.tractor r.�recs tc aceer.,�:�)1��i t;he
. taaxir:;a,c sa:ow�t of si:bcentr�cting to �!rr.1.]. Uasiness
• (iv� �he sut;ontracter's curr�nt, corralel:�, concerr.s i:'�s� the C�r.�rec`c: fir:d� to be consist�nt
and accurate cost or pricin� data ar:d Certificate h�i.tii the efi;cicr,t �;erforn:�r�ce of•tn.is contrsct.
of Current Cost or 7'ricin_; ;;ata when such d<,t� and " .
cert:ificat�� r.re required, �•y oi;rier provisions of' � � • . , _
this ctin'�racC, Lo be out.�incd from tLe su:;contractor; • .
and
(v� �dentificat:or: of the type of �-ubcon- � � .
trac!: 7�roposed to be used. _ .
. (c) The Conti•acior sLall not, :;it'.iout the - '
. pricr. w:it;,ei; conser.� ot t};e Cont.racLin; 0�`�cer, � ,
ploc� �r.;; �•,:bcon:;ract tirt;ic;i (i) i: cr: a cost cr � - '
C�Sl•�C115-i+-1C@ t�b5).S� OS` .�].1� 1P, Otl 3 fii:C�-j7r1C.� ' . . -
Lasi� c>:c^ed?t:� in do1�_r.r.��:r.oi:nt eii,::cr Y,25,C00 ' .
� or f�ve �;rce�at (j') cJ' �ce tot&]. .�t�;_jted. co�i; . .
of tl:is_contrect, or (iii) providc.� i'or 111C: IJb- ,
ricni.ion, p;;:ch�sc, rcr.;:el, ir;st�llation, or othc-r
aClt:isitir.:� ef 211'f i.LeY: ef iriustrirl ;ac�l:'..�:�s� � ,
or o� sp^cial `,.00l;ns; c-.+::aE, f, :-c,l::: in excess oz • •
_ �;l,:y:J, cr '(iv) x� c� „�..... ..;3 t:.aterial cr 1&t^T•- • .
riaar i::,sis, �: (-r) .:�;s c: Ucn.....,..:tal, d�:�:i: �:e::t•�1, � � .
� cr J•_ _�rc:. ��_.. ._ �r.� � . .. :z•. ,���. :�... ' ____ --- ------ �
Co:it.r. ctit�� U:ficcz• .,�,y, in his�discret:o.i,.rati.'y .
. ' - ��. -
i
; x-1.2�� K_.._ l
' 1(i, Tr.:'•;;�:1TI;_: r;�'� ;'_ ,•:1'
� � ' � ]: • �_, ---- "-'' —��''_�v^. �'`:,'i}:',
:�'-�-===-G_=��_��c^ .'r—�_
• �' —__=-- .. �r �5) i•iith t.he a;,nrcval or rritit'ir�tioa
�. � _ the Cont.ractir.; U;1'icer
1 T'r,e 1i�ri c:r..:.nce of ;•;o,•; r�q�irc , , to t"c• F�tcnt l;e
tract r:�v }, } ur.:ler t:.c cc^- , tih�c.� al�p"o-�al ^�ay
e te1•a�iuxLcd • fin�l �r 'e.tifi_�uticn .i:ali. L_
aance ::iLii ti�. �'Y th�� �CVeI':^:Et7L ir1 8CCO2'- fltl:; cor.clusive :or a�•
i; clulise ir: ! cltiuse, :ettle nll outstenli�,`ui i�c•s�,,•of`thi.�
ti^�e iti %'�cic, ��=' fr�:° t�.r.c to
part: cicxi�r.; , iaci_itics r,:�,i �,.
ar;::it:,; cut of sucn t.er;r.inst'
t�r:d su!;ccnLiac;.:. 1;�:, icr. cf' ci•dc-r::
(1) l•;henever t':e burs�el:•le in a�he � � co�: vf '^:;icii �.rculc t c re�r:_
in perforn:ance of 1O:'�7•�ctai• �;:31) c:efa�lt le or i.n oart, in accer�:an^e xitt,
its t.ernis ,.th�s c.c::t.r1c� in accoruz;,,�e _ the pro�•i;ions of this ccntract;
(�ncluc,ln� in :l:e t.erc� "defe�l,;" e,� � i.h .
fai).ure by ti:e Cc:;truct.o�. ' Y suci� (�,)
to r.:aY.c �'-'�•-res; ir. i,�:e . (tv tLe extcnt is�'�`fcr titic�to Ll:e �;�v�.rr..:r.n�
p�os.'cutien of ti:e ucrN 1:^reu:r;�:r a� ��r..;nn�;�rs ti, tratt;:errea at title has -
perforr.:ancc � , :r�t a).ready l:ee:z
J� a:�i �t�zl_1 �ail +�o , suc., and de cr
t�ithin a ,; c�r' �sc:; :iei�:ult � li��- in ±h� ��ar.�:er, at tf:e
t.e_•_o:i o1' ten d�,;:: (�,- _� ,,:, �; i��m�s, ar�d to Ll�c ehtenx ciircct.eri Lj� ,�
t;s the Co:n_< ^ :;;� (�=r< r .i_.. ;;cr �'�°:icd 1�'•3 Cificcz• (i i. . thr .c.r,+..<c+._
"'-`. �er � ) L..e facr;-�Lec or u 1 �-
ceipt fre:c .. , ` ` - ..�a r �'._c:�; �a i.�,- re- �ar".�, �;or'r, it; �roce � nl'at�rics±.�:�
':F ..c�:ti•;;::ti�- ��;�;�1��; ci s a��i.�e �ra cther• , �.,-�:.� s`� ccTMoleied :;er;c, sup�lic:,
specifyin�; . -•° °:�L_ a_ rrenuce� a�. a par� ., r.
the aePsu?i; <;I• ' , �
c,uired in res..-� "'.', }- n!r_
��� .1,. t Cl' i,�:E j;�Y1'O:'C'87CC �j` t.
�;};er.�,t,�,, i.en-inated b•. ±^e � , t.,� :;i•r:
tract?r:r 0:= � _ --- c1i�: '�e�scn �?-.e �, • • ;ioiice oi' T'err..in:` /
r.zCio; ---'E=' •'�___ �_, _...._.:.. ...�.i� . yct:- rc. ule:^;i or p�rti�i�.;; � �i.�n; .ii).the
?S �;?,±t_e �G^ . L. . . . ` � CG^•int,�� 1 .
_7fc ?'_a:�s ira:�ri
... ::� - , nu:,
T7'1 �4 } •A t�'3Ci }:BCAO`,�C'7177::C �t' „ t ct�j� �::��Ltil �
to,thecCcr_tr�ctorlr,• ,r.,;, •_ c ^c ea Lvi cellyer.. t 111• e.� � i�' ti:n ccl:-
fur�;�h�d • , .o.:l-,i..tei.;:.��:re:l to i.c
o_ a ,c� � t� '-':e ;cve:r.�:ent• , a �
f.17l,, iCc' Oi 1�P?'::1•:.'.iip:] SL,CCi- CZ1�S� ?_T.1 = r � � �'�'�= :1'S�
b . ::1:e-;�er ter�:inatic,; ° ^ ixtu_e:, and ot.i.er spc.ci.al �;ool.s ar.3
Cuntrarf.cr or foa• �- 's �or• ±�;e d,-^��1,t c; t�;e tooi i�i� �
t.he ext
ei_t. to ti:!,_ch �� rr.��•"•ier�cc ef ?he �n•.�errn�:en{ anc �' acq'�iI•e1 cr.manufac�urcd the ez•r-
1, e o_ t'riis cefii.aci; fcz• P ui;^-
�CODtPFiC` :c t'�'7"����"r-:G Or 1:�02'Y Lt:•QG2' t.Ilc'�. � I i:t' 1:1:;� -
- 1-`-r*�i�:at,:.;l. Coni,ractor a cosL oi �i::;cii 'he
sacn � y . r-i�^ thc cis*_�� u:, _ ! }:-s been ur �•ri.11 be reirbursed
t._i:-.ir.�,��.^ ,,,.:..._.,. _^7 :aic:� � this ccnt.ract• under
Ei:i:C�:��� �
tice c:' te_ :i^�i.ic:, cf i;,;� • i:', 41 `-'r i:o- I ' �
ur.der (1) z;-:, .._ cc::t%�>ct ici- ae;'ault � , •
�°' l� 15 ��=er:,:in^�i for �. li) Usc ris best ef='orts to
�}?ati the Cor,i;%-ac'tct• �,,•as r�' '-'e-=sen the r..�nr.er, at t?:e Sei�, ir.
n;�t ir, Q�-'�� ii t:it.
1 •"�_� I'..rs•;ant t.o the .��, to i.}:e e::te:it, a.^,u at
� )� o~ t:zt tre Cc.tr;c�er' p'-'ice or pr5ces cirec��
to make s iuilure Lo aerfcr^ or Ccntra,c r ,r•• � °'� a-u:i: *°�
Fr^`ress in . Lir.,s C^ icer F �-l.,ed ;•y- t'r:e
bt'VOIiCl 'E}: ♦ F`Y'''o��..,r.ncE' 15 (:iic i�0 CC:i£�5 rCf�.r �J J � anJ' �!1'G`U_2'� t 'r' t
e cua„rcl and . Y o_ � .e J_ s
�er.ce %�ii.rout tti;� , � rea �� ( ) abo•:e• a,- 'te
U of �'a� -cLilt oi• nc- _ t • . .�r;.d�d �,.,
C CUi�?'uCi.02' L".::'Sl.t�.:li: i:0 !,L�� ,., c>li '�._]e C017tT�?CLOY' 1 SI:���_ :1J _"2"._"- �----r� ��t;ct
or t.r�e - ,,.. (") t �:� z�<<•�i�•��
Claase cT' thi� CCr:�ract r�,�:;�� - �v.i�irn� Credlti to anv Uu�•c'.�_ - �c ex,�°•=i
ble del.a s ���_.._, io r.�-�er, and {'
Y � t.i:c r. e:,ctt�a- such pi•o i��,- y - r 1=) ��.Y acot:;r� a�Lv
Pio�ice c, i'e:-rr:ix�ation s' � � t a�.-�'' t.:c co. 3�
deemei3 to .,a'-- be an3 z:�; a pr'„ '��_tions prc�cri.bed b
ha•�c been iss,�eu uni�r l..e or • J'
xi hts �c) atcvc and F1''.ce; :>.rtrovc;i b h�
G ar.d o�li�.atica^ ef it:e -�4 • � the in� Qi:icez-: /,�,.g �� • �_� �' t..� Cen;,r�:ct-
in such ev_ �^r.ies i�cr_to ,}. ,i ._, o_':i��-' i;t,•��er � :..,`
�ni be �ovci•n:3 < ` .a:.� ceecis o£ y suct: �-------' 2._ tt;e' �;.l.o_
.cccrc�-'.is��• c=n ±,•��:,z�e_, cr d_sF^-;t;cn si �
� )b � , tlPPlied in re:�:c�io r �sZ� te
A.ter rece�•, ,r ,. ,, n �_ any �z;r,::er.Ls t� oc �::1.;e
and except as o±�. "' "_ � I.G�_CE o: i<rr:irai;or. tihe ''oorlr~���i to tl?e :c~�ract:;r tinder �this co;-bf
ez•�:i:e ;?_=cc�ed +�}, tr«cL ;; • .
i.ng Office-.r �Y e Contract- � al_ ot?:er•.:;se Le c��;,�i..cd �o j:.� �,,.
, , �}:e Cantractoi• s:;all_: or cost o: t?;e �:�ur; •• - ce
covez•e;? b �;,. +r -
��) Stop o;ot:�; un;�er . Psi�i in sticP, oilier t^a.�7er as t7e ls con.,_a.c�t� o�
Gfi'i��r Ccii„r�:ci;in�
date o.nd to the cont�•a^;; on Lt:e I'�=J' direct;
the er.tent ;p��iiied in tt;e ;;ctice of
. Terriinatioa; _
��/ Compiete r.,�rfer^�ar.ce of such p�rt
' •of the work �s �!:,a�l r.o;, ::4va been tie'r;:ir.sted by
�2) Place r.o fu:ther orders cr suhcon- tit1e ;;otice af
i:ract.s Ter.�;in3tion; and
1'•�" iaat>ria)_s, serrSces
except as r:r�;� };� ;,,_, , or °zciii::ics, �9) �2ke s �, �
CfSS3r��� :Ol' CO��; � a`=-- 2C{:lOri �S !*�.• j.
. Aert;on ci' t?�� ;.ror, , ,,a„�� Plci;ic,>> oi such s°.''��, or as t}e Ccntracti � � e r,ece;-
+:•''e cc•:,•act as r� O:fieer r..�v d`rect
. tex:nira4.ed; is r�ct ;o , ,
r i�P Pro,;ec;;ion ard T'�:'ESG?'V�.ticn of +,
: �
relc.ted to iii_:: cc::tr�^F }:e p*uj'ertY
>.'r:i_h i^ ir1 L��e possess�on
�3) Ter::�?;;tc• �s tne �en',.ractcr an:i in ::i.ich ti:e „overrs-:e,�t has
i.racts t � ±�., G11 orders end subcoa- or r.•:a�
o � exte7�,; tY::� ��;ey rclste r �, „_ �' wc9:�ire ar, ir.t.eres+,;.
!'ormsn_e of t;o:'c to t e e_ ':he
tez�;in�.tcd 'cf L}:e r;c. Coatraci.p,- ;h ,
:it:stion; •�ice r,f ierm- � a�l p?•ocee;.' _r.�^e:iiatelY ��zth
the pe2�forea�
ice oi t.he u?:o:�e obl.ie�.ti.ons nct.:;ith-
�t ,�-� ,�,, � `�F
���� /�SS1f;A t0 . . . '. ' '� � 1:1 GP��`-' �1- nc ��• �µ:��.*� .
�� lY:8P.21?T 2fi'.�. �p i.}i� ��p•/E7'il. :lt�� ' �te ��'e 2 O'.:7 r C: ' iC' a'C`F� GT' E.1"i� )tE.^.: Oi )'c: �.
the esi.e: .?_ "'` co t un� '�_..a��).e
�t recte� b,� Lt;e Ccatrac�- � acr ihis cluuse, f:� an
ing 0:�'icEr, all af t�i�= r=R`�t, tit.].e a � � f ;t.�. Y Lir.:e ai i:er e;ui-
. of the Coai°acLar _ � ar� intere_t '-aLi,,r c_ , P'-•--^.t cie:,r�,l^o r;er�ed
urr_'cr thc or:�rs in Sub dr` s. , as de�ia-' •
so tei•.=:ir.=;t: ,., oT• suo:••�nt�•act.� F.. 1- .1 of the .. .::a
�;, in ...i:. �ar_ tt , ��• laticns ± red ral Y:•ocure.r..ent R��,1_
� have the z�i.C^l ir, � - ;. �� ,�,•j;,,.,:t .:u:.l ��+1 CF3 l.-�.i), �s the �
}� � �sr• . , i;.� d:�cr�.i�;^,. ,o ,,.`��"�r ��,..�r:i�:, fro:: t`r..e ic . _ definii:ion i::�y Ue
�� +J C2- ��� _.,j_ ,. .
`" " ' y, ' . lC ..�...':� .•.8 i,C.1.�Y'sCL
tio:i cf iCC�: C�2'?Ar+..c 1 c.it of r e ir ...ins- - r' t�''= �'�'":t�y,��;�; <�!'_i °'� �"~� s;zL- :
� .... .,�rc....�•e,. .;� ei_ to .,t,e�.:t_�y ....., a�l� cer a liet., c•�-r!..if.i^_d
- o: ?.er^:::�:tic: ^ ` �'' o'• ar:' Ci"r• iL�). itC:::, .
. , .::vehtorryroL pre��io�iaiy ci�;p�;:4
' • - 12 - .
.. � 9
j
. . b�..,..... �
, . . . , : �, . �i-�2i�+ � .
. . . . .
� � . � . � .
' of� e>:c?u�i�e cf it.e^�s t%Ze ais.�csition of t.}::cl� (i) 7'r^rc :•l�al.7. te inclu:lc:l t}:erei:
1:t�., tecn direc;ed cr nut•2:orizr•; ';•y t!:c C^r.j:r���� AZ-a. cost� cu:3 cxpei:sec i•cir:i:ui•sah.l.e in uccoi•�nncc ,
i.t:[; Ofl"�ce1-� ar.d r^y rcqnc�t. t}:e Covcr:�.ent tc r:ith this coniract, nct. prc�;iouc.:.;✓ �.cis Lo thc
• rc:;ove euch :ic°.s oz• c�;ter ii:to �. .�lur�-�c �-.•ec- C�r,tracte%• 1'or ii:c perio:^-.1�;cc- c= L::z: ccntract
mcn? co•.�crir.�, Li-.e;s. :;ot. !atcr ;}�:r ;_^?cciiJ ;15) p:ioz• to ti:c efs:cctivc d�+!c o`_' t}:i• ;;vticc cf ';'cr:c-
- C�3V> tC.C7CFi�f:P?'� l�l:�' vCV^t•tu.°.:'�::i. +.ill,__,. Si:.^_f) 12111.)011p 3I11 ^�UC.tiI Of f�fC:>C COSi;:; AS IG1J CCI:i:P.UC
ii.^.TM:s ai:�: re�o:•e tt�i•:n cr er•�c, i�::o ,_ sto�a�c . !'or t: rea;on�xi�7c Li�re Li,�_rcaiter �::itii the a;,r.ro��c:].
a�re:.,ent, ccver5r;. ti�e sa�.:,�. '':�°�•--_ '' ;::a:, tr� � oi' or a: ui.rectc�l t�y Lh^ Cc:r.tracL_�:, .,..ic?r:
list sut:^�ittcd c�:sll be �u�,jc::t . .�c:ri.'r::'icn Yr��v�dedLhc�::��vc�, :'?':at ?Ce C:.rtracLOr :l::111 pro-
b� t}:e ContrUctir,�; C2':'icer tLr�en re.::_��:al of ihe , cee� us iapi:l,v as }:_•acticable Lo cii::centinuc sucti
iter.is or, if' ti;e i+.:e^�... ci•e _,,,,:•e.:, ,._t?:in for�_y- costs; '
fivc (�+�) d�t�� fro� the .iate o1' :u�~ission of tY:e (ii) 9'here s2�a.11 bc inclu�led therein
list, �r.d any n�ces.a�y ad��u-*:�:eat te cerrcct t2:e so far as not i>>••liided. ur.der (i) abore, the cosi: c:
list as su�;.^.it;:c9 sha11 Le :.':ce �,ri-oi• to final. settlin�, ar.:i p��J;.i� c).ai�,s ari�ii�, cu± cf t.lx: ter:.:-
settle!�ent. itla{:ion c`_' rra.•'r, under subce^tr_.cts or.orlcrs, as
(c) A°ter receiat ef a P7��t�cr of Ter-�ins- P=�vided in �;araE;ra�.h (U)(5) �bo-re., +:};ic}� t�re prop-
� e.rl.y chargeac].e to ihe terr:_r,:ted port?ci, of ti;e
tion, the Contra�t,r sY:3i.l su.r.;it Co t.}�e Co:;tr�cL- •
• xng (.i'ficcr t:�s ierr�ir.r{tioti cisi::: 5,n t::c :'cr,� Fi^� cont:•�ct; �
rtitti the cr•rt��'�c�:.`_c•r, },r�,s�,.i.be;i h,� t}!c Conira_ci.- .
inr; C}rfl(:l?'. ��;^h ci��.�� :i;3�.1 L-r suhM;±:.ed ,�re:�.�t- (iii) itexe. s}:all be �nrlu3ecl 1;F��rc:_n
. ?y tiJuL 11l ._� CSi:^` _.._,T ...<:ti ..,. •.�::2. fYC.., .�I:o . TCItSC:fi?�JiP COStS Of SC�:t.�.C:C�:I{,� 1I:::�U:�l.ri.y CtCC•''i1i21�-
~^� �y ^ ' � � 1:1�� �E�;�:lp C�.('flilCl.i� <:�1 Ct�;EY E:XF'O.°S:C_5 YPti�C::LcD�i
L-��:�CC:.1Vi? G�:1 C' C'1 F?'[^_::1&�IO:?� L`.`:'.:Sa O�_ U^ ,f.^Y°
extensiens in s.�:itinr are cr:�aie� L�� t�? Co;tr�ci- necess<^.ry fer +,l:e nre�k3r<i;io:1 of �ettles�ent c:-^..i~:s
in� O;Picer upon i•ecu.cst e'' t1,r C'•�t��actor r.:ade in �n� �'-�uport.in� data �aith ,i�e:,pect �o the te._^.:�i:,ai�_�
kritirn� �dithin such o:�e-year periocl or authori:eci Fortion ef i;ne ce�:i=raci; an: fo�� �hc t.e:^�ina{,icn a:._:
scttle:^cn� of' subcortraccs i.hereur.d�r, t<r;e!her e:?th
P.XtC71S1U7 l�?'.�:�EtOi�. 11'..��EVC?'� 7i l�C�l` l;C.l)L:'8CL1;1� ,•
Officei• deterz�:i^es tnat the farts juetify sv.:h rea�or=b�.e storaee, t�^an;.i�ort_�zoa, and oti:er ccsts
incurred i�i coi;necLiori wiih +.re rrote+c�i.c,�i oi• uia-
att.io�t� }:e r:�=��; receive ar.d r�c?, up,;:� �t1y sti:n cer- . . ' _ ,;,
nO:,:ii.l0?7 Of �Cli:l:.i-^,t.1CII 1::Vc::;,p;•"y'; ;-�Vl.--:. ', l�r.;r-
i:11.'1:SLlU'7 C�.�.]..'.l k� 81;;j t.l::�i: G1 LF�2' .�C.^. C ic-,}'='2=� . -'_'-�'— --- ,
• c C\�CT'� 1f:3'i. lr t.11i; i.c:r:r_ir.w��ca 1:; rOY' (:C:izUt:.'C7� 1.�:�:'
pericn or •r,,;,• e::tersiou ihe���o:. �',^.cn iailure of .
thc Cont.ractor te sui;~r:it; his i:enr�ir.3tion c1a:M .Co:,trsctcr tl:er�: shull r�ot Ue inclu.decl ary,� a�aoun�s
• t�itnin t;e t?r::c e;.l.owed, ii�e: Ce.�t��actir.� C:'i�cer ��=" �'r:e prcp�.rat�on o� the Ce�i+r�c;;or's settlencnt
tr�ay, subject i.o any re��ie:: recu;.red h� t}:e con- , �Proposal; end •
tractin�; 2�er.cy's proce;nires ia E'1�]'LCa� us oi the � (iv) There s'r.all Ue inclu3ed therein
datc of ez%cution o: thi.s centr.ci, deter�,ine, on � a perti.on oi' the iee payable under the ccaitract
the bcss�s or ..;f::r:�<:tia� a�'ailal,�c io ?:_ir�, t-:e det2�;a:�ned as fc,llo�,:�-_
uroount�, if any, due to the Ce:�t�i�:ctor by reason
01' tk;e tcr:�i;•sti.en an3 e.l:al.l tr�i•cuf,cr pa;,� Lo the � (A) In �he e��ent of t11e te...�-
Ccni;raci:cr thc u;:cant se neterMir.e3. ir.r:tion of i;i:is cont�rzct for the con•,•enience of the
' Governr,�ent. a.nd r.ct for t.L•e c'.C1��lU.�.i, Oi i?:e CC'?��T2ct-
(d) Subject fo tre.pro•.isic_:: cf �3re.�raph �r, C2�ere ::hs:ll Le paid a pe.cer.'.,::�e o� the a'ee
(c�, and sut,;ect i;o zn,y rev?c•:r rea�wired 'c.-y ?he equS��a?e,�� to �he ;�:>rcenta�e c`_' ti;e co:ap�.�iior. cf
cc7tz•actin� G�;:.•::cy's prccedares ir. eifc;t <:� o^ �
the dai;e of c:•:ecut�e�: of ihi-s cont_•_�ct ihe Con- w�'�•f cc:;ter.splatcd Uv the cor.t:?•:�ct, les� fee p�,,�nents
' previcusly ;r:s�'_e heret:r.3�r; or
t�•zctor and {;_:e. Co:��ra.^_tir.� 0:"ficcr ... , r��ree .
� up�n t?;e �:holc cr ::�, parr� cf !,.- a.�.::�t cr (�) In t?:c evcn'� o� tl,e �e�r_:.-
araounts to Le ���id (i-ncludi�:� �:n allor•arice for na±ion c: i.t�is contract Sur t�:e de�eu].t; oi' tYse Cc^-
the fee) �o !r,e Coniz•�ctor by r,ascn e: ih�. tctal tractor, the total fee pay�:tle shlll l;e �u^_h pr�:M,;r-
. ar p3rLia1 tei�:�_::a;;ion oi :•,ork rlu-_ua:�� io th_s tio.,e�te p-sr;, oi t}ie ier (cr� ii.' iiiis cc:;LT1Ci. clils
cluusE. 1'ne cor.t-r�ct sr�al:i be a:aendeG accnrqingly� for articJ.es ef ci5.f'_*'erent types, c: su^}: p�rt oi
• an3 the Cot?tracf,or �::all. be paid t;:c a�reed •�^�ount. the fee as is reasor,�ib).y a.l.lccable i:o tre i�^�e uf
' � urti.cl�° unaer consicerai,ion) as ±iie to�,�l r?r�ber o`'
(e� In th-� event e!' t�e �a-il.u:e oJ' ih� Con- art�c].es deli�•ere3. to rr.�?. �.ccept�3 �y tr.� Govern-
tiY&Cj.OT Zlld t!:° (•:•7i,-?.^':'•. C��:1Cf-1' �O ct;Yf.°. 211 � . JC�.?rii, �CuY'.'.. 1�,0 i.�?L' LG"f.F;� Ciu,^,:L`eP C'= .iJ't:C�:C .._ fi
. rr}iole or in p::rt, .^.s p�-ovi%e3 in L�ar���ra;;Yc {:�), 11ke kir,d callccl i.'cx by t?:is conir�ct.
ss to the 1'1:OL1l7f.S ti.�ith r����ci. i;o cos±s an;�f::c, � �
or as to ?hc u:c�:�:l�v of' ti:e :'cc, to be p^i:l ta Ll•.e If.t.Le e;rount de{en:.ir:ed w:der this �ub_:ara�ranh (1)
Co»i;ractor ir cct�necticn :,•�t�: ti:e ter:�:ir.a±ic>n of is lc ss than the i.ot�l payr:,���it tl;ere+�,''o�•e :::��e tc
tiorc pu�•su_nt ;c ;hi� �1^.use, tY:e Cc:nti•act�^r the ConLJ•a^_Lor, t.he ;^il±racter shaJ? reta;: to t?�,e
Officei sca?], :•a'_jec��`. �r,;� revic;•: r :;rc� b:✓ Gov�rn?,er,t t2ie rxcess t_r:eu.�. ..
i:he co^i;z'e.cLia,, a�:er:cy':, procedu:�es i n �:.':;:t as
oS' �t,e date o. executiun of tris cci:trac<., de+c:r- ' (2) 7f thc sett..le*�ent ine?u:ies onl;/ . •
nine, on �ti�e u3sis of �nzor::ati.un a«ail�•.b"1e to ttie fee, t.he �_::�.unt theri�of ��ill be c^terr..;t:ed in
hin, tY:c a:cunt, if any, dae to the Contrector by uccordanr.e with suLparr:�;r�i�ll (1)(ivj above.
. reeson of the tei•r:inatiun znd si:ai.l pay to ti;e
. Contraeter L:e tir.;eant cicter::::.r:e� �..: f'ol]o::a: ' (f) 5ix� Contr��tar st:�;..? h:.ve �l:e 2'1.5t:t ef
� (1) T� tre �ettic: a1?l^al, u.:��r•r t}��: c�.a•zse e_ th�s co;�tr-:ct entitlyd
S.Fb'., �R^LU3CS CC:L t� _ u , .,. .
CsII� �:fC " i:15L '�E';,� j�:'G:'. F:.�! 1Ct�:'r:.]...ii"]":fi I.^.^.CSC' C'.!I f.:iC .
C^:,;rc.ctzn;; Uf^iccr uc:�:cr r.'�- �, '.ph (c) or (e)
� � � - 13 - �
1.�.;.,. �
' . : ' . `" . , H-�214 �
, � � .
° �tct�ev�, except iY,ai, if t3;c �cnii�actor }:a; fai le:i '
' i.a _ubrr:.`•.t t�i� cl�.... •hitt�:.n t};r� ti^�. provi:ad i�i 12. �?:CUS��t?,�' p�TI,YS
}z:raf:r:;1�h (c) a:.a�e �ir�:? i:as . .�.lc:. �o rc�.�u�.,
� c:ter.:sion oS su^h i.in�, he f.??`ll�. �11V� t10 �u^h � Except rrith respect to d.efatilts of subcon-
• rii2;� cf �p��^_n?.. In a.,;• .:;�:;e •.:':e*e tr.^_ Cc.nt_�wct.- traetors, the Contraet^r st,;�1J. not be i.n der�ult
ir43 JI'i�cer i;as :.-:de a c^terr.ir,a;;icr: ci �h^ e:^c;un� U;i reason of ��r:y failure in i:•criorrenee oi t'�is
cuc un�er nsz•�:t,.•^_p?: (c) cr (c) �ioo•fe, {;he „o:�crn- contracL in 3ccei�donce rrith its terr:s (9.ncl.��lin3
r.=eat :�:all p�;r t.o LLe Contrc:ctor t^e ,"•�2:o.-in_,: any failni•e, by ttie Co.^.tr:ctoT- �o ::�'r.e gre�r�ss :n
(?� ii' �}:_,:•e is ��c ric'.:i o� __ .__ }^reur:�c.� o�. the prosec:ition of 1:}ie KC?''f. n:ren;•:d�•r �r.t:�cii en-
if no i;�:�ely apr�_sl i:�s bce;��t.:�-:e:,, tiie a:-ount :o dan�ers s��ch perio:��n=e) ii suc!, iailui•:� ari:es
dctennincd t�� t}:e Cc.tractir.^ Gfi'i:er, c;r �?.) ;, eut of c::uses L•e��ond the control anQ witnout. the
an appell };a� bee:! t.a!:cn, tce �.r:;�w�1, f�nal:y c,e- fattlt or net,lirence of i,he Cont�•�ctoi•. . 5uc'.i csuses
f,en:in��d on such appeal. r.��;r include, Uut are not res�:icted to: �+cts of
. ' Gai or of the publ.ic enet;:v; acts of the ;o�;ern::ent
(�) In zrrivS.r.g �_ +.�<• ar.:cur.i. r.ue Lh� l,0!?- �n either its sovereirn or co:;iractual c�.,:c:+.:y;
tract�r un.der t.�u� ci�usc ;.i,c>�e ;:};;.1� b_• ;::_zuci:•1 f�.z•es; flao:i�; epi3c:::ic�; qua:��^iir.e r^_st��ict.ions;
asu�L;; ::v�r_
�1) .all tihliquicstec __::j:.c: c,r c�_i;E'J' 2�.:9ri1�: stri?;es; ir�i�j�t e,^.:oar�;oes; a:;� t;n� � � s
i.hese*c_°ore r13�� tc t:o Cor.L��:.��i:.�r, ,�l x:::;lc i:o Fleathe_•; but in evez•y case Lh<^. f'251ur:; to p�i•fortr
Lhe Le��r.ir,�.ted ,�e�•�.i;.. ci ,..__ cc:niract., �?j �},y r;:,zst be i,eyond Li�e cor.t�•ol au3 c;itn.;;;t th� i:�uli;
claim. tc}iic}i ihe �,c•rerr�;�t�i :.:4�- 'r.avc a�a;.nst t'r,e or nd�,;li�;ence cf the Conti•actcr. If the fa_iui•e
' Conta•acter 2R CC;?C_°�'�lO;l L.1i.1; .f::1S CC:?�T1Ci��8T?� t0 perfor.^.. ]S CBi:S;?(� t?�' L}iG' f�11U2'�' Ol 8 Sl:�'iC0!'�-
i.i) �t.� _ce; . �•=.�� .., e* . .,_, _ ..> o" ..�ie ;� tr:ctor i.o p�r�o;•i:�. or ,..,::e pr��;ress, au3 ii such
?! ..._..._.�.:?' ; '..i_ '.,_ __ .31' ...� _„ -"1 . I'LEl ll`?'�� E2'1S:; U�:: O' C�U£C:' ���;y:l,*i� t:.^.� CC:i.:t'JZ
t •'i.:e,CGI:.:••o.�:�?',�.�1- ?Cl. ._._..._:iL• ' �,�, "::� uf both tl�e Cert�•ector a�ld :u;:c^�t;•�c�or, :�t:3 r:ith-
', . ; `.,. .: �� :,f `>r`- c:,t i:h�� fauti: or ne�;;.?.�;cu�.e of� ��ther of t.hc:�_, the
vis:ons o� this �iau:e s;�ynct c;,}:e�:�ise recav- Contrnetor �l;all not; .be dee�e3 to be in .�e=a«]t,
ered by or crc:i te� tc t;e �o�er!i::ent. J. SC1'Y10E5 to be *_1�i•n:..he3
Un1eSS (i�) i•}?e �Uppllr g ,• c
(h� In the evert o: � par;zal terrurst.ion, b� t:,e �ubco;:tra�tor. s�erc obt�-n::ble 2'�-.:; otl:�r
1.he uortion cf �l:e i'ee rrhich is ,~.,3�-atl.e �,vitl: :e- sources, (b) tn�• Co.�tracti.n; U`ficer �!;all have
s:wc{. to Lhe i•;o�-k ur.:er :.i:e c:,,:t;r:�;ea perti.c�� o` or3ered the Cc��tryctcr in r.�ria,;:n� to nro•^or•° s�ch
ite con��sct ai:a:l i:c equi;.�.,. -,; .i_,.i13t;C'�l 2• 2.CiB_ �UD71.1::5 or �c•�__cs ._..,._ s,:c:: ctr^,• ,.,.:r�e:, and
lttent bci�reen '�.}'C �.G!1��2'3Ci;0?'^£,?"!i1 t�l�� i.0.^.�Ta.Ct].1:.?, �C� t�:? (:C[it1'£:Ct.02' :;!?6�.� Pt:1'E' I''qi.1E:�1 :.�0 CO.^:'.J�.;�
Officcr� and such ao.�;us+.::ren� ::!�:.�,�.]. be evidet�ced Uy reoeonably' rritn suct� oi•3,1•. u:�on request oi i;he
an �.aienar�enL to t}:i> c�ntracL. Contrac'��r, i.he Contrac��.no C:iicer si:al.l �si:ertain
t.he facts and ex.tent oi such f:i lure anc?, i f he
shsl). det.er::i.ne� that ai;y fa:].i:r^ i;o pei�fo��:r. �•:�s
(i) ihe Gover:�rent nay fi•c�; tLTe to ti�4, occasio::e3 by �n;.� o:�e cr r�ore oi Lh� s2i3 ca�.i:;es
�
under such ter�rs a^�? coildi�a.ens <<< it r.,ay pre-
t!�ie delivery sr};�.,,iic shal.l b� re:ised acc�r;iin��ly,
scrit�e e:a�e �a:..ial �a ,:r.t= ar.ci M�cnts on
. ; � I ;�:: �'aj... stihjeci: t.o �h�, r�;.',;,s c�f a.:he Got�err.:;.e;�t un:i:�,� �'�e
2ccour... a�air,st ccst� �.ncurred by i}:e Cor.;;ractor clause h� r ` "•^ .. , ��°..,
reo_ e.^.L-itled �e�,^'ristien for x�L�al-t or
. 171 COI:I!CCt:l01'i '::i�.f i,;CE.' �CT'!:L'.:iFii.C� i�02'i.1Cq 01 1;}1C ��
foz� Convenience oP the Gove.•�:::��nt.
con+.;ract :•:}:eneveY in 1.t.e opinioti oL' tiae Cv^tr�ct.- .
� in� Oi1'icer Li;e =re�ste ei suc;� ,;.a�,cents �t:all
te t:it.lii-n t:,e �_�o.LJit 'co ::hici; t.,:e Cc::t.ractor :��i]_7. 1 J, n7SYtr'f.> •
be entitlel tereun.ier. I� '�l:e tn�al_ u° such pa;;- — '
�¢enis is in exce:>� oi the r�;oun� fiii-:�1J-y uetei•- � (a) Fxcr.�pt rs oth�r;•�ise proti�:.ded in t!-:_s �oi:-
�nin�3 t.o be due u�:de�• this c�.au>e, euch e>:�ess t?'3^t, en�• d�.spt:�e co��cern�n� _ c���sticn �f r,��
sh��ll bn -aU�e t:�� t�,e Ce�;;ractur tc. the ^n-•:ern- �.� .,,� � ,
�''� .,rz�]..*i7 ll'1:1C?' t,..s c^�:�.ect ::^':'� _.s r.o�. cisi,c;sed
rsent t:pon de:^r.nd, t•=�c';,'.:2r ;;S tY: i-n"tei��:st co:�pu- of i��v ae:ee:-�eri, s��ali be de�i�t•r,' t:p i',e Cor.trac-
- ted at the rate o_` � Fe:•c^t:t yer an����,^�, fo-r ±.!,e ' tin�- Cf�iccc•, i•;ho sr=11 re�'�.tce 'r.is d�c�sion to •
r�eric� frem the daie �uc?: czcc:;:; ,r:�:r,eni. ie. re- tv�riti�.; a.nd .�.�.i.'.. or o±ia..;-=s� 1'�_._..._si: n co3'r
ceived �y tl:� Ccnt�ac�or to ilr_� date cn ��ni.ch such � � , � �
t�eroo. _o t.�e Con..racto.•. ��:e� d�c�sion of ,.:,e
. excess S.s repaid i.o Lhe Go^err.:-ent: ?'�•ovir_�d, Ccntracta^� Of`;cer sl:all �� fin�l and cor::�u:>ive
ho.rever, ThaL r,� i:tere�:, sYr-_Il Ue cb�rged -:�ith �
'unl�•ss uit,�in �� da;;_ "rom t?-:e c�t�� or rcrei'`t of
re�nect to arlv suc}: e>:c^�s ;�:i;,�:;uni.; at`ritutab.le to such cr�p)'. t�:e Co:z!rue*or m�,?s oi• ot}ier:�ise fur-
A YC(:L1Ct1UA 1II .��lE �':P.�:'2��CT�_° C�1?.1 tJ�y' TC�tS01] r,,.-j „ �^: �.�, 1'.r
nisnes to ihe �.,. , :acti^;.Ci....e: r r5 n :�.,e�l
of reicntior, cr at.her dispositicr. of ter:iration ador��ssed t;, t'�e Sec.•et��r;;. The :'eri.sion of t.tie
inver.tory untz]. ien de;;s w,"t<�r t.F:e d�t.e oi' sucl; S�:c*<;tar� o: r:., cL '.. . _ -
� - ; ° '_y a,�:ro+•.��Y� ..�I: �;,,.;�.e�i�'e-
retenY.i.an or disnes5.�icn, o�• sucr later d::te as Ter th^ det.err.�'n�!i�:� or st:ch. :-_paea].c: she'_] te
deter.�ir,eu by tr:c Ccnt•ractin;; Oiiic.•r by reasor, • fi�ia.? end conclusi��e w;:.ess o��.crc;�.�.ed hy R COlirt
. or tr� ciremnstances. � -� c�f en;r.r,etcnt j:�r::s:ii^_ticn to ��a�:e J!ry:l. il'?.4at;iE.T:t,
. . . �t• C2GY'i^.].�U�. �t' 2. .1�2'bt`;i� 02' .:� E'PC�_S:. o,C?'011_
(J) 1he pro,;�.sio:,s r�f :;l:i:� cl.tr:se rclatict� , ; ,„:`• :, •, ti. - r . -
. c�ous ss r:�:ces.-.r;l;, .� _ , .� �d _°a=tii, or r:�..
. . t.o the fce sY.all t,e in�u;?]icaol:: if i.Y.is contr�ct �t;;�,.�T.;,ed r.;,• si:i;stantia?.^�-vide�:c�, i:� c�r.:�octien
dacs.no„ t;:•o'.;.�, :or r�v:-:c-:�t o: z fe•a. � -
i:•it'� al.rea? pro^�-...ir.r ur.c::r t%.�s c),._se ;,cr..
fl. STr.;iDA��a 0� :•1012:; � . Cw3t.r�:c;,or snal'. b� a�fotv�d an opnortuni.��� ;,o be
�V • �liea:�d ai:d to of:cr �•,rir,c:rice ��: sepport of :ts
- ;hc Cont'_'6C{:O?' t�Krees that t?�e rerfor�:.e+nc, of e.pr�,] . Pcr:-3;: _ :'i ' =± .. c�' di ,, !.
na� c� si, _ � :� :��re-
xoi•� and ser�-i.cc•s p�:r��.i��.•t Lo the re;,uirer..er.t� of ur.ri�t•� t'�,e Co�:':i•a^tor sc•,il. c>t�c^�ed di=i,-=:r.';lv
t�lj.,^ C01:�1'3Ci: :[�l:f;.l CO:.iDI�'_ 1:0 }7?i�l �I'OiC:31U:;'ll . . ..�{.f� t.% A^n^:i•.•:i'.�"C 0_° ..CiB C':r�:'�^:. 3C.� ir. =c,;er- .
sten�ards. ' da^c.� •:�:L=. t�: Con�ra;t:nr� C::i,�:�..•'s 6�.._._�:;.
� - 1.ZF : .
s
� � . . • . . {i .. ' ,...�..__....�
, , H-.�21�+
. • • •
(b) ;��s "ll�sput.es" c).ausc does :::�';. r:ecl��de • (d) Subcn::trect�. ihe Contrector ch�ll i!isert
con�id^..rr,+ion of ).4:r ct:estions ir cor,r.e,°t�or. �.:ith poro��rn_r,:u(c��hro:�..;ii (d) of i'::s cl�a�e in t�ll .
. decieiur,�. t,ro•rided for :a r,ara:rap'-� (�` r:`��•e: subcontrr�cts, r.r.d :;�l.l re:uire their inclu::ion in
Prov: �•'. i:ut not^;:�, :r; �nis con±ract s�:al'.. i�e oll cu`uco:�tructs of or� tier.
conr'r.:^:1 as mu'%inr, *inai tre d:,^isi:n :,; r�.r.y c:..-
Mir,ist.rative o.!'icial, i�eprc�c:�in±i�,•c, or b�ard (o) Records. ihe Contractor �hs].�. r_�inL�in
on a c;u�s*.ien Gf 1.2•.;. , p�;rroll rccords ccntoini.t:�; L}:e in:o::::a;:io:i sj:�cific;i
. ir. 29 CFh 5].G.�(3). Suc:� :�ecords sh:,l]. oc pres^_r;�3
]4. CCI^lIC7' TJ.�ii; for i:tiree years ,fi•o�n t•he co:.�ieti.o:� o: tiie co�itreci;.
ln conr.E�cticn uit?� the xerfcrr.:vnce oi 4;ork un3er 1�. Wi.I.S}i-:z;:AL::Y i��i�LI.^. CU?iT3ACTS I,CT ,
this cc,nt.reei, th� Cor:tracLor o�,rees not to �uploy Zf this contract is for i.he Ramu'acture or :Lr-
er.y p;rsc;: w:de:r��oin� se;:t:�_�ce o? i�•:�ri��o�::r.:nt zi
ha.rd labor. . , nishin; of ;,r:terials, supnlies, articles, or eyuin-
�:aent in an a::o•�;nt :ri:ic.ii �sceeds or r_a;� exceed
�1�,Or�O f+nd i.s ott;^?'tiise Sl:b,;ect ta tn� 4:31st:-?;eal::y
1'�xblic Cunl;raw•ts �1ct, r:s aTMended (41 U.S.C. �j-�=:),
1�. C0:�2'i:'•,m :;OFv `,:"),r.S $.A:�i;:AFT� r`.'"i �- Ci:'"'�f'Th� ttier�: are l:ereoy ircerpor�i,ed by rei'ereace� a11 .en-
CJ�,l':;;�;_-.Y'1.0:•: � r�sentr,t.;a.�s �:z:3 stil:,L;a'�ions rca_uire3 b� said kct
. _ .� an3 rc�;al.atioas is�ued. t!�a.e�L�3er b•; t}�e Seerei.�r�
. Tnis e:•ntrnc�, to tY:� e>:t^r,+ ±%:ot it is of a af Ls}�:r, sucn re��r�c.�n;_.�__..., snd � n � a
t�. .u..;i�;ns
C�'t11'BCt.i'-1' g��C..1i'1C: J.'i :�C7t'. �'c;�:.. •a^t. tiot•�c ;i�:r� bei:.(� :UU�CCt. 1.0 £5�.�. c�:^.1.7.C82:IC 11�1f� ' y'.?d ?nter-
..: =, �V
Sta;�3ards l�.ct �1.0 1!..`'.C:. �%--3�0)> _, s.�b,�=ct to p.at.atio:�s e-" the Secre�s�°:� 01' Labor �:�ich ara no:,�
tiie fol_lo,.in�� f:rori�i.c:is ar.1 to c:11..o;;h��r ap�=1z- or r.�ay hereef`ter be in ePiect.
caL1e pravisi.cns �nd v:ccp+.:ions ci ::�.ic}i l;ct and
�he re�iistioris o£ i}.e SE:C1'r�Fi2 j� oi Labor ;;h_�r�-
- un3er. I7. r:d�aJ, OPi�;=iU:•7�TY �
� ~('�:^e iol7.o.:?r:y, clsu�e is r+up]_i:abl.e n:;less
(a) p,-er+;��.,, ?�:�air.:~_.,.,` . '?o Cc,i,raci.or or .
' • ` " this co�,tract �� ex�r�?t �u�der ti�e x�ales, re��ala- .
SUhCn7lF.�'bCtO:�c�i'=rC�cGit-:�;�i�ui'�ar;� p,rt oi �he con-
tieas, ^rr;I reiev�:nt cr:-ier� oi' th� Secreiary of
Lrcct r:ur'r. ��hic'� �:a r:.�:iirc: or in�-ol:�c t^:� e^.
y Li,bor (�:1 C:x�R, ch. 60).) .
. plOy-cr.t. of 1.bc�rers or ��ec!,�ni.cs si�nll :-eati9r�� or
per�,it en�� 1.3bcrer or rec:ianic in an� �or'r.�.:ecl: in D�u•in�; tiie per`arr�nce o° tnis con;,raeL� the
r�hich h^ is er:r�lo�red on sucn �,:orY. Lo :•�o:k =n e�:cess Cc::tract:or agrees as ioll.o�;s: �
of ei6ht. hour: in an;; c^ier�d3r dav or in e:;cess of
forty hour: Sn ,uch sror'r�.re�::.::n ;rork sub;;ect '�o t'r.e (s� The Contr�ctor t•:i]-1 r.ot <3�scri*._ir.ate
provis?.cr;s ef '�he Co:.t.rac� ldort ?ioars �}-:nd.ar3s • , a�air.st sn,y e7�loya@ Ot' bS)7licsnt for cr:plo;�:.en*
Act un].ess s�:c:i lsborer o:� r.�:ec!i:nic rece`_���� cc�- teca��se cf i•ace, cul.or, i•eligici�, ser,, o_• naC_onal
p�nsai:ion at a rate i:ot les: than :r,e srd ci»-half �1•i€;.i."•, ihe Ccntracto: :;i11 take a�f'ir�::ai;ive ac-
tit�es 1.is L�:s�c rsi•e o� r.•�;; foi• aJ1 suci� l�ours , tion to ens�zre that anplica:,ts are e;^ployed, br.3
w•orked in exce::s of eigl;t.::;;urs ;.n srty calend�r that e:r:plc;�ees are ise��t�d dt:.ri.n� er^.ploy�,.:i.,
dn,y ol• i.n e:tce;<•. cf fo-tV i)011l'O 1❑ SI:C�i '�i0)i;�:('°k� wii:t,out 1'c'[;1Ti� to their rece, cole?-, rel.i�iaa, sex,
r�hielie:cr is th° �;re�tcr rnr:�Uer of o�,+erYirc.e hours. or r:aLios�a]. or_g�n. S:.eti r,cticn :i:ali. ir.cl+�Ie,
� but not be l�isited i�, the follo�:rir,;: E;_plv�•:ceat�
(o) 1'�.o?et?on: 7�iab;.lit;; ior L'.^.r�d •.y1ae:• upgra<I�n�; der.ot�.on, or truns;"r+r; recruitm;•ut or
L_ iq.aid. � „ I�; t' � ,en� o: ;� o'_•.a',�iot: 2'ecrta'_i. �rt a.��ei•tisir��; 1�4��ff or �<_�r�:i�•�t:n�;
of tt.e ,�:o�LLysi.o:..�ci psra<-rapn (a), t':e Ccntz•acter rates of �:� or cthex• fo�i:;s .i co,,.��ns�;,_or.; nn3
.. t c � • , i sele:.t.i.o:� fo-r trainir.�, includin,-^, <.��;>re,.�_ce�hi
and c+i�y :.u�coc:iractor r��p�nsi�le tiierei'c: hsl.� _ P•
be liubl� ta a:i;r ,ffcct�•a crr.iJ.e;;ce for h=s uni:aid T1:`v Con�rs:c�or a�ree.s t;o po,t ir. co:_sp:.c��_;::s
' t,o�;es. In �3@it�on, �sc1i C��,tr�ctor an1 subco7- places, av:.il�t�le to e:..plo;;ees and api.i.i^rr.ts for
. tractor �l;�ll b•: li�+ble i.o tlic Unite.: Sta::e� ro�• ea:pZoy�:ent, notice.s to b:; previded i�y t�e Co,-
liquida�te3 uat�_+��cs. SucY: ].i2uidcted c=.r.:�;cs snal? ��'�•�tir.�; Gfficer set.t�n,; ."orth the ;;ro•iisioi�s of
be cuu;p•.�te3 ;:i�l: i•e�peci i,o ezch in3i�i3:.st ]_atc.e�, f.liis �c:u*:7. Gp,�ortnnity clau>e.
oi� tc�e.^.nz3nic r��:.plo�•ea in v;.ol�tic:� o� t`:ca pro�•i:io:;s
of par�brat;ti (s) i, the su�^_ oi' Y10 Sor e�:ch cpl- (ti) 7'Pie Cc.atrac:or t:i?.1, ir. all :;olicita-
c.^.d�_ fiay o:i 1,'t�ic}; s•�ch c:.:r.le;,_e ..�.. re•;�-''_-`-3 or t'ot:s oi• r�d•:�rti::c:-�•_nts ioi• cr;,l�y�ees p.l�,,.... b� or
j>elrt:ii.t�:e3 {:o Ue e%_�l.o;;c:n o:, such work ir. ercess of o.: b�Y.s].i ef Lh^_ Coat.IC:Ci".OT'� 31.�'ce t'_.�t all qu�l,-
i�'zec3 a �licr,n*.s will rcc._ive corisicer�`,,:on for
ei�ht hoiirs o: in c�:�ess cf .he sa,�:nd��r:i •�or'r..;eeY. �1
of fuz��y 1�.:�az�s �riLi�o•at i;a�T:e•r,t of tha cve��i.i,�e ec::plo�^.r.e:;t �:it.hout re�:-�rd to race, color, religien,
��x ox r:rtional oric��:. �
XL'�,i:5 1'C�L:)-Y'etl L;V r.51'Fi,;t•dti!7 �8�. . .� . ' � .
(c) ilit?:hol3ir.� :o:• Uz�n�id 'r:�--es an-'. I,i.�ui- � tc) 9.'i�e Contro.tor c;i1Z send to eac1� ls�or
. -_----- �:t�:en oi• :epres�r.tati�•e or vor?,er.^, •,.it.}�. s;i�ich t�e -
dete;l I;t,�:�;_,�:s `ii;r> �or;,���cLi.nE; Ci'i'i.c?r c::;,' ��:in- , �
h'ol_d 1'i•cr; t:,e GOVi'?':�r::enL Prin� Cont.racter, from ha:: a eo1].ee�:iv:� b�r�;�i::,t;E, �:e,rec*_;ur�t or cth��r
an;,< <r:or,cys ��;�aLle on ac_o��.nt ef rrorY, �:erior�r,e3 by co:tract or tL�derst�r:3in;, �: noticc, t� tc ;;ro-.
t.}I•� i.C::�?'?i:1::�` Ol' :UU^.i::i,2'2C�_Ol'� SUG? .l:'..a .,.; I'8`� Vi ,.�3;� t�',' t�i°_ 9�c�'ICI� (:CiiL2":C�?R� �i��].CC:� DO\'icjl?u
i✓V .c : . thc ].•,tor union or �:or;:ers' represeni:at;S+;� o: :;ir.
s3�sin:st��tiv.ly t;e d�_tcr:�:Sned b� necessary L'o �
Ccr.tractor � co%r..itr:,c�r..s un:er thie Eou�
stit�e•`� ... t.eL .: .: y ,., �n 1 Cp-�:•-
_'li• .c^ �f :uc C,^t�•a� ;r or ..- ,. �,
, • • tt:nit�• c�:: �.,�, ar::i ....:11 ;.^st cop:c.� .. tt.. ....ticc
Co:, �:ctc�• f�: t:-:-aid �;a-^., an;: l:qaic�,i.:� d,,r:..:>,os ,. ` ^ � 3
.� rJ in _or•�,:e�..o�i� pl:ees a:�:i:ab3.e tr. c•�c�:lv;;.,c.� �,7
c �, .__:d :�: t:�c �_o;i.�i.c. , ci i.az•�+�;r.;;'7 (u). ��F_ `
�ic�iit:, i�r eis:plo;,^;::rit.
� . � , _ 15 _ .
. . __ ,
�;..>:._ _ 1
, �, ti-1'C1�+ •
. •� ' . �
• ' . • •
(d) The Contrect;or �•S11 co:�:ply uii;`i ell tr�ct price or considerotion, or othci°.risc recover,
,, the fUll c, ount of suc:i ec��ics_on, p�_r'eent�+�e,
' prorisions of �xecutiv�. Ord�r ���. .11?_•,6 0:' bro}:era�e� or coni,fr.,Jent iee.
pte;::ber 2�> 1y�5, '•n: ci �he rul.es, r<<,a1-.t_,,.^.s,
. J� c ,
and rele•.'ent o.•dei•s of th� Secre:.cry of I:a':;or.
20. GO'J::'r':-• p�n;rRTY
(e) Yhe Contr�ctor �.:!11 1lirnish aL infc:r- -" ' �
n;atio:� e^•� repert� rea:ur•-w by c-::::c�:L����- G�3^= (e) lhe Ga•:ernrrent sha].1 deliver to t�e
)•::,. 11.2l�6 c: Se;;te�:be1• 2�:, 19�j, rr.i L;� t:,e ruic:s,
Ccn�rcetur, for use :n cennecL:.on s:zt!� and u:tder
rec;ulaticns, an� oru°rs of th�� �ecretary o: 3,-�ror, the terms. .c�f tnis c�n•_ract, Lhe prop^rty descriUed
or piirsu�.r:t Lher:.Lo, 3nd �;i:�.l ac:�r.:i.t access Lo y..
t�� Govei•r:::e�it-il:rn�sh�d prpp�rty ^ t:he Sch°�ule '
his boo'.•:s, recor�'s, f�r�3 ecco!e:t.s by ti;e ce^t.r�+ctin;, �2• specific�tions, t.ogethnr •.ljt,!1 such related
r�E,er,cy r�nci i;h_� Secret_3�•,v of T�:,>er ior n;irr��ses cf'
- data and inSor:r�tiion as the Co^Lr�:ci:or ic�y reau�st
im�e�ti�st.ion Lo _.sc�xtai.r. c^:r.j�l<<�nce ��_t.;1 such •
an3 Hs r.::,y re��sor.ebl,l' be r�qt:ire-:i for *he ir,L�:n3ed
rules, re�zl��io:;s, �.^d a°ic.. . use ef st:ch pr.pc•r�y (1�^r�_n�fLe. .rf^_.=d tic �..
„
"Governmeat.-furnisned pz•or�rt;; ). Ti:° d�li��er;�
(f) In t}in <<�e�i: of' t!-,n Coi;tractor's non- or p^rfoi•;:.�nce dates for ti:e �u;_>lies or �e*v�ces
ccn;plia;,�e k_th ±!;e Equ�l C:��;��rtcnitp cle,.:_e o.' to bo fiirr.isne;i Ly t:e Centrac�cr ander t;;is cor._
this co:�traci: or �,:it,'� �ny of the sui�u :�:les, r�:�a_ tract are Uas•_3 ui��n th�_ �xpect=�ion that .^,orFrn- .
lstions, or ord.•_:•s, .ii�., c-r:�_•+ct ,=�y b�� c��celed, i-euL-fl.r;�i=ii;ci ni•cG-art� �i,itaUl.e �oz• us� tr;ll. b�
Lerr.:i::�te3, ui• �:���^,d,-^, `_: ,`..c,e or Sn ,.rt. ::nd :.'?liv:r�:3 ±o t.?.e C:c:�t.r��t:r �t ti.e +.ir..es st�*.ea
t}1F± (;G:1{:Y2i:tUT' . � �_�'_ �i.E'C18T��:.,?.n_1.-.;_n1-e'�ici• 1`_Lr_ � i.n �:}1C �f;tl:^1L:�C 07'� lf :l^� =0 :>i�..�c�� 1I7 :11:- .
Lh�r Go��e:r�e._•ni�ccr;.r�::t. n <.....cr:l�n�e ,,_t}; rro- £ic�^r,t {�ir� to cr:ablc tn� Contr�c;:or t.o r:eet
ced�are� auL^ori:ec; i^ E:;ec�t?ve'Order ldo.'11246 of such delivery O)' L-�2'IOrc:3l;ce dstes. In tne ev�nt
Septc•r..ber 2!+, 1;':�j, �-::d suct; ot;�er sc�netioas r.ay be that Governrcert-iLrni:;he.3 nre;erty is nct delive.r�3 •
i:�;Fo<c1 �.r.d r::..,:�:es'in��ok�fl �� p • -.^. '_.. to t'.:° Co•��ra�t:.z• b;� ;t;c�: tiir.� or t=._r�:_s� t.he Con-
. rovic:��•; _.,::c- � -
uti:�e Urier ido. 1=::�1i of' Senter�?��.r 24; 1.�7, or by tracting Cfiicer st_c:ll� np�a ��;r.^_ly ticr,.tten :"-
1^ale, re�,zila�ion, er orci:r o^ tl':� Secret�rv of quest r.:ad� U�� the Cotttrr:ctior, r.�Y.c e� deter:r:�.natioa
L�boz�, or as o�i:er.._se ur�':lced b;� law of th� dc�la;r; _.' c:�::;, eccs.,.o:,�_3 ��.•_ :;o^:trc_co'_^
an�3 :.�,�11 equitsbiy .:djust �he e:.�...,.;teu ..,s�,
(�;) The Cen�r�ctor �:•i.?1 �nclude tl�e p*o�•i_ f.�.xeci fee, or deli��e:� or pe�•fo:::<:.^.ce dat_�, o�
sicns of r�rs��r�r,?-;s (a) t��•oiieY; (?) in eti•er�� �ub- all of the^:, ai�� an;r otl:er con�=a�•tual �rovi:�o^s
� COP.�PE3Ci. 01' �?U2'C�:�.B Ol'�^1' 1II11EJ:S'P:f°Il:�J'i.E'C: L)y' 7'111GS� ai'�ected :��,' 8L� S1CL1 C�21U,V� :.tl ^Ci:J?'�1.:?lC� iu.�t-: �fl? .
regule..ia^s, or o�•d�:•s of `�he :i°rr<{',�]�v ;;f 1.:bor orocediires D?"OVir.ecl for �n th� cl��u�e of this con-
issued pursiian'� to s_ction 204 c^ i.xec�:�i��e O:':9er tract entitle:i "C�sn�es." Iu �h� e.vei:t th�:t Lov-
ro. 1].2�;� of �.ep���ir.'uer 2�+, 1=io;, so i;'r.zt sr.c� r,•�•ovi_ er^r..ent-i1ir�:=si;eci propert;,• is rec�i�r-:d b� t:�^_ Con-
sians irill b� t�,,.3i„? uno�� each subexlt:�ct�r GS' 't.l'�+Ci_Ol' 1❑ a co^c?itio. �iot su5t�:b12 for tin:: i..ter.n�3
ve��10-r. T�ie Cv�,t:rac�v:. ..:il-1 tUke such actio.; s:it}; use, the Cont�•actoi� sr,:;ll, ,.ipcn ,�.eeip* the;•e:�f
res}-,ect to z„y s.•,;::c.^.ti�vct cr p�xi•chs;e order as tl�e noLify the Ce,^,tract`_r;t; Cf�iccr a� such ract �nd,
ca�tiractin^ a,;ec;�y ;:,.�y d'_rect as s . �cr.:; o? sn- ,.s directe3 b;; tt;c� Ccatracti�;. O�ficer, e:i',;}:cr
... rOrC7.11E S;:Ci'? .'':i\'1;1071Sp 1„C�.;:?_..,� ^u:i^yi.1C;::S for (1� T'et,�11'ri SliCri _U'T'ii^i'.1't.y' 8t L.17�- GO\i°Y':�,.,E.1'it�S E'f.-
lIOAC.I:��l_]'r.T:C°: ti'.i�.J_�^.3__�-r'_"I°2_� 1.^.?.t lfl L}1e El'eCii: ))0Ii5@ Ol Oj.riCl";�1�E (i1:F�O;�° Oi 1:t:C }i2'::'yP.T'i.,d U?• �i1�
the Con�r�ctor b;,c,,.,�'-invol•rca irl, or :� t"^_•e�ten�d e:i'ect repairs or r.:ed�iic�..ie�is. ti;�^ri co;;-n'�t.icn
t:ith� lii.i;��i^:� ;:ith'a :uLcvrtr-ctor o�•r�,er.dor �s o: (i� or (ii� ab�ve, ti:� Cc�:Li•sci,i!:� Oificer ap�:i
e r::sui'� o:"' .,..,::; C�irection b�. tn� cor,',:recti; ; �:��ncy, r;ritten reot;es{; of t?;e Contrecto�• .:,all equi�,:tiy
„ ,, r.. �. •Ps+- r� - i ;,; �a ; �+,;. ��� 2d��.i:t ttiz� ..sL:.�:�te3 co�t, f?x�_3 `.^, or del�•.°ry
tb� Ga. ._:c:,or r.::s,, req:. , .:c J te ;t.�. �s o ° ' ^:
enter ir:to such liti:*atic:; to protect thc =.ntere�ts cr p�rforTar.ce uat;�s, or all ef Li;�-r,:, �n1 �n,�
of the lini.ted States. . ot?�er contrs:+.�_i31 pro���s_on ui'icc:,^a b;� :;h�• a•.t.�r.^,
- � . GI' C�1°j' Gi.i:i�!i� OT '.�:.. _ �•1T O: Li.^,:3.=::�C&�]C.^. :.il
� flCCC1'(�HP.CC .:5.t.h tne proc,=3��.i•�: provi.:ie;l :�or. in the
' 1$. OT'F7:C��T_i 3�;>".' 'i'0 i?Ei�;?�T c.leu�e of th�s cont.•sct en'�i.tled ���.-:J7:�':5.�� ..^.8'
r�0 T.'e3?�JCT Oi oz• dete?ate t0 COtI!?l'@SS UI' resi- • forc:�;Olri? �>2'OV'_�].^]7:: rOT £�3;;lifi�':E:lt� 8'iE GY.Cil:S).+@
dent eo:���ai.sic:?er, s�;�l.l be sc'.::ittecl {:o an,� c•;are an9 tliu :,o•,�er��a.en':, �nal]. r.ot be li�ble to _,._t for
� b:��.s�cli o!' c�:i':ruct b;; ��<_c:�on of ar;� c��),•. .;,, :?�..
or part of Ltis co,�t?•sct. or to 4n�� be.^.°�'it 1•':at ., . ' .
inov ar=ee tt�er�.`.'rc. • Lv.t t��i.. prov:isi.o�: :p„atl !:ct li-•r:ry of �o.�,.r.r..er:�-f�.rrx�hefl P£Ct:!'�y L'f :@SiYer:
� Z1C C011S�".2'l:�'C� i:G f.?;"��Gri:I l0 T.riS CO:i.Y'�:Ct: 7f i::�Cli. `J� `:�-1C11 j.`rv^;i:=T'i.�V 1.i � CG^:1��lOY: fiCt �U1tdU1f' iUl'
, wit}i e corporat5.o❑ for its �eneral ber.efit. its intczn3o3 use.
. (b� TStic� to �l'1 n^op.^r?;, '_larnish�d 'o�• tt:e
�9. C�':£�'�G.'�.' _ C^_ii__ -;T � ;S Go.�:i•n;..etit s?'.:11 re_,'., „ Lr,F r e��. en'. .'_l��e
` �. - Lo ,).i. properLy �,urc:.. .>'�� o, t.:.e v... �i� t::r foa
. _ - The C��:�trac�or �rarr�•nts i.h;:t no p�rscn or the,cost o= r:},ici; thr. Cuntrr:ct.nr :� entitic3 t:, Le
sell:�:c• �,�e;.:•.�; ::-:• be^n e:�:�;lo,red os r�t,,ined i.o re::::Lui•sed s�s a d�i•:ect i te.�c of co�t iu:d�:• L�:s coti-
so].icit or sccure thi: CAI:t2'.7C� upon or, n�;i•cc�i:nt tra�t, :iiall p�s� to.:,r� vest in Lh� Go�,-erne,e�:t
or cnder:tc,i:wi:�� for s� c�:-��ission, l:ercei.t�E;c, . upon de].i:•ery oi' suc:: pi•oi;�rty T,y tn:-. ver�dor. ii-
bi•c:.... ^� oz• c^rt:r:_n` i'c:^, e-•:cen�ir. b�:a iidc tl�� to .,;,l;•�r },:•��:.�~• :..._ c:�t .,. .::�i-ch i� r�ic.-
E•^,>lc�,'ees or Dcna f-u�. �st�blisn�d ec::.:ere?�7_ or Lurss�ble to th.: C...:trac�or tr.1�r the co::±r.-c�,
se].J.;r.� a� �,..:e_ r:.;int�9nr:i b-, i?,� Cc��',;rac�oi• for sn::ll. }:�s. �� ��sd rert. i.^. t:,e Gc�•-�rnr:.e:�t ur.:��. (�) .
aJ�:C' J: 1C.., , � �.f...._.. �Ol �..:1 f2' J ::1:'all^., i0?'r .._: ..: . .iC: r:', .;' ... - - : . :C.'
. ViG.!..,.�C.1 .i '...... __. . i}.. ,i0'�PfL.._I.,. ,.1+,'_.L - .. �i`.:a' ...C�l'...,.��^O:',�? .� C'. ... i _�;.:f�1: O ,'7 �r', ..?F.. .
f13'J�: ?�.ii" r:.�ht 1.0 :+ti::ti1 t.ti?S C:.f��l'.i�t :.�.ti�7��' .�.13^ ' J2' t1SC O:� :'t:C!i LI'Ojic).'�f �Ti LC:_ I:c::'�GI':1%+::C•_ J: t.'��+lo
b.i].:�;r vr in i:;� �`_.scr•:t�on i;o ..�.:uat irc-, ti�e con- � , .
� � � - 16 -
. � . • „
;,,.: . . �.
. H-1�14-
. �
co:�tr•act, c: (:.�) r�•i::�•.:rse�:e�:,, n, ti�e co�t Ll:cr: . (ii) •.ah;cti r,��ulr,� t'7•oe: :� ,�:iure
01 t�;r t!ie :�� ,.r:•._:.t :r. .,hol� .... :r, },•;r� .�.,.;i:_.cr c::tractcr due io .•i�e u:liil:l
G ,-�:. ,. •• ^.. , . ": :. . on th� rsrt of tLe C -,
.
fi��:t occ��re;. AL Go�•i-rr:r.:�,^t-:l�i•ni:i�_� c�•u:'c=tJ'� misccr.duct or ls�ck o1 �.003 iait.h oa tl:� pa:•L ol'
t.0�.�)t:ri�. 'dl.:.}7 °�.� j?7'���1`''1'�)' t�i;L`:i:._: ���� �.}l� �:Cti. 8RV Ui �i).S Clll'i:C:.J2':� OfI':CC1'�'� O2' `. ._�' _�r''C�GIl-
. tractor,.t:tle t.o r:hich �;es�s ir. ti:i� G�:�;?ri:r:cnt^ tei;ives �:entloned in st:bj.�ra�re�h (:),:;bove --
Lltldi'1' L�:7s ka:.�::;r:�r}, .rc ::.�:.iCCi. ':.� ±.`�r �,•.7•,'�520!l;
of this clau<e �ni F�•--�i�cr:•• 5n�:tei• c�l]e�:.�v;ly . . (A� Lo r.�,intai:, a:i3 a4�.in-
re:'errcd to �.._ „Go•:•C::t`..,'ti:, }?]'D},C:I't�, . ;iLie io istez•, in aceo:datice a:ith sc::r.3 _��t;:'.;r`�1 :?'�e-
t?�e Go��crn::,�ciC �n�a_;ei•t.;; .i:,�ll :;c'.s Lc sfl+_:Lca Uy" tice� ih� p:•op-,r.�;* for r..air.t.cr.-.^.c:c2, re.�+'_i•, pro-
t� r �� �('Ct10!1 ::il!I �tCi^_2'V.lt.7 on ef Go��crn°.•_nt. pro.ert�•
the incor•.or�t;cn u_ at.t.::c:..._.i� tl:cr�_�: ;.o :+n•r
property riot o�:�:�d t�- ,,,.,. ,c�v_r:.^:cr�`, n:. :�;,;11 as rc:quired b�- pa.•�C:r.�p'.� (e� hereoi', or
su^h Governs.ent pi•oncrt�•, or :ny r-:s•t t.t;.�reoi', be .
or bcco:;_ c fi..,ara or lo:;e ;.Ls id-.r.t'_ty ss r.•az�- ' (13) to take nll. :•i&so^sble
sc,�iu).t.;; by i-ea::oi� c7' a+.'�':.::s:.io;� to ;r,;r �cal.,;;. stens to co^pl,v witt; :�n;� appi•�pi•i�tc �:rit��:r.
3iz•ections of i:`.�:a Cu:�t?•actir.� 0"iicci• undcr gsra-
(e) 79;e :.cr.tr:.. .o. si;:.li be ;i;i�ecCl� re::aon- grap?i (c) here�f; ' .
cible fur :�!:i �c::o::i;C:,:._e `•'er e�l G:•.��rr.rren� }:rol-
. crty }%rovi:i::d i�.:i,?;r .;��_s contr�.ct. 'ihe Cou;r^ctor � (iii) for r;hich thc Co::t:actor is
. :•h,lJ. c�tsbJ.�:�:� z�ni ....�n;ei;; u s,ys?:^_;-: i;o r�::tro]., ct.hr,r^.a;�_, resnon�iLle u�,,,�r the e>�p,-:�s ter:::s of
a:�o'ect, t�rc..�?-•._ =;rri'.r.•jic:".,.._�, �11 �o-.,:.�-�::.<<,t, $hc c.laus. oz• cla.�:e� cie;i�;r;ate3 it? t}�e �c2:edt:7.e;
v,•o�c•.;-,�. _'r��c s;;�;,.-. s',�:?.� , t,;�r recu=st by the
� �.'Gl':7P=�Ci"i.1L: ���_i_....:� i;_ :t:J:'1i.t.��j _.;I' 2'"ViE:t, 3I:".�ip � �1V� 1iI1iC�: 2'2�1.L1t�:, i�TC:". .. '_'15lC
:f sr.tisfaci.:.r;, ;rpre�'�>fl _.. ..rii;:n�: lr� ti�e Con- ex.pz•e�sly z-eouirc3 to b-� in�ured �:::der t}:�s con-
tracting U.'i1c�r. :'i,e Co�;',,,�actor �i�::l� n:�int�in trect, bat only to t>;� extent of' t:� insure.^.-e so
and r.3?;c avaiLble ecc;^ Z'�'CG?':i: SlE �u:fE: rcquii�ed required to be pr.c�u•eci :rnd ::air,tained, or i;o tn°
b}� the ;,}•,.o•;ed ���st�.:r. �s�d �:�::t _....,.,:r.+ for <^.11 e.r.Cent o,•' in�arance e:i.,:all;� procurcd ar.d :�,y�n- .
. Govei•rn�enL �i•�p,z,��.y ti�;til ?•�lie�r�ci of 'r<�aj?o=,sibil- taine., 'rhicl��v�•r is �;rea��r; or •
ity tl:erel'�r in accor:'.�r,ce ,.;i:.h tne �rritten in-
.Lr»c�ior:,, vf Lt:e :oc...._..:.'.r._ O...icer. (•:) �:!:ich . ..��.:lts fr^r_ s ris}:
, 1 . :. tihicr: ]5 �❑ 1'�Cfi: CU:C'_'Eil U� 1.*:�:li'3L,Ci: OT' :'Or -.,'hiC:; .
� (ci) 'tne Govern!:::,�t p'roperty �';a]_l; ,�r.).ess the Ce�t,�ac�or is othe��•;i.se reiiabursed; b•�+.; enl�•
oth�r,:ise rro�'�.ac-:: he?•eii� or a nruv<:3 b t'?e Con- �
P- �' to {;��^_ extie�it of such insurance nr s•e;.r:burs��:e�it;
tractin� 0�'iicci�, i�e �.�ed onl.y :or �'r:�� T��-r:oi:�ance
of this co::tract. zovi.�lcd th;�t, if n:ore th:,n one oi the
. �----
� � AbOVC CY.Ceptior,s :hail he applic�bl�<: ia ei-:;: case,
(e} i'h� Contractar shall r,�ai�;Y,ni;i er.3 2d- • � �:h � •
the Cc:�tr�+ctcr s li ilil:;; t,r� c_ a;i� o::�: excar,�i:.��
cr.in:st�r,in _�cco?�3a,.ce ,:iit: "sound i-nc:u:stri;l r•ac- , _ •i,.� „_ .�,;• ,
F �Y�all. not Le 15:�it�_^ b;; :.ny o�.._r <,.:c�c. .o:: If
. t]C�� Y- DT'O�,T':.fG i01' i.t?° I;ti.1:.f?�".s•.i1-�YiCa� :C'.�:811'� Tl?"O- . 't}1C CO'lt:).'�C{:OY' �.T'3I1:7'E:J': �iiJ':6PItr`'ilt: j!TOD°Y�V t0
tectior. <:r.d p�•eser�:��t_;-r, o� i:ove.r:::_;,nt pi-o;,.�rty so thc p:,r,^�ssio:� ar,d co�':r:,l o: a ..���cv::tracLor, �.`.�
as to assur� its ful]. a-✓z�l�bili{:,y sr�d uee,li�ir.ess tran::f��r en:ll r:ot ai'feci ..he l�a:�:lity of the
for thc U:=fer:-.�::ce of tY;is ca.!tr�ct. T::> C�n- ' �o��ti-actoz� fur loss or ciestn�ctiosi ef or da::.::r° t�
'I:TflCt.UT £'.l:i�1 '.....,.: 2�-! YE':SC:Io}:,1 n .7'•.:EtlS j:0 C?.^.!P�� �. � ' �r ]n:i r
' ' the 1:_�,,,�c•r:,5• �° set :'cr� ::oove. i... e��e_, tne
r:i.�h all �:t�: op_•i::t� nii��ci'on: or ir.strt:ct,;ons ' ;
Ccntr��c'cor sl�al . :•ec'�=_e ti;r_• �ul�con�,r�ci;e. ta
whi�.h fihe Co;���:,ct1n� G_�I1C�"'P TC3 ;'rnsc�•icc .... �� b:: r '��1� '' ''"
Y N°.EiliSc 'f.�-aP. 1'SSf Ol�p .... _ f-��:::]1S].._ ... IO_� 3..�
rea50:lE',�;�.V liE;C�S582'j' l.�M' t.}:P. �:'OLGCL:1GIi Of CiUV@2'II- 1p�5 O?' JCS�P:ICj:].Oli Ol� O: C!�:'� r',c. 1:0 {;�.c� ��?-pi)_�r���
ta��nt pronert;r. • � �;!-i;1- in t1;e I.stte,.�� no�:essic,r cr ro:ztrol, e>:-
� CCp� 'LC i.liG G}C:.C''ll. L"'i?i, ��"!t, .Sii.OL�O.`.�i•:'t3i:C�� 'rilt:l '..��
(f) (].) Th� Cont.�,ctoi• sh�l.l not b� ).iaUle �rio�• �Ppi'ovsl. c�.0 th:: Cc�a�ractin-; Oz�i'ic�r, P"o-
for ar.v i_o�s �i o.• d��:.. ,- ±:. t'.:e Go�..:z•:i:re?;t prop- r;es `- ± t:� .. <. .
vi . ,or }�e r�.lici' oi ie ��io^on�:,��ctcr fro^
. • ert:y, or :o: expens:-s �nc�cl�ntr:1 to sucl� loss oi• such l.i.ability. 7n i:'�e �bscr.ce oi ..�.ca �ppr.�cal,
da�:��;c, excep;; that ti;e Contr�+ctor �:i�a1.?. b� resron- the :u.bcontr�ci; �`i'�11 co?it.a;n opprepr��i.e _r-ro•:i-
' siUle fo1• 5n�• s`�rlt loss o^ darsaF;e (5��clud:nr; ex- sione r�:;u=rinr;.ti;c: rett!rr. of aIl Go•:ei•,::*.^_nL
p^nses ir,cidental t'r�ercta): � •
. � . ))SO^i•1'l.f i!i FS (;OU1 C:Gli:lii.�_O.'1 6: r�.'i(�i1 TC�;i�1;G:�p
C'!.^_Ctii. S'O?^ TC?SO!ic:>:�.0 S:°'�I' &1'.c� t:C?I' OT fC�I` <.1:�
(i) �i�:_C`: ?'est.li.s i?•o;r.tii).1f�L1 k
� tu�.SCO:][}.11C�: PT �.ACt' U:' F;7;;:� i2_�}: Otl {,ti-tf-. !i"1'i: O: � �iti]J.:i:::;1:..G!2 01'.{.iiE' r)1'Ji)l'..G;• lr� aC`COTCL'nL�:� �Lii t?,.�
. ' pro;+_�i.o.s o� t•ii;: lr_•ie:e� cun�ract.
sny cr.� oP �;li� C�:;tracto:^'s d:i•ecLoxs ar ofi'iccrs�
or on t.lie p;��t of <�*n� cf his 1;81i3E;22'S� superini:ei�- ' �
deni;�•, or Ui.:her eo:;i.:^lc.�t rep.ese:�t�f.i��e,, tirho Ls,s � .
• st�Fervisior. or dir�c``:?� of -- (2) ?'he Cuntructor s1,e1J. not i;e re��.^.-
V U'.irsed fur, sr.4 �h�31 not �;iclude a:; a:: ��... o�
(:�) :,1]. :r .,ubs�ar�ti�ll;� all over:r�ad, tl,.,� co:.t a` :t:._ursr:ce, o. a;;;i __o�aisioa
of t.l1c�.Contr�,etor': b:i;)::CSSj or ^ far � reser-�e, ec,�:e�i.n� ;;'�e• ri:'r: of loes of cr
- , date�,re i.o the Got�crnr.:c•:�L �rofer�:, e:<c=;>t *.o t':e �
• (B) t�]1 or suLstant<<:,l.;r a.11 �'rte.c�t thst tt.a Govert�r..ent ^:ay tiz-;e rcqu�re9 the
_ of t2:^ Contrac�or's o;,�:���ti.ons �t an,y cne plant pY CCI){:12CGOP �O ca:^�• such i�surance i:r.d�r ar_y .otrer
`� �, r,,, ,-<, . :�ro•✓i ri ons of t.�:s co:�ti•ac...
D51':y..c: I.GL`bt.107]� lil :.i�.Cfi 15:1:4 COiI,_'Ci: :S Cc_'l; '
r,c-r°or:ce�3; or �
' (3) l'�c:i {.h�: hr:�„c•r.:;,r; r,t' ic�:. or de-
' �(:? �� �6p`�I':1tC: ^.IIC� CC:"^�.ESC . :}I'lirt_C:: O,^ O_" ...... {".J ��?C ..:i'^.......7:1i: L:'i..1,'1.�. .
. �i0: l:l::.l��.•.s,l f�^-'S�,;_!L1 ..q CO:I:']Ct]G:1 .:i��Y� Lti°_ C � �, :'' lY.0 .,...^.'�_d�._ _. L'.:C,
tq� OL�l'3C Ol' ,.�':1.._ .;C,L. .. _
.. 'Ol'L`t!?CC .i ��,1., C::�{,7iCt:� . � .
� , . . � ^ �� � '
• i
3
. . � u........ .3
�_ , . . . 11-1G14
; . , .. ' -
t!,erco�, ur.3 s'��+i_l. c�-::-::znic�±e •,ri�'.i t'�.e Loss and � d�.spos�l of such Go:�ez•;zr::�nt propert:�l es r.�ay oe di-
� S��.lv�:ee Or�aniz^t;c.n, if �u;,•, r.oh vr iiereafter des- ra:cted or aut.�ori•r�3 t,�• tn�_ Ce.^.':r::ctir�; Gf;ic��r.
. i(inr,ted b� ii�e Cc;r:':.rr,cti::_ C.:_..�r, �>>:3 -.,..Lh ti:^_ The tui. procecds oi' en;� .��:ch dien"aa1 �hall b`.
oss9st�nce oi ihe L^�s ei:d ::al�•_�^.e Or�sni.zFti.�n so credited to i:ne cc��t ci tne h•oz•: co:cred by the con-
desi�;n'+ted (unle:� :.}:� C.;;+�?'3Ci".inr� U:-'..:?r h'�s des- ti•acc or sh�].1 t,e ;:eid ir, �!�cn r..al....rr ..� C}:c Coa-
� ji;.�ate3 tha� no �ucii _ �-s�;ic.:;icn Le c::�loyed.), tractan:; Oi'iieer rray direct.
:":a)?. i�!:;. all r.�..... ..�ie .,..,:�s L;, p�o-.:�•c'� the
Co•✓er%:r,_r.� pro�_•i•',S 1'rc.,, ::irc;.__ d<:,,,,,_., sen•,r��c , .,_
" , ,� "•• -: (i� lJnlc�ss othc^'��se provi:?=d her^in, tY:e
tlie da;r.���;°d ana ur.3a°.a_;c-c� Govern°,e:it pr:,perty, i.at
Govern;r.ent has ne ob2i�;::tion to tiie Contr�eto:• u:t;�
" all ti:� 'v'overr,*�nt p:•o}�ei�i;y i.^. tl�:e Le:;i.: .ossiLle 1•�gal�d to restoretic:n c�i• rehsbi-l.ita1,ion of the Cc:;-
order, t:rd flti•r�ish to �he C�r.tr,ct:n�; Officez' a
t;ractor's pre:*ise,�afie:t�d by t.i;: :ibnndon;;.ent or
stater,ent of -- ' removc,l of �ny Governc.crit propex•Ly.
(i� t'r.c lost, destrc;;ed ar:d dar:-
o�ed Govern:.ent pro;:erty; (j) All co°J::unicati.ons l:sue°d t;urs.aat to
this cl.:�use shall Ue in writin�.
(ii) L'i� tiTe an�l c•ri�,in of tt_e , .
loss� dc:�t�ictica or da;a�re; 21 _
??��T�C'` %�i�T, A:;gI`�;:4� �C:ANDsiiG }?Ai:�'P,i !;`;U
Ci)_i_�?T�:�_—:j,,—:--_-
(iii) all. ::n:,.:n inter°:ts in -- — —•--
co;s::`_r�;le3 t.rol: r';,y ,., v:}:��ch i::c C.n:�._.,..._r�t p:op-• �
erty i� u ��art; a:�d . (T!:e rollo-.;in�r, cleus^ is ag���licable if the
�,t�ount: of tr,is conire�c� exceed� }i.c,000.)
(iv) the insnranc�-, i�: any, cov- • '
erin7 any part of o: S�terest in :u�h co-�innled
ro�Eit� � (a) `L"r.e Contr�ctor sh�ll re.rort �o the Con-
� p � ' trr�ctit.�� Gfiicer, pro�:_p,;]y an3 in r•easonzble 1•rr;t�en
dcl;sSl� e�::ii r.otS-ce or c:t.�?r� e" _:,t•��r.t er c:�,yri._nt
The ;'o:�traci:.�r :"r,�a.i'- ;"�%e . ,ir� anci _ :;ovat;o::: or . -
�•:"r � in^rir:;e�,:ent. bsse3 Ci: L�;l•: �?2'i0?':::,`:L'C� Ui t.',ls ccn-
' th� d::res:�,^d Gcve.�.:.:ent 2�rct;ert,v er Lake:�s�leh ot;er '
txact of ti-h:ich {:h� Co?�i�z•ac{:or has ;n�:;::1ed�;�.
ractioas, as Lt:e Coi�t�•act_:,, G_`fic^r c-_rects.
(b; In 1:1�e ev�.nt or ar.y c1a�.^: o?- vuit a�a=t�st
. (4) In th^ even{; the �oatractor is •bhe Goverr_T:�nt on acc:�.ut of c,n;; all.e�-�d n�t�nt cr
� � • i� �, • .COp:�I'1�;})a� 111fT'1P.;;f-.'r_-1ii,: 8?•_51'1� O'.1� .^.I 1;tiC C°Y'i01—
ind nn�ified, re�r:i;nr::ed., or o�i...i•i:�;.^ co�r.uer,s�te3 J�y !� J
ttlj:�(�.1= �1, t•311$ L'�'inLi.T��3L'v v� �L7.4 Cl l.}1" 1:J[. 01 fJ�l�•
foi• 2i?� less or de:;truct�on o= cr dar:a,�e Lo the - �
Govez•n;::e.r.t propert,y, �:e N:�:,11 use t,i:c: e�•ocee3s to supp].ie^ :lu��.i�hed or •,oi•Y o.• �.:•�•:.c��s p�rro�•r_�d
i•ep�iz�, reno�.•::te or r�:placc> t��e Go•✓c,•;;•:..r:t propei•t,y Y,::rc:u;:3er, t.�e Con�+_•ac(.oz• �hali fl:��ni.,n +o �;l:e
. invol�red, or sh�ll credii s�:.c!; t�roceco� a�;ain>i Go�•er:.r..e..c, :;'.�e•� recu_et:.� by t'r.c: .,.-,tractin� O�:i-
i;he co�i: of th� •,:er:• c:;vem3 bv tt.e co���raci;, cr ecer, all evidence �r.1 ir.ior:�atio:� in pcsse:;sion of'
,. „ •..,_ . a �or p��-;.;,�..,_ o su_.: sui-i; cr
shall o ht:J•wis�, i•e�., �:n��e t:�_ Go'r�i•t:r.�_;?� as di- �tl:e C::•^t:: c' :. �� clai:a.
rectcd Ly the Cu::trae:;in� Cf°_�cc; . ''n: � Such e�•i.dence �nd ir,f;..._�tion �`:;:?1 be it;ru�:i�e:i �i
• i � Contraci•cr - - '
sl?a11 clo noth_r;;s t,o j;7'C.iUi1.1C4' ;h� Gcvc,•i:•:.en�'� ti-:e i:x;:er,se of �tze �.;o�:e:.^.r:::.^t e::ce}.�L a;t:ere itie Ccn-
ri�Jit to reee�;er v:,:ins., �;'ni:•3 _�:rt:cs for ai:y
tractor has sgrecd to ?nd-a��i y� �i�^ Go•�erne:ert.
siic;� l.oss, d�st1•.ici;io�,, or cls�::r�g� er�3; upon t,hc . .
� � l �-i C7�_°10Ei? St18i� nt. t.l.^, l�. �+TT i,.--�i i.., .�;c��;�.., r..:] �Tai�c� a �Trf.l� r
Pecuc�-t o� t.:e Cor.',r�.c . :;r ', , i U.�Ii.'�. .�a .�•. i,_._ '�' 7''_.__ li' _.J� :;'� ',S '
Go•��er.n-,�nt's c{re;ise, i'ai•;�i�li te L!:e Gc��crnc:en� �,11 /� . .^.. - - . �- -
� 1'C8£p21:1v..�C: ... .,._:��i?Ct. ::7?'� COUj)^.2"a{:lOY. �?IIC�US�.21':�, \lflt' i7�.�.0;�.'1R:� C�Gl:BB 1S 8,"Ji1�:.'.:��.r� yi j-.��, . .
the pr�secu�;i.o� of .,ai.t an:i t%... ez;..�..t{::on :,i' ��i- amount, o_*' ti:is c�::L���t :;xc2�.3s ;]j,U:O.j
stra�::e�;ts of.' assiznrcenc i.n ±'avoi• or i,h�. uo•✓er�u:�eni.) It i� t•he poli.cy of th�: Go�•err.t-�r.t to place
in obtaining reco;rcr,r. In ad3itic»:, w�:ere t.".e st:b- ccnt��acts wi.th co�:cerr,;; r;iiic}i r��l�l r.erPorr., sncr
coni;r.•r.ctor hrjs tict L: .n ielieved frc::: ]iabili.ty i'or con�rncts stibstanf•iall;y in or nc�r co7cer,trate3
871�/ Z:ISS O: C�.°.Si'.ri1Ca.:1C�:t C= OT Q2*C�� . t�0 4overr.•r.:�,�t � u:��:�lo�'rnj: G1' � ry. , �- .5'i:F1�E':.•
- , J• w�dc:z•�_p�c;r �r� .^c�:ic.^.s of
pmp:�rt�, t.he Ce:�i.-rsct^_. �',�l? e.^..;rca t.i:� li�:?ili? �_ iu a�.-c:as cf • , .- �.,,.
�:f jiil'::l`.'Gc'.; O_ SlltJ:, . :f:).a1_ I.nDp?'
of th^ su�co±iCracLOr �or such loss oi• d�strac�5cr� surp].t.::, wnc•i•e t.hi� c::r� be done c:��s�,t;Fnt ,,;th
of or «a:.a,;e to the Go�.cr;i:r.cnt 7r :rcy i�or the tt��e ef�,i-ci•.nt , ,,. � '' c.r.i. � •
� - I erf'ori;: _,c o, ti�a r�ct er.3 �:L
_ - benefit cf the Govcr:::seni:. price;; no liif,h��r th:n ;:re ab�a5r,�:�h].e el.se•.;i�er•e.
. • • � 7ne ContracCo�• a�rees t.o us� Yiis b�st eifo:ts to
' (�) ihe Go;�_�•n��ent, rnd a��,y _sons d�sSE- . pl.ace his ..ubcortr�ct:. in ��ccoi•da�;c�� ti:.itti t�,is
n�ted ty it., shaJl .:•e �.l _e��enaol�� ,i:..�s h�+:c: �olic;' Tn co::ul,,•ir.F• r.:i�`1; cl:: �, ' r;r1,
" F . • - . ' � • °'�.e,�•��7^ �n�l
' uCCt.s., t;o i.he rr-.... s�:� ,:hcre ..:;; o,' tre ..o•rei•r:r::cr�f, ' par�:E;r-�;;:, (o� of' i.',�� c:t.au.a e_' i,1t:s cor,+.��et e;;t-i:-.
. Proyert;{ is located, _`:or tne parp�^c of inspecti;�g tlecl °LiLi].i.iat=o:� oi :z:�ll Eusin::s� Co::cer::;" ii:c
' tk;e C:ovcri:.�.:nt ��rot'�:r�y. '. � Cor.tr:cior in nl..^.c9r- i:,� .,:i� � . ,ct:, '!'
. _ . co�., �h� cb-
. • . si.z-v� t},c fello::in; ord::r of prei'er��r�ce.: (e) C:�r-
(h� t�poti ti:c co:::pletion o; t}�is contract, or tzflcd"='li�;ible co��ec;r.s ti;nich or•e �.lso :+�.•11 Lusi-
• &� fGCi7 i:21'a.l°T' d.BL_.:. ,,.. ,..:�i b^ 1i7....:1 ':� �;C�,. �:�1i— ❑i.�^ COt'i.Crr;s . �17� G:,t:°2• C°:..{:;�:.:�_^1;,.7�`ZrJ CCCI— .
tT'3Ci.].:.� O!�f:C:i'� j.l?'? ��CP.tZ'�.iC:.pY 5::5)� .',•lr'�:.1.� �O.{�11(_ Ln.-n�� iL�� � )&�. {.Ctit .i G ;.' f.lf�� 1^ c,a CCt� 3:'f1S
,.��. Kti'-]Ct: 'vl't' E�..,O :�. t''.l.^1.^.°:� C^."._•:Tii�j �'?� C:.:^.'Z`
Ca..:�t t= � Cf .:c r :.r. � _or:•. accaut��uic Lo n�i '� � `} _
. � , ' n_r:��ci�^+, 1.-:bcr �_. .-. � � :i� f. , :t,_
. . i�v� � ^�• ;ll� co t17 ,]1. a _...� o. t. � „ ' i
c:t:. ..,? j��•onr. , n_�• _.,.. ..__.. ..� �. -,-,':_. .. ... o_+' �t=nt:a1. I•:L:i1• s•lr�?_.: �_ cc . . .c �.•'i_c:^ .._�. �?:...
:..,., ' � , , .el' b�.:s:ne�s cc::�.•: i;.-• (_) ctl.:,• � b -,��:;:� .
t:,?,. Cot:t.YGCt, G: Y:.i'.; 'r. _Lo1'� . c?, rlyd 1,� ti,c :., , _.
1'.J'uT` Sl]T^��:... '•YCF C:"G^r'... ' Cl'1'� �.-� '1
(�J'. :'t7�..::1�� �!':'i Stt...!... u�.:._..'CI' O" [...._ .....:}l ......-1` , .� � .^5� 1.1,ULL,._:i^:;5
' CU:_�t...', .:I�i.Cf2 i�l'i: 11CL J...:i.`11' Gl.i+ :'..ill: .^Ci: C::I1CC.'4i;.
. � � � - 18 -
;.r _ i
' ri-.L'C14
' ` " ' 26. T'.TY P.?.�,:}tlCAi! ACT SUi i'i�Y A'�') Si'�';ilt: CO[:�'.'.c��C_5
� �� , �.2j, Y.IYi' _1' r'uit 0:'.T.i�'1?;� AF;1� Sii�i'T. i.i:'r:Ti�:�:; -------____ _.,--_-.- —
-- - -_��_�—_ _.- ------ ' (A� ]n �cquirine cn�. t�roflt.�ts, '.;'r,c L'�t;✓ .;:.ar-
• (i!, f1�.11�i�:.t�ll. C7�V �1��:�1 i:)�. i.a.�.��u.�.. „i:� �CF1�� �'.Cl. ! � �` l �' ' l. �vi: f� �
. . ^ ^ C � �. .C• J..O�^.�> �1�����il::.:. L:.�I �: '�:� .
a�:�.:;t on ecc.u!;t of c;cr:.�::>: p�•c�::.�w:is or.shift ern;::��tit �;i��c prefcr�:;c�: to do::.es�ic sourc^ e�:d
},reiciu„s, exc•_l�i. to t!:c e::te�;� th�L Lh¢•; ei�i;e� pro:iuci:s. Foi• tlie i,urp�se of' tl�i; c]+.�+.�se.:
. .(i) nre apr•�•o•:ed in i;ritin� o:i beLa]; of t?ic
.. (}O�"CT17f:1'qi.j OT' �11) arc IY:1C� S�O1' tiJr}: " ' �j� t�CO^:i?011�_71t;.`'n ..._3:]^. l:i::lg^ 22'i:.C�.Q��
tr.�tcri<�ls, ar:3 sup�;lits ��ii;i� ai�c dii•e�t).�- inco:•_r.�-
(k) nece�syr,; to coF�.� .,:ith e;.cr�-,encies, r�t,.3 ;:i Liic e�:i p:•o:iuc.�;
such as thes� result;n� 1're�� ;cci,�_nts, n�tur:l
disaste���s, or tn•ea_:do:-,�� o= Fc�zuction c�r�ui�::-_'�t, ' (ii) ��ei�d ��ra�ucts" r:�ai:c tli���� a:•t?.:les,
or occasi.:,�l pro:h�ctiou boL�lcncc;:: o; a ;poi•a- . r:ater�.ils, an:? �upp]ics �.:i��ch are .to bc ecgu'ircl
dic natuxc; un�'cr i.h?� co��tract for ���Llic uce; �u�3
(iii) a "c;o::.e�tic :��.irc:: er:� p„c a�;ct�.
(T3� Ly in;lirect 1<:bo:• er�loy�es s:ic!� .�s u:e2ns (h� 2.n tm::::-,r:t,f�cL��r_� cr:-? pr:_:��t ;:!uc'i !'�.s
thosc perfo:�-.in;; dutic� i:� co:�:;c:ctic� r:ith a:i;::�n- • ,
• b�en r.,ine.a o;, p,��a,ace, in th� U:i.ite3 St�t�_: a��ci .
.� i.t1•ati-o��, p_•otcct.io::, t:•�nsl��:�t:Lion, r:^intcn;�r.ce, (P,) an en:i Fr•odi;ct ���;,ufocL�u•e3 in the linite;3
sL::n�iL;; pl�,:t �rotcc�io�, ep��r�tio;t of util.i�ies, St��':.cs if th,r ccst of ti;r: ca^.po:,c:�Ls th�i•caf i:hich�
or occountin�; . ' �re r�ii:ed, p�•o:ii:ccd, or :..�rr:fact.-�r�d �n t!:o U:;it�d
• . St:�te: ezcee3s j0 perc�nt of th� c�st o: <�11 i-ts
(C) in tn^ rerior:.�,nce o: tests, ir�it;s- co�:non�n:,s. Foi• the pur���ses of this (a)(ii:)(i�),
i,riol. piroce;�e , l�,b�rato,•y p��.xduz•es, 1.�=clir:� or �or..pa�cnts c: fui•�i�.n o_.:�in of the .~.e L;;;,� or .
tmlo3din� of Lr�r;spnrt��ticn r�•::'.ia, and eps:at?or:� kinw as the pro_i�.ict� r�`_'er:�e:i to in (b)(ii) �r
• in flight or �flo�t 4::ich are co,��iiiuou: in ❑vture (iii) of i,hie cl-usa sh:;]]- bc L:•�ate3 as CO!C�)JilG11.S
ar�d cznnot ?-easor.�bly b� interrup,_1 or ot�:c_�.;is� �;g.neci, p�o��ic�d, or.r.anui�cttu•�d in t!,e iL�itc3
co;:pleted; or � . Sta{:es. '
(D� t;;iich r;il]. 1•esult. in lo:;ei• o�erall � (�� rhe Contractor ��recs th�t th=rc. rr�.11 U�
cost to t}:c Cavein�::e:it. � deliv�red nndei• Lhis contr4ct onl;; c:o:cestic sou�•ce
end.pro3uc�.s, e:<c�pt end pro3ucts; �
' �b) ilie cost of overt.i:c� prc�r.iu�s or ahift •
pi•ectiur.s ot!:_r°::is:: al.lc:r�t].c iir,�e:• (a) abo;�e sha11. (i) r�hich ai•e fo_• use ou�si�e thc Uiiited
be �.11o:�a:': o:�l;; to ti.� c;:i.ent �Y:e r.�.�w�t t%:er_o'' States;
is z-aason^b..c et:u protaz•ly allec�ble: to Lh:: wo.::
t�nlei• lhis c�n:;ract. _ (ii� r:iiici� tlie Goveri:-�;nr. de;;��r:,ii,es ez••_
� • not r..ine1, p%'O:�LlC2d, ar ;:.r,ulact�.t:�d Sn th•� Ur.i.te3
. 24. 110?'IC5 !'J _'rr;' C�`'�- �',` 0'= r.^.;3n? ,,;cr;,r•; States in sui;'ici:�nt a:�d i•���s���ably av:-i].ah1e co�:.-
� _—.__'._:..__.__'_..____'__'__"_'_'__'—""_'... RBTCJ81 (jll::ti{::t:1c� &.''i;l OL � S�:i:i..`2C�G;;! q::2�ili:�>
�a� 4.'l�enever t��e Co;:{,.actor }ias �:.7c::1�:'.�e thet , .
- any actu�l o� potcnti.al l�boz• diepiii� is dcla-yin� (iii� as to 1:l�ic'.1 ti�e Secre�-;ry det�r:�incs
or throa�ens '�o cL1Yy t:;� ti;:�)-;�- Pe::o��;c_r�� of the do:r,estic �vefer2nco to be i.r.cons�stent ti:ith
this co:�_t_�sct, t?:e Cor.,�racto-r s}.sll. irr_�r�:�ia;;el;; �ive ' ttie public int�rest; or
notice thereoT, i.nclt�.din� al). rc].e�;ant infor:::,ti.on
wit2i i•esp�ct thereLo, to the Co:itroctin.� 0°ficei•. � (iv� as to wi�ic�� the S�cr�ta�•y dei;^r;r:ines
, the cosL to tY,r Go��e7•i,::en:, to L� ur:re2son::Ule.
, �b� 1}iC CO:i:?'8Ci.0:' 2i;Y`�ci.S j:0 lIiS'�Pi: �Il•3�SUD— . -
stance of tnis claus�, ir.clti�3:;� ti:is p�r:��_•ar.,n (b), (The for•egoin� rer�iire:r�-nLs �re t:�?:�?i�i.ster::'.
in an�• su?��e,�r:,ct h::_c.:��1er �s to �:;hic;� a 13boi, in accoi•dance 1•:ith E>xecu;•ive Or�er I;o. lUj°2, d�ted
dis�:ute u.�y de.l�.� ti_�� tii�::ely p��for:rance of �his P�.^.er;b�r ).7, 1954.)
contz•ec';; e>:ccp't '.;;�at c=.ch st,ci� s�.�bco:;;ract s;i�ll
• provide t:�at ?r. ,,._,. evenL it� �i:.:_1.�� F,�i•.`oi•;�.ance is �7. }:r;Y PF,i;30i':;r:L � .
�el.ay�d or t?lre:1ene_i Y;y dcl��;,• U;; �ny �ctval or go- ��.—_�_
' tenti�l labor d.ispnt�� the �ube;,:::��ucLor. sl:�ll. i:�:- The per:;onnel speciiied in an att�ci�r.cnt ',;o
c�:•3iatcly notiiy his r�c:;t hi_�i,er t�cr sutcortractor, . this co7tract are consik^i•od to L^_ e:�e�it.i_�1 to th;:
or th� prirc contrr�c';.oz•, as t1ie c:�se r..��• Le, o� all �rorf b��n� F;:i•foi•;ned hr:r•�tu�de2•. F�ioz• t.o d:�•crti:��
. � relecant info_•r-�tion t:ith res_r,�ct to suc�i disl>ate. any of Lhe �r���ri�d ii:3iv5d:i:,ls {:o o;;?��:r P�•o�rar�s,
� • � � the Contractor st;a].1 t�otify t,he Con;,:ac:ii.� O£ficer
� � reaso�iably- in a•3:�r.ce �n� sha].l :;iP.,:�:it justi.fication
• - (i.nclii;lin;, n�•�pnsad �:iLeti��.ition�) i.ts sttiii.cieat
2j, CO�.:�i:m?T�O:: 71i S;1l�^0'_ '-1C?'II;G detai.? tio p.�::::;� ev��luatiou of tn� i: �+ct on ti:e
._t,
• _ — _._ --_ pro�ra:�:. 1io di�•ersio;i s;;�ll be r.:;;a� by t�,e Cor1- ,
(lhc fo?lo;;:n� clavs�� :s appl'_cab?_=_ if Lh^ tractor v,it}�o�.�t t}i� �:ritten co�:sca� o° 1:`ie Cun- '
� 1 c .ifr ' � � tractin� (1:�I]Ci:l': r�O'J]C7�':i 'j71�t tc?° COf1'�1'�Ci.lf��
ar..oun„ of t.�i.. co..,,_•act ...c;:c:�- ti 10,0� .) .�____� .
Officer v:ay ratify i.r., •.,_�csr,� suci� di�'e?'>io:� �nd
The Co::trz�ctor shall. �e�ce� �utcent.rac�or; . such r�,tiiic���on ;'�;ll con�tSt::L^ L:se co;�sent of
' (inclu3in� s•i�-liers) o:� .� co:.p�tit;ve b�s�s Lo thc tt:� Contracti.r,;; O;:iic�i• rcquircl by this c7.ause.
.;.;, �
n:ur.is:..�ra pz�ec+,c::,le c:>:vc;t+ co�iai.st<•nt ��itn thi: ob- Tnc.�ttac2;!:•.<n* to t.Fii.� c�nL�:�ct r.�,� b� a�:er.�i^ci fro:�
� �^_Ci:].VtS ACCl 2'^:j:l;il'L•:.:�qi;5 Oi t::�:0 CO:i�2'�C'.:. . �:lIIl°�{;O {�.JtP.^ O:l2'lfl� {:fl° C�t1I'SC Oi j::lC CC.li;1'::Ct: t.0
eithcr nc?3 cr i;elc�e p�_i•sonn^l� �s app�•c.riatc.
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' � ' ,,.,;: Tne (rerearch) (develop:nent) (studies)
2�3. ';0 �ru: GC:!:z' _ :'f i?� :� L1'i- ::T,i .,T .
T_OP7C
�__ - foT•r�i:�F; Lhc t?asi s for L1ii s rc�o:t
r �;e1'e conciuctcd Lhroagh contract
In the c�:_... ',:h� Ce�trect^r e::�o•.:�:Lers ui°fi- with (1'=:�e of Contretct.or) ��y
- cultf 3n r:;:et r.c, �,^rfoi•r.�nce reqt;;.rer.-�:�:,�, or ��r.- �
(NnTe or nn:acs ef }�rincipsl per-
t.ici��tes ciiff;�ult;,• ii� cor�pl,Yir,; •,::t.?; tis�� ce.Lract sonnel.). Exc<'pt f'or �•erbatirr,
d!'.1VCl'y ..C�"iCr:1L`.:e o'_� :�>t:e� �I:;. ��0.:'�:'ur�:. Sir':�.J. �
•; h, r.^:'V„c` t „� _}.� . exc�t�pts fx•o.r, t.he Coni:rac:.or's
;:�_..e�i�tc�;: t�o",.__ t..�_ �^t�r�� C;.°'.;._: . r^oi' reports or fre� other idcnti-
in.r,�•itir.^, ;ivi:;,; u:rrti:ic�;t d�_L�il.s, :.:,cl�.;:ii�:.'s r�,
fied suurces, t.�_ llcpartncr.t. ef
Lhe d�te b;; -�hicii it ox}�•_c�s to co;:,plei.e T�-*for::�nce }�ousii:�; f�nd Url�ru� Dc•veloa,�:crt
or r.:ake del;very; Pr�s-id^�, ho;�e•:er, t.h;t Lt;i; data .
t,cccp�s responsibility for Lhe
sl;all U� :>>ior�:�tio:�ai oni.y i:i ch�i•:;ct:�_ �;i� 1:;�at
conclu:ions Lerei» stated. ,
r�;ceipt ih�_r�c_ :ha]1 r,o�. be cor:t:,:ed .... a ....iver .
by the Ga•,•.�?•n�:e�nt oi �:nV conti��c� :I��li•rer; :checlule ��,� }��blicntion lrr Contract.or or Tec?inicAl
or date, o� �c:;✓ r�C_:;t� 01• re;r;edies I?ro�::de1 b,, l�e:: ---- --- --
�' ' I'erson�i^1.
or ur.d^r ihi� co;�:;r�:eL. ------- .
?�, F'Uri.IC�,TT0i1 (1) Publicltion in xF_ul-e o2• in nart
------ Oi ConLr'r..ctor :'e�',o:•t5 f';:1'n,�hc,-. :.hr G... _ —
(u) 1;efiri:.ion- For the }:a='pose of *:�is r^er,t.�Unlc�;�such re•z:.ori.s ;--tve beei� �]�ced in
clnuse, ��xu:�l:cutio::" ir.c?.:z��•s (�.) a-l; �'o�uncnC tt:�n:bli.c do^;=iin by Govea��ti-ient pLblicc�ia-,,
ccmtaini.ri�, ii:fer:c�i.;on inL,:nde.i for �;uLlic co:i- the Co:itr<.cter or iecY:nics.l Prrsnnnc] (each
sumptio.; c�r �2) t`��� ecc, oi', o� r��;; �..� �l:ic�, r.��:y e:�p).o,,-ec e. ::ons�alt�:::� tior'.�in,; ur�?er ±he 4o:�in-
result iJ;, :iisclosin�; i;:fc.�rcaLio�i to t1;�. p�.iblic. istra;;i�•e ci.reci,io7 of t'ie Ccntr^.ctoi• or sr�y
. subco::trc.ctor nereundci•) r.,ay puolis!: a rc•port
(b) G�r.��rel. T:�e i�esu]t•s of tihe re�r_arch ftirnishcd th�: Go��er�.��ent, ir. i.oto o: in verbatim
an1 de���),o;;� t <.r�a st:i_iSes con;i�,?ctc•d i�:�d�.r this er.ce,��it, U•at co:_sistei:t with paragr.;;r, (c; of •
contracti a��° to be �;r_de evwila�le to the ln;b,-ic tt:is c2vu:;c :::��,' not secure copyr:i�;iit t.n,�rcrin,
tnrou;ti dc�dicution, ass:F.r�-:�ent to ti'r.e Goverrtm�r.�, subject to t::c fello�:ir_� co.^.diticas, aad the
,; ti. _ .�,.:� r ���� F�.nrt��rr„^.h {e)(�F) ani �;:,r::�ra.��h
c,r :u.:.t, c,...;er ,._4..., as t..� .,_�r:;t.,. c_ ii,u:>: ccn;:�tio,?s in
eu:u Urbe,.;, I:'evcic,:.^,eir ��.ha:.i. ..et:,:�ir::, es rc- (i�: •
quired ur.�:�r tit?.e� 7II cS tiic !;uusir.�; f.ct of �
19��8, as c:::er.ded (12 li.S.C. 1'(0]e). (i) 1?�zri.n� t'�e first si.x nonths
� efter �iibraissi.on of t.l.e full final repart, if
(c) Re;`ort,s }y:rni�Y:ed thc Govern�:;ent. All kri.tt.en perr.,i:sion Co �?a?�lieh is obt�ined from
interT.eniat.e r:��a fii:al repnrtc ef the r�sc�r.rc:� the Cortrfletin,r; Offieer.
and cieti•e.loi�r.c�:t una s'cudic:s cor.ducted hc�ctinder
shal_1 indic��te oi: tne cover cr other ir:i-tie.l (ii) l.fter sir, ront.,s follo•�rir�
pa�e {:I1J(; t.he rese�_rc;� ar,d develo.z�:ent 4r�d suL..irsi.on o'' t:he fl�ll iil�al rcport, and if
studies io:rir� tl�e b��si� for thc rc:}�o:'t ��cre p�re:,;r.r�p`� {e)(3) i: irc_p',^.licc:ble, i� a forc��ord
�o�:au�tea rur::Lt:r�� :.o n cor,t.r.�.ct r:i:.h t';e or f'ootr.ot.e in t}�e non-fovcrr.�;ent rnib].ic�:tioii
Denartmcait, of Fiuo.sit;i r,nd L'xt�an P.�-a�c-la,:.c:t. indicaCes tt;c source o:' tt:c ve.-Let�:a razerial.
Such r2rorts ure of�icaaJ. Go�e�n,::=:�t },sor,erS;y
and ir.ay i?o� be }�u:�1S�.}�ed or re}'r� uc�.0 (i�; Loto, (2� Y�:bJic�t__o:!, execrt lf•?•r t.�Ti
L'XCC2'�)1.S !:O'?CPYIiJPr" Ol C:scSPQ i-f� . 1. �� f.J 1::
in vei•L�t;.-.� eace:-�,t, or i.i� fa:•,,� F. icxi �:r:g ._ -t- ' ----- ------ —.-- ;. __
�` i:t C;: 7'ESi1i:` Cf Y:'DP�i"r i tSt�3 ''.L•CC:_:.���i�t.^.:1'0 2.^.3
� ci�her o� thesc) a.s ar; uno.ficisl p':per or L,_---------.-------_------�-----;----- -
s.rti.el.e. 1?�c= C^.af�ret.or or Tec};r,ict�.l F:=rconr.el stud?.e:s iiere:_::;E�r. 'i'�e CnnLracc^z• o'r '�i•ci;:,c41
(cuch en_r.l.cyce or co:�:��lt.w;t ti;cr!:i.�:�, u;�.ei• t�:B P(c?'tiG7[1C�. ti.�.� .:,::e a� ���b1i::c::.ic:: co.^.cc�r.ir;;, or
�dministrative directi�r. of t.1i� Contr�c:or or Lase�r3 in wl�oZc or ir: l��st o:� the re:r�_.i•s e:, the
z�n�• e•ubconer�cf:or h,°re;;r1^r) :�e;r publi:h s�.uii r.esc•arch r.r;d c:e��elo�,^,ct;t .�n3 sb.zdies eonilueted
� ' reports i.n ��r.oie er in nru•t in a non-Gct-err;r��nt under i.his contr�.et roa r1f Sf'C11I'C cc��:yri.Li,t
�;ublicati.o;i on];,- i;� aecordcr.ce ��itli t•his i�«ra- therei.n but in so T1Ll�)]1��7]Iic is not z_u�'�orized
�;r2ph (e) nrd paragrzpY� (e)(1) of Lhis c.l.c�.u:.e. thereby to zr.nibii: the un:c�sLri.etec, ri.g}:t c,f the
S�cretarJ' of }:�tising �>>ri U:•o<�� Deve).o:',�er,t to
(d� P�t:l:cetio:: ?',;; G•,'r^rn^eni:, i;ie disclo:::: or p���:;lish i:i siicL r:�n..er as he ^1,yrdee^�
Gover��::ant si!r1L ha �. l:�ll r �;ht 1a pt:b�IS;, all t.o l,e i.r, L:�r �: �,1_c � ��c:rec+.= the re:.t:]i,s ._ _. ,^Z
infori.:;:t;.on, dat:r., eud finc•_n,5, ccve3c,�><._, ::s.�. reser�•ch a1�a e ve.1�, ;t. F��:i st:.�).e^, �u9je�t to
re�u).t cf thc rc's^eu•ch ei,d devc).opment �r.d thc• fo�..].cxi���; cor,cliti-on: r:r�d tne re�c;uiremcr.t in
• stuciies conductcd hc:�^ttr:cier. S;ich };ublica�.ion P�'�c;rnF'h �e��'��� � ,
�:ill, :-t t'.�c: optie�; c� �l<e Coat.rnctaT �C'_i:CC'71. i.n
the ccse o�' vc•rb;:ti.r.� �..._�.;•pts ;ro:� th,^ Con- . (i) Ihir;:i�, Che f9.rst six r;:n;:hs
Lractor':, fF*l�t'i�o C1'i:(:1� i:IIE' COl1Lt'f.^tn^ t37:� 1tS 8iti'JI' SUZ?'I]�:;>1Cf7 O�� 'G;ii' ]1?)1 �ll::sl 2'Cir:�J'±� ?.T:�J .
principal persor..nel ir.valved by fvre:;ord or �if pnrr;gra�:i� (c)(3) i.s ina�p.lici�o:le, if ;.�:�tten
initiel fuot.noLi: to aii� p:�blication in Aor�n �ub- �:aiver of the� �raiti��r� p�ricd is cbtr.i�ied fra^� .
stru�tie).l.y as SG.LZGiIS: ; tlie Contr<ici.ir.g Off'icer.
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(ii) P�fter six ;;er;t.t>> iollctiiin(: 30. P,19'E}7TS
subrni�si.on o£ t':e f1�11 fit���l i•e}:�ort, anri i f . � � .
},�2•f,-;Ii�.p?� (r1(i) =-s ine,nli:+:hic, riibjc•�t to . {a) Thc ,z�tcr�t.ablc re:ults of rescarch r.nd
Covci��,.�ent exc:cisc of' f�i or'�.�on ti�rt :.he }�iih- devclonn���r.L r.�::i stt:c'.i.es co::�ii�cte�.?. nndcr t):i� cen-
licc;tiun contn'_n n fore,rord or initir�l feo,.iu,t.e traci: and r,ll irform.°.tion, dcsi�;ns, rpecifica-
suliste.ntiall,, e:s f'c�llo�s: tivns, i:now-hoti7, datc, r-nd fit.rii.r(;s uc�•elope:i zn
the �erfor^;�ncr of t.:i s co:.�rr:ct �Lal1 br_ �;ade
�;e (r•esearchj (d_•.•e?.onr.:cnt) (;t.i��ies) avui.l:�ble to t.i�e public Chrot��zi� dcdicc>Lio,.,
forcrirt; (part c°j t':c n�;;.'.s f'o: tl�is assiEn~ent to Lnc Go�•crnac::;.; or suci� otner r.iear.s
puUlicc'�ion '.:er� cor.duc•ted �:v.rs�.�rxnt ' es ti:e Secretr:ry of }iousin;; r,nd Urb:ui De�•c•lo���ent.
to u conLrf�ct k�;ti!: t'�e ];e;�r�rtr�en;, sh<�.l.l cictcr^ine. Thc CcnL::ctcr 1gri�es (1) Lo
uf liv�si.n� as:�' 'vri::u� i`e•�•t.ln;��c:cr.t. coo:;crate iu t.hc prepar¢tio:: �id prosecut.ion of
Tne :,�.�bst:u;ce r.`' :.uc1� (rr_search) r-ny d�:�:esti.c o: fo:-ei,�,;2 ratent 1�.p17.CAL.IO:IG k1i1C}�
(dcvclr,��r.�c:it) (s;�:die;) i.s d�di- the C:,verr::aei;t r.:a;; decic:e to uncicrtete coti•crir.rz
, cnted Lo i.i:e pub:�ic. ii:? �^:.tnor t'}te sub;,iect r:r.tter aho�•e desc:•i���.i, (c) Lo execi�te
an<I pu`;Jiai,er �.re salel� P•.'.`•r�:7:1- fti�. }�:11)�rs requisi.t� in thc pa•ose::utio:: ef suct:
S]tt�.c iGX' tf° a._.C✓?'::Cj' O�� .,i.[�:-.•,_ �i�.t.nt�t -::�DS.:.CH:,l.O:-.S� 1CCLUU.IP.,2 FiSS1En^1CT1t5 LO trC
me�its or intern:�e:i;r�tioti, contu;�r,d Uni.ted St.c�.te; c:nd d.edice�t�oa;, ;�,d (�) tio �.ect.re
her�in. the coc•p�i utioa o. iech�;:c.;l Pereo�:nzl. (ei�c,".
. crr,ulo;;ce cr consuJ.tsnti +rorkzr,> t�r.dcr t::e F..�'ti]I7-
(3? C'•":c a1 c tio:_ i.'' "'.0 �tcr- istr. ,..e ciicect_��r; of the Co:�tr<:etor o� an;: sub-
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e:ines Lhat; ;t.cr` - __ co:.tc_i��:s contr'2�:rt:ot� i,:�rcu��r•;:r� in t.Le �L'Cj�:zl':.i:1C;? £ll?d t.ne
�,ti��1, ,�c � _ - . c ,r, .c � �et exee�:t�ior. of r:].. suc�`; P:rcrs r,s :. y be re:_virc•d
�=z-:'ci.,.=.n.e. , �;r. Go..t .c.i.; Gr,i.cei ��•Ler- ; in Lh� pro:ccu�ion o. s:�ch ;•_�L�::t• t;pnlic�.tions or
r=-------
fRj.IiC's L;��st tn,. Cur.t.�cLor': fuJ.], �.�.uc:l ..?���t � . in o.�der :.o vest title i.n LSlC s:iCjcct c:aLter i.n- .
cc�ntc.i.ns U�.tc:t�.table :uh„r:c:: �__,.,,._. .ie�relep�d in � vol;�cci it� L'�r L�:i.{:��a St<:tes, or to secw•e tt.e
the rerfor:;�:ice ci' thi.s cct:tr:,_t ar.d so noti''ies i riUnt of f7�ee use to the r��::).ic.
f.i�e Ccri:r<^.ctc* i�: r_,.Lir.;; ��rior to six r.x�ii�!�s i .
f'ram cate o� :.�:;,...,..io; ... �„�n re.���r,., i;o p:b- � (U) I'raor f.o iir.:] rt.�;:^e:?t �G?er L;�s con-
licction c: �•er}�r�ir.� �•::c��rr,�s frn~� CU'ltt'BCLQI'�s L.ract, th:: Cc;��!-actc�: sh:11 iiie r� f'znai x•e,:;ort
report:: or p::bl?.c:�cioi: Cr:;CC]'�.ltt�; c�: hasea in disclosi.r.�, ta i:r,e Co:��r:ct;.r.� Of:'icer a11 in-
t:!io].e c;r in }::sL un t`�c �_c.ilts of ti:e re:e��.r:.i: venti.o:,s, i�:;1'OlE::8I1i..$3 cu;:' di�cc�ve:ies ceti�eloped
an:i develo��:r�cnt c:nd. stuci;es h�reunccr srall Ue .in tiie �crTor:r4n�e of tnis contract, ar.d s'.:all
cLde �;ith:,::c. tt:e �.-ritCen c�a,ent of th� Coa- ce.t.i.�y o:� the ).4st Fa`?e of such report• tL�1t to
� truc�i:l� Oif�cer. tt,� b�:;t. oi his i,no�rledL,e �n1 bcl?ef such cis-
clasure 1:1s beeu ��;d� t'.;�rci.n or t.l��t thei•� are
(�+) Cor,ies of C.��Lr�cCcr �uid Tect�i.ce.l no_ sacl� wL�,^.ori;cd i.nvc�itions. .
Personnel �xibi i��e-•,.i o�;s to i:e 1L�:�:«�r:: ci.e
GUL'CYI;T('f?i,. li� Co::tra�toi• or 7c:ci:::ict�1. F�:r- . (c� 11ie Co:it�ra�ctor s}-i::ll incl.ude ��rvvisier;s
� sota�e]. ariil iurnisi', th� Cor.�ra��in� Ofi::er six npp?'o�rintc i,o efi^_c:::::te tbe }•:zrpos%�s of thi.s
(6) co�:ie;: vi �::;,- rub].i.cai.:ens .:i�ich e.re batsed cic-.,.�s^ i�i a11 contracts of e:Tpic�.^�c•nt i•:it?:
in i,�hole or iT. rs.z•L cn ta�• rcee4i•ch �.nd d°ve].r.}>- • p^r:;on, ti•ho }���•,or::t s;!;� P:rL of the res::�i-:h or
rei�t wt�d :iudics co::cu^tc:u nn3er i.:�is ecnLrz.et. det•e1c;�T:errt c,. stu:iie� ti�r.���r t1�..s cori.r<+.c'i. an:i
in.;u�y consr•).t.�.nt,s' a�,ree-,^nts or ::ub:o��tr��.cts
(i') l.d�;u^i�t.:�;.iv� Cor,fS�'°ii:.i�� 7•°cr, in��olvir:; re�earct, er dey^lor..^.:e;:t or stc3ie�
fctitl.OJl. 1�., l�G..?"���T ��.--11 lio:-t"-.Di�.. . here�>r:acr. . . � .
othe:'t:ise di.c:r�.c�e, excs^t to t't�e Govern,�Ynt .
und e5:cept :n�r.�ci�s of r::blic rcco:-d, en;� zzfor- nT�_•.. �r _ ;-, � '
3� , cr...., 1c;;�]c,,: ;:�-_r,t�-�„ ,:�.cli1��7r.�
tsatiw� or d:ctr. ot,�f�iae3 her:unde_• fro�� pri�<:t� _.�--____— ---._ ..�:�____�
indiviciusls or,;::s�i.zatior.s or rublic a��,cncies � '
in � publicUtio�a ro;t:erel,;; ihe ir.ic�:���t'ion or � (i•.npiiczh;e to (1) cor.:.rlct�. (?.) subci»,-
tracts, a��d (�) �crc=�_r;en'.� ;:i*h armlir;nt� r�:a are
dcta ibrnis;..a t,r 4r� }?a�±iculrr t::er;on vr thi�;�ct�•c� perfar"::ir,- i'c��r�;1y �ssis'cc�:3 co:;str�uc-
estr.b.list�rer.t cnn he ihe:;tSfied, cxcept ��itb ,- . .
ti.oi; cor,':.:ac;.s, e>:cce�lr�; �-lG�;�O•;, i:c:zci: ^rr- r�ci�
the c��t::�etit o:" :t.^h }�=r.�^,n o:- est::ulS::n�ent . . .
Cie:u�;�,L ii•oT•: t:?ie "U:'__°ion� .i� t.}:!.` 1s.ti;ai. v��yur�Utllt.�i
. �(cor.s;.�teat xi'�h :.he 5r.iu.bitir.»s ao_,iicab).c clansc.) •
t.o th�, Secre:..sry ��f N;i.::,:r;; anc3 Ur��ui L�velep- .
n:ent �L�der �ecti.u:� E„i2�d1 0; th^ };o:isinr Act of .
�,� the sitb::i.ss:o�i o:' t':�s l�id, tL•F: l:dder�
�-yJ�� 12 U.s.c. i7a�a-3(4j). � r <, �
� . . , O r :OY� A�,DZ1C'r.;li.,, OP :+U:;C:�:1L?'2:Ct.OS' CE"•'Li'..t;S t1:3t,
- };i; :.tpr S l"'�F ClCll:":i.31 1 :'J':7';3 I'p:' ti;iS E. 1 n+�Lg�
�E,� 7!t�Lil.C;l Ur t�0'd]S�OTiS lll rOt!- � . "_
F:`i� :;: E.. '.:F^ `Ftl::.l v .'ai. al'.Y Oi '.lb � . - :.?SFI_
trw:tor's :.:r . c .� ^�v C;,:�t_ : :i„-,]1 in- me;nt�. � n tn:_t 1,e c� 5 r.a:, r,creait Fis .. u�cyces -
e1uP.r �r;�v�, �� , � � � �iate to c .�c.et,:cte tne
pnrposl., o* i?.is c).�.�.,c i:i �11 cc.,t_ac:,s of to }e::o�:T, !'r:e�±• se. •,�c.es a�t �r�� ?o.^.a:t_on, ura�.• .. -
.,� his c:��;trol, :.!��.•.,� :,r.rc_;.r•:'. S,:;cilitic� Gre ^,ain-
cmploymc:�t xiin per:ons rrhe xerfor:� kr.Y �,.^rt of ,,. . { , -
th^ 2•esi�urcb or devc]o��.c�;t or study Ln:ier t'�is
t��r.r_•;?. lie cer�i.:-cs`lLr:.:;e_• t.}:�.. R� ir;l ���t
C nti•�t::t c;r:c ..n � co_��,.i.tF�:t.'.. �;rec:er,ts cr fiai.r`,.ain o: p:•o:i:i� f^r ti,i: •:mplo;ec�s ary :�_^e-
sui�contracts involvin�;•7tsearc},^or dev^_1epr:enL r,z+�r,.� fsc:l:c�es at rr� o: .�. � es:..t•;�si...�:,'.s, �,�d
o.' atu:�y I:ereLn�cr. . t.:�a' 2:.. :.;1). r,�!, l�e:.-..t r.±. .:a.plo;:ccs t.o ,,�:r:b:-r,
`.h<�ir _:i.. ;�„� ;t ..��•� ?�,:. ti-:n. Lr.:?.. };-ic> .-�:t1��1,
� � • ui:.:.., scr;re_. :��d .r,c:�i±�..� �_ . :�:,:i::;i.r,e:. iho
' — 21 —
_::,. :: �
• �. " , � � � � . � x-1.21.4 �.
.- , . •
< � .
li.d:cr, offcror, applic�ni., or subco��tra:;or a.�:'e^s � (1;OTE• :incf: the centract is su?�j�ct t.o rc-
�� that a h�•e.,cl� oi' Liiis �ert:i'icet?o�: is a •:iclstion ductien Ln�?or ti:is clause ,��' :'P^=�`l oi cicfective
of' the ;�:,.val. 0}�porti;�ii*..}• c]��.se i:� t.his c�::'.rac.. . . ;
. y „J .-..- cost; or fii•'.c1n� dnta :t�h::i'tc:d �n c�~�-,ec'��c :a.t'i
As used in ti�ie. certii'ica�:en, ti�� er: ,•�- ce:-tain sui:cont.•act.s, i' is expecLc�c? thr�t L}�e con-
���
�ate�d i':�ci;i!,iu: rerins a�i� ;;ait.ir,.- rocrne., ;;�rk � . t.ract.or r�r.;; ��ish to ir.c].u��; a clavse in c-r.e�: such
arc•as, rest rc,�...� nnc? �...si� :•oc:^.s, . ..str,u_;�nt.s ani subco:,t:-acL requiri�:� t}::� .u`:cer.tracio�� to �ppro-
'L ,� .
ptF:er e.. :»� are�a:>, tin,c: ��ioc'r>, :o:.'�:_:r rt:�:•�s <:f'rd . c _s
. { pi'.atelv >>:dc~.nif; �^e c�r.�eactor. I� al:so
o±};er storr.r;e �..• o�•ess:-:�.�- ..re:,s, p=i�I:ir,::. ]o�s. _
. "" � , ex;�eci.cd ti:�:. a!:y ssb,o.^.t.r�,^tor �ubiect to st:cn
dri.nkih�; rG::tlt..?111i. :'cCI'f;Fl:l:�:l 'J1' 21lLEYiRI�I::`•,tl., lYiC�CP:?11r1C�t]Ot"I 'rl111 � P.11i1'?.�1;' T'B�L'1Y'C C;UtJ;l.'r.:t-
. � :1]'L'bS� 1.Y2Yt5:i0.^t.£..10!l. nt7:: hOl:;Jtl:_ ?£:Cii.11,1C'c p1•D_ . .,. � .. �
. '� ti�,]?y s�r.i:ar =r�e:,n�i�ic:,i.i�n f�cr d�!'�,, iv� cost
vided for e^:p7.o�ecs ��:��ict: �re e;�._.i.�.�a:ed L;: e•x- pr pric;.r.; data I'CGU1T'E'� to be subcr:itted t� his
plicit ciircct�•:c or 4re in.Ta:t �c•�:e�;:;.e3 t�r: t't:e loti•rr iier siibcontractor�.)
. YaS:s of ra::�, color, rc:i . ^:�, c>z• r:r,tia::r�� or�'in� .
�'.�:CBl:Sr, O^ l:_;:',;��. 7AC'lJ. CU:'i_p::, �t' :i!-._. .:...._. [?g
furt}ier � '"�CF {'.-,± �pXC�:: � bi.�c;I'c? :l'> l:`>:, C';1LC:it1C�J �
.}-,.. 33• AL'?)]'i :.?:?; It�,CO:?DS
idon{.i:,al`•oe?,t;fi-cations :i�r, �ro..o_,e� s�.... �r:?.rsc-
t�OPS ;01' S[:•a?Ql;'1G :J!':° P.`.•.:O��.L.; :;!: ':..7�L O^�-'�-7� • �
i�?e��i.ic--.1 cc+:�tiiicatir.ns :ro:n p:•ot;osc:d s;:�cot:*rac (a) ;'he Ccnti•actor ci�all n•r.intai.ri b�o�_s, re-
Lors �,rio,• io '�.: u.,..r�l •,; ��,'-"-��:±.,--:cts ��:ceedir,� cords� docu;°.=i:t.s, and oCh^r evider,ce ar..i �cco:Ln- .
�i;),f;;.r; i,,iv��: ... _ r.:,' �>:r: :i .._.� ?.�,° oro;:..-ions 'ti��; ure^cc':;.. � end pr^c�.ic�=:, su;ii.c�^_r.t to ie-
of :.�i: i�.ri:..'. •:u:�it;, c �, „ ta � .i rE,- fJect p.•c�,��;_,� �11 '. c;, �:t:a. �� * •�., c��'.= �f
i�in s,.ich cc, _1, cr:tion,: _.. s :'., .. . �. ..1 .'.::.t };c r:hatev�>r n�iur� cl�,�r..<.: to i:&ve n_en �r:c�u�ra� and
ti;i).1. fr,r::al•d ti�^ .°011o..�in_-, �;otice t.o�.�c'�, };ro�%os�3 er.�iczp�:t.e:i to be it;cur?-'•�t ?ur tL�: p�r�o:r:�nce of
� � ` �� ��
subcot:ti•ac`.or:: (except •:r"c.�: t'.:� r,•o.�o�ed subcpt:- . {:hi5 contr::ct.. iY:e forc-�;oi:,� constitute re�or3s
tractor� ca�,��, sl;b;:iited �.,je;;'.;c:.l cert.i.fi^at.i^ns for i,h� par,-,sca of '�hi�.c].ause.
for :;pecific t�... , :;rio�s): • .
(b) �'r,e Centractor's plo�.ts, or such rsrt
t'-ereof as ,:�,y Le en;;.c:E;ed ir. t.t:e ucrf^r:-_�n�e of
tiOTICE iv :'z:,�:;�':;�;.=•,-. . .,�,.- ...-, ,:'TC1:'�. 0: thi.., cc.;t;... . ., a;:3 1:�: i•eccrd� si:�ll ::e �•�.:�_icct �t
P.F','Ul:'•,`. ,i F0 � t ��T IG > 0;� I i!:,'- allf�� � :�u i.e ti^ce; to i�:• pectiun er�� i �t b•y
S�:Gi'.F,G,`._r� Fl;C.�,_.�.i� t.t:e Co.tzr�ci,in�,; O:fice•r or h_s autt:cr� n �•e��-ieseu-
� � � - {�81:1VE'S. 1I1 Y•C:li.�iO:�� fOJ' •i:1:D0:<�S Oi. ."_'2"-1'1']n$
A Ccrti.i'�ca:t.ion of ii�nse_re;:.ted Fr,ci',ities tt��t cost or pricin� dutie suGt:�itCed, ir co:�jtn:cticn
�sust be snL;.ii:ed prior to `.i:c r::csrd ol' t, suh_ Frith tl;e r, :�:��is:.:.on c; Lh=: co=,�r&ct or any con-
con`.r_ct e�:cc:c-�;r� �'.1�,��C� o;r:i c�, is not ex•_•r.;vt tr.:ct chyr,�;� or Oi.3782' I:::`�'.]�icat.ion inv^l.vi;�� an
.rT..^.i ;�:G f?t'D\'1::1U'-iS Or tt"• �CL:�:1 �;'vr0?'Li1.''�7.;\' tl:C`iti71!, ltl 8}:CCSS Ui y�IJJ.C�✓p k`£."<'. ECi=Li2'y��.`„� COTt-
M ni��� {�.�1'c (:Oi1�YcCt•121,� C::�=C°_ � Ol' 111�
clause. T'r:e c'_;-t;Sicat.ion °:��• L•_� �nt::i':.t_.i either pl_..�, =rd c�irre�;t, .
for eac'�� st�?,cont7•act ur fo. dll ::t:�.:cori..r2c;,s dur- auL`;o.�::-� rc•;,_•.,_er.•t..;tivc:�, .hall., unt:l. t.ti,.a exp;.-
, irie a pe.riod (i.�.., quarterly. seniannua;.l�, or ration oi 3 Sears fro^: t�,e d.�++e o:' fir.^1 pa;,r�ent
a*u?ual).}.). und•�r th:�, c:�;,tract, or o; t`.;e ti.:r^ r:�-:eas r"�r the
ps;qrt5cv.l-:r _ero:'s s;;eci''ie: in iar� �.-2� uf the
h�F: ihe penaltti f;:. r:aking °al�., ;IHTF� ��B:.ler�:l Procnr�.__nt F.e_'1.. .:o•�s (�+i C�:, Ya,�•t 1-20)s
rents in ofiers i.s presci•iba:: in '8 i�.;.C. 100i. w':;ichevei• er.uir��> ezrli:�:•, tiati�e the . ,.�;±. :.o exsc-
ine Lhos� l::�r.s, record:�, docu.�c-:r.ts, -..sr�, Hn1
other supr,o��tir,r, dei;? �.�i�ici� i:ivolve t��.,.e<.ctions
- rel�t.cti Lo t.i�_ co�;t,�a:F, �r ;:'r,i^i� o:i?-1- ��r,.it ::de-
qunte e��alt�t oa o; tl,� cost oi� gric�r.�; d�i� ,ub-
3�, PPTCr r,_T,1r -{� �C�^ T T'ri'I}�' CCST C�: . n.i�te1, �]o � vith thr ce�:,,..�t�:tions �nl pi-o�ections
. � t-;:�:Ci:':;; :` � use3 tt:er�i.:�.
(a) If the Cortract�r� C!:ric�.r deterr�i.nes tt:at
(c) 'i�e Co:itr�ctor shcll prese='ve �.^.d r.a}:e
an,� pi•ice, i.�:;:?udit;:� }ra`'x:. or Se�� ne�;,;�ia`cd ir, a•.�silaUle hi.s i�ecords (�_) w:ti.l ii;e e:.n�r_�`.•ion of
connrrti�n .ri1.i� .i�is co;;:.ract or ar.y co�':. .c=:�- , •-a7•� f^U.., t}tn ,?3�G Oi �:n�l r.:��me^t u;;?r?• L'nis
<b' t;r.•?cr t'r�is Cp:;�r�,ct ,.•,s '�cr<<:sed '�, r: -' :,•� ... ^ �- - � .
burs-n ie . _ '. • . . :;i �.... L�1:� :_•,iU",s i'o�• i.::-s �,�t'i._c+:l:�'t
-� ��,.^"' •.2.1V: C'v:li�2'BCt.� GI' '
si.�nific.:nt :r�:;s becat:ee. ��� C:��tr - -�" ;�;,�rcified '_�n •','1'C�,r: Y_,:ti 1-�� ';;,,_c'�e•ter
' ri r�pr;j c �
su�xuntra�..o^ p::rsu�nt �o�:s:e clause oi,±�,�s C^21- GX')2�'Ca carlier� ::n3 (?_j `er s�,^ii 1.er�e;�T,.'i)C17,01� i!.
trreL e•r,titicd "Sub�ontractor Cost or i'ric:-.^.,, ' Y �P�,
Aat�" cr ";;�Lec:�:'.,ract.or Cos+: or i'J'..C1::>, D�;t.a�- ' cn;;, as is rcr�a;red b �ic-�b]_e �tc��:�e, or bY
• u „2;^o,itra^_t, r?ause o'..her cic:�.zs�.s o^ tnis cnnCr.ci:, or b;i (°�) ur (i-i)
I'j•;.ce .".d�tlstr'�r•:z5. o?� �. ._.. _. ' b21�s.c.
thercir. r _.. , f'::r:-. _.�cd .rcon:,lc'cc �. -... _
accurx,.<, cost or pric�!,� cr:t, �r esta .^.ot cur�•ent. ' -
' as eer�irir.d in hi� Car. �:ct.c. 's CCI'i,];i�:r:te oi (i) Tf Lh�, eot7t.ract ic eo�ple':.,:�;� or �:.�r-
Ciu•rent Co�t or Pricii:.,�i�� „tt:�n Suc� f�rlc� or tiul].y t��r...`_r,::tcd; ..i�e ._...�:':, rc�lr�i:.:._. �o ti�c ti:or:
cost. sr�a17 cr. ._-at:ce� a;:corcil::�•l;i �r.d tL�e con- t.er�inate:.i �i:all b�-Tnr::scr�•ed a:i3 ,r._•de :,veilable
a-•act s��all be�^;odifi.��:? i.n �.:ritin; to rerlect ' for a };��riod oi 3 ✓E='r`� fmr.� the date o` �,ny re-
�sur>*; a•edi:ction. :ultir�• f;r.sl sett�_^:f:nt. .
. ih) }'a;'_i:rc to a;re�• on .. .^..��.:�stior e'':}il !,e •
. .a r.i.si::;'c. r�;:^c..r.i•;= t�c:'��a: of f<.c� :•:i�.._.. • .
ti�c• :•��.a��i.r:; of L%,e ''i.is:, _*_:.�'' ..au�e o: C:._., ca�:
tr-:^_t. . � � .
� - 22 - .
. _. . � �,..,_.. 1
` .. • � H-121�+ • � -
� ' • � • .
(fi) :t::c:�i•.is r:l�ich relc�te ±e (/,) c:cpe:,]s AIPJI'f - 3'I2JCE A??JUS`i''.•:E:;i'S
1171i�CT' t•IIC '�li]GP::1;P.:�� C�.:J'.ISP. pI� tt:15 C:;.'it.fa^.Cv� ���� � r
. litir,�,tion �r ti�.. .cl.'.:La�:..,;t cf c=�;:;.., �r �:n�- out (a) 7��,i.s cl.ausc s}•:�1]. bec,,,., o.���rativc only
of the perl'ez°r.;,nce of t.��is co:�trac:t, or (C) co<;i;s wiLh r�sn^�1, to r:�y ch�::ze or ot!�^r ::�di fic::tiun
aud exp .,:-es o`' �}_.., cortr�,:L ��.. �o ....;ch c-....__Lion oS tY,is contr�ct, �rhic:: in•✓o).:c� a nr5ce a:l;;i:st-
hu: bcc:. i.Ut:i'q h'� �:�� (�OI'::2".C1:1!l. �1;,..,_'-F:1' :)I' �n 'J SI+C'lit !Il i'.%Ci:SS Or ti�1.��v.�i� lII]�C;� �1!i j)?�l^<' 8C�-
of his d�.ly ::uthnri�e:i . _ c:,ent-ti�rec, s?;c�l.l. b�: ju:;±r�n� :� based on ad::�u:te ;�r�c� cor:peti�.;ion,
ret�inr.t w:t;l s�:c�: ::pF�•>si^, l:ti�..,�.io:l, cl:ii:::s, or est:�Ulishec, c�talo;; oi• i�.,rre� Fs��c.,^ oi co�sr�rci::l
c�rce�ption;: hr;ve b::cri disposel or. iter..� so?d in s:ibsLa�:ti.;l. q>>�:it�t`_es to ti�e �;�n-
' er;;1 p;;tilic, or pric^� ::et c•,r iz.. or re,;.�l�t.;o:i:
(d) (J) J}:e Contr::ctcr ..,�11 iu:.rt tt;c sub- pro�.rici�_3, That such ch: ;e or c;,.__ ir.o3if'icat.io:i
stancc. or th;r cl::use, i^clu�in; :Y,�, ::n�?.e of t.tii.s t:, th;s contr�ct r.a�st result f'ro,: a c'r.�!;,e ez• o'..h-
pa•�=,�ragh (:� ?.n e&ci. :,.:o:.,.:±.rac:t ',��re',..�arc. ;.i�^i • �. • .
�i, er r.caific::t��n (1) i.o the Go�ern:r._.nt pr��:e co:�-
is n.': f:?'::: S�iXt.a_��*_'].C_^ o� i;:•:c:-r_�ic•: t::Lt; e.;cs- • �
tr<�ct.� or (2) t+ut.i�o:�:�Ad '�.rd^r tii�� provis�ons of
latior�. lt���n >:o ir.s�rLe::, �-�;��:_•::s .�.,.]_,. S�� ...a@e t.o the Go:�c-i•r;::ent }?rir;:�� contract.
d=si�-,r,t^ t't.�. h.i� 'e:-i:i;. �"�t^��r,t_.�c�_;rr EL t.ne ].cv-
el �irvol�ed in 1<:ce vf ti.e Ccrtr_,cto,•' to c:dd "oi .
�` (li� For purpo;es of v2rifl��nE i.}::t <:r.�• c�*ti-
the Go��er;�:�.er:t prir_ contrr:c.." 2='ter ,,:,ntract'_.r..? , .
�� ' „�, fiea cos+ or pr;.c_r� dai;3 :,�b::_itt�.a in con5u��cti.n
Cr"fin�. ; _•�.%: ... _�hc .:.:.t.c '�t°:: C:::_r:�..crt _r,r`_r..� .,�, � , ,
'� • , t:: � F con c.� cY� o� o��c �s�i c �ci� w��r�-
cor.Lrac " i:, vc� ci 't.:�`_. cc::i,,:c�' ir 13� a: , _� „1 .. . C � ., -
� ^.1." aViII C�r...;0'. � ! nC�.1:P.'�±ns r_0... `. - � r. -.i t .n i.:�?':G,1:_�
p. �C= I � i -• ' Officci� of t.i;_ Go:�rr....=nt �; '_ir_ co!�tract, .t• h�s
sUt?�o.•i::�ci ?•cpresC•i;trL'_ves, si�::l�, tu,�il t';2 �::ai-
(?_� it�e Co..tr;:ctor :r�,l] :r.se:� t�e suu- _
xat,io:i of � y�car:: iro� Chc dr��e o� fit:��l p�yr,:�nt
star.c� uf tte foll<:�.+i.�i� C�;:L'�'E; i�i ec:�h i'ir�a fi::ed- Ut�d�r tliis co:�trac',, ei• o:^ Lhe i;iwc perica� io: t��e
pricc or fi::;,u-c:_,c, k_.;:� .�c.l.:tio_� s �nirac•t. „_ • ;
pai•tic:t3Qr z•ec�rds -,, ,-fic�d �n i-.,,•t 1-2u o. `r�
herew;:icr ..�..,c.� ,. , E�lt�r�.. ir.`, e::c� 4-=C�,r•p0, .
cxcc��� t!;^�e`..ub,^a;i�•aci;s co•.�red t�y .�,bi_=;r. .,_ '1 Feder�.l Pro�i:rc�r,�, t }?_;�:]at�c.:,� (�-; C'r'F; P::rt 1-2;�),
(3� b•�l;r:.. 4F� t:h;ch��..:r c,:,�ir�s e-rlie'r, 1:-,•,� �he r?�ht to e'c i�_ -
. . ir,e i";;,su coo:.. , reroTds, d?c:*c:t:'_., c�r ..�s, ,�,^
oi.:I2.^.T' SU])'JOJ'i.=il�^:. COL:t ::},.icl7 ic�:oJ.�r�� ti��_�ns�c�Setis
Al��"�T rel�{;�;:e to ti,i: ec�r�r«ct or �.;hich �•�il.l F��?',;;;i: a3e-
_ � qus�c, eva)u:�tion ef' ti._ cos'.: �r rrici:- d�.:•a ..ub-
�c, )'or »r��.,c� of �-erifyit;✓ t'.:::t ceriified e�9.i.�.ed, alonr a•ith t.i;� co;�,r•ut�ti.cv�s r,nd �a�ojectioi:s
� �' i•"'" u�ed t'r,erein. �
cost c�r. prici::�; •:7i.a :;ub:::_t.,c�3 �n con;ur,ctio:, ;sii?�
the ne,�;e��.....�.. c:' i�hi: c^:;�.r�:� oz• auy cont;rac+. (c) Tl,e subc�:;{;-ci.or �recs to insert {:�e
ct.an,;e or ot^�s� r_od=.:cs,ti��: _i;•,�al•._ , u:-, �,^::�iint in ,�, •r• r � , h
. sul -.r3�,c a. thi s c.l�;a..e i::cludi�::; t?:is p�:re,�r�p..
exccs: o� y,1:000� ;ere a�..._ai- c•�:picte ani ( � , l ,t o • � .. Yri;:�n en-
> > ' �, � c in �:7. sa�c ntr�,cts Y,e�e�w.der �:,ich
cw•rcn.., th^ Co;;tracti-n;� 0=ii-:er o:' i`��• Gov;�r::^ent tere� �.nt.o c>:cee� ytl.�,�@��.
prira_^ c.�ni;rsct, er hi� �uth.n�izc�i r.�presenist��:es, .
' sLall, t�r,L-il tiie e:pi��atioi; of' 3 yc�:rs frc... the
date of :'ina]. 2; :,�:�n:, vnd�� thi:, cvr.�ract, or c,f
ttie ti-;e p�?'10::� io,- tir� perti��:lar r.,cur�s �i- 34. SiT�O:;;t'„CTC:t CO:T�i: 'r�?I"_:::: ^',"`r.
fied in Pc:rt• 1-20 0�' ti:e F.�..era1. �coc�;:_W,�r,i =,e�;.�-
lations (ul C�'i; 1'�rt ).-10�,`s�_�ic}.c��er er,ir:�s car- �a) :t:e Co�it_^ACi.riJ' S};�:1.1 rcci:ire suLecr,tractors
lier, i>>v� t?_� ri;,nt to �:•:��*eine ti;o.e t;o�;:�, "iC- hC2'�ll!1'1L2' t0 51tL'?1�: 11i :;Ti�_Y1� cast nr pric�r;�
vrds, doc�:�..ents, i:si,ers, ��i:3 o:.h��r �ti•i:�_"•±= --, :is data unaer tac, -�l�i.c.<in� circ;u:::'t.;.:r.c�s:
_ ,i.`,
� � kP2Cf? ]li'.'O:V6' ��?'cJl::"•CtlCOS TC���Cu i:0 lIL'6 CC;t:7'SC{: • .
or ,•:h:cn .:i.11 p._...it. <:l�;n::te e�;a1u�,'ior, o`_ �':.. �i) Pri.c•r to ....�.-<? �f r:r.�� c_,s±-r,-i.rh•,•r�e,cont
. . ,... � , ty e, tix�s ar.o r:at�:r::i, lacor-i�o�:r, inc.-::ii�•e,
cost. or gric:r,;; daL; s��',�:,-:i�tc1, vlo:;s; xi�!� t'r�enca:,- � "
� � 02' pf].CC redai.cz•a:ir�:t;7.� SL`Y�CJ:?i.1'c0�� ;.he price.o. -
putatiu:�s an3 p,ojeci:i^:•:s tised the�ein.
� r:hic:-i is e>:pec{,� �o exc�eci ��10:�,n�C;; ara
� �D� J.[7C' SUZ)CCCt{:1'i;i:i:�;' t'(;I'E:_•5 t" ?q5�.�.]'t 1:I7?S . ��� }�)`701` �.O t.YIE. .,...7'3 Gr 2r!j� O�l:C•P ..,:1,.::Y:iP2C�
� C�.�US2� 1:iC1UC.�: ::iv5 dA<l�Zl° �!1 �U ].I' hl� su��_ hr �F� .i, a � a.i ^�n�Lr�^� '
�- F" . aI t �� t : r•ra c� � ic. �.. c c �, , �:cc�� ,_ ... .,.�
cor�tr�cts hr2�u�uer r,:iieh ti:ccr. entc,•e� ii�to e.x_ .or te tne rric:r:c o`_'t , .._^o. .. _.t c3�:�^-c o�
cee3 ;�1.JO,O�;I u:ilesr, i;:.. cric�. i: :��se.a or� ede- �!„- r ^ ., . . . .-
b�:.er .3�fi�at�o:, o�• :,-c:� ti . }��.�., ::::" _..:rc:it
- qt.�te price co�r.rctati:�n, estsbli�h::c'. c�talc; or is �x;cc,.ed to c?:cec„i t;;.i10�n^.J, ,:�hero„tnc:�pt��:
�.y'r.3cet. rrices of c":�cere,al i.t,Ts 'sol-1 ii: ..^.t;tan- ' or pr��ee �:djust:�:���t 1., r,o± b<.scd c,ri �::lec::ate 7�rice
tiif�7. qtt,r,,*.i.tir.s to tt;r.. ���:;eral. p��Glic, or �:ricc�s co!:�reLil:io.^., e:>'..�blis�.,rd c�ta2or; or �;iu�'.:c•�. priccs
seL b;� 1au cr rc�^.].:i.ii;:.. � o'' c-._.,rci�7. it.cr�e .old .... _�,'�`:,.��-.i ...i'�.....
� t:, tt�e ���.n�ral puo).�.c, ur ��ricesVset ti�' ....: orV
. (�;) il,e Co:�':7.�c�oi• �;�1.]. insci�t tne fo2- rer�u]a'..ian. �
lo:;:r.E� clav;e Sr, r�ch fir;; :i.ze;i-rr:ce o:• .^ixc3-
pi�ice ;•riti� e::c::l�tien st:U�C:iLl':1Ct. }7CY'EUll.lcr ti.•tiich (b} Th�, Contracto�• sl:all re.;u;r•e ::�i?�cn�;±r�etcrs
� r;fl_:i CDtiCT'C� ].IltO C?..._ ... y';'_�O�CCU r:i:i'1'2 L�;c' F-r1C''- � � t'v ti.:"'i].r� 111 .,Jl-, : � �_ �'� �
�. .,;. �. � �tar. iall,y t.�� .>vir.e forra �� t..at
j: r,:��:•t ::�1 ':q�,.,�:�,1.i. U'':,._ C:�':.l`.__.�, i� CC�*f:;�_:]1RCG U3E:c� .Y� �' C`C1't'_�1c,��.0 G� _.�.<: .�t'..... .,.. . �
� � t r:.,� . < . :.�,, a ..�, l J:.�" tiC" �O�
CBt;�].o�� t ��:n . „ ' . C>f' .,.,.._.._•rc;al iier,.s ;cl;l ti�_ :c:n;.-;.*.t., '�.,�., ±;. F F• t'� '
.r r; .. pr.�.c- ' f:r .,. . tn .� .�� _ c� ..c-:r'-��:o:.-
i.n s::b:t�.^.,'_al. __�i:ci:....� tc. °'�c ::eneral ;,ablie; . Ird�. rr? ,,;cii^1'. t:_e c�st �.:. ...�e�!.:- -'�..� sr.�- .
or pt:c::s :�t t;, ).ar. ... r:..-llati�,�. ..,t,�'�. •��r�3ct (�•) ?`.�. . .:re a..,...� ..� .. .-..t er::l .
. � ^t;.Tf�r� ,.,. :�(` {�,ii^ . ..__ �n �t.• :...._:�_�.. . .. 'lt`..
_ �3 _ -
. . . ' . . . '� 3
i>..: 1
� � ' . . H-�2��F
a. .
, dr,te s?�ail be as c?ose as possil,�.. :o tl:e datc ef 35� ,.,,. �r;'.�.. , >
Tr:.�0'I"�+T'c':� 0�_,c,. :l:.l i_4:'i:S
Ar:!'CE•:'1C:1{, on t?:e ne,tot:ated price of t.�^. st::��o^- --�'.�_ �'
F t:ac� or su?:cont;act c!;,�r.re or reedi!'zcation. � (i'his c?.��u�e �.h��11 be e�t:r].icable oaly r;t:en it
. hns been detei•r..�r,ed thnt ne:otiated ovcri�ead retAs
(c) 1h� Con�ractor shall inGert. the s�:cst�nce are to be used.)
o!' t.',is cla,t;ee �.ncla:in^ t};is n=.ra=�:.��: (,) ir�
each of i;is cost-rei�*,avrse^e.^.t :•rr.�,, t.i^e an� (a;� t:otv.i.th:tr:nii�?? the nro�•isicns ef tne
r�;'.e1•1a1 ],.�o:-?�our ), ,ce rc:'t•'_..._.,t'�`_. , o: '_�n- . ci' thi s c:r.i.,�:�ct er.;,._t1�.3 '��;).l�:r<,ble C_��t�
C.l.'vlt�°
cen`ive s::i;c:or.tr-•^ts�tia.rc.ur.d= � ..... _ . :r, . ,..__ Fixeci P^.:, ,3nd P;����:=:nt;" t�,e a11c.:e,L]., i;.iir^cti
�.ttbcontr�ci i:c•.�ur.o�+r -,;hici� :;x.cc�els �'�00��<0 u', costs under this cont��r:c� :iiall. be obi.;sined l;y ap-
lc-ss ,.1;� rriee t.��creo_`' is b;sc.d on ,.:i�eu,ste rrice �p)yin;'ne,:;i>ti:3tied ov• riiea:l rr:tes i:o lr�+s::s t��'rred.
cor.�petition, est�,tlisl:e:7 catal�:- or r:ar�:rt prices upon Uy Lh: parLi-es, as speciSied Leiow.
of co^:^:ercial. ite:�.s .a;� :n e:�:•`,si�;it.i.ai c:�:<:n`..it�.es •
to tre ,cn^r.�] ;,•.�t-i:c, cr pric•�.s �.et. t�: ?� , or �b� i',e Cont1•�::t.or� Hs , oon as ��a�sit,].e Uut'
. :?ati:�n. In ca� ��c�: c�c�;..-. ,���.r..�r._. ._:.t I:!`?'E- OOt �.'.:rtr L'nc�n �ur.eLy (;�:�; r_r.+;:s <�ft;cz• tn^ exnir:-
unce�r t;..ic': e::,�c_�s „�G��.C� t3.. C,r.{_i•..cto!• s��'ll. �ion cf };is :iscal. ;�e��� oz• >i:cll .t;;<�r �:�:i•i.od ris
insert ti:e ::ubstanc�, of :,hc. foi)a:�i.n_, c'_�LS^: nia;,r Le :i�e:ific-d in t.i:e contr�ct, �i:�ll :-uo;::it t:o
tl;e C:;^Lr�c:;ir._� O�iicer, •,.�i�_; :� co^;; co t}�e c�_'r.�-
2bI"!{: 8Ui11'�: FAi;:?\'1�`i� .'� }?J.'Ol?�:cCt I i:l'��. CJc^.:'Y12UQ
� ST3CO;.i it;,CTUR CO�; ...;J Fi;ICI;,�:� 1;;,Tn-.�lr� ` _
r�;;c c;- rat�.., ,:e?- ±.i:;:t per::,�:1 b:s^d on it:e Cen-
kL'J u°,��_.."i� •
. �T+:.�G2'�Q ..,.�?t81 COSL n•r},�._;.CriC:. �.il_'_. _ 1:l:at il^Y'i-
. � ' �11 c:i, i.c:_„.'::�r ::�ti'. �.;,;;ar°_.n.- c��� :.i.a. .. ,:oi�.-
�a) t`'a�- _:i;s ���i �..�� (c, c,f t:��s cldu�e :;};.
"-- <t:c,n ot c-,•erl_:ad ��ai,,:r, by" t..e C�nt�ec��r �.rid �he
t•BCpT.^.0 C�:;�Y'�?.!,:._ G2'a}- '.._i,.. .^°f:C:,'� C'J cTtj' t'I:ut"'C �
or oti��r �nodifz^ ' . _ a � Cont�ecf in;, 01'i'icer ..ii��l.]. be uno.crt:;i:en �._, pro^-Ptl;:
-i.�or. !•ad:, pa:• u-.t:: Lo or.e o. more; , ` ,�c
prnvis_ors o: t�:i.s co:�Lr.�ct •J:i:�ci� �nvo).:�es � ��:•icc;
as pr.r�ct�ca�le ai�;�r recei.nt. f th� Co:�„r�ctor's
� propo�:,l.
r:3in�':.r.��n�', �.. e:;cess o: =iC:,C'�C. icc• req::i:_- .
r:er�t.s ei' t'ii� cla..se si.al]. r^ i�::ite3 to =nch i �y� p - .
�1l.c�r��b�lit}� oi' costs an;i •:cce;�t.bil.ity
pri ce 2d just:�cn`_,. , ...a .
Of CpS�� Ci�.1.'."J::2t:1^.I: f"i�:C•O�.° �.1. �� i�n�!'I':..�f�n:� i[�
i � -
� i�CC0: 1 -�:�; l�� �l -D)�-��'�:? . �1',i.T' j_�.•n O "�.a_
(b) i:�c Co�:�ractot r?���1? i•e.�:�i�•e sul�cor�t,•acto:�s -
'er�l f_ocu'r,.:-.,.�, ! 1..��a.. (t'rl _i �, ]•ij.2} as in
hei•eur.der to _•a`r.;�L c:,:�� or pricir.L data ur.der ti:e � .
e:'i�:.t o�� t?:e :i:,te of tlii� cc..i:rri�:..
. follo;~i?:� c_rc�w,�tar.:�a,: . �
• (d� i't:e restilLs of e3c; ne�;o':.ia:.io-, �nall be �
(�) Yr9.or to a;;ard o; 1.nc cost-:•ei^'•�.i:sur:e;�t s�et fo_~th �n .. r�odi.f�r_et:i:;u tc t'_�.=, co:�t�.rsct,
type, tir�e znd r;st.�r�a?, ?.�:,or-�:o>>�•. ii�ce;:tive, u}ii.c'.� �?��,.11 epcci^r (1) ti:e zE;rec:i �ir.�l r�:�:cs,
or yrice rede;tc,rmir.�t,:., subcontr.^t, t^_ price of (2) ti�� b:'���_ i:o ::'.�icl� t„�� rat.e: �:,_�'; , a,,d (?)
�:hich is ex�,ectcd t, e_:ceed �;:OO.C�OC�; and i;hc perivds �or �:hich th� ra,�,�s ap;:)y. .
(2) }'rior to a::ard o: =:r,;,r otl;,,,- su��cor.traci. (�) �,ndin� e:tabli..}.n:ent of fii:3.i. OY�Y':;.ad
, the p:�_c;. of r:::ic}: �.. e?;per`...:c t � c t �0 ^0. ... . ' � . o s' .,.._
c c:; eed y:i ,G� r�t� fo,. ,;n} r�r=od, t_.e Ccnt;�•�ct, x n+l.� h=_ :e'
� pr�c�n� o� � sul,cer.;,rr,ct �ear;:;e _.. bu:Ge3 e:ith.�r at ne�;o�i::;,:;� _r,ro:i�io::al rate� as
or Lo ti..e
pt.i1P?' T:•.^,�1r_C"51�._7C..� fr ,..t� �}:^ �.,Y].t�C �:��1llS±iic:t�±. .,µ a- � c .. � '�1 .......�
,J,
provi :3 in h c�,ir�i� cr t�'11i;_�-:
, l:� 6Y.]?6Ci.f.�� i.0 fi:C°E'•� ��� �C�.1.� �...tYC t,:-tE T�:'?-i:2 OP OCCUl-�T�Bi).�.0 '�O '(.1,2r �,`p;i�r.•aCt.7.ti:: UI�i1Cc1'p F�:G��@C.i. {.O -
_ �1'1C8 &G`�L15,.�":C17± 15 t':J�.: }'^SE:] O!1 ..•�°O,1.L+-C P:1CC 8�t�:"t.?11p�:C 8:�11S':;7.E,15{; r.'tiC'❑ ��;t; f:1:.^l :Lt.£�> 1�71
cerpct.ition, estaLli:i.c:3 cri,:�?.�r; c: r;zr�ci p�_cc:s , f.l;��t ..�ri�d are cst.�r:l.i�:i,ei. io ,r.�eac�ii; :n:as'.;<�r.-
of ao°::�u:..,a: itea•,s :o�in in ..�.:�.�tr:n:.iai at:�nti_;,ies t.�.al c:..:, or ;nc;.>+- ;.:;;: �nt, . :,:; to :r-�I�,�.;,- �;t':�r
to t.he C:`i:cr�l. put-,lic, ot• pri.c�.s set. Ly 1:., er retJ•o.�:.l.ively or t?�osp-c;,ivc:l.y: �1� }`_�o;�sic:�].
. regulation. ratt•s r;:a��, 3{; tt,� r�'1lAESt o,' citi��r• r���.*,'i, be
r'r��ised ;�,,� t�_�tt?:�1 :��:•��°.;:.e!�t., �nd (2j ,,ill.ir:; rate� -
(e) The Conir2etar si,�:li� rc:qv.ire subcor.ti�art,ors raay i�e najuste:i c... any Lz�c� U;� Lhn Cu:,'-raet5.r,�
t;o cerrtii;�, in �ub:t��nt.:aliy t�:e sa:��e for:e �s it:ut Ufi�ce��. t.ry sucn re�risioe ef r.e��ti-ai:ed i�rnvi>
� UPCC; 11l ti:(. �,C?'i��f1Cg�(- t:�� "C ;'?'1?6� �.OYIt:�o3i.07' �O �1CC?til I'c{�:'S IR':J'v:..^..�:C: 111 �:�@ C.:tP?C� .^.}l��)_ C� SC-t:
t};e Gov�;•i:;er;t, tiinL, io t1�e ?-�es:. o: t�cir '::re�.�- fo:tii ;n a r:od�ficat.�on �o t:.is ec::tract. •
led�;c ar..; b�}i��f, i�� . ��t a::? . �1Ci1lr, GB�... :il"_-
. � Mitted ur.:?er (b; ab•�vararc acc�irate. co:^�pi.c-`e, rr:d (f) r, ,y i y � �-�c,r�;cs t. a< <_ on �:�;,•-
t. 1';i_..u2•e b 1;i:.. O 1•.
current n., of t: . ��nte o^ t:.,: e>:�cution, ..;�:..._ fir.a? r�te:, wuie;r this cla�_t:., ci':�J.3. t•: cr,-:s._ re:3
� date sh:�ll be o.. �lo=c ds }�DSS1};�.P. {.o ti:e de`.,e of b dis.,u.te cenc�rt:ii�_; a qucstion o." S'?c;, i'�r dec.i-
. - Aet'.C�CY,� 07l t,r�C: ]i2�0+1a:�.�� price Or t.t]C CDl':�^S.Ct. 51CI7 t�� t�i.t (;OI1�;,1'I:Ci.?.iiF.`, U��'i�1C•.�.Y' "r�?.{�.l]1R ��?C :..J'.'f7.21�� .
I'O�li].Cf:'t.3.0?l. � . . � Ot'- t.i?G ��11E��,:tC:�� C��ll:;@ Ui �i.1i1S C:;i�i�i"L�C�.
(d) The Contractoi• si�al.l ir.se:•i the s�_ti�stat.�� or • �
�.}Sl5 C)F_USf 7:lC:l:c:::i:7 1�:15 O,�°c , ?j��l �rj� 1!] e9cll • ' .
:ubcontrzct. hcrcuru�r wiii.c:� exr.e^:]s y>1C:i,GGO. � . -
i
� � � � - 2�+ -
� � a
..._.,., n
' , . � , H-1214
36. I,IMITATION OF £iJNDS (COST-SHAP.ING) (1.966 OCT)
`(a) It is estimated tllat the cost to tlle Government for the performa.nce
of this contract will not exceed the estimated cost to tlle Governmeni: set
forth in thc Schedule, and L-he Contr-actor agrees to use his Uest efforts to
perform L-he worlc specified in the Schedule and all obli�ations under this
contract within such esL-imated cost to tlle Government plus the share of the
cost of performance a�reed to be borne by the Contractor, as set for!.-.h in
Schedule.
(b) The amount presently available for payment by the Government and
allotted to this contract, the �ro:ek covered thereby, �he Governmen�'s shaxe
of the cost thereof, and the period of performance �ahich it is estima.ted the
allotted amounL- �vill cover, are specified in the Schedule. It is contemplated
that from time ta time additional funds will be allotted to Lhis contract up
to the fulJ. estimated cost to the Government set forth in the Schedule, ex-
clusive of any fixed fee. The Contractor agrees to perforr� ox' have per�'oxmed
c•aorlc on this contract up to the po�nt at which the totak amount paid and
paS�aUle Uy the Governm:�nt pursuant to the terms of this contract approximates
but cloes not er>ceed the tots.l amount actually allotted by the Government
to the contracL.
(c) If at any time the Contractor has reason to believe that Lhe costs
which he e�;p^cts to incur in t-he performa;�ce o£ this contract in the next
succeeding sixty (60)days, when added to alI costs previously incurred, will
exceed seventy-five percent (75%) of the tot�.l of the amount then allotted to
the contract by the Gover.nment plus the Contractor' s corresponding share, the
Contractor sha ll notify the Contracting Officer in writing to tt�at eL-fect.
The notice shall state the estimated amount of additional funds required to
continue perfor.mance for the period set forth in the Schedule. Six�y (60)
days prior Lo the end of the period speci:cied in the Schedule the Contractor
�vill advise the Contracta.ng Officer in wr:it'ing as to the estimated amount
of additional funds, iL any, that will be required for t11e timely performance
of the work under L-he contract or for such further period as may be specified
in the Schedule or otherwise agreed to Uy the parties. If, after such noti-
fication, additional funds are ��ot allotted by t.he end of the period set
forth in the Schedule or an agreed date subst-ituted therefor, the Contracting
Officer �aill, upon written request by the Contractor, terminate this Contract
pursuant to t he provisions of the Termination clause on such date. If the
Contractor, in the exercise of his reasonable judgment, estimates that the
funds available caill allow him to continue to discharge his obligations here-
under for a period extending l:�eyond such date, he shall specify the later
date in his request, and the Contracting Officer, in his discretion, may
terminate on that later date. '
(d) ExcepL as required by other provisions of this contract speci.fi.cal.ly
citing and stated to Ue an excepi:ion from this clause, the Government shall
not Ue obli�ated to reimburse the Contractor for costs incurred in excess of
L-he amount from time to time allotted Uy the Governmen� to the Contract, and
the Contractor shall not be obligated to continue performance under the contract�
(including actions under the Termination clause) or otherwise to incur costs
3n excess of the total of the amount then alloLted to the contract Uy the
Government plus the Contractor' s corresponding share unless and unL-il the
Contractin�; officer has notified theCont.ractor in writing that the amount
allotted by the Goverrunent has been increased and has specified in such notice
- 25 -
;
� ' L-_.... . i
' ' H-1214
. ,an increased amount constituting the total air�ount then allotted by the
Government to the contract. To the extent L-hc total of t-he amount allotted
Uy the Government plus the Contract.or' s corresponding sha re excceds the
estimaled cost set forth in the Schedule, such estimated cost shall be
correspondingly increased. No notice, communication or representation in
any other form or from any person other than the Contracting Officer s]Zall
affect the amount allotted by the Government to this contract. In the
absence of the specified notice, the Government sha11 not be obligated to
reimburse the Contractor for any costs in excess of the total amount then
allotted Uy the Government to the contract, whether those excess costs were
incurred dur.ing the course of the contract or as a resul.t of termination.
When and to the exrent that the amount allotted by the Government to the
contract has been increased, any costs incurred by the Contractor in excess
of the total of the amount previously allotted by the Government plus the
Contractor's corresponding share shall be allowable to the same extent and
in the same percentage as if such costs had Ueen incurred after such increase
in the amount allotted; unless the Contracting Officer issues a fiermination
or other notice and directs that the increase is solely for the purpose of
covering termit;ation or other specified e�:penses.
(e) Change orders issued pursuant to the Changes cl.ause of this contract
shall not be considered an authorization to the Contractor to eYCeed the
amount allott�d by the Government in the Schedule in the aUsence of a state-
ment in the change order, or otlier contract modification, increasi.ng the
amount allotted.
(f) NoLhir� in this clause shall affect the right of the Government to
terminate thzs contract. In the event this cantract is terminated, the
Govern�rcnt and the Contractor shall negotiate an equitable distribution of
all property produced or purchased under the contract based upon the share
of costs incurred by each.
. . - 26 -
3
� . . �:.... ._. 4
� Attachment A
' to H-1214 �
Clarification and /�mplificat:ion to l�ttacllment "C"
RFP H-2-70, dated July 31 , 1969, As t�nended
I. I'he contractor lgrees to inciude each function, and its included components ,
in the (sub)system to be designed , develoPed, implemented, and evaluated
during this conlract effort. The functions , and included components , are
those outlined in Tab1e I, as amended, Attachment C, and are those applicaUle
to the type of (sub)system �ohich is the subject of this contract.
II. T'he contractor agrees to follow the UrUan Information Systems Inter-Agency
Committee (USAC) standards during this contractual effort , as outlined in
Section V-B-4.3 and Section V-E-4.4. �
III. Section VIII-B- 1. 1 - Initial ��'ork Progress Report, is hereby amplified as
follows :
A. The refinement of the time-phased plan shall include, but not be limited �
to, expansion of the contractor's proposal ' s time-phased plan in the
following areas :
1. Coverage of thc functions outlined in Table I, as amended (Section VI)
on those page(s) of Table I applicaUle to the type of (sub)system
to be developed under this contract.
a. Coverage of the components within the functions described in
the immediately preceding paragraph.
� b. Coverage of the functions , and of their included components ,
is to be addressed in detail in the time-phased plan refinement
required in Section VIII-B-1. 1.
2. E�:panded information on periods of activities for all professional
resources with managerial and technical roles in the project.
a. . Chart A submitted by the municipality for pre-contractual
negotiations sha11 be revised and exp�:nded. � _ �
1. �tao versions of Chart A shall be prepared. One (chart A-1)
. shall include personnel resources to be supported by
Federal funding. The second (chart A-2) shall inciude
personnel to Ue supported by contributions of the con-
tractor, subcontractor.s , and other organizations.
Where individual (s) islare supported through both media, it/they
shall be sho�an on both. charts in appropriate portions.
2. Each new Cliart A (charts Al and A2) shall follo�a the guidance
in points 2-a-3 - 2-a-7 below.
- 27 - . .
t
` �
', . . k.�....:..:...:.....'v.
. • Atta.chmen� A
� � to T�-121.tE
. 3. Indiviclv�ls sei°vin�; as con:,ultunL:� to Ll�c projcr.L shzll Uc
s17o�an t�ncicr Che vc:rL:ic�i l�caclin� Gon:�u] L�aIILS . Or„<�t�i_<<il-i.�ns'
uon-consul.t<int persc>>;n�i shall bc sho;,n u;.der otlier vCLC7.C3L
�1P.tiC�ll1£,s i;o lefC of Con;;u).La;�t_s l�c�dings,
4. 7'o ic3eneify or�;anizati.oris provicii.ni pc,rsonne] to Lhe pro:je�.et, .
the follocainP subheadii��s shall. be u>�'d under each vertical
he�ding. . . . .
, �1�. I�C�� = C1L�'� nSt� = .�'iyStCP.]S � nU" = University.
�U�• To replace the current suUheading "0" (Other
Organization(s) , distinct subtleading(s) , with .
identif-ying letter(s) (appropriately footnoted) ,
. shall be utilized. There shall be one of these
new distinct subheadings ior each organization
. supplying personnel (other than the city; the
. systems firm .;�roject team; and the prime university
project organization) .
(c� . Tn those c�,ses wn���e or�ai7iza.tions, or �oups oi
o1•�Aaiization.s, �xe contr.ibuting collective or individ�tal
per,soni:el resouxces to �i:e pro ject effoxst, r�.nd these
resources cannot be 3.dentified precisely as to organiza-
. tion� a� new subhea,d.ing ":�i" i s to be added. Thi s ��*i 11 be
to �;he ri�zt Of' 't:I1G last subhea�3.ing insexted r�,s
spec��'ied undex (b) above. Tizis colu?�n shall re:�'lect
the col:Lective xesot�.rces for the sneci�ic horizonta.l
headinp(s) invo:Lved on the chas�. �
Where such personnel resources cannot be specifically
� identified as to phase of involvement as of this time, or
are to be applied across the project at varied, as-yet-
undefinec� intex�Ta.ls, these unic7entifiaQle-by-u�oject-
pizase personnel e�n�ribu�ions shall be adried znto th°
total �ine at ��he Uottom o�' �he ch�. The tot�.l line
. entT'y under these "A7" subheadings also shall include ttiose
pexsonnel contribu�tions of collectit�e, or uni.denti�:i�,b1e
' oxganiz�.tions t•rhich can be identi�'ied by pro ject
phase{s� o� involver.nnt, and Y?ave been snoT,an in the
applica,ble project pn�,se harizonta,l. �ine(s) above.
Both of �hese -totals s:�aJ.l be sr�ded to�ether to
_. --
co:�ose �l�e -totatil line entay under such "T1" subheading' s _ _ _
v�r�ical colv�nn in the chaxt. ��
5. T6e l.efL horizontal heaclings s1�aJ 1 be er.pandc>d to inelucte
major project: activit.ies not currentl.y sho��m on Chart A.
• (a). "Orzentation and 7'rainin�;"; "Pr.ojecL Aclr;inistrat=ion";
• and "i•;onitorin� and I:valuation" s1�a11 be �dded
beneath Lhe cur.t.ent heaciing "Systen� Evaluation".
(b) . Persan::el data sliot�n on Cha�-ts A1 and E�?_ arc to be
. coverecl unuer the nine l�arizont:al hcadin,s.
(c). . T1�e Tot-al lzne sh�l] swn��rize the 2iorizontal t�nd
vexticr�,1. hea,dings' entries. �
- 2�3 -
jp
w � ' � . L,:::.:. . ..
' � • � A�;tr�chn�nnt �,
to H-121�� �
6. 1.ach of thc l.cf t horizonCal. hcadin;;s' bor.es 51�a1.1 inclu�le
a notati_on of Ll�e inclu�ive, ].in<�ar months of t:he pioject
� •� i.ti wl�ich the ;i.��en headin�' s activities fall . An example
is "Systems llnal.ysi.s , l-5; Systems Conceptuali•r.aLian, 4-9".
7. Time periods of- phases sh��:�n shal.l reflect , as required,
requirements Li11CIer Cl.ause V't-2 of thi� contract.
(III A 2) li. Chart ]3 (ProLessional Persoi�nel ) subn�it.ted by Lhe iuunicipa] ity
for p�-e-contr�,.ctual negoti��tioi�s shall be rev�:ed and e�:p3nded '
to sho�•� all identifiabie pro�essional p�rsonr�el_ �ait11 projecC
mana�erial and t�,chni.cal rolcso
1. A new vertic�zl c_olumn �or each ne�a i_denti.fiable professional
per.son shall be added to the ri.&ht of those columns shotan
, in the Char.t P, VC:I"51011 used in pre-contractual ne�ot:iation.
� r2, Tf�c tot�zl ii�cli�'idtial entri.es on t.his expanded Cl�ar.t l3 ar.e
' ex,�c.eted t:o include �ll. p�'-1'sonitel identzfiecl as of tlle
(jc��C: O� 1t7 Sll�u:111S`:lUI7.
(a). ; A3.1 "i:ey Per.sor�r,el" named in !�``tacllmenL' l� to L-his '
• � cont�-act sl�all L� so id�nta.fied �_n L-his er.l:andcd
� C11ar� 1,. � �
• (},) . ??er.�o�i��el shall be c2Ccrori_zcd Uy the or�anization
� to �ahicll t:hc�y r.epo�°t� i1�i.s sl,:I.l incluc�e consuli.�ant:s,
SS �'7C'�-1 u^u Il�]'Ii:CC"Cu Or OL'�37�:i.'l.f+.t.7.Q11S t�.l::l1l� ���STt 1T1
� " t]�;.� pY'c�:jc:et-.
• 3. 0;i� (or more.) shee:t(s) , as rec;uirc�.d, c�aeh label led l�y tl�e
pr.oject or�;�niz�.tion concea-nedy sl;a;.l be prepared. . These
shall include sl�ect(s) £or the ioilo;,�i.ng:
(a) . 'I11e �ci.tS* project L-eam.
� (b) , 1�Ilc. systems/sofL�aar.e fi7'm I�roject teaM.
" (c) . The l�r.:i.m� universil:y i�roject arg,anirati.on.
� • (d) . Each othe-r or�;�ni.z�ti_on, irjclt:d�in� other elements
. oL or.�;ani�ations :in .l:tc�ms ?_ b 3 (a)- (c) , supplyi.n� ,
� identif:i_al�le l��ersannel.
(e) . Tl�e rif;ht- most colur.in of: eac11 or�;unizat-ion' s sllc�et(s)
shall be tlie TOI'E��L r3�'1N-P10P�'t1;S, as in tl�e initial
. . Char.t Y, as corrected.
(f)� 11�e toJ lo�.�in� msml�cr.in� scheine shal l. Ue used to �
identiiiy CharL 13 items:
, . . (1). 'I'he ciL-y' s slleet(s) - Chart l3-l.
• (2), 'I1�e systc�ms fi.rm' s shcet�s) - Chart: 13-2. �
(3). 11�e pr.inic: universiLy projcct or�anzzation' s
shect(s) - Chart B�3o
. . � 29 �
, . . . 1:._.... .. 1
" Attrzc}m�en� A
to H-1.21?+
(�a) . Oth��r o�•�;aiiiztiti_on(s) charis - Charts 13-4,5, etco
. 4. PC1SO1lilC1 shal.l bc� shot��n irrespective of L-he sour.ce(s) of
their financial sii�>port for tl�is j�rc�jecf . !?n ent�y t��hich
ineludes con�ributed s:�rvices shal l be asteri sl:ed.
� 5. �ti'11�re indi_vidual (s) is/are ��s }��t uni.dentifiable , i.nclude a
column shot:�i.ng position and mari moiiths, and a footnot.ed -
narraLi.ve di.scus5ion, W�11C11 shall :
(a) o Tdenti�y sucl� i.nditiidu;l role(s) . _
(b) . �st-ii��ated Lime ��hcn he/they shall be idenCif:zable..
6. �Time peri_oci of phases sha11. re�lect Clause VI-2 of tliis �
. c�ntr.act , as reciuired.
�ZTT � 2) c. ChrirL C, (Equipment lJti.lization) , as SUt�1?11t.LE'.d for pre-contr2cLu�1
, negotiaLioi7s, �l�all. be reiined in �the folio��in� parLiciilars:
l. Compi.Ler time utilization shal.l be expressed in hours, rather
than in terms of sl�i�ts of util.i-r_ation<
2. 'Che fol.l.oi:i.n; shall lie ident:ifi.ed, i�l narrative Uelo�a the
cl�iart ai�d l:eyed to Lh� ai�pl.icable equipmeilt confi�uration:
(a) . '17�ie oper.atin� system(s) to be used. -
� '(b) . 'Ille file man3�en�ent system(s) to b�• used<
. d. Cllart D (ReZ�orts and x'roiiucL�) , as sul;mi.tt�d for pre-contractu`1
� negotiati.ons , sha11 Ue e�panci�d to i.nclu�e the follo�aino i.ler-+s:
l. �xplanati�ons of til-,e follo;ain�; items sliall. be pr.o�'i.ded in �
� nar-r.ai:ive. f_on�� to be ]ce��ed to Lhe eor_respondinc; i.nc3iviclual
report/product- �.Lei;� Lo be sho�an or� Cila-rt D: -
(a) . Init:ia). Technical. Com;�leti.�r P.enorts ("T" itiems) ; taith
. � descra.pt ir�n o� functional /sy�te�as mi lestones represe.nted
by the report (e,g. , end of S�•stems nnalysis; end of
initi_al devel.opment oi a component/appl.ication; � `
compl.etion of systems desi�n specificaLions) .
• (b) . Computer S��stems Prod�rcts ("P" items) (eog� , for a
major. systcnls/subsysCen��/function/cornponent/applicatio;�
phuse). This collecti.v�.ly should inclucie Ji.st=in�s;
decks; dun���s; pr.o�ram tapes; clata tanes; other
non-documenLary compuLer items� a,nd r'ela�ed doCUrnentation.
' (c) . Cost �nd �•'orl; I'ro�µ'ress P.e�rt=s �"C" and "P" i.Lems) :
Lo lie slio��in as in iniLial. Chart D used in pre-contractual.
_ ne�;otiations, �aitliout: e�:pansion. �
(d). rinal. Pr.�ject Re��ort ("1:" items) 1"his sl�<zl.l Ue sho�an in
t'he fol.l.owinU f.asllion:
' - .30 -
, � � � �v. _ i
• Attachmen� A
' t;o H-121.�+
� Kl. L',sL-irlated poinL of compleCion of initial. dr��fLo
� fi2. EsLimal-ed date of subr:iission of: ini.ti.a] dr�ZLt to
Governmr.nt 'Technical Repi-esentative.
R3. F:stimated receipt of Government approval , or .
. . revision requirements. �
R4o Estimat-ed dat-e of completion of any revisions,
and reproduction of required number of correct
• copies, ' .
Items R1 - R4 above, shall be within the context of
� Clause VI 2 of this contract.
2. T1ie months spread across Chart D shall refJ.ect Clause VI 2
of tiiis contract, ,which relates to scheduling of the Final
� Project Report effort. � . .
, (III A) 3. Mana�erial , technical , and other key relationships, activities , y
and resources jointly i.nvolving the contractor, sub-
, contractors , and/or associated organizations participating in the
project defined by this contract.
This shall include an or�anization chart for the overall project
effort; a chart for each organization participatin� in the effor�, all
with appropriate narrative discussions.
4. The planned time, nature, and scope oi' the operational demon-
stration required in Section VI-B-2,4. T'his shall include: functions
and components and subsystem(s) which may be included, as applicable;
the type of demonstration; resoul:ces to be utilized; th� objective(s)
. to be met in the demonstration, and other key factors involved.
xII) B. The refinement of the report identification system, as required Uy Section
VII-B-l.l, and as outlined in Section VIII-A-S , �hall be outlined in its
� hiexaxehieal �'orm, and sha].1 take accoun�; of -the documentr�.ry reports r�nd
systems products described in Section V7_II.
IV. Other Changes to Attachnient C, RFP H-2-70, dated July 31 , 1969, as amended.
The follo���ing changes represent clarifications, or corrections of error(s),
found in Attachment C, RFI' H-2-70. _
. A. Page C-101 is hereby deleted; in lieu thereof, pages C-101 and G 101A
� are inserted in SecLion VIYI B of Attachment C. � •
B. Page C-102 is amended as follows: T'he initial paragraph (Section VIII-B-2.6,
- Cost Reportin� Instr.uction Sheet, Instructions for Form Headinc;s, Item 3,
, is hereby deleted.� � . . � . -
^ 3� r
�_ ., �
� � � �
�' '. � ' .
, ' ' /�L't-achu����t !�
. to H-121�-I
C. ]'tL�;e C-1.0� i.s �n:er�ded zs �ollo�;�s : 1'he initial l�sra�;ruph (Sect:ion
VI1t-1_3-`l_.6 , Cost= I:e1o� t-_i�n�: I»�(.ruetic�n �_hc_e_c ,_Pri',���_r�t ic�n Iilstr,ir.ti.o:�� •
item 6, P.ea�o���.:inc� Catc:i�.o:--i.e_s)y is hcrcl->}, deleLed. TTl lieti ther.cof, :i�e
, fOl�.O�JJ.IlI� }�t11c1i;1't�j��1 ).S 1C1SC'.1LCCl. , .
"6. P.r. .�� ,;�t.ii�_C_r�?'i_e; - rnter t-h� fol.loo�an�; entr.ies , as descend�_n�
• stiblleaciiri�;s zn Fi£;ti1'e <<, COST RFPO}�rrI.)�;G J'YF;�i'LF (Iter� 6i :
a. Dircct LaUor .
b. Overheaci/Turden
c. Direct Aiaterials
d.. EUP� P�ental ' ��
e. �U1'E SofL�-Tare Kental '
f. Travel
� � 1 . Transpartation . "
, 2, Per lliem c�r Subsistence.
. �, ConsultaiZts
. ho SubcontracLs
. i, Ot:hc.r Direct Costs
j . General and ljdministrative r�pense •_ `
.k. Total �
TlZese clesce�ldin� Sll�J11C.2.din�;s under. Item 6, COST F.EPOP.TING E?:A`1ULE,
Fi.gui�e 4, Section V�II-B-?_.6, sl�all Ue used it� every cost rerort , and
shall be tis�d i�i every cost reportin� cycle over the dtirat.ioil of r.his
conLractua.l effor.t."
Do Pa�e C-104 is hereby cieleted; in lieu thereof, pages G 10�F, G-104a -
. C-104i , :inclusive, are inserted.
� '1'hese pages are desi�n�d �or compl.etion and submission, as outlined under
SecLioiz \�11:I-I�••2.6-1�. • Shoulc] additional sheets be needed �oi- cc>>t
reporti.ng purposes as ouL-lined und�r SecLion VITl-R-2.6-13, they shall :
(1) Pe sequentially l.ettered beyond "i" (e.�. , C-104j , C-1041c, etc. ) .
' (2) Tic sut�r�iit:t:ed �aith each Cost Report , as autlined in SecLion VI.TI-E-2.6->>•
_ 32 _ � "
. �
to Ii-1214
Attachment C to
RFP }i-2-70
3TATEt�I�T OP 410.'�K
I-A �
I. SU1�II�I/�RY OF THE STATEi�ILNT OF WO�ZK (pp �..1 �o C-4� .
A. Basis for Research & Developmeni; Program (p C-l�
B. Federal Program Ob�jectives (p C-2�
C. Description of Program Pro�jects (pp C-2 to C-�+�
I. SUNIt�1ARY OF THE Si`ATLMENT OF 470RK � � � �
A. Basis for Research & Development Pro�*ram. '
Tize contractor is responsible f or the research ar.d devel�pment of
a computer-based, comprEh.ensive, integrated municipal in�ormation
system or subsystem. The program is based on the following factors:
--It is in the national interesi; to encourage more effective local
�overnment.
--Good information is a major basis for effec�;ive local decisions
and therefore it is in the nai�ional interest to enhance urban
information resources.
--There is �r?despread Federa,l, State and local interest in developing
urban information systems a.nd subsystems.
--Information proccssing in municipalities is a recen�: area for the
application of coml_�uter tecYinolopr. This requires researc}1 and
development to del;ermine whether a prototype can be developed and
' successfully operai;ed as a relatively standardized system nhi.ch
� can be transferred to oi:her municipalities with a minimum of altera-
tion and cost.
--Developm�n�; of operational standardized prototype information
. processing systems will obvia,te expensive duplicate effort by
individual cities and i�ill enhance urban informa�;ion resources.
' --In order to aCCOmplish the program objectives, municipalities
, already possessing experience and technical resources in urban
information technolo�y are considered to Ue the most desirable
sites Por 2�ederally-f�_nanced rese�,rch and developmen�; ei'forts.
. C-1 '
_ _ �
• rsLtacnmenc c;
to II- 1214
At�;a,chment C to
I-B . RFP H- 2-70
B. I'ederal Pro�ram OU�jcctives
This resea.rch and development pro�ram encompasses the following
ob�j ectives: � �
1. To improve the informa�;ion and decision-making capabilities of
' municipalities.
2. To pxovide a broader approach in the research and development of
municipal information systeins, specifically the followin�:
--To encourage the standardization of data and inventories
of data, both vertically �;hrough successive levels of govern-
men�;, and horizontally at. each level. .
--To develop econor�ic solutions to the problems of data
acquisition, data management, and data use.
--To develop solutions to the problems �enerated by sensitivity
of information, e.g. , the protec�;ion of confident.iality.
--To develop solut�.ons to the problems of subsystem and sys�;eri
linking, both vertically and horizor_t�,lly, e.g. , �;he technique
of facilitating s,ystems compatibility and/or interfacing.
3. To learn more of the ir�pacts of the implementation of municipa7_
information systems, e.g. , their implications fox ad.minis�,rative
, organization an� behavior.
1t. To provide for exp�.nsion and interfaces t�rith other public or private
systeins, and for interfaces with existin� municip�,lity-related
planning agencies, e.g. , in urban transportation and comprehensive
axea planning.
. C. Descri1tion of Pr�rarn Projects � �
. 1. Types and Mi.xes of Projccts. Projects funded
- under this Federal �ro�raan include computer-based, pro�t;ot5*pe,
integrated, municipal iriformation sys�,em , and subsystems for
Public Sai'ety, Human Resource Development, Public Finance, and
Physical and �conomic Development. _
, 2. Nature of Projects Under the Pro,ra.m. Information systems developed
under the prograr:�. must 1>e operationally based. Each is to be built
upon existing developmental eFfor�;s of the contractor. A systems
� approach must be used. The effort is to be in the context of a
long-ran�re time £raine. Substantial attention must be �i.ven to
datt3 acquisition, data base management, geocoding, protection of '
. y,
confidLntiality, and documentation.
. � ' C-2 �
� to H-1214� v
Attachment C to
I-C . '��'&�a�-70
3. Pro,ject Environment. The development of each urban informa-
tion system or subsystem is �;o be conducted in a sin�rle
municipal jurisdiction. A ma,jor objective o.f the pro�;otype . .
will be to �,chieve the highes�; degree of tra,nsferability of
completed systems to other municipalities.
�+. Project Or�;anization. Each contractor has formed a consortium
of organizations for project execution. The consortium
is made up of three types of organizations:
--A municipal government (as the prime contractor) .
--A systems/software firm (as a subcontractor) .
--A university/research center (as a subcontractor) .
,
5. Co:nr.iitment of Resources to Pro'ect. The contractor and other
members of the consortium have s�owr,past, current, and planned
couimitment of reseurces to the project. This includes:
--The requisite orgariizationa,l structuring and resources to
undertake the contract.
--A full-time, municipality-employed pro�ect leader for the
duration of the pro�ject.
--The mix of professional talents available and
utilized.
� _ � --The specific persons assigned to the project, their
contribution to thc: �,i•oject, the man-months they will work
during each phase of the project, and their experience and
back�;round related to the pro,j ect.
, --The relationship of non-projec�; municip�.l professiona,l
employees and policy-making officials to the pro�ect. �
6. Project T)uration. Tt�e level of investmen�; by Con�ractors is
. such i;hat there is reasoriable promise of completion and testing
of the system and its becoming operati.onal within two ,years after
award in the case of a municipal �.n.forma-tion sub-systcm, and �rithin
three years after award in the case of an inte�rated municipal infor-
mation system.
. C_3 �
, . z
' ' �LL"ZCIliI1C?I1t C
� ' . to H-1214
. . . � Attachment C to . .
I-C � RFP Ii-?-70 �
7. Transferability Requirements. Prototypes may, and hopefull.y
will, be traiisferred and impJ.emen�ted in o�;her municipalities.
This objec�;ive will require the avoidance o� esoteric hara��are,
soft�,*are langua�es, and systems desi�n. It will also re:�uire
a rigorous insistence upon detailed and systernatic documentat-
ion of all aspects of �he prototype. The requisite docum�nt-
ation wi11 include:
--human and equipment resources and procedures.
--a�.l data base file and record structures, contents, and uses.
--the provisions developed to aca�uire, organize, and m�intain
resources. .
. The system should not include proprietary software pxo�rams.
B. Inter-Consortium Pane1. Al1 consortia
will parLicipate periodically on
an Inter-Consortium Fanel. Tn addi�;ion to several represent-
�,tives fro;� each consortiwn, members of this Pa.nel will include
representatives of and consultants to the Federal Governmeizt.
C-4
. a
to H-1214
� Attaclvnent C �;o
II-A
RFP H- 2�70
II. GENERl�L BACKGROUND (pp C-5 to C-9)
A. Relation of the Pro,ject to the Department of Housing and �
Urban llevelopment arid other Federal progra.r.is �p C_5�
B. Review of Urban Information Systems Development Efforts (�p C�6 'to C-7�
C. Development of USAC and this Request for Proposals (pp �..7 to Cw9}
II. GENERAL BACKGROUND
A. Relation of the Project to HUD and Other Federal Pro�ra�ns
The emergence of a modern urban society across the face o� the Nation
has created needs and problems that challenge the viability of all
units of government indiviclually and collectively. T}�e vz�tality of
our federal _system is being measused. The ability of gozrerninent at
all levels to work and respond as an efficient, effective mechanism
• for the solution of these problems is being tested.
The enac�.;ment of the Inter�ov�rnmental Cooperation Act of 196£3
formall}� recognized the necessity of full cooperation and ceordi-
nation of programs and processes arriong �,11 levels of goveri�nent.
Since local �overnments are the �instrumentality through which most
Federal urban progra�ns are performed; it follows �then that the
interest of I'ederal agencies in the improvement of the performance
of municipal government is not only natural, it is vital.
The utilization by inunicipalities of available information technology
is an important elE�ment i.n improved performance. The quality of a
municipal informat.ion system becomes critical because the municipality
is the basic buildi.n� block of urban-rela,ted inforination systems at all
levels arid jurisdic�Lioris. Furthermore, the availabili�;y of information
about people and tl�eir environment at the municipal level is a pre-
- requisite to rational planning and urban improvement, regardless of
, the level at which tl;:it plannin� occurs.
There is a wide gap between the information technology that is •
potentia)_ly availa,ble for municipal governments and current utiliza-
. tion of that tecl�inolo�y. The stimulation of efforts to close this
gap must take a hi�;h priority if the urban program objectives set by
the various participating govert�rnent agencies are to be achieved.
Therefore, it is bo�Lh ��T�ro�ria�;e and timely that a cooperative effort
on the part of the mujcr F'eder.•al agenci.es concerned with urUan progra.ms
� be directed toward a coordin�.ted research effort in the development of
municipal informai;ion sys�;ems .
C-5
� . - �..... ,
. �a��ai.uw�.t�� i, .
� �� to H- 12 l.4 .
� Attachment C to
II-B � ' � RFP H-2-70
B. Review of Urban Information Systerns Develo ment Efforts
Over the past decade, formal_ attention to the problem of infor- �
mation a.nd decision-m�,king in urban goverrunents has focused on
the development of urUan information systems. The result has
been several different approaches to the creation of such systems ,
e.g. , the housel:eeping, databank, model-building, and process
control approaches. Each approach reflects different capabilities
of computer usage, different foci in terms of tne problems of
government for which those capabilities were utilized, different
groups concerned with i�heir application, and different conceptions
of wl��at constitutes an ui•ban information system.
� In �ner�.l, these past approaches can be characterized as fragmentary
attem�ts' �;o create urban information syster�s. It is now arpropriate
to a�pr.oach the subjec+ from a 4�ider perspective, that is, to examine
its contribution to deci.sions about goverrunental services for im-
proving the quality oi J_ivin� in urban areas. To achieve this
� wider end, a fourfold integra,tion is required, linkinG together the
� following: ,
--The processin�, analytical and control capabilities of urban
information s,yste?ns.
� --The several complementary approaches to information develop:r:en�,
. e.g. , housekeepin�;, databank, model-building, and process control.
--The various processes of urban administration.
--`Phe many other urban entities. .
It would appear that a systems approach facilitates linkin� elei:�ents
to achieve such integi•ai;ed s,ystems.
� Urban information :�ystems are more complex t.han the literature
sug�ests. F`urthei•rior�, tlieory is seriously at odds with •r�hat
a,ctually exis�;s toda_y . `i'here i s also evidence that information
syst:ems desi�ners tend to see al.l the problems in the light of
their G4711 expei•�;ise. This tends inevitably to �, narrowness of '
. thou�ht which denies any pot�ntial f'or contributions from other
' fields. In al.l prol�abilit,y de;re.l.opment of urban inforrnaticr. s,ystems
will rec�uire the participation of' f�.r more disci_plir�es tlian are
' presen�;l,y involved, as effor�:s toward their development become
pro�ressively more successful. . � ' .
3ic�search and dev�loplr.�nt of urban information systems during �;he
past deca.de li�.ve suf'i'ered from several defects. '1'hese ine.lude
the followin�;: �
� • C-6 . .
• ,__
• • ito H-1214
. �
.
., � .
�_" • Y
Attachment C to
. II-B . � � RFP H-2-70 .
` --Research has been out of focus with respect to priorities.
: Larger amounts of resources have been expended on attempting
. to construct fairly sophisticated techniques than have been .
concentrated on development of the basic operational components
• of urban information subsystems. Too little work, for example,
seems to have been done on operationally based information system
. components for public works, building inspection, code enforce-
ment, fire administi•ation, redevelopment, personnel, and recreation.
--Components developed thus far in the �'ield generally have not been
based on a fundamental analysis of municipal information processes,
have failed to use the computer to assist in the great majority
� of routine municipal operations, and have tended to computerize _
� • the existing procedures rather than automate entire processes.
--With a few notable exceptions, attempts to develop urban informa-
. tion systems for municipalities have not used an integrated approach.
Instead, most have attempted to �impose upon the local government's
. , operationally-grounded information system an extraorganizational
information system. No urban information sjrstem can be maintained
� � unless it is an integral part of,a sy.stem that has at its base the
• satisfaction of operational requirements of municipal agencies and
. . which also maintains the data base for that system.
� � --Major efforts expended in urban information systems development have
been functional in focus. To their credit, these efforts have
been directed toward vertical integration among se•Jeral levels of
-- government. But they have failed to take into account the need to
relate horizontally within a �urisdiction.
--The f�znctional approach to urban information system development ,
reflects the form of Federal grants available in the past.
, --The Federal investment in urban information system research and
development has been minimal compared to in�estments in other
areas. �
, It is now clear that a coordinated effort by the major urban oriente.d
Federal agencies to stimulate and significantly support research and
' development of urban information systems is required. This research
effort is an important step in that direction. �
C. Development of USAC,
C-7 .
._.._ . __ __._. _ _ __.____._�___..____ __ . ___ _. .__ ... __ - - --. _ - _. . ._ . __. -----__._._.._ ___ _._
�` �
i
i
�
' to H-1214 v
II-C Attachment C to
. RFP H- 2-70
USAC was established on September 10, 1968 by the Secretary of the
Department of I�ousing and Urban Developrnent with the concur.rence of
several interested Federal agencies. USAC is constituted of repre-
sentatives of the folloz•�ing agencies:
� Department of Housin� and Urban Development
Bureau oi' �;he Budget
Aepartmer,{; of Transportation
Department of Health, Education and Welfare
. Department of Labor
Aepartment of Cor�u;7erce
Department of Justice
Office o� Economic Opportunit;y
Aepartment of the Arr:�y, Office of Civil Defense
The Committee, chaired by HUD, reports to the Secretary of HUD.
USAC wa,s assigned the responsibility for refining the objectives of
the proposed research program. The objectives subsequently developed
include the following: .
--Urban information system and subsystem prototypes should undergo
research, development, testin�, evaluation, and documentation.
--The resultant prototypes should be available for transfer to other
municipalities with only minor modification.
--Sys�;ems devel.oped s}lould contain a hi�h degree of commonly defined,
readily comparable elements of data. •
--The research program adopted should provide a favorable cost/benefit
trade-off for �;he urban informati.on system research and �evelopment
process.
. C18 .
to H-1214
�� Attachment C to
II-C �� � RFP H- 2-70
The several flznctions of USAC include:
--Serving a,s a coordinating mechanzsm in providing interagency
and ini;er�rovernmenta.l perspective and support for a program �
of urban information systems research and development.
--Providing �.dvice, formulating recommendations, encouragi_n� and
facilit��.tin� support of a. research program for the develop^�ent
and pilot testin� of i.ntegrated municipal information systems,
a series of related subsystems in functional areas, and for
their transferability.
--Encouraging a.nd recommending fiscal support for municipal infor-
mation systeMS research and development efforts from Pederal
agencies irivolved, supplemented by resources from munici��alities, .
and other sources. .
--Studying and recommendin�; for standardization, data eleraents for
general use in sys�,ems resulting from this muriicipal information
systems research and development pro�ram, incorpora.ting items and
definitions developed under other �overnment sta�.7dardization
programs (Reference BOB Circular A-f3G and other relevant materials}
for specialized subject m�.tters as appropriate.
--Providing advice and guidance on the creation, operation and
resource support for an information systems information exchange.
This eYChange will collect, process, and disseminate inform�.tion
on existing and planned information s,ystems and related activi�ties.
--Tnvestiga�;i.ng and reconnnendin� the Lest approach for insuring
participa�;ion by state and local governments to assist USAC
in accomplishing its functions. �
� --Receiving arid evaluati.r�g reports on municipal inforMa.tion systems
research and developmei�t, and maki.n� recommendations to the
Secretary uf HUD as appropriate. -
C�9 ' '
, . c���uctunetlC (;
to H-1214
III-A OUI'LINE Att�.chment C to
RFP H-2-70".
III. OBJECTIVES AND NATURE OF PROJECT �pp G10 to C-18}
A. Ob�ectives of the Project (pp G10 �o C-12�
B. Nature of Project �pp C-12 to C-18� ' � �
l. E�nphasis (pp C-12 to C-15} �
1.1 rundamentally Based
1.2. Operationally Based
1.3 Municipally-Oriented
1.4 Automation vs. Computerization
1.5 Feedback �
1.6 Research and Development Effort
2. Range of Mix (pp C-15 to C-16)
3. Duration (p C-1T)
� _4. Ground Rule. ( p �_i7>
4.1 Relation to existing work
III. 0}3JECTIVES AND NATURE OF THE PROJECT
A. - Ob�ectives of the Project
Approaches to the design and implementation of urban information
systems to d�,te have been diifused and fra�mentary, and have
yielded a, level of benefits well Uelow that which was anticipated.
The potential benefits are widely understood to include a superior �
i'oundation of social, environmental, and governmental i_nformation
fr.om which a broad spectrum of users could make better decisions
in their respective fields of interest. For e�;ample, municipali.ties
would Ue bet�ter able to identify problems, conduct planning, administer
�;he routine affairs of �;overnment, monitor �;he progress of their
� prograuis, and eva,luai;e their effectiveness. Other levels of
C-10 .
___. �
to H- 1214
Attt�chment C to
III-A ' RFP H-2-70
govern.men�; would similarly benefit from the availability of more
consistently structured, a€;gregatable data for the evaluation of
their program activities which operate in municip�.l environmeni;s.
Private enterprise would be able to fti.inction more ei'ficiently
were its planning and operating decisions based upon a more complete
and accurate description of its envirorunent. However, these benefits
� are not likely to be realized for many years, if ever, given a
continuation of past methods and low resource investment.
The primary objective of this program, therefore, is �:o crea-te a
capability for combinir.g greatly incre�,sed hutnan, m�.terial, a,nd
financial resources together with the most recent level of tech-
nologica,l developmer�t of computer-based information sys�terns. The
purpose is to stimulate the development of urban information systems .
by several orders of magnitude over the past. .
The primary objective encompasses the followin� specific ob,jectives:
l. To improve the information and decision-making capabilities
. of municipalities.
2. To provi.de a broader approach in t?�e research and development
of municipal information systems, viz. :
, --To encourage the standardization of data and inventories of
data, both vertically tlix•ough successive levels of government,
and horizontally at each level.
--To document solutions to the problems of data acquisition,
data management, and data use.
--To develop solutions to the problems generated by sensitivity
� �of information, viz. , the protection of confidentiality. � �
--To develop soluti.ons to the problems of subs,ystem and system
" linking, both vert.icall,y and horizontally, viz. , the technique
� of facilit�,t.in� sys�;ems compatibility and or interfacing.
--To develop sol_utions to the problems of scheduling, dispatching
� and control automation.
--To learn more of �;he secondary impacts of the implementation
of municipal inf'ormation, e.g. , their implication for admin-
istrative organizai:ion and beriavior. '
3. To test the payoffs of the broader approach. �
C-):1
_ �
• eiL tachmen�; �
` , to H-1214
Attachment C to
III-A RFP H-2-70
�+. To ensure that the information systems developed are
operationally based.
5. To develop solutions to the problem of transferability. '
6. To generalize all of i:he above solutions so as to permit,
with only minor modification, their application to other
municipalities throu�Y�out the Nation.
7. To distribute reports of proven technical developments
equally with reports of techniques which gave difficulty or
which failed. This i.s intended to obviate the necessity of
repeated research and development.
B. Nature of the Pro�ject . � .
This program comprises two levels of effort. The first
is at the level of a comprehensive, integrated municipal information
system. The second is at the level of a municipal information sub-
system, i.e. , public safety, liuman resources dev�lopment, physical
. and economic development, or public finance. The subsystem would
provide for all of the inputs of data and the processes required
'. for the generation of planning and operating information support
for each particular groupino of municipal functions. The subsystem
would normally involve the functional integration of the information
requirements of two or more departments in tlie administrative
structure of a municipaiit;T; tha,t is, the information requirements
of departments sharing responsibility for the satisfaction of a
particular function would be inte�rated into a subsystem. The
integration of the information subs,y�stems, covering all the f�nctions
: of the municipality, would constitute ari integrated municipal infor-
mation system.
l. �iphasis
The nature of �he project is such as to require the emphasis
of several important principles, each of which is discussed
� below.
1.1 Fundamentally Based: ,
• The requirement for fundamental analysis as a matter of -
emphasis derives froin past difficulties commonly observed
in building municipal information systems. For a variety
of reasons, too li�;tl_e attention has been given to fZznda-
mental analysis of the entire municipal system, resulting
in computer applications which have solved only a limited
C-12 � .
n
. • . _ Attachment C
� � to fi- 1214
Attachment C to
III-B . RFP H-2-70
range of processi.n� applica�Lions. For exasr.ple, re-
dundancy of data inputs has continued to ob�Lain
throu�hout the municipal system; identical data have �
� been repeated in numerous files; files have not been
linked in such a way as to avoid redu.ndant updating; and
software has been insufficiently genera)_ized to meet the
broad but related ranges of applications required.
While these exa.mples are not intended to be an exhaustive
critique, they do illustrate the necessity of empha�izing
fundameiital analysis of �he entire municipal system, a
system in which the computer is merely a part of �;he whole.
The computer should be deemphasized to its proper per-
� spective. - ' . , �
1.2 Operationally Based:
� gnphasis in the design of municipal information systems
� should be in support of municipal operations. While
. planning and management data and informa,�;ion processing
requirements differ so�ewhat #'rom operations, essentially
these needs build on the needs of operations in a hiera,rchical
relationshi.p. This means that, generally the needs of planning
and mana�ement may not be satisfied unless the needs of
� operations are me�; first.
This may be explained by several differences between these
f�,inctions, as tabulated below:
Information System Perspectives
Item Operations Flannin�; & Mana.gement �
Time Frame The present . Past; present, future
Perspective . Short term Long term
Data Set ' Ii,sS.vidual records Aggregate records
Source of Data Internal, generally Internal, generally, plus
� other public and private
agencies, surveys, and data
� reduction techniques
: Soi'tware General purpbse, stor- Genera,l and special storage
�.ge and retrieval, plus' & retrieval, plus report
. report generation generation, stati.stical
ant�.lysis and modeling
. � � C-13 �
. _ �
� ;
' . � • Atlachment C
� , to H-1214 �
At1;acYunent C to
III-B � 1��P H-2-70 .
Information System Perspectives (cont'd)
Item � Operations P1_anning & management �
Focus On data On variables and their
• rela�;ionships
Hard�•rare Mode Batch processing, Batch and interactive
�enerally '
Problem llefinition Definitive Ten�;�,tive
1.3 Municip�lly-Oriented: ,
This project is designed to develop infor�riation systems
� to meet �;he specific need� of r,.�unicipal. jurisdictions.
It is intended to improve the opera�ional and decisiona,l
capabilities of local. governrr�ents.
Since the mur,icipality serves as the instrumentality for
copin� ��rith urban pro�lems arid achievir.� urban pro�ram
objectives, municina..l inforrnation systems are the Uuilding
blocks of informa-tion syster�s of other levels and juris-
dictions of �overri:aent. It is from this basic system tr.a.t
information is genera,ted for ultir:late use in other juris-
_ dictions.
l.k Au�:o,^.�a.tion ver.sus Computerizai;ion:
Computerization aloi;e .mer.ely implies the computer auto- .
� mation of segrnen�;s or particular sequences in a series of
, steps wliich range frem the first input to the f'inal output.
By emphasizing autom�.tion, ea.ch of the bridges be+ween
compute:ized sec�uences is examined critica,lly to determine
whether or not that se�mzni;, too, can be computerized.
Automation permi�:s the reductioii of the need for hur.ian -
� ' interfaces in purelti� routine deci.sion-ma'r.ing tasks. If,
� in f'aci;, tlie deci_sions are routine, it should be possible
to mal;e an explicit st.aLemen�; of t;he rules which �;overn
the decision-makin,� pr�cess. Such ru'les can and should
be stated �o thc comj,ui;er as al�;or�thms so Lhat the decision
can Ue autornai;ed. Sucl� decisiens involve no exercise of
indep�nd�nt ,j�ad�;e?r,ent and hence require no hur�an ini�erface.
. . C^1�� . .
. AL�achment C
� to H-1214
Attachment C to
III-B RFI� li-2.-7C
1.5 2�eedback:
To be effective, a municipal inf.orma.tion system must
provide environmental feed.back and governmen�;al feedUacic. �
Both should relate as a matter of emphasis to �;he
municipa.lity. Environmental feedback is defined as a
continuin� flow of information about the comr::ur�ity, i.e. ,
people, property, and money, which can be used +o shape
city governrriental activities and prograr.is. Governmental
feedbacY is defined as the flow of information about
the administration of government in the municipality.
1.6 Research and Develonment Effort:
. . This is a. research and
development effort. This calls for experimentation and
innovation ir� the construction of a prototype. It also
implies the need for careful docwr.entation of the effort
so that those segments of the syste;n which ;,rield success
may be transferred with a minirnum of adjust.?nen�; to otner
� municipalities. Research and development also involves
ri.sk, and risk often involves failure, in part or in
total. F7here successes and failures are documented and
publicized they can serve a constructivc purpose in the
overall research effort by minimizin� the need for ex-
perimentation by other municipalii�ies. This rneans �;hat
a spirit of candidness should prevail in the self-
evaluation and re�.�or�;ing of each phase of tlie project.
2. Ran�;e of I�4ix
The types and mixes of projects being
f�.inded include to,� inte�,rrated municipal information syste�m, and
four functional i.nf'ormation subs,y-stems. 'I`he functions
of a municipali�;y have been ciefined in various ways. However, .
the classification used below has
gained some acceptance ar�d will ba used.
--1'ublic Safety: 'i'his function of the rnunicipalit}r is satisfied
by cfforts to keep i;he �ublic safe from crime, f'ire or other
physical threats to life. Unless the administration of
goverrur,ent is or�an� z�d such as to have a. depari;ment of public
safety, the function is lar�ely carried out b,y the police
department and fire department. Lach of tY�ese departments
m�.y also carry out a portion of other functions i.e. , licensing
� and so on.
� C-15 '
. . ri�tachment C
. c� j�-1214
Attachment C to
� III-B . RI�P H-2-70
--Public Finance: This function oi' the municipality is
satisfied by its efforts to keep the municipalit,y solvent.
It norma.11y include� departments which provid_e t�ccounting,
budgeting, proper�y control, purchasin�, billing, and dis-
bursing. In the usual configuration of city governmental
structure some of this activity is found in virtually every
depar�;ment of government.
--Human Resources Development: This function of the municipality.
• is sa�:isfied by efforts to develop hur,�an beings to their
fullest potential. The function normally involves departments
which provide health, welf'are, education, vocational training,
manpower work and trainin�; programs, recreation and other
similar services and faci]_ities.
_ . ,
' �-. :. .. . :_y � . ' .. .. . . ....: : ... ... .. . � _ . .
--Physical and Economic Development: This function of the
. munici.pa�_ity is satisfied by efforts to develop 1;he physical
resour.ces and the ecorioir�y of the riunicipality to its fullest
� potential. It normall,y includes units which provide plannin�;,
cons�;ruction, mairitenance, redevelopment, engineering, utilities,
and other similar services.
� ;. , , .,�. , . ., , . . _
' J . - .. - - . . ' . .
C-16 � �
. • . �-V 1- i.Lly
Altachment C to
III-I3 RrP H-2-70
3. Duration
The level of effort and investment by the consortia must be �
such that there is reasonable promise of completion, testing, and
of each project becoming operational within a two year period
f or inf ormation subsystems, and a three year period for the
comprehensive, integrated municipal information system.
4. Ground Rule
,) „ The f oLlowing rule must be observed by the contractor.
C-17 .
• •..�.�iuucill G
Attachment C to tO ti-1214
.` RrP H-2-70
III-B
`' 4.1 Relation to Existing ��ork.
This rule requires that the inf ormation system deve.loped
by the contractor be consistent with information system
� development already in progr.ess in the municipality, provided
that the existing development plan is not contrary to the
. objectives and nature of the program as described in this
section (Section III) .
Where there has already been a substantial investment
of resources into the d�velopment of a municipal information
system, this statement of work should not be permitted to
operate in such a manner as to cause serious revision and
disruption to the .plan. To do so would be contrary to the
intent of the program. For this reason, the rule will be
observed that the inf ormation system to be developed must
have a rational relationship to existing development of an
�information system or subsystem in the municipality.
C-18
�
;
:�
, , ....�..� ..� ,� �
to H-1214
IV OUTLINE � Attr�,cl�rnent C to
RFP I�-2-70
IV. COIVTRACTOR'S CONAfITMENT (pp C_�9 �o C-2�F}
A. Formation of a Consortium (pp �._20 to C-22�
1. General (p C_20� , �
2. Differentiation of Roles (pp C-20 to C-21�
2.1 The Municipality
2.2 The System/Computer Software Organization
2.3 The University/College/Research Center
2.4 Delineation of Consortium Roles �
3. Mix of Talents (pp C-21 to C-22�
B. Evidence of Cooperation and Commitment (p C_22�
� C. Resources (pp C-22 to C-2�)
l. Manning �p C-22�
2. Equipment & Software (pp C-22 to C-23}
3. Organization (p G23) ,
�+. Resource Commitments (pp C_23 to C-2�-�
�+•1 , Long Ran�e Commitment
4.2 Extra-Consortium Participants � � �
• D. Inter-Consortium Panel (p C-2��
I�� COIJTRACTOR 'S COP,'A�IITMENT �
This section delineates i;he ilature of the commitment �
contractors have mad�, � _ .
Specifically, the co�runitment includes the following:
--The formation of a consortium.
--Explicit and formal evidence of the prospective consortium's
commitment.
C-l9
,
�
�
. ;
• . . Attachment C
to H- 1214 �
Attacllment C to
IV-A . . RFP Fi-2-70
--Delineation of the resources to be available for conduct of the
work.
--Liaison with other consortia. � �
A. Formation of a Consortium .
1. _ General .
Eaeh contractor has formed a consortium for the development
and execution of the project. The consortium is organized to -
marshal a broad range of talents and experience.
�
2. Differentiation oi' Roles
2.1 The Municipality
The eontractor must provide the pririe project leader
and leadership for all phases of the project. - _
2.2 The Systems/Computer Soft�aare Or�anization . .
The �'ollowin.g roles are appropriate;
� --Systems conceptuali�al;ion.
--Detailed systems design. �
. --Programming.
--Procedures and forms desi�;n.
--Detailed documc�ntation and preparation of manuals.
--Technical trainin�.
� ' C-20 �
� ._.. �
�
_ _ AL'L'aclune�.t_ C,
� to x- i�i4
� Ati;achrnent C to
IV-A . RFP H-2-70
2:3 The University/Co'11e�;e/Research Center
The following roles .are appropriate: ,
. , --Educational and trainin� course design, and orientation
connected with the project.
--Evaluation of successes and failures and costs/benefits
� of the project. .
--Interaction with municipal officials and policy makers
to achieve accommodation of organizational and cor.ununity
� needs as system implementation occurs.
� --Systems conceptualization. � •
--Rationalization of information and decision processes.
2.1+ Delineation of Consortilun Roles
In the final analysis, however, it should be stressed that
the differentiation of roles in the consor�;ium is a matter
between the contra�tor and
the remaining m°nibers consistent with their respective
capabilities.
The contractor has indicatc�iwha.t personnel will
participate in each phase of the project and specified when
arid horr talents will be combined for the successful conduct
of this research and development effort.
� 3• Mix of Talents
The consortium project team must . include ttie following types
of personnel, among others:
--Experienced municipal funetional and mana�erial professiorials.
. --Municipal goverrunent analysts: management analysts, procedures
, analysts, systems desigri �.nalysts, operations research
specialists, mathematicians, statisticians, and budget analysts.
--Equipment and software technicians: systems analysts, progratnmers,
operators, and data conversion personnel.
--Documentation and procedures manual specialists.
--Researchers: Human factors scientists, social scientists, and
training speci�.lists. �
C-21 - -,
• ' . ._ �
Attachment C
. � 4 to H-1214
� .. + . . . y_ � ' . � . _..... . . . .
Attachment C to �
� RFP H-2:.7(�..:� .
IV-B . .
. ` .--Political scientists , public administrators, urbanologists, �
and information and computer scientists. � .
_ The talents specificallv available for the
. project must be in �roper balance and be committed in the
, amounts necessary for the successful conduct of the pro,jeet.
The talents must be proportionate to needs.
B. Evidence of Cooperation and Commitment
The municipality as prime contractor has made explicit its own commitment to
_ coop,erate fully in the research and development eff orr. It has shown
evidence of the commitment of all governmental and non-governmental
� individuals and units whose cooperation is essential to the scope of
, � workinvalved.
Where necessary for the successful testing and implementation of
. systems development -- �_ :., it may be necessary to
acquire and/or convert data from sources beyond the jurisdiction of
� the municipality. Letters of intent to cooperate from the data
� - source, e.g. , private utility company, governments on a county, �
. state, or school district level, etc. , have been acquired.
_ C. The contractor and other members of the consortium have indicated
in their proposal the nature of their commitment of the following
resources to the project: �
1. Manning . .
--The mix of talents which will be available.
--The specific persons who will be assigned to the pro�ect, •
their contribution to the pro�ect, the percentage of time
they will work during each phase of the project, and their
experience and background related to the pro�ect. .
� --The relationship of non-pro�ject municipal professional
employees and policy-making officials to the project.
� 2. Equipment and Software
--The computer configuration and peripheral equipment or
equipment source that will be available for the project
during its various phases. If this is different from the
current level of equipment, specif� the difference.
� ..
C=22
�
• � _ �
• tiLtacnment t
to H- 1214
� Attachment C to
IV-C RI�'P H-.2�-�70
--The equipment which will be used for source-data auta�a-
tion, output da.ta automation, for process control automa-
tion, or foi other automation o� current mt�.nual oper�tions.
--The computer software that will be currently available for
the pro,j ect. '
--The support, including software, available from suppliers/
manufacturers.
3. OrPaniza,tion
--How the municipality will be organizationaJ_ly structured
insofar as its ability to underta.ke prime responsibility for
� " the contract. � � �
--The designa.tion of a full time project leader �or the duration
of the project.
--The municipality's intent to continue the project leader and
. effort beyond the life of the project funded under th�s pro-
gram. .
--The particular structure to be adopted for purposes of
or�anizing the members of the project as a team to insure
� maximum use oi' talents assigned by a,ll members of the
consortium.
,
--The manner in which project coordination and policy-ma�ir.�
' will be handled. .
�+. Resource Commitments
� � . .
�+.1 Lon� Ran�e Commitment ,
--Evidence of the contractor's prior, current and future
commitment to utilize information technolo�y for niunicipal .
. C-23
� � � Attachment C ,
. . • , , to H- 1214
Attachment C i:o
IV-C RFP H-'�=�(�
planning, operations, a.�id manat�ement purposes wi 11 .
be .suUmit�fld. �
' --The contraetor' s plans for increasing its short sild long- �
range capabilities to use the information system, once
developed, will be submitted. �
�+.� E3;tra-Consortium Participants
--Participation in the pro�ects by agencies which are not ,
official members of the consortium but who repr.esent
other city governments or regional/state/federal agencies
is desirable and should be encouraged, particularly for
enhancing transferability and linking on a multi-govern-
� ment basis. - '
D. Inter-Consortium Panel
To further encourage and develop the research program objective
of s�*stem transferability, the government requiresttiat all
_ c4ntr�cLors. participate
on an Iziter-Consortium Panel. In addition to several representatives
of each consortium, members of this Panel will include representatives
of and consultants to the government, as designated by the Program
Manager. The Panel Chairman will be the USAC Program Maria�er.
Specificall,y, the purpose of maintaining a liaison smon� consorti�.
is to discuss co�mon problem areas so that redundant developmental
efforts �r,ay be minimized and application of usefla.l procedures may be
mar.iMized. Informa�l status and progress reports may also be pre-
sented to afford constant exposure to ongoin� problems and system
--- development.
� The Inter-Consortium Panel will meet Por �no'c u�'e than tw�o dt�ys qussterly
�. for the duration nf �Che contraeta as speciPied l�y the Pane1 G`����rnan.
Infox•mal 1.iaison �nay also be required oY key pro�ject personnel 20 to
� 30 dmya �°r year for each year of �he pro{�rr�m.
The Federal Goverrunent additionally anticipates usin� the Panel as ' .
a vehicle to disseminate inf`orm�tion per�inent to the USAC
Program and its pro�ects.
_ ... \,_ ..
C-24
_ , � .,_. ,�
. Attachment C
� to H-1214
���� Attachment C to
V RFP H- 2-70
V. GEN�Rl1L WORK REQUIRFJ9EPITS �pp C-25 to C-�+0� .
A. Research and Development Process (pp C_26 ta C-28� � �
1. Relation of Research and Deve7.opment to Program
Maiia�ement �pp C..26 to C-27�
2. The Research and Development �'rocess �pp C-27 to C-28�
B. Research and Development Requirements (pp C-2$ to G-�0�
• 1. Data Acquisition �p C-29?
2. Data Base hlanagement tpp C-2g to C-32} .
2.1 Data Base Documentation
2.2 Data Compatibility
� 3. Data Release (pp C-32 to C-3�+�
3.1 Requirement for a Data Access Control Plan
3.2 Content of DACP
3.3 DACP Flexibility
, 3.�+ DACP Enforcement
3.5 DACP Personnel
. 3.6 DACP Software Considerations �
� �+. Data Standaxdization �pp C_3�+ to C-35�
4.1 Intra-system
� �+.2 Inter-system
� �+.3 USAC Standards
�+.�+ Cate�ories of Standards
5. � Geocoding (pP �-35 �a C-3.7)
5•�- llefinition � �
5.2 Background
� ' C»2S ' .
. Att��chmet�t C
� t� H-1214
' ' Attachment C to
V-�A RFP H-�-70
5•3 General Requirements -
5.4 Detailed Requirements
6. Tnterfacin�; (pp C_37 �o Cd38� � � • � � . �
6.1 Data Sha,ring
6.2 Requirement ,
6.3 Anticipating future linkages �
7. Documentation (p C-3II)
8. Transferal�ility (pp C-39 to Cd�+O�
8.1 Equip�nent . ' � .
8.2 Software -- Characteristics and Proprietary Restriction
8.3 Systems Design •
8.�+ Documentation for Transferability
9. Monitoring and �raluation (p C..]a.Q�
C. Briefin�s and Demonstrations �p �_1�p�
V. GENEI2AL WORK R�QUIREr�fENTS
A. Research and Develonment Process
1. Relation of Research arid DeveloPment to Pro�rasn 1'�anagement
Research and development, such as that encompassed in this
contract, is part of a l�.rger fra.mework of
, pro�ram management. The broader framework encompasses systems
research and development, irnplementation, and management. Re- '
search and development is concerned with concept formation and
with desi�n, development, and testing of prototypes. The aim
is to determine whether a particular concept should be carried
� forward to full scale implementation and operation in its intended
environment. Systems implementation is concerned with preparatien
for and installation of tested systems in specific operating
environments. Systen,s management is concerned �with effecting
continuin� operation arid control over the installed system. It
,
C-26 �
• . ,
Attachment C
to H-1`Z14
Attachment C to �
V_A � RFP H- �-7�
is also concerned with monitorin� and evaluation. Generally,
it is this aspect of systems management that �ives rise to new
research and development progra.ms and pro�ects.
The research and develop�ent effori; covered by this statement
of the work is concerned with inte�rated municipal information
systems and municipal information subsystems. The aim is to
determine whether such systems and subsystems cari be built;
and, if built, whether the concepts, designs, and experience can
' be transferred to other municip�lities. The initial rese�.rch
and development projects are to be carried out in a small number
of selected municipalities. However, the results of this work
will be made available to all cities. And, as the research and
development projects result in transferrable prototypes, systems
implementation will occur.
� 2. The Resea.rch and Develonment Process
Within the fra.mework of the previous section, research and
development is defined herein to consist of six steps:
--Systems analysis
--Systems conceptualization
� --Systems design
--Systems development
--Systems implementation .
� --Systems evaluation
Each 'of these steps is closely interrelated. Each provides
inpu�;s to the other in a successive progression, but also through
a feedback cycle. That is, while analysis provides input to
the design phase, i;he process of design may indicate the need
for re-analysis, or, at least, further analysis. A simil.ar
relatioziship exists among each of �;he other steps. Thus, the
research and developmen�L process is iterative, or involves a
certain amount of recyclin� of the various steps.
Each step is described ir� detail in Section VI-ll. Products and
documentation requirements for each step will also be found in
Section VI-D and VIII.
Systems analysis is concerned basi.cally with developing knowledge
. and understandin� about an existin�; system. The system is .
C-27 � .
, Attachment C �
to H- 1214
Attachment C t�
V-A � RFP H-2-7(}
decomposed into its p�.rts to facilitate analysis . This
decomposition is followed by a synthesis in rrhich a new or
" changed system is i'ormulated, i.e. , systems conceptualization.
Systems desi�n is the work out in de�ail of the conceptualized �
system. Many tasks are involved here, but the output design
is a blueprint and a set of specifications for the systein.
Systems development is concerned with moving fron plans and
specifications to an operating system. It involves the
buildin� and testing of various components and planning for
� in�plementation of the prototype system. � ,
Systems implementation is conceined with installing the prototype
in an oper�,tional environment and running it for a sufficient
pez�iod of time to demonstrate perforniance. �
Systems evaluation is performed to determine the relation be-
tween planned and actual accomplishments -- whether these be
�;echnical, administrative, or behavioral. �raluation is also
performed as a final phase of system research and development.
� Aere the aim .is to assess the validity and effectiveness of the
whole effort.
B. Research and Develop:nent Reauirements
Tnformation sys�;ems in use by municipalities to date have been but
se�men-L-s of municipal information syst,ems. Where they have succeeded,
their gaa,ls have been extremely limited, e.g. , the computeriz�,tion
of pa,rticulax segments of administrative operations such as the
generation of municipal personnel reports, payroll and accounting,
and so on. Only a relativel,y small portion of the potential municipal
' data Uase was incorporated into the system, and thus it was manageable
with a minimwn of documentation. The system provided a shor�;-range
payoff, required little if any organizational change, avoided the
question of conf'identiality Uy opting out sensitive data from the
system, and by and large accepted a lesser order of benefits from the
� system rather than enter into the complexities of geocoding. Such
systems were mana�ea,ble wi.th a raininium of system formalities �and
s�;andardization oi' detail because of their relatively small size,
scope, and goals.
On the other hand, the �eontractor . must provide for a ,
quantum ,jump in ob�ectives. The system will thus require a voluminous
de�ree of docuuientation, c�,reful attention to detail, and rigorous
definition of systems and subsystems. Failure in a.ny of these aspects
C-28 .
�i�Lacnment t;
" to Ii-1214
� Attachment C to
V-B � RFP H-2-70.�
would quickly result in the in.nundation of the system and its
failure to flznction. The are�,s which will require the greatest
attention to detail, and which have been merely skimmed in the
past, are data acquisition anci data base management. What i,;
required here is an almost revolutionary change of emphasis,
i.e. , from a data processi�g system to an information and decision
system. �
Particular aspects of the design and operation of municipal infor-
mation systems have been selected for discussion further' below
in this section. The pur�ose in dain� so is not to suggest the
sequence and/or priority of system development, but rather to
indicate the special �equi-�ements relating to each.
1. Data Acquisition � � �
Data acquisition must be preceded by the developrr�ent of a detailed
plan for acquiring, organizing, and updating data. The plan
should begin with an inventory of existing new system-related
data files and formats and classifying the inventory according to
� whether or not the data are available in machine-read�.ble form.
, These lists may then be compared to an inventor,y of data require-
ments, and costs estimai;es prepared for capturing the differences
in machine readable form. Adjustmen�:s would normally need to be
made, consistent with costs and available resources.
Conventional data sources include municipal administra,tive opera-
tions, field surveys, mailed questionnaires , the Census Bureau,
utilities co�panies, businesses, licensing and registrations,
other units of government a.t all levels, and so on. The more
numerous the sources of data, the more complex the problem of
data coMp�.tibility will become. This aspect will be dealt with
fusther below. A fu,rther complexity will be introduced with the
crea�ion of numerous agreements for the sharin� of data, e.g. ,
with other governmental units. Such agreernents will often involve
the question of protection of confidentiality anci authorized access
. of information. This sub�ect will also be treated flzrther belo�a
under Da�a, Release.
, 2. Data Base P�Ianagement
Data base management combines organizational resources together
with explicit procedures for �Lhe accomplishment of the following:
--The routine and continuing accomplishment of data base
documentation.
--The continuin�, assurance of data compatibility. � '
� C-29 � � .
�
• Attnchment. 0
, to H-l 214
� � Attactunent C �
V-B RFP H-2-70
--The exercise of appropriate control over access to data.
--Providing for continuing data acquisition and its upda,ting. •
2.1 Aat�. Base Documentation - � � • � . -
The doeuMentation of data is concerned with providing "data
about daf;a" or, meta-data. Docu�entation therefore includes
the er.�,ct name of each datum, a discussion of its meaning
where necessary to be absolutely clear, its source, i;he
frequency with which it is reported, the range and kind of
values associated with it, e.�. , ordinal or nominal, the
meaning of the codes, and the medium, place, and identity
of its storage. Documentation of data must also include
the identity of records and files in which the data appear.
The documentation should be open ended in the sense that it
makes provision for systematic additions, deletions or
changes, both as to content and form. It should also provide
for the retirement of superseded data names and values.
Documentation should be provided in a degree of completeness
and form .as to make it intelligible to users outside of the
� system �rhich maintains the data. ,
Documentation of data is ideally a function of a Data B�.se
, Coordinator, �, person in tlie system who is given �;he responsi- .
� bility for determining the .forr� of documentation, revision of
its content as required, and the publication of sucti repor.ts
as are necessary to keep suppliers and users of data informed
�,s to its availability.
, , 2.2 Data Compatibility
The problem of data compatibility is greatly exacerbated by
multi-source reporting. Typically, descriptions of data
� origina�:ing from sources outside of the system ca.nnot be
contro]_led by the Data Base Coordin�.tor. This gives rise to
various forms of data incompatibility, most of which can be
worked around. F'ollowing are a few examples.
--Codin� Schemes: A data coding scheme provides an efficient
method for identif�in� the data name for which a value is
• reported. Codin�� schemes of�:en are not standardized be-
tween inf'ormation systems, and this yields the necessity of
translation. However, incr�asing use is being ma,de of
� various standard coding manu�.ls. The Urban Renew�.l Admin-
. istration and the Bureau of Public Roads, for example,
C-30
_ _ �
F
.Altachment C
� � to Ii-1214
� AttacYunent C to
V-B
RFP H-2-70
prepared a Stand.�,rd Land Use Codin�; �•4anua.l in 1965
which is increasingly in use. Z'he manual is open
ended and hierarchically structured, thus facilitating �
addi�:ions, the selection of finer or coarser categories
for codin�, and a�gregations at various levels.
--Classification Schemes: Classifica.+ion schemes differ
from codin� schemes in that the former classify data into
groupings or into a hierarchica,l structure, or both. Codes
may be assigned as an incident of the classification scheme,
thus merging both a classification scheme and a coding
scheme. At the simplest level, a classification scheme
may provide, for example, that populations be ,reported
� withiii specified ranges, e.g. , less than 5,000; 5,001 to
10,000; 10,001 to 25,000; and so on. In this instance,
the exact population is not reported at all, but rather
the particular popula.tion range into which it falls. The
dii'ficul�;�� arises where data is reported in one s,ystem
by a classifica,tion scheme which is different than that
� � in another. Tn one sys�;em, age of respondent, for example,
might be reported to the ne�.rest birtliday; in anot.ier, into
categories or groupings of ages. Aggregations of these
kinds of data would necessarily be limited to the broadest
- groupings employed.
There are numerous instances, however, where accurate
reconciliation cannot be made because of overlal�ping
groupings of data. One system, for example, mighL report
income in groupin�s of �3,000; another in groupings of
$2,000. Rou�h equivalence can be achieved, bu� �he proba-
' bility of some degree of error must be recognized.
--Data Names: The same data circulating in different sys�:ems
may be described by the use of different data names. /';gain,
the problem is one of standardization and the solution is
a translation program. The reverse may also be true. Data
incompatibility often results from reporting data names
which are similar between systems, but not identical. One
� , system may require the reporting of the number of dwelling
units in a structure, for example, and ariother may require
i;he reporting of the number of faxnilies in residence. `I'he
data may be rendered roughly compatible by autom�.ting a
translation of one to �he other based upon a reasonable �
s atnple.
--Area DePinition: Data reported in one system by districts,
may be reported in another by districts which are defined �
differently. For example, ruuch da�a originate from public
C-31
� . AL-tachmen� (
to H-1214
� Attachment C to
V-B . RFP H-2-70
schools, and this is usually �.�gregAted by school
district. To use these sa.me data configured into
police, fire or other districts presents difficult
problems unless all districts are coterminous. This
prol�lem is solved with the adoption of a, �eocoding � . •
system which permits data to be associated with a ba,sic
source unit, such as a block face.
� --Reporting Date: Data reporting dates are set for the
� convenience of the system in which the data are first
a,cquired. TY;is may vaxy considerably from system to
system thus 9_ntroducing inaccuracy to aggregations of
data i'rom different systems. Rough equivalence can be
achieved in interpolation, and this process can be
automated with appropriate software.
--Period Covered: Periodic data reporting introduces two
kinds of varia,tions between systems. The first is the length
of the period �.nd the second is the begirining and ending
dates of the period. Sufficient cempatibility in these
instances can usually be achieved by reconciling the data
� for the dates -and periods covered. Again, the process may
be automated. Respor.dents to this Request for Proposals
should reflect a concern for the solution of these problems
as they examine the vaxieties of sources of da.ta inputs
to their information system.
3. DatP Release
3.1 Requirement for a Data Access Control Plan (DACP)
Much of the data circulating in a municipal information
� systern are sensitive in that they relate to Lhe private
affairs of ci�;izens, individually and collectively. irlhile �
such data may be essen-tial to planning or other legitimate
activii;ies of a municipality, they may also serve the
legitimate interests of other a�encies and or�anizations.
. Potential data sources outside of the system very often
require written assurance of the me�,ns wh5.ch will be taken
to protect the privacy of any sensitive data they may supply
before a�reeirig to do so.
To a,chieve 1;hese ends, while at the same time ensuriti� the -
the maintenance of privacy for the individuals to wl-iom the
data relate, a 1)�,ta Access Control Plan must be formulated and
implemented. •
C-3 it
_ _ , _ ,�
�
S
.Attachment C
� � to H-1214
AttAClunent C to
V-B � ' " , RFP li-i-70
3.2 Content of DACP
2'he Data Access Contro]_ Plan must make explicit the rules
_ governing the release of data or ag�regations of data
in terrns of wY�o, what, when, and how. The plan must state
� who the au�.horized users are, what particular information
may be releascd to each, when, or how often i�L ma,y be
released, and how, or at what level of aggre�a�;ion.
3.3 DACP Flexib9.lity
This plan must also make explicit the rules governing a.d h�c
requests for data and i�;s release. The plan must be
sufficieni;ly i.lexible to provide for contingencies and the
exception, whether by the mechani�m of a board or an official
to review and act upon requests while providing an auditable
' record of their ac�;ivities, or by some other means .
3.�+ DACP Enforcement
Opportuni.�;ies for the protection of data in a data processing
system are much greater than in hard-paper files, but tne full
potential of this protection cannot be realized witliout tY.e
structuring of and adherence to a well forrnulated statement of
rul.es. together tlith provisions for their enforcement. On
the other hand, the orienta�;ion of the plan should not bz in
the spirit of restrictiveness alone. lt must a.lso facilitate
� ' the release of data and in£ormation by definin; workable
procedures wllich do not act to delay or deny information to �
a �legitimate user.
3.5 DACP Personnel
An essential. part of the Data Access Control Plan is the
administrative controls directed toti�ard the personnel who
mana�e and operate the system. Consideration must be
� given to a variety of techniques for ensuring the empl.oyee's
discipline in protecting the security of the s,ystem. An
explicit stat�ment of.ethi_cs guiding the general attiti�de
and performance of personnel can be promulgated to them in
an indoctrination program at the time they begin working in
the system; emplo,yees may be sworn as officers of �;he
municipality i;o protect the security of information which is
C-33
. �
_ ' . . . Attachment C
, � to i�-1214
� � ' Attacluuent C to .
V-13 RFP H-2�7b
in their custod,y. F.�ilo�ees must be ra�de �xwmre of prPS�nt
$.�txs o� ��a��i�i�=at�d legisl�tion in the mvnicipali.ty �rhich
provide przaalties. for a�a e:�lo�ee's actions in P�,i1in� �to
safe��rd t;he securi�ty of in�oi��tion which f.s in his cu�to8,y.
3.6 DACP Software Considerations �
The remaining feature of the Data Access Control Plan sha11
be directed toward the definition of minimum speci.fications
� of software design, insofa,r as it relates to the security
of t11e sys�,en. In certain sensitive areas, such as check-
writing, it might be desirable to require several different
people to cooperate in order to effect a char��e. In applica-
" tions such as time-shared mode. software sl�all , fim the max�mum
. degre� practieable, be designed to limit the programs and data
� available to a user, and also to control his ability to make a
change in either.
�+. Data, Standardization '
�+.1 Intra-s,ystem
�ffective data base �nanagement requires the standardization
of the data base. The absence of standardization presents
problems of data compatibility. T12e eontractor must standardize
�he data base of the system it develops under this contract.
�+.2 Inter-svstem
.Th.e contractor must also provid� local and dista.nt
inter-s,ystem standardization. The sharing of data between
systems is an essential consideration of a municipal infor-
' mation system because much of the data a municipality will
require will derive from other sources. The shari.ng of data
is greatly facilitated. by standardization of da�;a which is .
common to a11 participating systems.
�.3 USAC• S�;anc3ards
An effor-L- is �oin� forz•�ard at tlzis time in USAC, consistent
with �308 Circular A-86, "Standardiza,tion of Data Elements
and Codes," to produce v�.rious lists of dat�. The li�ts
will be published incrementally, as they develop. USAC
reco�nizes a grea.t deal of similarit�• in the types of data .
� required by localities �.nd the techniques involved in their
acquisition, ma,na�ement, and use. However, it is reco�nized
� that individual localities have sufficient variations in
C-34 • .
� � �
�
. , •Attachmc�nt C
� to H- 1214
� Attaclunent C to
V-B � . RI'P H-2-70 '
their statutory, fina.ncial, plannin�, and management
emphasis that a strict regimen cannot be est�.blistied with
respect to all datt3,. The development of lists wi.11 be
preceded by coor•dination of the Federal agencies and
consulta,�;ion with the localities who are in this resea.rch
pro�i•am and whose information systems will be called upon
to supply the data.
�+.4 Cate�;ories of Standar.ds
rlee i°edl�otp°zovi�e�'l�l other participants in this program are
cer�ain data in a uniform manner. The lists publis:�ed Uy
USAC will provide for three categories of standardization.
They are:
--Manda�;or,y data: These would be a relatively small group�
of data identified by and considered essential. by supporting
Federal agencies. They could be added to or modified as
necessary, but would never become a true burderi on
participating localit;.es. Each da�;um would be carefully
� defined to be as certain as possible tha,t data 1dE'T't
ag�;rega�:able a,nd capable of reasonable interpretation by
data users outside the producing locality.
' --Reco-nmended data: These would be data which are considered
desirable fro:n tlie viewpoint of effective system or sub-
syste� implementation and operation. Other data in this
category could be added by individual Federal agencies in
support of their o�m programs, by the states or b5r local
groups. The definition would again be rigidly prescribed
but users �aould be under no obligation to include these
da,ta in their systems. .
, . --0ptional data: A group of potential data could be made
available �;0 local users as an aid in generating and
. identifying the scope of their individualized systems.
� Definitions would again be provided but �:he communities
would be under no obligation to use them.
5. Geocodinp
5.1 Definition
A geocoding system, for purposes of this statement of work, is
a combination of geographS.c codes, maps, geographic base files,
and manual-machine procedures by which the following can Ue
accomplished:
+
C-35 � . ' .
�
' . � - . Attachment �
' . , to H-1214
. Attachment C to
V-B � � RI'P H-2:70
--Machine assignment of codes to street addresses or other
basic �eogr�.phic data.
--Machine ag�regation of records to which ttiese codes have
been assigned into any one of a number of geographic .
groupin�s. These groupings may be arbitrary and may be '
� specified after, rather than before, the codes are
assigned. .
--Graphic display and spatial ana.lysis of the data contained
in these records in map or other graphic form. •
The geocodin� system may provide for several different �eo-
graphic coding structures. �ach structure inust provide for
unique identification of all geographic points or areas of
.interest within the area of coverage of the data base. At
least one structure must provide for identification of the
relative location of all geographic points or areas.
5.2 Bac}:�round `
The Bureau of the Census is being assisted in the development
of Census geocodin� systems by fundin� fro:n Federal agencies
such as the Department of Housing and Urban Development and
the Department of Transporta�;ion, and by local suppert from
metropolitan and other agencies. Development of these systems •
is underway at present. Ta th� e�xtent that th� contractor is
not familiar with the dev�lopment of the Census geocoding systems
within its metropolitan a�r.�a, it must gain a full undezstanding.
The eontractor must d�manstrate early in the contract period that
the resources available in the f orm of the Census geocoding system
ar� recognized and will be fully utilized. _
, At this time, it is expected that these Ce�sus geocoding
- _ systems ultimately will be ava.ilable in most metropolitan
. �.reas of over 50,000 population. A1so, it is expected that
ultimately the Census geocodi.n� systems will include the
followin� elements: The t�4etropolitan Map Series, the Address
Coding Guides, and the DIME (Dual Independent Map Encodin�)
Systems. Together these elements will provide a minimum
geocoding capability. This will permit the assigning of
geographic coordinates to records (that con�;ain either a,
stree�; address, an intersection description, or a block
• number)�, and �;he automated detection of errors in geogra.phic
codes in the geo�raphic base files. .
C-36 •
, �
, ALL'dlu�u�u� �,
� . t0 I�- L2L4
' ' Attaclunent C to
, V-B - itl� 'H�='2'4�70
� 5•3 General Requ�sem�nts
� _ . , , ,
� The geocoding system must meet �the fol,lowin� general require-
ments: •
--The necessary software for geographic processing of data,
� e.�. , for areal aggregation, graphic display, and distance
and area calculations.
--Inte�ration with �eocoding systems now being developed .
, for metropolitan areas in connection with the 1970 Census
of Population and Housing.
5.4 Detailed Requiremc:nts
� The geocoding system to be provided under this project must
� have the ability to:
--Assign codes (incluaing coordinates) for geographic points
� or areas to various types of unstructured data from
� multiple sources.
' --Aggregate selectively according to arbitrarily defined
� �eographic configuration.
--Produce a variety of maps and graphic displays.
--Facilitate spai�ial manipulation, analysis and iriterpre�a-
' tion of the data by computer-based techniques.
It is also desirable, though not essential, that the geocoding
system include the ability to:
--Calculate distances bet�reen geographic poin�;s or areas.
--Calculate the areas and densities of arbitrarily defined
areas.
--Make other appropriate spatial and s�;atistical computations
and analyses.
6. Interfacing ,
.. The �ontractor . mus� reflect a continuing
� cor.cern with the expansion of its proposed s,ystem or subsystem
by linka�es to other systems. The system should be open-ended
in the sense that i1� anticipa:tes this potential for expansion.
C,37 � ' • .
� AL-tachment C
' to H-1214
' � Attachment C to
V-B , RFP Ii-2-70 .
6.1 Data, Sharin€3 � .
. No municipal information system can establish an adequate
. : • data base without resort to data sharing. Data sharing
� involves both providing data and receiving data. In some �
, �nstances, an ar�anization not within the system may be
• sufficiently rich with data to �ustify a formal data link.
� Private welfare agencies, for example, may already be
� � associated in a da�;a e�:change arrangement for purposes of
auditing the welfaxe rolls for client duplications. This
may result in daily accretions of a wealth of detail,
when combined with administration records, as to the con-
dition of the municipa,lity in this sub,ject area. In such
circumstances, the c�ntractor may desire to provide some
kind of communication link, e.g. , a remote console, to the
� central welfare agenc�; or, it may desire t.o interface by .
obtaining and delivering du�licate decYs or tapes of welfare .
records on a periodic basis.
6.2 Requirement
�'he contractor - -
. must identify other potential data sources and specify the
means to utilize these data sources. Potential sources
include the metropolitan comprehensive health, land use,
. t3nd transporta.tion planning agencies, the local conununity
shelter pro�ra�, etc. These sources must be evaluated and
appropriate linka�es specified.
6.3 Anticipat5.ng Future Linka.r�es �
The potentiality for linking, particularly with other
governmental agencies and levels of government, is sub-
. stantial. In each case, the link is negotiated, and thus .
• tends to develop over time. Incremental development m.ust
� be anticipated in the desi�n of the municipal information �
� . system or subsystem so as to facili�ate future linkages.
� 'j. Docuwenta.tion . �
. Documentation of each aspect of the system should be guided by .
� the phi7_osophy, "if it can be misunderstood, it will be mis-
understood." `i'he aspects of the system include data base �
acquisition, data base mana�ement, data relea,se, �reocoding, .
confidentiality, software, hardware and peripherals. Documen-
't£i't].OJl should include not only instructions, but explanations
of instructions.
. C-38 �
. . . . ' , - �
• . . r���u�.iiri���� l,
,
' ' ' to H- 1214
` Attachment C
V-B . . to RFP }I-2-70
8. Transfer:�bility
The common thrtist which raay Ue sensed throughout this entire statement �
of work is the theme of �.ransferaUj.lity, i.e. , the ease �ri�;h which
solui;ions develo�d in the prototype may be tran�ferred and in�pl.enented.
in. othc�r munici7�al.ities. It is under��;ood that perfec�; transferr�bility
� cannot be achieved because of the variei;ies of circumstances and
structures of municzpalities, liowever, there is sufficient com�on-
ali.ty to sul;�es� tnat in �;any instances the transfer o� a proto�ype
wi11 require on]_y �inor moditicati.on. The }:ey to transferaoility will
� of cou:•se include ti�e �,voidance of esoteric nardwax�e, software lan�uages,
� and sys-Lems design; avoidarice of proprictary sof`t;:�rare; and rigorous
insister��e upon de�:ailed ar�d systematic docl�entation of all t�spects
of t;h� prototype. I_nforn,ation systems da���loped must be respor�sive to
this requirement. -
� �3.1 Equip:�`nt.
- � __ Conventional r.�odels �
of equip:nent and per?pheral devices which have d capacity ap��ropriate
for ttie �ys�em �r sur�syst.er, w:i;la.:.he, �mployed. Selection of a modei havin
in�uffici��nt or excessive core or direct ac;.ess merary device
canaci�ie:. torces software desi�l to an inefficient level. This
would be insp�;ronriate far tran:,rer to unother cor,nnui:ity.
II.2 Sol't�;ar�e --- Characteristics and Fr�p�.i.etary Restric�ion
Sof`t;ware snould be d�si�ned in a conv�ntiona]., hi�;her order
lan�uage, one wnich is in cor;�::cn usar-�;e 1;�iro;.�hout t'r�e LTnited
States. Soft�,��are should re�l�ct an enp'r:asis on autoz�ation,
be se;.i:'-cipctu;ien�in�� require rr,inim�tl interf'acin�, a:d 'oe
iligl:iy generalized �;o meet Lreacl iieeds while minimizir� tf�e
p,�:�,c•3.amin� 1tr�c�Ji.ed€;e r��•c}uired oi' the user.
Recstricti.on of soi`�wari; proE;rams ta �hose in public domain
or -lo be rut ;_n rub,.ic ��.o�nain oy� !;everr.men�. Tize Coril;ractor
sha11 tise in �ttie in�'or:::a�i.or_ syste� oriLy �;i:ose soi'tw�,re
pro�;ra:ns (1} i�hi;:h as�e in the public dom�.iri or (2) which are .
. ' 4CVG'.lOj7f:ci her•��.;nder and wh:.c�► are ir.cluded in i;lie Contractor's
� .reports and �rilich ray i�� �ut in the �ublic domain by Ca•��ern-
r�ent publication, in accordance t✓ith _ General
� Provisions, Cl�.use 29, Publication and Information Rights, as
amended .tiy Claus� �I A of the C0.ntract Schedule.
�
C-39 �
.. _ . . . ... _. .
, �
�
• � ' ' Attachment C
� to I�-1214
� � � At�t�chmerxt C to
V-B • � RFP H2-70 :
8.3 System3 D��,si�n �
The system must be made er,plicit in every detail. Special
local circumstances reouixin� c'�d-iaicioii i'rom the normal flow
of the system must be id�n�i�'ied, ��rherever p�ssibl.e, fox
� the bene�it of subsequ�nt mu.nicipali�iea who mmy desire to
adcpt the pro�;o�ype.
8.�+ Docvum�nt�,t3on for Tr�znsPerability
TransPerability of a success�il. pxototype �ri11 succeed. or
fail accordin� to the qu�lity of docuna�ntatio;i. Documentation
mu�t in each instance be �rri�ten for co�rehension be�rond
the particul�r system in which it is developed.
9. Monito7•ir�� �and L`v�aluation '
� Specific requirements and procedures for I�'eder�l r�onitoring and
evr�luation r�,re covered in Section VIII of this statement of crork�
• _ 'l�nis xequirement �ains special importance in
. consideration of the ex�rir�iztal natuxe of �th� project. The
plan of the consortium must include i:he allocation of respo:�si- �
bilities and the pro.cedures which seem appropriate.
A key feature of the Tionitoring and Ev€�luation P1�n of. each
� consoiTtitun ,m�s1: provide for tr.e early uncoverir� and docu�cent-
at3.on aP those portions of the project which �,re cor�pleted,
found to be sror�:able, and recar.il:�ended far transfer to o�i;her
� municipalities.
C. Briefing �.nd T�r,tonstr�t•ions
In oxde-r �o facilitate transferability .of the complete prot;otype,
• th� contractor must develop a pl�n for e progra� o� briefings �
nnd demonstratior�s t'or the bene�it of representatives of other �
municipalities and o�:her officials. Such briefin.gs and demor�s�tra�;i.ons
� � sha11 hr�ve r�s �;heir purpose the illustration of the f`unctionin�,
eapabilitie�, and limi�tatians of the protot��pe. A spirit of candid-
ness shall prevail durii� such bx°iefings, in that they Nh��?
� includc �anl; s�;nte:;,ents of diffictil.�ties or undesirable fecttures,
as r•re11 as successes. Such pro�°am shall begin prior to the
impl�mentation phtzse of tlie project and continue on a publicly .
scheduled basis i'or a period of not 1.ess than one year following
completion of the (suU)system�
`
. . C-40 .
. __ _ �
;
�
�
HzracnmcnL c:
. t-o F1-1214
- � Attczchment C
. , to RFP H- 2-70
OUTLIISE �
VI SPECIFIC WOi2IC REQUIRT��'•�:I1T5 �Pp C-�+1 �o C-74} . . . .
k. General Discussion (p C-�+3}
B. Deiinition of' Research Pro�r�m (pp C�43 to C-55� .
1. Inte�ra{;ed i�iun�cipal Intormation System Project �pp C-��+ to C-��
l.l Si eciiic OLjectives
1.2 Definition oi Tnte�ratecl A;unicipal �Inforr�.�tion System
' 2. i;funicipa.�_ Info�riation Subsystera Projects (pp �_!� to C-55)
2.1. �pecilic Oi�jec�:;ves
� 2.2 Definitior. of P�±unicipal Inforri�:.tion Subsy�tems
2.3 Speci�..l Consiuer•a.f,icns
. ,
C. Conceptu�l Dir�ensions of P•il�nicinal Infc,rrr,a,ion SysLem �Subs;;stems (pp �_�5
to C-59)
1. Vertical Subs;,=stems (p C-5��
2. }Io-rizont<<1 Subs;�sten,s (p C-57)•
3• De�ree of Sophisticai:ior: (pp C-57 �o C-59)
D. i;ature of the Ta.wk (pp G-5g to C-79�
1. Tas}c One--Syster:?s Ai1a1_ys:.s (p�, �-5g to C-62)
1.1. �,naiy:>i:> c° tre ;;unicipal Go•re_r�:?er.tal Syster�
1.2 Analysis oi' Cur�•en� Qper��tions
1.3 /�naly;is cf' Dec�s�ons �
1.ti Analys9_s o° Inforr;ation Requirements •
2. Task '�Y�O'--J�IS�.:�ms ConceUtuali.za�ion (pp �_(�� to C-63)
2.1 l�gre�ation of' Decisions
2.2 R8t10I1�1:L'LEItlO.i af Information Flow
2.3 Coars<; �•,�-;;em Desi�n .
3. Ta.sk Tt7ree--;:�y:�tei::s Desi;►i (PP C-63 �;o C-70� '
3.1 Detaiiec: uys�erns Desi�n (Llabor2Lion oi the Coarse
SysteJ,�s De�i�r.)
�.2 Da.ta Ra�e D��si.;;n
3,3 Develo�;r�en� of Data /lcquisition Plan
" 3•�+ Developmen� of Criteria for Audit Trails 4nd Controls
3•5 Uevelopment of' Data Processin� System Snecii'i.cations
and Characteris�;ics
3.6 Sy�{;ems Implementation Planni.n��
• C-41
,
;
. Attachment �
� � . L-o Ii-1214
Attr�chment C
� to RFP H-2-70
4. Task Four--Systems Development (pp C-70 to C-75�
4.1 Pro�ra.rrunin� �
4.2 Tes{;in� �.nd Debug�in� �
1+.3 Procedures Conve�S10I1 and Documentation
�+.4 Data Conversion
5. Task Five--Systems Tmt�lementation (p C-75)
6. Task Six--Systems Evalua.t:�on (p C-7S�
7. Ta.sk Seven--Orientation and Trainino (gp C-75 �o C-77)
7.1 Orientai��on
7.2 Traininc; fo� Project anc: System Personnel
7.3 Commun�ty rducation . .
�3. "1'aslc �ight--Oreanizatiou and Adr,�inistration (pp C-T7 '�o C-7$) •
�. Tas;c TJine--J�;onitora.n; atld Evaluat:ion (pp C-78 �o C-79�
. 9.1 Continuou� i�;onitoring anci Eva�uation of the Pro ject
9.2 A;onitorin� of the Pro�ect ?mpacts
� 9.3 Ou�side Fvaluution
C-42 �
_ . : �
s
Attiachmenti C
to H-1214
.� Attachment C
' to RFP H- 2-70
VI-A
VI SPECTFIC �JORK REQUI2F�'�'�1'I'S
A. General Discussion
This section of the si;atement �f work is an elaooration and further. .
� specification of previous sections. It consists of three ma�or parts.
The first (Sec+ion B) defines �he specific projects to be funded
under this research and development pro�ra.r�, Basically, they are of
. two types: integrated mu�iicipal informa�tion sy�tems,and subsystems.
Each project t;�pe is described and deiined and the research objectives
are stated.
The second part (Section C) describes three perspectives from ti�hich
inforrnation systems�subsyster,:s must be viewed.: vertically or func-
' tionally; horizontal.ly or from the standpoint of cross-linkage; and,
as to deoree of sophisticr.tion of capabilities.
The third part (Seci;zon D) d:.scusses the specific tasxs to be
accorrrplished in carry:�n� out research �nd develor.n;ent of inte�rated
mLUlicipal inforr,�ation system �suUsys�teins. Four major groupin�s are
identif ied:
� --The �Lechnical tasks involved in systems resea.rch and
development.
--The tasY.s of oricr�i:a±i�n ancl personnel developmen�.
--The ta,s';s of or�anizai�ion ana «dminisi;ration.
--The tas�cs of moni.tor�n�. and evaluation.
Each of these tas}: �roup:.n�s is further subdivided into several
-L-aslcs and subtasks.
:,: .
B. De�inition of Rese�.rch Pro;;r�n
ih�.s prograrn is aimed at init9.atin� a i:�ajor reseax•ch and develop-
' � men�; effort to test the not.ion {hat inte�-rated inrornation systems
can indeed bc developed aticl opera�ed in the context of municipal
governments. .i.{; is fran}:ly e��erimen�al and seelcs to develop
ini'orma�ion syster;s at t��o level.s of municipal or�anization: .
--i,Zunicipal �overnr.�en� as a whole; tha�L is, encompassin�
� all I�iajo?' fu:zctions.
--Subsystei� levels u= municipal �;overnment;. thai; is, for
groupin� oF several functions.
A major assurnntion of this research pro�ram is that the basic
Uuiloin� bloc�c of' urban and other governrneni;a]. information systems
C-43
� _�
i
�
At:tachcnenr �
� • to H-1214
� Attrzclaz<ient C
� � to FiF�'P H-2-70
V�_g
; is the municipr..l.ity. That is, mos�; �ar��ern�:ent�,l in.rorm�,tion syste�ns,
whether jurisdictionally (area) oriented or fti�nctionc�Lly (f'or several
jurisdictiox�s on v�rious levels of gove-rr�rnent) orien-L-ed, rest upon
munic:i�a.l. infon��a'cion sys�;e;,is (see I'i�zre 1) . The basic d�.ta �'or � .
almost t�ll. gorernr,�e:�t�.l in!'cr�matioa sy�te�,�s ori�inate �rith muni-
cipalitie3; thus, �Lhey musi; be tlle fowlda�l,ion.
l. 2nte,rated tdunicir�?.:L Informa�ion Sys�exn P-rotject
This program is funding r.esearcl.� and development �
projPCL-s desigi;ed to develo�.� integrated municipal
information systems.
]..l ecif.i.c Ob�jecti.ves.
T}ze Irztegrated ffunici�a�. Information System .
pxojects have t2ze foL1o;�:in� specil'ic a�ns
in addition to the �eneral objec�tives discussed .
� s��t�.on zzz.
� --To dcvelop a prac�;ic�l test and �n .
� ongoir�so a��era�ir� niu.nicipal 9.r,for-
mat�on system Uased upon an in';egrated
r�nd fairly coi�prehensiJe aPproach to
devel.onment . The sys-tein is to be
deve7.oned as a p2roto��,ype for at�pli-
c�,tiozi :ii1 municipa.�_ goverrL��ents generally,
an.d as a, building blocl, for urban and
higher 1eve1 go��ern:nei2tal infof�nia.tioii
systems . The standard of corr�prehensiveness
is tha.t the sys�;e,�n enc�;npass a11 rajor
flznctions perforrned by the anunicipal.ity,
and, tha,�; it be desi�;ned to accorrmiodatie
� new func-tions or v�,r�ations in functions
perfarrried by various municipr.l.i.ties. _ :
--Ta achieve a ne�w level of co:mprehensi�reness
and inte�ration in municip�.]. inform�.t9.ar�
system developmei�t as a Ua,sis fcr assessing
the cosLs and Uenefits and finfil. payoffs
� of this broader approach.
1.2 Dei'inition of Inte{�-rwted T�unic��al Inforr,iation
Systczn. � � �
The fo1lo��aing definiti.on is 3.r�tended to br�_n.g
� the �eneral nsture of an irafox7�ation system
for munici�ul goverrnnent inta beti:er focus:
C-44 .
, _ �
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Attr3.ctvnen� C
� to �PP H-2-70-
VI-B .
A municipal information system consists of �
� people, cor.�puter equipment and related pro-
grams, a dynarnic data base, A.Ild insi;i{;uticnal
procedures interaci:ing i.n a prescribed systems
pattern. IL is des:i�ned to col].ect, store,
update, and facilitate the automated use of
data on a continu:in� basis. Such da�;a and t;heir
. processin� and ana.lysis a-re relate�' to both the
internal affai.rs of �overi�r:ie�it and the external
enviror.r:�ent;. The manifold purposes of such �.n
infox•r;-,ation system are to meet operati_on�,�_ re-
quirq�ents; to facilitate various sur�^:n�arizino or _
� analytical tec}lniaues relevant to the dei'init?on �
of coranunity problems; �;o assist t.he search for •
pro�ram go�.ls; to genc-rai,e c,yberneLic flo�rs for
. evaluwtion and con�rol; and to perrni�; the er.-
� change oi' information amon� ooverru;�ental units
and taith the public.
Several key ic'eas underlyin� or con�;ained in this
definiLion �hould be no�Led;
--An ir.forr._ation system is an inte�ra-�ed collec-
tion of subsyst�r,s. The development oi' �hese
' subsystenis can be characteri.zed by def:inaUl.e
phases. Tiowever, the phuses interact �I1C�
proceed in iterative fasilion.
--Processin�, analytic and coni;rol capabilities
' are inclu3ed in �he s,ystem as idetitifiable
sta�es in systern developr.ient and ul�;irnately as
' . elements o� an inte�rated system.
. --The sys�;em involves a series of interfaces
relative to internal. go�rernmental affairs,
the external envi.roiunent served, and otner
levels of �overnrr�eni;.
--Feedbac)c-control is a basic feature.
� --Tnforraation sys�t;er�s r�re most meaningflil when
they serve to iiitegi•a�e the processes of . -
aci�ninstration and enabl.e municip�l governraents
to actually improve government or privat;e
action.
2. Municinal Inforr:ation Subsystem Proje�ts
This prograrn is fundinga nwiiber of research projects
� designed to develop subsystems of an integra�ed municipa,],
� ��46 � '
. • • ' to H-1214� �
` A�:tachment C
. . o � . to RFP H-2-70
VI-B .
� informati.on system. Such subsystems are deZineated
in Figure.2 and described in Ta�le I.
Subsystem projects are bein� undertaken for the following
, reasons: •
--The relative lack of research into inte�rated �
municipa.l. inforn�ation systems makes it necessa2y
to underta.lie development efforts at sever�7.
.levels.
. =-Conrprehensive and inte�rated information systems .
require incre��aental implementation on a subsystem
basis. This research, �herefore, should indicate
the proble,ms, potential, and pattern of incremental
iurplementation. Further, it should provide a basis
. `for assessing whether comprehensive syst�ns can
be created by linlcin� major subsyste�s, assuming -
� the subsyst�ns ti�ere developed with a view to�rard
- eventua.l integration. � .
--Subsyst�n development permits greater eurphasis
� to be placed on special areas of research, such as
those discussed in Section VI-B-2.3•
___ `--Many municipal.ities would prefer, becAUSe of resource
� limitations, particular strengths, opportwnities or
needs, to focus their efforts on int�nsive research
� � of a.n information subsystem.
From the foregoing, it should be clear that exp erimentation
and innovation are both desirable and encouraged.
2.1 S'�ecific Objectives . .
� �. The Municipal Information Subsystern pro�ects have
� � the followin� specific ob�ectives in addition to the
general objectives discussed in Section III: .
` .
x ��
C-47 .
.
� ' Amendmenl, 1 to RFP L-2�-70 �
Pa�e !} of 6 ��
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. . A1.{.C1l.I1111C1i1. V
� • ' to H-1214
. ' � Att�chment C
� to RT'P 1I-2-70
VI-B
--To develop and test on�;oing, operating
municipal informatzon subsystems as proto-
types for application in municipal govern-
men�;s gener�,lly, and as builditz� blocics for
� � � both inte�;r�z�;ed municipal info�nation sys�;ems
and hi�l�er level governmentaJ. infoxmation
sys�ems.
--To assess the feasibili�y of linl:ing ini'or-
mation subsysteans in order to creai;e compre-
hensi.ve and inte�rated municipal iizf'ormation
systems.
2.2 befini�Lion of I•iuni.cinal Inf:ormation Stzbs,ystems
� P•4unicipal government is defined he.re as a system.
• Groupin�s of related r�unicipal governmen�al functions
are defined as subsystems. Thus, flznctiona.l groupin�s
� such as public safe�Ly, hurnan resources developmenL,
physical and economic development, and public i'inance
can be thou�hi; oi' as subsyster�s, t•rhere the municipal
, gotirernmen�; is defined as the syster�. These flznctional
�roupin�s n:ay or may� no�; corresp�nd to or�anizwtional
entities i��ithin the municipa.lity.
An important di.si:,inction r:�ust be made at this point.
. That distinct�.or. is Ue��,�een or��.nizata.ona.l uni:;s �.o
Zahich i'lu�actions are assioned and information sub-
systel:,� oi a municipal_ty. Tne la:tter are independent
of any or�;anizat10I1'u�l structure. That is, an i.nfox-
mation subsystem can Ue defined in �err.is of information
input, storage, processing, transr�ittal, and oua�put.
' Thus, exce_r,t ti,ith resnect to scope, r�.un�cip�.l infor-
mation ;ubsystems are deiined e};ac�)_y the sarae as the
inte;;rated r:un�c�.pal s�rs�;em. (See VI �1.2�
1�Iunicip�l subJJJJVer.:s are comprised of several f.unci;ions .
� � ' EacYl �'uncti.on coti�ist� of one or �7ore componeni;s.
�For e�.axr.ple, '�hc poli_ce iunction includes, ar�ong
� otliers, �he comronen�s of lat�r enforcerr�en�, traffic -
control and safet,y, er::ergency and special services,
and various sup_r,�rt act�viLies. A single comnonent -
may con�r:i.bute �o the sai;isfaction of more than one
munic�:pal func+ior.. TYie utility of �the con�ponent
concept is th�at the comnonent level is wher.e infor-
. � mation and fu.�c„ional subsys�ems can be considered to
coincic?e. They pz•ovide a means for �raspin; the
inpui; and ou�put points of the municzpal inforina,tion
subsysterns. �
C-49
' Attacl�ment C
' to H-1214
. At{��chmen�: C
� to RFP H-2-�a •
VI-B
The notion of components t�dds to �he transferability
of the protot.,ype suLsystem:s. Even tho'u;h or;;ani�ation
v�ries significan�l5� aroon� municipal �;ovcrnments, the
' kinds of acti�Jities reflect-cd by .coi�onents are typical-
� l.y carried out somec•�here aithin most �runicipalities. "
B�� focusin� the anatysis and desi�n at the component
level rrhere ther. e is n�eanin�fil intez°action of p*•ocess
anc3 inforr�a�9.on, the compor�ent c�esign can Ue trans-
1'erred to a munic�pality ���'.zc>re the cc�rz�onent mi�ht
be locat;ed in an cr�anizational unit tl7at does not
exis�: in the protot��pe municipa.lity.
Corrrponents, in �;urn, a��e conr�rised of Upplicutions.
An 2.ppy�-,:z�ion is oei�era]_].y a sinol.e task or a se� of
relatccl i;asks . It constitutes tY�e .lo�-�est level of
' deco^rp�sition c;:' a sys�ein. For exaxmle, traffic
ccxi�;rol an;i sa,".et;r 1�roulc. include, amon� others, appli-
cat.ions for tra.f'i'ic t�cke�;s, traf�'ic surr:mons, traffic
acciue��i,;� �"i,1�T fiC cor.�rol, and traffic enforceraent
schedulin�.
Table I, on the follo.�:n� pa�es, is an illustr�.tive
decori�osition of n:unicipal �overnment ac�ivities in�.o
su'�systems, fu:!c�iotls� coar.ponents, and applications.
2.3 Sbecial Conszd�ra;,�ons
r
The characteris�ics •a.3 spccif�ca�ions o° suyusyster:;s
r.esearch and develonr�ent. are described in Section VII.
In addition, the �011o;41i1� spccial considerations
auply:
--Or.e c�f the prime objeci;ives of tt�e total
� rescarch a.nd �levelo7�:ie-.nt; effort is to design
i.n�;e�r«ted municipal information systerns.
To �urti�er this objeci,ive, related functioris
� mus� be inte�ra�.ed into �. major subsyst,em
. (See Seci,�on 2.2) .
-=The contractor must devote major effort in its pro-
.ject to specific areas ot attention such as:
--Data conf'icien{;iality
--Compar•u�ive �eocod.in� systems
--Tran�£erability of sys�;ems
--Tnte�ra�:in,; e.:is�Lin�; n:unicipal corr,puter
� applicst;ions i.ni:o a rnajor subsyster,i
--0n-line, ::nterac�;ive modes .
--Grapl�iic display
C-50
, �
. ....,.�,�<< "�,. .,
l-o H- 1214
Table T �
MUN7CIPILL INF'OI2T�1_1�TTON SYSTEMS PeQ°�
�t1b�.�.0 ,°af�t�r ��Sh�;vSteKri
FU�1LU0� Component Opernilonal Ap��ilcaUons AnalyUcal Anpllcatlona
1`olice La�c ��� Un1(orm crime reywrUng and nlatisltca; Crlme analysls by locatlon,type, hour,
entorcement Cornputcr tle-in to thc FBI ralional Crlmo eliltt,ctc.; InvcstlgaHon cost analys[s:
tnformaUon Ccnter (In\V�shl��;ion), to Stnte Arresi nnalysle b��arrestee, charges,
or reCtonal Informntion nehvorks;Criminul arrest(ng offlecr and dlsposltfon.
hletory and {dentlflcaHon recor�ls; Atod�s
. opernndt;Stolen vehlcic nnd property llatings;
CC1me detectton and inveFtlgalSnn reports;
Arreet recording and reporUn{;; Intclilgence �
, (llo matntenance; ;�Ilsetng peraon reeording;
Arregt ttnd booking conirol. �
� Tra(fic contro] Tra.ffic Uckct E;rocesatng; hiotor veliicle 7'rziflc vlolatSons analyais by locaUon
and sa(et�' collfalon slaticticn nnd reporting; Traftic nr.d by vlolator;7'raf[ic flow analysls and
. � aummons issuance r,nd procesclr,g;TrnSflc simulatlon.
enforcement uchcd:�ling b��tlme nnd locatlon;
� Tr.1[tc ac�ntritstrntion reporttng;Computcr '
re•gulated lratltc. ' '
F.mergenc}• 2nd Incfdent reporttng and callo (or eervlee; F.mergency ecrvicee stmulation; '
speclal aervlcea Cmnputer assisted dJepatching (location, lncldent and cs11s for service analysie.
haz2rds, routing,etc.); First Aid and
reac�e reporefng.
Support Otifcer court schedulln�;Ufficer Hhfft and Ot(lcer perfonnance analysis; Perfodlc
. epplicatfons epecial duty schedulSng;Vehicic avaffabtllty, bcat an:,lpsia and restructuring;
matntenance scheduling and coat accounting; Follce manpower allocatton.
. � Training and weapona quailflcatlon rccords;
Recovcred and prl3oner properl�•acecunting.
Flre Fire Inspectlon echedulirg and reporting;i Flre analya(s Uy locatlon,bulldin�t�T�e,
prevent[on ]nepectlo;� records meintenance; Ar9on code vlolatlons. ,
Investigatlon recorA�n;and reporting:
Speclal perm!t f�euancc.
Ffre[fghting Computer aasisted diypatchin� (bullding Response ana1�'efs (Tfine and dietance},
. contcntv,hydcant locationa,etc.):
Fire Incident slatiutics; First aid and
reacuc reporting.
Sup�c+rt Periedlc flrc distrfcting re�•icw and analyals:
appHcations hianpower and equlpment rcasr,lenment;
, Epulpment operatiun recording, cost •
aecounting,and replacemcnt scheduting;
6hop invcr.tory:uid cost accounting; •
flce alarm test and msinten2nce scheduling.
License/ Cude Inspection Schedulino and reporling; Code Entorcement Program �
Inapeclion/ En(orcemenl Code compliance notificalions; _ Analysls;bianpower Allocation.
Code£nforce Comptiance n�onitoring. .
• ment
Iteataurant and Ine�ctton scheduling and reporUng; Yfolatlon anal��sla by locuUon, area,
Food hand)fng I.lcense lssunnce and reneH�al. ovmer.
lnspectfon
Mtmal Inspcction scheduling and reporting; Non-reglstratton noti[fcaUon; /u�lmal
tnspection by L::ensc(ssuancc anG renc�cal. , census by typc and locatlon:Corrclation
contro) ' of data uith complalnts rocclved by policc.
Clvil Defense Clvtl Dcfense Resource Invenmry(shcltcrs,equipment, Dlsaster s(mulatfon tralntng.
(Disa�ter auppltes); Resource ullocatlon und status •
Plunning monitoring of cmcrgency operaUon. . ' �
and control) �.�ood and Resource inventory (facflllics, equlpment, Flood nnd emergcnc}•sl�nulatlon tralning.
natural disaster supplles); Itcsource nlla:at(on and statue
control monlCortng o(emcrgcncy operatlons.
C=51
,__ ,�
;
----..... •
. . U
.. �
, G �
; . Amandment 1 to FtFFP Ii-2-70, Page � of ( � N
.. ,a .--�
Pa9�2 U i
TA[3LE i �a x
C�3'1�dC� 1 �u o
HUMAN R[SOURCE QEVELOPNIENT SUBSYSTEM
(See Arrow) � "
Function Component Operational Applica!lons Analytical Appllcatlons •
Educatlod Yuyfl Accounting School census;Sta(e report preparatlon; Pupil eraluaUons(test acoring,chxrac- � - .
and Confrol htxaler puNil records;S[udent registradon [er trait and belmvior anah•sis,etc.)
and nttend�nce acco•.uriing;Pi�pil enumera- College tollow-up;Population projection
� � tion;Repnrt card preparadon;Transcrlpte; (bY area,faclHties and programs).
- Cumulative records; Heallh rncords;Ofher
reportfng and recording appllcations;Course . -
- catalogs;AecTagee nnd claso rankinga;
Stu�tent dlrecto:p: Ciase echeduli�ig.
Facillties Classroom scheduling; Prv{>erty and supply Facility pl.nnning;B:ts scheduling and
. Accounting and inventory;T.faintenance esdmating and rouqng.
Control scheduling.
� Direct F.ducational Data proceseing tratnlno';Computer-&nsieted
,. Servlces education and trai�ilng
Support Teacher recrWdng;Cerrificztion and contract
• Applicafions pr�essing;Teacher mcor�;Cafeteria and
. cash management;School acd�Kty and fee ' ,
accounting.
Library Circul�:ion LfLrary card 1nem;nce end control;Overdue Clrculation analysls.
Control listlng and dellru�uency norif5catlona
Book Control Ordering; Pro:,eaefng;Cataloging;Int�entory Analysis of book and periodical uso.
control
- N'ellare Client Accou::ting Rp,Ifcatia.�procesatng;F:ligib111ty deter- Case analysle and reporting; htedlcnl
. and Control minatlon;ilenefit calcula[!on and paymente; care analyeie;Cxse load analysis.
. Case malntenance;Aiedical vender nccount- '
� ing;Insrituriortal accountin�; Femlly un!t
.data;�5'elfare records and recordinp,;
Emei•gency caeh payment authorizatlone
and accountlng.
� Program Ita�iew \vork proPramming;T7aining eched:ile; Proga-am evaluatlon
- and Control Attendc.nee control;Other recordtng and
� � reporting activllies.
Support Federal and state repor[ing;5!a[t tninSng
Applications aud s{dlln inventory;Grant compuL.tloos;
Activ44y nnd ao�t xccounting.
Health Client Accountlng liealth statistice reporting and analyele; Comma�ily health anatyFea by area, �
- and Control Caso load aecoundng; Heatth care r,cht�duling; reaidence,clienta.
. Medlcare,roecilcade and ineqtuq�nal account- �
fng;Innoculxtion recorAe and echzduling
Program Reefew Yr�ram stallatice. Program evaluntion and moiiltorfng.
and Control
Support Iaboratory cos[accouniing;Computer- '
Appllcations essisted Laboratox7•analysoe. '
� Recreation Participatlon Reglstrarion and atien3ance accounting;Certlf- Pari7cipant lnterest aurveys.
� Accoundng icatv_lssuance;Tfailings.
- Program and Activfty echeduling and etatlstics;Park and Program evaluation;Activiry anaiyets;
Faeility Ca:trol recreation usaqe;Facilit��ectx.duling. Factlity use analysis.
. Support Maintenance complaint reporting and
� � Applicationa maintenance scheduling.
Voter Voter Record Voter registralion;Voter rccords Regietrant analysis. �
� Registra- TSaintenance matntenance;Voter li9dnge;Voter stade- � �
L(on lica;Regietratlon nodces.
ElectSor Vote tally by candidxte and precfnct. ElecUon trend analyeis.
Rcporting
. � � Vital Certi(ication Rccording and reporting births,deathe, Trend anxlysee_
, Statfstics and marrtages.
I.icensing Appllcatton proccesing; Lleting and report- Trend analyees.
� fng;Renewal prxessing. � �
Manpower Manpower Increasing thc employability of Citizens, Manpower planning and program
� pevelopment hlanpower inven[ories coorAination
M3n ower Occupational skill demand Nrogram
n Evaluation
Training
Manpower Labor supply/demand balances Program
Employment Evaluation
• • C 52 .
. �
i
3
. . AttachmenL C
. ' to N-1214
. Papc,f
Table I
� MUN1(:TL'AL INF03Zl�i.�TION SYST�h1S
�h,x�i c a 1 r�r�9�1Q u�i.s�2�.v�.1Qb?vl�lzt�_�u���.Y_s_�e.m
` O cr.itlonal A >llcatlons � AnalyUcal Applfcatlons
�UOCI100 �OtTl�0IiC11[ r' �'� _
� , (catlon and cr�all prpceesin Compllancc analysls.
Sanll•elia� Applicalion � Ap�1 p �.
ccx�trot
Environmcnt Pollution
lnspectlon incpeclton schcdulfng. ' anal is. � '
y�,
conlro�
� parks Invcntory FaclliUcs In��entory (real pro;�erty); YecflfUcn uaage anal�'sls;
. I I:quipnicnt invcnlory IF�rsonnl property); ProJccUon of tacilfly and mllnlcn:tncc
CondfUon and usa�;e llals, needs.
hlaintenance Scheduling;\4ork 1ssi�nment apd Alanpower A1localion
monitoring;cost controls.
Land liecording Land recoz•d indexln�:�Abstrncling; Tltie oearchtng.
Records �nstruments Property localor file;Sa1es Recorcls. '
(1,and records)
13u11ding (ivild�n9 Code [nspection acheduling and reporUn�; Non-conipltance analysis (by localion,
Snspectton �i����nistration Ccrtificate issu:inec; Code :uid zonfng cont��actor,etc.); liousing anA commec-
compiiancc; Huildiny and floor ar��as curvcy: clai bulldtn�trend analysfs;Structural
Varlancc:u�d special caception re�uest condition and age anatpsis.
processing.
Town Masler Land Use In�•entory;Town Land Use Simulations; P�p«lation
Plannin Pl'OJCCIIOAS�Capital Improvenicnt
Planning 6 Developmenll�Sonitoring; torecaslin�.
Capilal fmprovcmant Co�ilrol. School ��opulation dlstr(bution survcys.
,'Lonin� Variance L Appcals Processing - Zoning&Variancc Analysis
Sul>division Location and gco�•aphical indexing. Muee iraneportatlon proJectlone;
Regulation I.nnd usc analysls:Deneity tu�alyeie;
Schuol site proJectlone.
�,... —
Economic forecasts and projections;
Eeonomie Comi:icrcial/ Commercial& lndustrial inventory pi�tiness modcls g simulations.
Devclopmcnl Industri:il and listings; Uusiness iudices.,
Devclopment .
ftedevclop- Neighborhood Standard and cub-atandard housing Deterloraling nelghborhood •
ment classl[icatlon sun�e�s; Nei�hLorhoocl and envlronment proJecttona.
survc�•s.
ProJecl Contract proJect estlmating; Pro)ect effectiveneoe analysls.
control Project ttchedulin�and controt (YI:R'1�. '
Enginccring� Rond and Bid I3id checking—I3ond eslimatlng
contcoi Conlract progrcas eatlmaUng •
SLbdivision Arca co�nputation—'l7avcrsc cloeurce � � .
control '
Strcct netwurk Spccfal asscssment computatlono; Aimual dn11y fralfic tuialyeis;
� control Roads and�treets fnventory— Road need yrojecUon.
O b D Survcys; Enginecrin�calcu)atione
such as: Earthwork compu(ation,
Tra�•ersc analysis, Curvaturc analys(s,
Storm sewer desi�n. '
Transportation Stccct lVork ordcr distribution; Im•entory; 1Vork analyste and projccUon.'
maintenance SU'eets condillon Usts;equiptncnl use; .
cnntrol !'�u;ccts schedulfng. � �
Slrcct clearance Clearance rovte layout. Altornative route la�'out planuing.
control Tralfic Counts;Ori�;in L TransportaUon and p�rking eur�'c}'s;
Dcstination Survcys Network Analysis �
Public Waler Conslruction accounting;
utiliUcs Job esfiinalin�.
Scwc r s __.__
E'rojc�t progr�•ss r>lln:ates; \�'ork load Dlonitor uupply r.ordcr levcl.
distril�ulion; �tctcr nnd value ln�cntory �
Elcctricily �d rnalMcn�ncc costs.
{'ou•cr ur���tcr dislril�utlon monitorliig. I'umpinE and conSUtnpUnn corrcl�ttun
. Gas Dislribation & Pruress Cr,nUut transtormcr load anal�slA; Consum�,tlon
C-53 '°`���.
;._. �
�
;
, AttAChment �
. to II-1214
Table I
MUNII:II'tiL Irvi�'c.�iu�u�`i'I(�iv SY:�TLM5
� Public I'j.n�nce_�uhs�!stem
FU(1Ci10f1 Componeni Operaliooal Applicatlons Analylfcal AppllcaUona
- �— -- �-_-----
fiinancc J F'Iscal Rcvcnuc (orccas(in�;; rai,<<,diw�o ror�ca�,u�,e; Faclllty planning.
Planning I Iludl;cl formuL•ition; Capital Impro��emcnt Rcsourcc rnh�ratlon slmulatfon. • .
Yrogrvnm�ng pro�ra�nm{n�: P�o�-ram and Job rnlnnfng
and Iludgct ng statlstics;Gul{+ut and per(ormancc mcaAUrc- •
menls, Iludoct 1'.accution.
PurcLasin� Yrocurement echeduUng: KequisiHon Item cosl aual}'efs and lrendin�;;
' processin{;;Ilid Im•IlaUon preparatlon; lleparlmcnLal purchasing anal>'sis;
Rid o{xNng and tahulaUon; Purchase order Vendor coet:1�13I)'9I9 811d 3��:IC(19 per
µ•rlting and cu�trol; Purchase order recelpt periai of time;Contract analysls;
chcck(ng and prc-��dil;Stores a:id malcrlals Hcordcr lcrcl monttoring. •
1n�•cntory;F.quiprnent and propert�• lrventor}•; '
Insurance purchases and m�na�ement.
Accowdin6/ Ceneral ledger and fund accoanting; Equlpment replacement schedullng;
Disbursing Audgetary and appropriatlon accountfng; Parking metcr control and revcnue
Tiud�elarqallotment;tie�•enuc acco�nUng; anal��sin. •
Acllvily and objecl dislributlon; F.�.pcndilurc
pre-.udil; Post-audit; Fixcd asscl accounting; ' �
ASotor vchicle and equ�nment cosl accountdig;
Utility accounting. Accounls Papablc.
Pa�•roll Basic pa}�roll and em�ilo�•ec records; Labor accounUng anal��s(s;OverUme
Peesonre! Emplo��ec attenri:J�ce rcporting and Ume- paymcpts analpsis; Program and job
und Penslon kccpfng records (t'acatiun, eick-tlme enalysis;Satary proJections to end
accountfi�g accurnulallons,etc.); I)educilon authorizalion; ot fiscal year:Job and product(on
' Check production; £arning recor3g u�dalinq lrending;S!ck lea�•e and absence abuse
� and annual compilaUons; \1'ithholding tax anal}•sfe;Actuarlal anal}•sis;
accnunting and\G-2 preparations; Pay�rol! Fereonal ecrvices (orecast [or badgM �
� dislr(bution aceeunting;Savtngs bond aca:unt- preparatlon; Pcsition control registers.
, ing; Itetiremert s�'siem accocnting and
� � computations; In�'cstmen� planning.
. Revciiuc �` jtc.•enue Ac.ounls rccci�able; '1'as bill issuraJic� ar.d llclinyuency anal�'sls and lrend:n�. .
Colleclicui � Accounlin� postin�: Collection, reccipt ard Ieconcllia- •
lfon oL• 'faxcs, L(ccnses and Fecs, Utilftles,
Special sssessmcnts,Gr:uils-In-aid, Parking
metcr(ces,Uther reccipls; Control o(
dellnqucnt acrounta; Lien notice Issuance arid
con t rol.
Treasury 7'reasury ^ Accounts paca��le; Check �critfng(signL�g) Cash flo�c analysls; ln�•estment ptanning
managemer.t and reconciliatiai; Treasurc accountirg:,nd and programming.
managcment; Incestmenl rcgfstcre.; I'sond
' redempUon and Intcrest accounting:ilcnd
aCCrual and buy rccords; Refund accounting.
Assessing Priring o( Rcal and personal properly appralsats. }iomc value nnd rental analpsls.
pro,crUrs
Listing o! Grand lists (tvc asecFSmerlol; Salee assessmenl rallo analyels.
properties Sales surve}•.
. C-5�+
. ,-_ , �
�
�
�
� , � ' ' Attachment C
� � � ' to H-1214
� '�. � ! . _
� ` f AttacYrment C
• ta RT�'P H- 2-7G � .
VI-B � .
--The subsyst�ns develc�ed must be open-ended.
Capa.bility for eventual er.pansion a.�d inte-r- .
relatin� must be planned for by attentio�� to
� � the fo].].o�•ring kinds of considerations: _
--Data file crossover id.eaitifiers
--Datrz B�se expansion � �
� --Data dictionary (includiti� data
elements and codes)
� --Source dacument desi�n •
� � --Data collection procedures .
=-The focus of ira�lementat3.on must be to �
demonstrate the t�rorkabi7.ity of �:he sub-
� . syst�u desx�. •
. _.. 2.�+ ecial Re�uirement • '
- • In order to test the research desip�, the eontraetor will
schedu7.e an operational de5nonstra�a.on of a repre-
� senta�ive portion of the subsystem as early as pr�.ct-
' icable in his time-phased p1an. The danonstration
. inust be devi.sed in such a w�.y as to test the feasi-
bility and probabil.ity of achievin� success with
. respect to the overal.l resea.rch prooram.
The importance of tYiese d�-aons�;rations ca,nnot be over-
emph�sized. Success oi' the tests has significant
• � implications cancerning contiuu�.tion of projects .
- � � .�. _ - Should,
� for exarrcple, the evaluated demonstrations reflect
serious errors in the research desi�;n being impZ�nented,
an assessment must be made by the contractor of the feasibilit�
� � � of revision a�; that point and the prob�,bility of success
inherent in that revision.
� C. Conceptual Diriensions of Munici�al Info�ation S�rste�nsf5ubs,yst�s
InformAtion systeqns develop�aent must be viewed as h�,ving three ".
_ dimensions i.n the research and develctpment projects. The three
' d3mensions are: �
--Vertical subsyst�ns. � �
--Horizontal subsystetns.
� --Degree of soghistic�.tion.
. C-55 • - , . .
. .
, ,._ ,�
,
Attachment C
� to I�-1214
� Attachment C
to RFP H-2-7U
Vt-C
1. Vertic�.l. Subsystesns
. Vertict�.l. subsystems are coraprised of group�nf3s of
components which �.re reason,�bly rel.ated to c�mmon
- goals r�.nd activitics, and r�rranged in c� hierarchical .
manner to constitute a ftincti.ana.l subsyst�. Vertical
subsyUtem.s are, th�refore, functicnt�.l. systems.
Illustrative of i`u.nctional subsystc�ns are: police,
, fire' plunning, bualding, recreation, finan.ce, �nd
public �*orks. Such f�.uictionr�.l subsystems and
components �e shown grapiaic�,l.ly in Figure 2, �nd
on Table I.
- This particular classificat�or� is purely i]lustrative,
however. Tne number Pa1d lcinc3 of f�.uzcLions for which
a municip�.l �;ovexrunent is res�onsible vary frcr.n one
municipalit,y to another, e.�., statuto-ry a.11oca�ions
in son:e states provide �Lhat �he educatio�i fw�c�;ion
sha11 bc served by the county ar autononous school
district. Ho',aever, the considerable de�ree of corranon-
� ality which exisi;s �rnon� �aunicipalities perrnits the
�eneralized classii'ica�;ion shoym in E�'i�ue 1 and
Table I.
The amportance of i;his dimension is to ensure an
analysis of the f.loz•r of inf'ormt3.tion vertically
throu�;h each of ::he function�l. subsystems.
(See F'igvre 2}. •
C-5��
. � 1
;
;
� a
� to H- 1214
Ai;i.�.c}m�ent; C
' to IZI�P ]i-2-70
•`• V��C . �
2. ]fo�ii,�n�a). Subs��ri:cros
Ilori��onta._l suU�y�tem:� :�re �nechanisrns i�r��ich rermi� uutom�te�i
linl:in�, of d�,ta �aitlun and 3r:�ant, vertic<,1 func+ior.al sub-
s�r:,�er�s. P, variet.y o,' cvnvenierii,; cl�i.,si;icu�ions is avaiTable. �
Ui�e which i.s cornr,or.l;; utie;i divic.c•s i;he hori:on�r_1 sys-ter: �.ni;c
�hrc`C :;U�G�'3�.er.��� C�i•�'ri 1'�E�11{,;].f1°�Z �,)� �.}le �:111't of' iniorm�'�i.lOI7
�Ji't].C)1 i�1.0iJ5 :L11 li;� .l..@. , ini ormat.ion �+.��OU+. people, �T'OUCY't�r�
^�
iiI7� If:O[lE'y'. �.�i2c^. I'l�ill'E ,�
;h�� hor�.:,ontal siibsys�c::r:s corcnrise tl:e r,eans U;,• �•rhich datu �n
appl?.c�.�;iori� anci cor,�ponc:nts ^��.n be i�ela�;e;3 :aii:hin a veri,;i.c�.l
Sl2}i:iVS�,E'i.l� L:T](� lI1 �.:l:il'il� .��/ :•1111.C1i Vf'.':�:1C2.1. :.lZbB�':it.('�1:� Cc1I1 bC'
re�.��ted i,o �ne uuoi�i;er to con:;'�:t{,ute �;roupii:;;s of vertic�l
fiznction�%�. JU�IJJ�t.a:^�--r�unicip�l in.o�°ma��on Uubsy��er,c as
•c?ef':ne-: he:c. `_"^�° cririca.l pi•oUlern �n �;hc de�i;;r. of horizontal
:..tb�;;��em� S.s or��3n.i z=n;: i;he dat.a. in such a ���ay t;hat anf currcn�;
U:!' {�U�:UTt; '_"E'ill':1'P_:':E2;tS ?CZ' c1 CO1;�tJ111f',.i;1011 O1' (�t:�c^.� C.�. � f?'GT:i
t�cre ��an on�: llor��ot.t.al suZ�s;,,��t�.ern, can be r��..le readi]_y uvail-
able.
' ?. T�e,;ree oi' �o--,:.is�ic2.:-.�on
�1��iS U1J�.E.'t1�].0�1 l�C_'7'lii;:; �Y1C' CO21::C_rJ':•U�l].'_'L`c1i:1U17 Oi 1I7C2'?;�E11�:.Flt
:1GVE'�O:?ii?E;114• Oi� f�7C in�o^r��:;,ion :i'l;�i,��T`1 C�i���.b7.11�.1CS. .it t.1iC'
1ca.:i�. sophi�-.ic::�:.ed ].eveJ_ arc� aui��,r�i;ic d�i:it ,r,rocess�.n�-. �echni- .
(117E':, Ci)17\%E'l1�:;0i A�.1;;, E?T'1]�.1.0;, :�1 '.il L�li: cit]:�llll��Y'A.L:VE 2.���'b.�.:'S Ui� �,}IC
•r,�. � �.��- i'nc�(' l�':C�.'1C° 11C2'�OI"IC1E',� �'-i��tl7C'E :`5,.11i. '"O;7E'.%'�:�.•
r�un� .�� i �,, . . .. _ -, �- ,
uCCOl2T1�.7.i1��� �11.111"?� 7i1:� (G1.�Z�;11.'5117;�� 2'('�l:>i;C'I�Tl� 2T:C� Z1CP.11:�i17,'�y
and othe: rou�.;iiie t4s'..s. mr�e rcauire����n� i'or soi�'t�::are is
�enerall.y l�.n�i':.eci t� �.�.ta an�.i £_les r�ana�re��er:t;, ci°oss-tabulai,ion,
i1CIC 1'C-i1C)?^i, i:C:1.CT'c.;:10;1. '�h.E: Cn;:i?�Llf,(3i �iOCC'GS'!I1� D10GE' COT1V6'[7-
:.ionull.;� emr,lo;,'eci ie batcl�!-piO�.E:JJ�.11�j♦
n �:;.'CO:?;:; .LC�'C'.';. G? <'Qt)f1����'.^�.{,?OCi ].:> 21l :��.:�1?Ui'�.: O" �r'_E CO21f",:^Ua. O`�
vuCiAi,�C?7 3T? <.. 1:111I1� !:1T1it].:j:;�'. m�'1'.S in�l.�::ies SC11Ci1:L1127;�� Cll:>pa{.:C'P_-
1Y1�� cl�.IC�CFii.:.0`�. �Lil':: I!!OI�iJ',::�f1!1<>D ( •i=". � .�.rai'=ic control, �_I1Q
e�n����•t,e;��� vetiicl� d�.sna'����n;;. i?,r.�l��.��.s here a.s on a rani�a
' re:�pon:;c r;.r:,�bi:LS.t,y�, zrn: �chereiore the �n-1ine, re�1-�ime rrocie
?s r.ore i;eri:rall;y appro;�r�i.a�e. �
H �;Yi'rG 1evc.1 cf �cph�:'.�c��ian is Sn ter:r.s oi i�??e h£1.rc:��:are, .
�o:Ctt,*�.rc� an�l �'i.1.e:; reqltirc:ci t'o,• ;�lanuin� :�u.�pori;. HcrF� bv�h
U�:t�.'.�� �)1'OL'C:::'�1��� c31iCl U7i�1:_:1C� L'E��.-�JJ!?L• il'.UC�CS i.i?'C lI�:;�O_''i:�I'1F.
General��c�{. �c�f':.1'!3,2'(' COTl�/P.:I���l�?I"�?.�..1�/ i"eC;llli'�:�� lIi!'.�U!�('.-". P�cr1'�.' :111C�101
LP.•1, i01 1��-�:11T11:1;; A21Ci SClICi:Ll�.lil_;� S:Lp1Ul.�:i.:).OI1� c1i7C1 :,t:c'Lt1S�;,1Cc11
. £2Yltl1';�'!J T�T:J��l�I:J. . .
`.i�?i: �'Cf.iliir�.n� Z.C`lrl. C:i :O"'lril.:�i:].Ci:t�.0I1 ].S c"�._t j:']C: �oli�.y-r��akinn
and r,:an::.�;c���en� .le��el. ]3er�- Che requi:•er�ent a��. its i'ullcs�:
C-57
�.
i
; HORIZONTAL (L.INKING) SUB SYSTEMS Amendment 1 to RFP H-2-70
�~� Page ( of 6
People Money Pro�erty v
�I �I! I����'i��ll I� ill I'I!ii!il;�I! II I � I I�iil��Ilil�������� �I���I� � G�
II III L�,�:,lil.!V�111.II;11.L_1�.; :� � � �
-r- � �
v Police � N
� C „C ,-,
pp '�� � ' '� �� ;y�L i' u �
r' m x
n Fire
T� 1mttmi�t �i�? �
� I ��'�ill!l�illl!I.iiI�I�II1P I ii';�ji!I�'�i!�ii„I I�II,I li '�'t.�i�j!il! . � � O
D License Inspectian Code Enforcement
..m.� !' ,�.i��.�r;i ji'"i�� ��;�W�i�'�,i.:il:ili� I���'����' , .
'� Civil Defense
�i !III�Ilill';ii�i ,;,I!l� � u;!,iil''i�,�I�'li.11 ��i�lilli� ��i�'�.i!��
114anpower �"
� �
i, I; 't'�� il��ill ,i�i!'iil�illilii��l!iillllil liiililtilliii;il!Ilii;ll II!!il'i'
Vital Statistics
��� �' �i` ' I1ilL�.iil�i,��i�i�l'i�t Il i i(',;�;��,!�1LL
Q Z Voter Registration
� C ��'1��1�,�„'�,' ;''' .::'',��11w�.11'liiill��. ;.i,�'�j�'� ��; . . .
� �y Education . •
O z i, � ;. ;���''��'l�"�J'���.;.i.1���;����ui� �� .
� m Recreation =
� � O ���'� li;l�i��i;i�iiilililll �I;. i��l�����!'�.i1��1����ri i i�i�Ilil��i�'I ' ! � �
C
-� C INelfare m N
� t��'��;��*��n;�t „��i,„ �, � a O
c7 ''',',��,'.�'�1.'iL;;:kll�-1�iii�i,:l;,�.;J�i�4u'' il, ':� �� Z
m lieafth y, D
li.�, �ilrii.Tlui'��I�'�i�lt�i���l�i'll'11;?'i r �—
�Ihfc�flQS �
i��i ;�., �����1� � i�;,i�.�t�� Ili' ii ' � �
Parks � �
m
� i �i i. , �L� I � iL'�iil"��ii,� j 'I;ii::l� ; �� � z �
Redevelcpment � A
�� �;Ti�i� � j� �---�-I�'�11��'''11i�?T� i ;�ri�.: ��� �
p � � I'.1� '� �'''l�uie;uL';Ll.illil �' ��yjr` r
m z Engineeriny C
m � , � fij!!ili�'?(���' i!��I � � C
r , , , N �
p f� Planning .�
'D rA.. ���i�:;� � ��,;';1!, i � ,i; �. ;�, .,, � cn �
� '! ' I�1,���;1:;�;:;.1'u; u��' . � cn
� �'0 Land Recortls � rn
� � i�l ,,i.'i� '� �;i, Iji'�,t� I'�' ,I -1 � . � . ' .
� �
Transportation
� p � '1 � i�l�ill��l �ii i. fl I ��I!_i!i�.�
� Public Utilities
n � �� I��J, ,I !� 1 ' , i
Industrial Development
� � �'�;'1:�'�'�.,�:�.��'�u�:�i1�"�
Refuse Collection Sanitation
, , ;� � � T' , ,� ����
� � '"�T ,�w11�L ��, ., ;,;��,r��`
Economic Development � '
,.�_ il --1�i�lill� llll�t��j_�J'L '
' '9 Finance
C ��p—�'t �;�rt
� i �� �illlllll�;llll�i� �llllllilii'�1,� � �
r
n Revenue Collection �n -n
C 58 "^ ' � I , I II II 1 i � i(�i' il���i 1� ro �c
DAssessing �D �v
Z � ' 'W�l!L'llllWL.lWU �l i� i�� ����';lil � � �
mTreasury e� ~
llfliif(llifllililllit1111t—plllliill!iiflii111f�ffilifiiifil'-1111i1i�f�fllI1111fIIDi `-�'
_ . . . _ _
.___. . ..
_ . . �
. ;
- - . ALL6l.11lllc=lil V
' O to H-1.214 .
Attac}m�ent C
to RFP Ii-2-70
VI-C
developmeni; is i`or excep�;ion-rcnortinn techniques, a pl�:nna_n�-
�1'O�l':1TTllil11��—UUC��etin�; S�'Sli,el7t� c:ULOT�lc'i."�.:C:: alertin;; S�r:i�E'I11S�
on-lwne c�o�s-tabula,tion� ancl report �enerai;ion.
A. P'at.�i�•e of i;he Tasl;
This sec�ion ciel.ine�tes the specif.ic tasks to be cor��.eteu under
t!�is 'resea_^ch �nd c?evelopr,�ent pi•o�rar,i. The contractor "�u��
de:C�ne and describe tha �t:��e o�' ei':°ort and r�ix ot' re�ources to be
allocc�teu to each oi' the t�s�s. Because ot the nro�ram's rocus on
interrF�la�;in� �;;�s�er,s, t.hc t�;sks musi; be nhase�l and coordin^ted. rurther,
t�1H C011j.Y'G'rCtOT I�1L1L�� S?JGC.7.ry� Jl1Ctl �7�iGLSe.�'i c1I7Q llZCilCc."1i.E' !10`,'T l.rC'�/
�a�ll bF_ coo:•c��.na'�ec�. t? t:imc�-phased .^cheaule of ae,;�ions sha11 be
� nrep�;•ed.
��17� r:L)':��; u'l�: �.?.�k� 1_:ted hercir. CriCUr.p3.:,S c:,�� 01 �tle 't�Cl"iri1Cc2�
3.C��'�J.'�1.�:. cor�nec�;ed `,1'!.�il 'i.}�_t'. �i.eve).op:,".C:1� Of� T)�O'�U'tf�G inte�ra;CC�.
7:UT71�?1�^.i lt?lO:�T:'�:i:.',.0=1 �j/.��21?' i��UU:�j'S�i.�_'.;"i:; �r'C'f(?2:'Cis i;0 !.1�i ���1:� SCC:'•lOT?
F�F.i ��ti�'�j.C:T.'�Sf�� . 1[]C ^CuC'_i.TCii �1Y'iu �:L'1�e:toprr,ent CjrCl.ti GI7CGTii1)�1:�SE,':i j:11C
fVL1.01.'lt�� �:E:C17111CF`.l Lc`1Si+�:
. ^-�J�stci�.s a�:�1���___ .
_--S�,ste::,:� �:.�:�ncr.��':uc;l.�:;a.t:.o��
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:•1�17.1t; t•til� 2.JOV� �1Si;'_.27�, Gi`' t;F1S1�.� .",t1���nS�:; �i�ut; ��1C�J ;�r�:�eeii linea��l,�,
i�; �� atlti�:i��:�e_3 1,�;a� �;i�c: ��e;:e�rch �:nci cieveJ_opr�eti�: cyc?.e �:i11
�.11V0�_VL :'��C'�.'.:CC� �'.G_�:"�'_'.:,�P?S Ul' �.l�E.' V2.f]Al1S '"i.it^1`_3. r'�Oi C'"1.81L"iJ!C
�
���scer..._ :ir��i,1�r.�en�,��.-,:i_on �:�i.'1 �c -r�r,ea�cc �'or each o� cr;e vub:;;•s�er.:s
�'.Gl°�)_rl:.lY1 ; �. .3��;;GC1,� �;:_'� �•O.[' CGIC�O1�1C11i,;: i:OT:iI)i':.S'21��," '. Sll�,::�'�i.Cl:?� •
j.T: <;�_LGi.'�.:1:)ll� ��%:i�,C'.i:.� 1:�t�T.`�C'.".'1C1�',a�:�or. 1'li..�! T('dy1111G U�'ZY'':._�.i_ l ei?('_i,ii,lOG Uf
^:,+;"�i;el::.. Znc� ��5'�S, CG'"!:.�Ei�U,i.',_�....'t'i:1'�ri� C:�:1i.�ri� �.11i: (��VC1U}�T�E'Tlt f0 .
.;VC::pT:l� �,C�l<:1C�17C1F,.. GC''.;r��j.E;l _.I1 �;/,:,i;t1f,S �`Vc^.�iZ?.t.i.ritl.
�TI �:.�ltlli::tOTl 1:0 �;�;� uvUVE �eClli'1wC11 �;�.5)C�� t!"i� fU.l.l0�9?ri�n, a�iministT'�':"!`Je
L�s�>. �,re al-o i:,o 'ae c;r„pleLec�:
. --Uracr,��;.ion r:zr,ci Tx•a.�nii�� .
---Ut•�;�.n�:.a�ion �n� A�r.inis�:ration
--P-1:�ni��z�in;; �nci }�val.uation
. �i:es�� �cl:_rec tw.._::, d_.?rer fron� ti:c firti�i, si;: in that {.;hey perr.�ea{;e
i.he entil•c ��.•o;;ec�. iu �.ill � La:.,es �;' research and. c:CVeiGpl7c':1t.
l. �'t,.;'r. Onr--S�is��c;�,. Ana�.y��i:: �
��� ^�l.'10S c^.I1�l�;f:i1: 1I1'IOI.'JC: �?. S@)"lE.'.�i Oi �1I1�1.1�''�'!Cc�,.� l:i.S]�::> (:021—
(:E'a•n��.;. �:�i.�:,n u�_COtL]�O�a�ion C�i L�18 T:IUri�Clp�l �QVCl�nment�l
. . C-59
� ,
j i
. Attachment �
Attachment C LO �i-1214
�;o RFP H- 2-70 ,
VI-D
sysi:em and the informati.oz� and decisic�n envirorvnent in which
ii; operates. These tasks i.nclude: broad analysis of the
n,unicipal �overiunental system, analysi� of current opera�ions,
t�nalysis of decisions, and �nalysis oi' inform�.tion requirements. .
. 1.1 Analysis o'' the rSun:icinal Governmental Sy�tem.
The prime concern of this rescarch program is to utilize
information teclu7olof��� to improve municipal �overnmental
processes. iherefore, a broad analysis of the municipal
governmenta.l system is required. Such an analysis rnust
invo.lve a basic exa.ma.na�tion and rethinkin; of municipal
affairs ta.kin� in�;o account e?�er�ing roles, responsfbilities,
patt;erns, s�;ructures, processes, and needs in addition
to those past and present.
Where the focus of a pro,ject is the subsystem leve]., a �
broad anal5Ts9.s is also required. This analysis need not
' encor�pass ttie enLire municipal sys�em, but must include
ana.lysis beyonu the particular subsystem bein� developed.
� 1.2 Analysis of Current Overations .
Detailed aria.lysis of current r�unicipal operations is
required in addition to the broad �nalysi.s sx�ecified above.
Tkie purpose oi this anal��sis musi; be to deterrnine the
relationsllip betweeti current operations and missions to be
acr.om;�lishecl by th� nlunicipal �ystem. Tne analysis nust
also provic:e a basis for tl�e subsequent tasks oi' decision
analysis, inf'or:�ai;:i.on requirernents analysis, and systems
desi�n.
ihe analysis of current operations musL:
. . --Reviek� exis�;ii�� orocedu-res, methods, forms, records, •
atid reports. The ana1S•sis rnust lool: at these items
an terr,�s ot their c�ntribu�ion to the basic acti-
vities �;o be performe.d.
--Identify the points of inform�:tion �eneratian, pro-
cessin�, analysis, output, and utilization.
--Identify (i.c. , by a comp]_e�.e inventory) tlie infor-
mation preseni;ly kennt ti�i�;hin i;he municipal s�rstem.
1.3 l�naly;a.s of Decis:;.on� . �
' Decisions required by i;he municipal system under study
st;ould be icientified and the relai;i.onships �nong t;heM should
� be deterr.iined a.nci flow-charted. Decision-flow analyses are
usually self-jus�;ifyinU. They ofi;er. reveal important
C-Ci0
_ �
g
;
nttachment C
' � to H- 1214
. , Attac}�unent C
.. � to RFI' H-�'-70
VI-D
decisions tlzat are bein�; made by default, �nd they disclose
interdependent decisions tYlat are being made independentl,y.
Decision--floW charts frequer�tly su��;est changes in decision
responsibility, or�anizational structure, and r�easurement
. of performance. ' . �
� Decision analyses vary from coarse to i'ine grAined in
terms of degree of detail.. It is essential to be�in with
a coarse �nalysis of all of a system's functions and then
proceed to a. fine analysis of one or a subset of functions.
1.�+ l�nalysis of Information 12equirements.
Models provi�.e a means of deteiminino Zahat inforrration
should be included in a system. L�er�� decision can be
� described by some type oi :nodel. Tn the sense used here, a
model is a represent:,ation of a decision process. It is
' a formalization of the rclationsl.ins trhich are asserted to
exist aruon� da�a required for decision. The value of
a model lies in the ability it provides for interpretation
of the set of c1Kta, �enera.lzzation i'rom it, and decision-
r�a?cing based upon i�;.
� ?iodels ran;e �'rom liiLhly fo?�malized �na,then�atical s�tatements
of rela�tionslzips (e.�. , linear pro�rai�min� and statistical
models), to lo�ic statemen�s of the s�Leps involved in a t�sk
. and the i•ules ior carryin;; out �;hose st;e�s (e.g. , a pro�raJm
for computin� pay�oli deduction�), to arnplicit understand-
in�;s anci rul.es for choice lod�ed in {;ne minds oi decision-
. makers.
b;unicipal �overnmental dccisions can be classified into
-three types as i;hey rela�e to such models:
, --Decisions for wnich adequate models are available
or can be constructed and from which optaxr.al solutions .
can be derived. In such cases the dec9.sion process
� , i�;selt shovld be inco�porated into the information
" syst;crn �,hereby convex�;in� it to an automated control
sys�;em. r1 decision model identif?es �ti�hai; i_nfor:��,tion
is required and hence i�rna�; in�'o�~;::a�Lion is re]_evant.
--Decisiotis fo-r which ��.dequate rnodels can be cons�-ructed
but fro�� which cr�t:vnal solutions cannot be er.�;racted.
Here some kind. of heuristic or search proceciu..re should
be provided eveii if i-L- consist;s of no more than com-
puterizea -�ria.1 and error. A simulation of the model
� will, r�s a r�inir�w;,, perrnit comnarison of pr.anosed
al�;ernative solutions. Here too the model upecifies
w1�a.� information is rec�uired.
C-61
. . . " � t1l,Ltll-Ililll=tll. V
' � to H- 1214
Ai:t-ach.ment C
.. �;o R%�P t{-i-7C
VI-D
--lleeisions for which t�dequa�;e mociels cannot be eon-
struci:ea. ]Zeseurch is requi•red here �;o �3ei;er��iine
i�rhat inforn,��;ion is x•elevan�;. Such rescarcli may
include surti�eys of da�a presently contained in the
r�unici;�a� s�r,�;en•a and itJ UJC• It rnay include surve�s -
or uscr; to determir�e what infoi�r��.tion should be �
con��ine�i �n tlie sy�t;ern but is iiot presentJ�r.
� It may also inc)_u�e revie�a and �^n�:lysis o� sirnilar
sw�vey� peri'orrr,ed in c�njur.etion wii:h past infoi•ma�ion
:,ys�:e;r� develo�,*;:ent; effor�;s in o�;her mutticipa_�ities.
The la�'.,er sl,�iilc� be used. as a check list or rer.�in�ler
of c3ai;a i;o be incluaeci in t.he da�a bas� ra�her tl.an
as �;t�e fitia7 authority .
If the decision-1�a:�in� abctii; inforr.iation requirenents
cannot, be clela�-ec: i or �}�e ca::iplei�ion of s;ic?� resea•rch
or the uacisior:' s effect is not lar�e enat.gh �Lo justi-
fy �i�e cusi; oi' i'c3P.8.i'�'Il� �:hen jud�er;enZ .nust be used
i:o de�;errnine ��:ha;; inr'orr:;a�ion is implied as relevant
by �the decision-s�Ak�r. (See Section �T-E-1}. ,
2. T�.sk 'I'��ro--Sv:>'-er,;c Cc�nccc,tu�:].i.zai;io�
Systei��s cancepi.u�,�.�i.•�ution is conccrned with the synthesi.s or
builciin�-up of the decorn;�osed r��unicipa�_ sy�tem �:.o create a
_ concep�uul �rar::<•rro�i•: upon �:;hich cietailed syste�n aesi`n tirill be
, based. Tt ir.clud.es: 4��re�a.tion o� decisionss ra�ionalization
of i�zfoi�ra���oti i'lo��; anci Y:anulin�;, ar.ci �}1e realization o£ a eon-
centuali:.ec� sy:.tc�i�, o� coarse sys�;em� desi�n.
?..? ti��;re�*,,a�;ion af Uecisions.
Decisions �•rii,h the �ame or la.i•;;ely overlappin� infoz•n:ational
requirexnent; sl�oulc l�e �rouped to�eLher ws a sin�;le indi-
viduwl's task, �o t'r,e e;;i;ent possi'ole given the or�anizational.
con�;e�_� and con:traini;s . This is likely to it�prove per-
Pormance significantly and reduce the inforn;ation loaded
on individu�,ls. At this p�int, determination should r�lso
be macie as to which decisions or sequ�nces of decisions
" can be auto�ted,
2.� P,atioi:aliz�i;ion oi' 7nfo��r�ation F1oa. '
7'he f7.otir oi i.ni°GT`1":�c�..tion �Ll�rou�hou�: -�he sysi;eM n:usi; ner.t be
� rat;ionali�ed to �rovi.de �hc itlTOrma�ion needed at thQ pre-
C-62 .
�
�
i
Co H-1214
, Attachment C
� to ItF�' Ii-2=7Ci 4
VI-D
viously deterrnined points of. decision. Some decisions may
be handled by people and otlier decisions may be handled
autom�.tacally hy the computer. The ration�lized information
flow must indicate the n�.ture of decision-making and the
� inforrn�.tion to be provided at points of decision.
2,3 Coarse S�stem Desi�n.
The a��re�;a�;ion of deci;ions and rationalization of ini'or-
' mation flow for decision-mayinc;, when completed tlirou�;hout
' the rnunic9.pal sysi;em, con�titutes the realization of �s con-
ceptu=�l�.zed inforr::a�ion and c.eciszon system desi�;n. ihe
process by which the desi.�n is realized is an iterative one
tahich �•ro�^lcs upi•�ard from �;he 1eve1 of applicati.ons, to
� corrrponents, to functions, to subsystems, to the sys�em.
At e�ch level in the syn�hesi.s, conilictin` anci overlap�in�
of clecisiot:s raay Ue desirable �o create a syster.i of checks �
and bal�.nces. i•iucri ir�formation required ti*il)_ be overlapp�.ng
in tha.t �e�.�cral decision cen;.;ers requ�ire some of the same
informa�ion f'or different decisions. Ho�ae,✓er, �he multiple
�eneratian of ini'ormation shall be eliminated, where �uch
multiplicity serves no use,ul purt�ose.
. The completed coarse sy:�erns des:�.�n shall be docw:,ented
f�11y and shall include:
--`1�he conceptual b�sis i cr �he desi�n.
--The poir�ts of dec:;.�:i.on.
--Tl�e rationalized i:Zfori�;acion f'loi•r.
--The info��r,�ation requ�.�•ernenP,s. •
_-Ti�e tr�ili�at_i.on oi' �_nformation.
--'ih� poani;s aiicl ra�:.nner of ynput, processing, ar,cl
ou�;nut.
--�he �;eneral nfzi;ure and content oi the data base.
--The r�anner in i�rhich the data base ti�i11 be created
� and 1>ent, cur��ent. •
--�i'he manner in ���hich -che data base ��il_l be mana�e�.
--Preliminary snecii icai,:.on o!' hardt��are ancl tiof����are .
requi�°ernen�;s.
--Tdeu�:if�icai,ion oi' �he improverr.en�s that will be
required in �rocedures, or�anizat�.onal desi�n, and
personnel as i;he desi�n moves for�rard �;o detailed
specii icati.on �,nd subsequen� develoPr,,ent aud
impl�anei.{;a�Lion.
3. Tasl; T1u ee --Sys�;ei;�s Desi�n
Systems des:i�n is t}ie ac� of devisi_nn and detailing an infor-
mation t�an:lling �;rsi;em for the inf.orr�atxon an� dec:ision system
conceptual�.zed in the systems .Lnal��is phase. In desi�n, four
C-63 �
:, __ �
. Attaci�ment �
' �. to H-1214 .
. � At1;�cYm�ent C
to RFP H-�-7(�
VI-D
broad issues must be resolved: tlae relationship of the parts
to the tahole system; the centrr�li�.ution and decentraliza�t�on of
data storage; i;he character of otz�:put demands to be met; and,
control of the information system itself.
The individual conponents and subsy�{;erns must be designed to
operate ���ith each other such that the total operation of the
. sysi;em is �rea�;er than tne sum of the parts i.e. , it must
operate syne.r�;istically. io achieve syner�ism in the desi�;n of
any lar�e-scale system the system's interface with its users
�.nd with oi;hcr systems must be exariined. The system must be
desi�ned in considera�;ion of the total information and dccision
systern in whictl it �rill operate. Suboptimiz�.tions, such as tl:osc
anvolvcd in tne municipal information subsystems, require a ful1.
" uncierstanding of ho�r a �ari;icular subsyste,r interfaces t•:ith �he
total systcm �o avoid serious sno:;;comin�s in system perfor-
mance,.
The second issue , ce;.i;rali7a�;ion and decentra]_iza.tion of data
stcra.�e, a£fects the ava:ilab�.lity of �he sy�ste*� to its users.
:In ter�r.s of user i�.uZCtions, the systean desiLned rnust ser��e two
broad needs:
--Perfor�in� da.y-to-day xou';ine operations; or, where
�zu�;omation zs not possible or desirable, suaplyin� infor-
mation �o pecyple perro�•min� operations.
--Provi::in� itlformatiot. for decision-makin� in v�rious levels
of a;�r,r���i3,'�:10!"1 t0 pL8.11I7P..S� r7u.I1c1�eT'S� 8.T1Ci ;�0�_1�:1 Ca.�
decision-r���lcers. �nerall,y, tne fir.st �wo wi11 r��uire i;he use
and ��ciai;in� oi' �:}le saine ir.fo�-�at_�.on. The latter �rill
require, �t i.nfrequent in�er���:.lu, many di�feren�; types
oi' :i.nforr.,a��.on. This diiference t,�i11 ueter�l�ine, to a
�.ar�c purt, t•�heri: �,nd how the ciata are stored. Several
op-L-ions ��re avail�ble. 'r'or erar.mle, operational data '
may be ).ept; at tl�e o��er4tin� level while sumamary da�;a is
st;o�•ed at cne or more centr�.l loca+,ion�. Or, �;h� opera-
� • tional subsysten:s muy constitu�c the :�torage vehicle i�i�h
al]_ non-coni'ident;��.a1 data �.ccessiole to all. users.
29zis data s�ora�e is�ue ��rill require e;Tlorati.on and
derelopr�ent of optians in the desi�n ph�.sc.
In �.dd�.i;ion �o cons�_3erationaf. inforr��!tion i.npu�s in ae�i�ti,
snecial attention m.usi, be p�:ici ,:u the outpu� �e:n�nds oi r�uni-
c::i.pal 7�1:�nnin�;, mana�;emct,�.;, and operat�ons activi.ties. `.L'he
. sys�em �i,txst be abi.c a,;o �►isweY• questicns a��.dresNed i;o i�;.
Tl�e syste� shoiLlc'_. also be abie �o anss��er ques�ions t}iat have not
Ucen asised in Lhe seti�e tiiat �;he �ystci� re-L�orts deviations
fro� e,�ectation.�. `
C-64 •
,��u.. „ . .. „
to FI-1214
� � At�;r�clvnen�; C
' to RFP }i- 2-7G
��I-D '
Finally, i�t shoiLld be assliraed i;hat �;he system ue^i�ne,i tiaill be
deficient �.n n�ny anc; s5.�ni.Cicant wa;�s . It is necessary, �:here-
fore, to antici.pate �.�e �•��.ys in �ah�ch t.he Nysi;em m�Ly be de7'icieni;,
. anc� to desi�;,Z procec:ures for detect,ioi� and correction.
S;�sLeros desi�;r_, tl?en, esscr.�ia.11� involves elaho��Ution of �;r�e
ooncepi;ualized inf'oi�at�on and decisi.on system. It is cornprised
c;: dei:ailed sysi�ems c?e.�i�n, data bu:e desi�n, cievelopm.ent of'
a data acqui;>ition :��lan, develo�r:ient o`' dei;ailed systems
s�ecificrzt:icns, and. develcprnent oi' criteria 1'ox• audit trail.s and
controls.
3.1 Det�•ailed Systeras Ues;.�;n (;�la��ora.t�.o?Z of 1;�!e Coarsc �ys�;erns
Des��n
- E•Fit`;in �,2:e ccr.tc5:t c� the cor_�en�u^.l�zed s;�st.em or coax•se
S��'SVe1"i::> i1CSl�jll� il.?a:.21�_C'Q c:BS=�;R G1 j:l:C ].I71O?'I:ia�:10t1 "11�?ri�lZ1.ri�
SjISt�'.i'i SllOil�i.'. '(iC' UII�C'C��c''Y,i:!'i. `i'�7l"' �ili�l l:i �;O L'_']-11�� t,hr ��'QY?OS(°C'L
. systc�r: �lc;scr to ;•c,^.1:ii.y by desrr�b�n� i;ne t:w�,ure of �_npu�w
c'ill�� OLI�,�II.:: F,lilil c;;t0;?]Tl�� t:YtE? IiU?'i��.11 c.Tl�l if�8i:i71rle p_:�C(::',5111�
�?1'O('C':lU.''i':i U`y' 1•;fi1C'fl :.�iP:�J ilfC' C<lri1"!CCi;tJ��. vUT'?Ci�`�' Sy'5�:2:f1�
C'Ol'1CC'7)'�Llc:l_]'.:c-{�.OJi� t::�. UE=.:,i�C.'. U'' O.'iJCC:�S?I7�; l)!"U::�C1�lY'E'S C3T1
� Ue r,iacl:inc-ir��Jerenu,=n± , i.e. , �;��cy ,,ec;�i t:oi, be r•e1=a'.eci to
n����i;icu��:r e�a:.r.�`;et;� �r e��en c1�:-.se� o.'.' equi��n:ent. i'�ttt,
?.S (if.'t.:4i..lf,'Q itC:iJ.^I: '.�1'CJ'f�_S�(::i C�`cIS�G'S u.I1(: 1�a2't1CU1.'ciT' ��,'�Cf�
O� (i(�il'.�'.�ii'i(:t;`_. l:ili;;i, G'� :iriC C i.(:v .
iZL:Il ��3.::.�;:/'�.I:::�� L�.G�'7 C}1�l?^j,i� i!T1�' C1F.'�].::1011 i:<^.li�F_'S S'l101.l�.i3 �';C
useci, f..� ��.p�,1•oi;r.iate, tc rcprc::c:n�:
--1'.".c t'lo:� of' ,;:�t,�� ,;i:roti�: c>i<< �i��: r�:ui��.c��u.l ;;c�✓ert�sr:ental
sy.,�et:�.
--`.I�he procc�.��n;• dere ai; eacl-, sta�e. ' �
--�';:e -•e.la.::ioris;�ins ��,t.t�ec•.i in�u�s �nd outputs.
1}1CtiE (i;.l:.�;?'tir;:3� C�'?f1,Y'�'i.:i� i 11(� T.u�)a.E:5 T•ll�.�_ hC usec3 �_ater �:O
• �T'ejJ�iC ��C"Gt3.:.�CC� T'OLl'�:�11ES �D:'O�;Y'1:;175 8.2'li� OT�Ll'�lt2rii; 17T'OC;:�iures�
� for er.t.;.L�r:;cnt and ��ccpl.e to i'ollo�a �n i.mplen;en;:in� tYie sys�cra
� �.nd �sa?;5.n� i1; op�rz�ti.ona]_.
� Detu.�lr�i; s�r�ten�: ucs��r, al�o ?�ec�ui�•e� tlie dcve�.opmen� of
s��c:il:�ca:,ion�� 1'ai 1,hc content and arrat;.�eraet?� oi' input:s,
out,ui;s, Gn�?. ini;��rr;.� A?.�.i;e p�ocessi.n�. '!'hese speci.fic�:.;,iuns
�,ril.l nce�:� to U� deve]_o,r,ec. i�� con,-june�:�ocl i•:itti tnc inLE:ndec�
::;fster�',.� u,�c>r.. . ;>�,�'h 'I^i�l;ei•i.a siiould i•ela�.e to, �rnong otners
� ... , �
con�eni,, �.e�;�•ce of ae�ail, fortr�.t, time]_iness, anu accuraey.
C-65
�
;
,
• Nll.a�,�un�.u� ..
to H- 1214
Attachment C
to FtFP H-7-��0 .
VI-D '
3.2 Data Btzse Uesi�n
The data base consists of ra.11 the data to be kept wif:hin
the inforrna�;ion system. Since the system will serve a wide
varie�y of users with differinU requirements, the data base
will be extremely lar�e. The Analysis of Current Operations
. Sri11 have ideni,it'ied the data elements presen�;]_y contained. in
the municipal sys+2m and in related syster,s to i�rhich the
municipality has access . Tne An�.lysis of Decis�ons and the
An�lysis of' Infoi�r;a.tion Requirer.�ents wi11 have identifieci
' the dai;a elements pl•oposed to co:rrprise the data b�se. These
. three inve..�ories o�`' da�a, will present a number of problems
requi-r9_n� resolution: defirLition of the daLa b�se; stan-
dardization of elements in the da�;a base; and assi�;nmen�; of
. data col�.ection and updating responsibilii�ies.
, '" 3.2.1 Dai�a i�ase U�finition: Substantia.l workmust be perfor.med by the
-�_ Coni:ractorto d.eter;r.ine orhich daLa a.re to be included or
er.cl_udnci froin �;he data bz�e. _�hwt is, �:hile all -
requirer.;ents ma;� be valid, they rnay not be equally
ur�ent; or important. x'uxther, sorne required data
elements may not be suscentible to inclusion because
there is no feasible z•:ay of �;eneratin� them in tne
first inst�nce, or, of ?ceepin� them ur� to da�e. Finally,
the cast of ceri;ain d�ta elements, relative to their
� frequ�ncy of use and i;r.po��ance, may sim�ly be too
� g_^ea;; to tirarrailt their inclusion.
r�fan;� data eler:ients �ai11 be cor.ir.,�on in �;hat they a.re
required b�� L��ro or r:;ore subsyster:!s. Other data
elcrnents wi?1 be speciiic ir. ',:��.� trey are requircd
hyr only one subsyst;em. Th� probler7, then, is 1;hat
of ciefi.nin� �Chat c�re data base required by the
municipal system which pe:.�its mul�;iple utilizai;i.on, "
� or, which is essenti�. to �he pe:f'ormance of certaa.n '
� cmer��.tions re�ardle�s of tlie po�ential for rnultiple
use. Dlul�iple utilization, as the term is used here,
� refci•s to Uotn l.he use of dai;a by two or more sub-
systems and components and i,he use of data for ihe
purnoses of plannin�;, mana�;emeni; and operati.ons .
` Cos�-Uene£it analyses will be madc� by the contractor to determin
the rel�.tionshi� t�et�-;eeri the benel'it oi intendeu
' uses of dai.;a eJ_ernents,ox� sets of elemen�;s, an1 the
cos� ot their collection, stora�e, updatino, �nalysis
and 1'etraeval. The contractor will also explore the
possibilities of ag�;re��.i;ina data at levels ��rl��ich
meet r.iul�iple needs, yei; reduce tne cosi: of infor-
mation h4nci].in�, e.�. , Uy eliminatin� or reducin3
the need Yor a��re�a�;in� dai;a over atici ovei• 1'01
, . �iiifei•eat a�erici.es ior �i.milar or different pui•poses.
C-66 � •
�. . , ,�
i
�
• ALtittciuu�:u� v
� to H-1214
Attac}unent C
i.o ItT'P H-2-7Q
VI-D
Data t��il.l have been classified,by source and user .
in inventories of existin.; And required inforn�a�tion.
Data base ciesi�;n requires reclassifica�ion of these
da�;a, �roupin� �hE:ra for analysis. Ideni:ified ,•rith
each data name are key characteristics such as origin�
method of collecticn, and ir�por�Lance and periodicity
01' decisions requirin� this dz{;a. SucL reclassii'ica-
�;ion permits more direct ex�uninai,�on of the data
. inca_uc:�.n�, for e�:ample, the various levels of
a�Gre�ation usi_n; the sa^�e iniorma�;ion anci the
avail��uility or poteni;iality of data in updated
form from current ope��at:ions.
3•2•2 u��n��axcliza�;ion: G�ven a del'ined set of required
dai�a,, standa.rdi�a�io:�, or translation, o.f the data to
� . . be �.nclucied in �;he ca�a ba�e �nust; be effec�ted. It
shoulcl b:=_ t.ot,e3, hot;e��er, �hat �he possibilii;y oi • •
standaruization; or �-ranslation, of du�ta ma,y itself�
co�isi;ii;t�te cri.ter�� a.nd a ba.s�s ioi• reconsiderir.�
the de�_ined da�;a UaN�.
Tnput i'or t;hc cl�.{;a n�s� i�:i11 coi,�e �rom a l�+.r�e
� number oa: source�. L��ch wi�l l.�,ve d�ffei•en;; �.�ethods
of deiinin�, rnea,:ur�r;;, class7iyir?;;, atid re�ortino
data. TI�e�efo�•e, ��;a:�ciarli�,a�Lion, or trarisla�Lion,
rnus�; be e"fecte� ;;�i�i� �•e�arcl to:
--lla�;a �leiinii.ions and terrninolo�,f.
--Ti:e unii:s in :�;:1ich tlie data are r�easured.
--Ur�ta forr�:ts.
, --Pet�iouici�;;� or re;�o_t;zn�.
. . --Classification �ys'�ems. •
--Coding syst;er:s. . �
3•2•3 I��s��nr,�ent of Respons�b�]_ities ior Datk Collec�ion
und iFpcl4.t.�.i��: Pre�e;l';,ly, tllere is �rca� dunli.ca�iori
oi' e��.ox�t a�r,ori� municip�.l a�encies in the ��thering
. oL' da�w. Once tPie d��',;a are s-candardized, �;his
duplication oi' ei'fort c�ri be reduced and some iocm
� of assi�nxr:en�t ol da�a collection ciuties can Ue made
�;o all at;encic;�. The reclass:ifica�ion of data,
. men�;io�iecl above, wi11 sv��;es�; common ori�ins in the �
. i'orrn o�' operat.iona]. dociu,�ents re�ularly updated.
l�na_1_ysis or these b�.sic documents wi11 allotr cieter--
� mina.i;ioils �.o he made x•ega,rdin�:
--LJtiich data z•rill be a.ssigned �;o each activity
. fo� co].lection on a con�;inuous basis.
. C-67
. . 5
i
i
�
HLLi1C:u�uc�i� �,
' to H-1214
� Attachment C �
to F3FP H-2.-70
VI-D .
--Iiow to allocate data, not now re�ularly collected,
to source docur,�ents of those operationa]_ Activities
best qualified �to upd�i;e these ciata. . .
��hatever �:he ini�i�..l. desi�n, the ;lai;a base ��i11. be
dynarr:�.c. Dat�, will be addecl �nd deleted as ne�rr require-
�nents arise and old requii•er�ents la,pse. biana�in�; tiie
data �aase and develo�Ari� i►�forr�ation about the info��-
rnation i�� the syste�;� ;��i:L.l be con�:inuin� neecls �.r.d �;uw��
be hUr.u�_ed in ;;he ci�sa�n of tt�e :�;rstem. Therefore one
out�,u�t oi' �Ltaa.s p�.ase �hould be a fully de�ailed inven-
tor�� oi Lhe �a��. �;o be kept lai�hi.n the system.
Anotl�cr cutpui� shoi,ilc; be the plan, proeedures, and
arrangeme:its ;o� eontinu�.n� data base mana�ement;.
3•3 Develop�:�ent oi Dai;a Acqitisition Plan
Given a cia��� ba:;e desi�r, a cla;;a acquisi�;ion �1an Must
oe nevelope�i. ihe plari r.iust:
--Aet�a.il �;he pr•ocedw•es for acquirino, organizine,
arid upcla�in� the data. '
� --Id��r.��.�'�� e�a.ch input. tioctu�ent, �:,he �,ctivity r�spoiisiUle
for its c;ontinue:l pY�enu�^ation, and tlie procedtue: for
px'epar�.i;:iot1. '
--Coi:u;un�ca:,e �,1.1_ a;reeri u:�on s�;andaruiz�ation of �lata
deiinitions ancl 1;errninology, uni�s o�' r.�easuremenL,
da�;a forr�lats, ancl codin� and classi�'ica�;ion s,,�stems.
--Cor.�-ounicate 1:he appropriate proce�iures t�rher.e transl��-
tion has been cilosen i_nstead of s�anciardiza�;ion.
3•�+ Levelop!r�en�, o.: Cri�eri.a 'i'or :1u:l:�t `irails an�i Coi�tr.ols
3.�+<1 Audit ^1:r�.ils: D::.ta proc�essin� rru�t incll.?e tlie
� �,bility to process Lasic financial i�ecords and relatec?
',;rr:�ns��ct.ions so as to yzeld a reconstruction oi the
tz�ansac�ion, z.e. , an audit trail connec�La.n� input and .
outpuc. Tli�_s audi{; 1;1•ail �:,rill be requir.eci fc�i• analysi.s
&Yl(� L'1�•�12�. -1.�;?.l ��1�'�OuE� �)�f ETJp10J�E'C'S O'i USP.I' c�L;E'.I�C1C:I)
�Jr i;l]E` r:iunicipul:i_i:jr�S .1.i1�;C?°nFl aUc�l'f%OY'S� a]"1(1 lif ttle
piibJ_i.c �.ccourii;zri; !'ir:��,� rctained ry t.he r:�un:icipa].i{;y .
An au�:ia.i; i:rF�i1 capabila.��� r.uist include, �arno�l� others,
�he �:bi.lity, whcre applical�le, �;o:
--Tesi; i;hc s�cal;us and processing of a random].y
se].ected 4roup of reco-rds.
C-68
� � At:tachment C
to H-1.214
� Attachment C
to RFP 13-2-70
VI-D .
--Obi;ain a trial balance of a .fi1e, or a, selected
por�ion of a file. � �
--Receive complete print-outs of selec{;ed records.
--Exar,�ine a file as of a poznt in time.
� --Verif`y the status of records s•�ith partie� concerned
--Test pro�rai�s to assure the accuraLe processin� of
trans�ctions.
--Verify and relate transaction input to the control
systems.
' --Examane the status of file secu.rity. .
3.1+.2 Control�: One of the niime requisites of an
ei'fective dat:a pr•ocessin;; system is that the
outpuL ot' �;he sysi;�m be acct�rate. Wizi.le the
computer itself is intrinsicall.y accu:�ate, this
� inherent qua.l:ity r;us�; be su�;po-ried t?-,roti��h a
. cor.rprehensil�e set of con�rols th�,� r:onitor the
� . dat:a throu�iz t�1e w���,err and ensure �;he inte�rity
of eacY: processin� s�;ep throu�h Lo tlie final
output.
A comp:rehensive, z,rorkable, and fu11_y docur�ented
se�; of con�rols mu�� be devise�a for each system.
Such cantrols sh�ll inctude control at the da.ta
source, va]ida�ic;n oi inyut, internal contir.ols
S.ncorporated inLo the pro�rar,:s (e.�. , balancing
'record coun�,s and belancin;; quanti�ative totals�,
and Ual�ncin� of' ;inal outnu�.
� 3.5 Develo-�**:enL- or Dzta ProcE�ssi.n:; S1rs�em Sneca.fica�,ions
%I.IlU l.}7�1c�.,Ci.G•?'7.:i�,1C`a .
� `1'he inf'orma.tion liandlir.� capabili�ies requii•ed by an
inteor.ated municipal infor;nation and deciszon sSTstem
rrust have certain hai•dware and so.ft�aare a��;ribiites.
mhese include �ener�,l pur-pose, user-oriented, and
transfera.bili-ty characteristics.
. � Belo�f; i: a check lisi; of specific capabilities the
data processin� system sliall p-rov:ide: . �
--Capa,bilities to accep� and output d�,ta in a
variety of forms.
--Capabilities to handl.e large volumes oi' data.
C-G9
,�_ ,
i
. e�L�acnment C
� � to H- 1214 .
• Attachment C
to FtFP H-2-70
VI-D
--Capubil3.�ies to operate on inda.vidu�.l values in a
dai;a set.
� --Capabillties to rnanipul ate and alter data set �
structure, and cor.versely, capabi].ities to restrict
the ability of uscx•s to alter the da�a s�;ructure.
--Capa.bilii;ies for report production ana �raphic
display.
--Ct�pa.bili_ties for data retriev�.l And sub�equent
nna�ysis.
--Capabilities_ for da�a base reference service and
docurnent;t�tzon. �
3.�i 5;,�:ten��s Ir�,ntemeiZtai;ion P1cLnn3_n�
The devc:loprner'� of at1 z,rmlemeiZta:tion plan must be
ef'�'ectefl in coorditaation ,hith all particin�ati.nb
� orUatiizationu . The p_l.an shall out;line the stens
necessary to i.ir.plement the syst,em. It shall include:
--liar.ul�;are and soi't�aa�e ccnsiderations, i.e., detail
� t}�e haro���nre ir.st;�]_lations and system pro�r4.nunin�.
� --I'ac�l:;.ty requ�?�ements. �
--Procedures necessar�� to iiite���atc the systcr,; in�.o
operations.
"D1SC14JJlOtI of user needs and ho�� i;he system will
meet; them.
a .
. ---Discussion oi' subs5�st�r�. development and s�;rate�y.
--Definition of external a�ency relations.
--Automrztic data processin� policies.
--.� centra�. index of information that presently exS.sts
in i;he municipality.
� . --)Iuman and equipmeni; procedures documentai;ion
� and usa�e.
�+. '('a�): I'our--Systems Dcvelanment
`1'he tc�,sk of s�rstems developmen�: is �imed at translatin7 i:he
systcm�� desi;;n i.n�o opei•at;ion�.l camoutcr pi•o���ams, and tesLing
and cieUu��in�; ti�ese pro`r�ns. I1; is �lso concerned riith the
:, C-70
• . • �, �
t
i
� �
��r�achment (
" � to H- 1214
Attaclvnent C
. to 1�P H- 2-70�
VI-D �
conversion of data to be included in the data base into maehine- .
� readable for;r. I'in�tly, it is concerned s•�itli the ddaptaLion and
conversiori of old or�anizational procedures �,nd tne demonstra�;ion,
� of new procedures which support the informat9.on and decision
system desi�n.
�+.1 Pro�r�snmin� .
A pro�ram consists of a set o£ cor.�ui;er ins�ructions and
relai:ecl docLU>>en�;ation on how to perform a parti.c�.zl.a.r task. '
1��7orisable tlzd eff'icient pro�ra.ms must be prepared be�ore
�;he info�^ma�;ion system can Ue installed �.iid ope�•a;,ed. The
tas�is of anal�•.in� a part.icular application and preparin�
pro�rwns blend i.nto each o�her.
Pro�r�ar��:�:i.nU mu�� be undert�ucen in a level hi�her than asse.mbly
1an�ua„e. Pro�;x?.�ns rnust be documented in complet�e, e.cnlicii;
de�tail. Pro�r�:�n docw:;ent���.on �shal l incluae:
--Prograr,! spccifications inc]_uuin� description of pi-ogrum
modules.
' --Detailed iloVrcnarLs.
--Recoxd iormtts.
--Cl:ecl��o�n� and -re��ar� re:�;a�rer�cnt s.
--Sou��ce }.�ro�ram listin.��.
--ies� results.
--Type:;*�iter rnessa�es anu o�eraior actions.
--5�.��1e of exLernal {;apc and�or disi: labels. ,
�
--Record of reV1S�.O11S or r,�ouiFica�:ions.
The pro���ar.�:in� eifort rr.ust be integrated. The past tendency
has been �;o brea.l� uP the pr.o�rna:�.min� st�.f� into different
ty��es Of p2'0�;-•2d7'��C?•s �aor}:ing on different applications . The- •
re�ulL i�as oecn lit�cle oZ�erai_1 in�e;ra�:�on �.nd 1ii;tle cnance
for cooperzt:ive accunn�.lation o� er.perience to occur.
Z�liere e::ist:i.ng nonproprietary sai'tware is to be utilized, thexe .
is a tteed to identify, re�lis�;ically and aecura-tely, the c�tpabilit-
iea o� pArticul:�c soi tware sys-�ems. G�neral-purpos^ sof't��rare
sys�er,s are conunonly rcpresen�i;ed as adr quai:e i'or all sorts.
o'_' appl:i_catzon::. I�cti� live un �;o �;hese cla:ir��s. Tne cftent
and seriousilc�s o�' ina.dequatc nerfor:n�.nces or �aps in
C-71 .
� Att.achment C
� to fi- 1214
� . At;1;�chment C
to RFP H-2.%0 �.
VI-D
anpl3.ca.bility canilot be �jcid�ed aUstrttc�;ly. Therefore, �:here
existino sofi.ia�re is utilized, iL mu�i; be tested on realistic
�:pnl�.caL-ions. . , .
�+.1.1 Pro�;r�a:� ]•fodula��ii;`l: This applies to several mct�iods of'
�rou�iuu com�u�;er pro�r2�ns, as �rell as �o the internal
or��,n9.z«LS.on oi indivicitza.l co:�puter pro�rarns. One such
rne�(;liod is t;he �z•oupin� of p�•o�rarns �rith:�n the fr�:�e�•rork
of �;he orcrati.oiial I'ur�c�:ons and cor.r,�onen�:s of a project's
subsfs�:em(s) . This or•��nization of pro�_•ams 'inLO r�odules
a.11eirs for o"cierl.y, eff�cien�; cor,��.letion af e1cM�.n�;s oi
� � r.;unicipal ini'or�na�i.on sy��ern o1 subsysLem. Wi�en these
r.�:oc:ule� are pl.aruZed {;o coinci.;le cY:�ono�o�icall;,� �rith �;he
i,�.me phasin� oi develop�;lent; �.nd :n:pler::�nt�i;ion of �iie
� co?�n,�lete st�bs�rster:� or sys�ei;i, the clesi�n, develoL�ment,
and zr.^��lemen�ation of sys�em nroducts are imnro�,�ed.
l�not?:er r��ei;}�od is the �;•roupin� of computer pro�rar�s by
].Il��Oi'Rl�„�?.011 1�?'OCeSylll� 'i;A.°�}:S. I-iere �u �l'OU� Or l�I'U�T'F3II1S
i:o Ue uti.li_red as a �;rau�, iri I'i1e r�ana�emen�, retrieval,
or iii ano�he_ infol7~.at�_on r,rocess��n� opera�ion are
des�.�ned., devcloped, anc? ir.rp�emented to�ether. This
fl.p�roach allows for the use of st�ch mod.iilur grouns in
r�ore i-.h�n one oneratio�lal i unctS.on or comvotlent o� a
_ pro jeci.'s subs�rs�e,:�(s) , a�zci also ^oi• pro�,�ision of infor-
• _ Fa.'�::i011 f�l'OC(':�:iI?�;-OI'�«ri:l'LG'c: ;;i'OLI'i.�S Or' pY'O�;<c1?<S 011 �l
scliecculeCi, incrernenta.J. �?asis .
These r��des oi co;;�niiter r.ro�rarn modulari{,;v cai� b� u�.�lized
effec�tivel5� �•�hen cor:;pute�� pro�r�Lm developrnent ar.d
i�npJ_er�en�ation activi�ies are io�mul�,teci and scPiec�uled
du:°in� t'r�e project'J Jys�t;eia 1)esi�n �hase. Wren used
d.ppY'Op2'1�i.Cl��y 1:�"lc�r i'ediice reuundancy lri COTI?pu'cer ;�T'O-
�r�u;� c:etire7.o;��:�ent and implernen�a.L-ion; a�.1o��i f.or incremental
deve7_onmen':, of mu].tip?_e-i�se ::cmtpui;er so!'t:aare, �nc�. Z�ril.l
aicl in �ize t�ZIl�i er8.})1'lzi:�� oi t',Ze pro j eet's prc>�ra.ms as
part- of i�t;s 5��5�E?]Il nroc:ucl;s.
`.Che1•e �lso are moclula-r conccypts applicable to individual
conmuter proi;r.�s, �zs ;�rel.l as i;o �rouns of nro�rams,
TY,�.�s �pplie: �o pre-projecl;, municipality-uti.lized
� prog�•ur.s to be 111CG2'DO?'v.'�EC� into t're I'1EY7 systeri; to
pro�rams developed cturin� t}.e projec�; l�,y the cunsortium
and any suU--s�.ibcontrac�toi•(s) , and to externally-dc:ve7.oped
nro�;rams inco-r.�or�.�.ed 9.nL� the new s��stem. This require-
r�ent; for modu.larii:;r o;' in�:ividuul pro�rams will v�ry
� »itt, tl�e t;�e of co;nputer pro��•�ir� involved, vut will
serve ':.o mee',; the z olJ.ot�rin� needs:
--The need to obt�in readily-�;ransfer�.ble cotrrputer
pro�r�uns i'i�om a »roject, so t;ha1; another ci.�;y can
uti.lize thein wit;h a minirnum of. modifica�ion and
recodin;;. .
' C-72 . '
_.. �
,
;
� Co H-1214
� Attaclvnen� C
� to RI'P H-��7h
VI-D '
--The need to provide for the i�zev�.�aUle chan�c;es in
��rsterns specificutions and in car�rputer pro�rum5.
--The necd to provide i'or m�inium use of existin� non-
px�op�iet�zy �tsndmrd sof`t�,-Fs.re in the system. (Sre VB 8.��
Individual coi?fi,uter pro�r�ur.s, therefore, shall
Ue in�ternall.y organized into the followin� inodules: �
--lin �nbut processin� module, to include those input
conversion, validation, updatin�, and dat.a storage
tt�sks included i.n the pro�rurn.
--I? da�La processin� r�od.:l.e, to include ca]_culatin�,
extract:i.n<<, i;abula`;:.���•, r�i�3 other data processin;
� tasks in the pro���am.
--.ti1 oui;��ut proces�in� n?odulc:, to include all output
e�litin�, forr.;ati;�n�, di::nl_ay, printing, punchin�,
r�rritin�, and data transrni�sion tas�:s of the pro�raTr..
It i� reco�nized that alreaciy-��;��itten, Saidel5r-tzsc�� pro-
�r�ms m�;,• not ez:actl,y i�a�ch ^�]_1 desired crii;er�a. Such
pro�rar.is incluce :�onitors and executive s��ster�i�;
�ene-r�,.�ors u,Yl(� COI?1i�1.1F,?'S� ]-:?`;i:1i�Tli�l;].CAl T�10(�215 j 8.I1Cj.
�enera.l. pux�pose u'�iliL;;r rou��nes. ;�'hi1.e use o� such
stanc:a;-d safi„�are i:: e��nected, i;; does noi; necessarily
fo3].ot� �}�at Uucl� pro�;?°cWm� n�:ec: be i•e.�r.itteri to conf'orm
wi�;h �he r.:o�ittlari'�y crij.;e�•ia f'or indi�.ridual pro�rai;�s
ea:pre:secl ubo,re. �Io�,ae�,�ci•, �._ll othe�• �-:.�;��r�ns shall
. DC' 7110C'lll�_c^.i 111 (�f.'S].�ri. i��GCl?.L�.�3.T' �Y'O��^u.2:11'.?1.I1�
r�akes :;.t e���ier �;o modiFy or to replace �, pro�ram
se�en�;, as �;he oicl modu)_e can be removed frora the pro�rarn
deck �nd corrected or replaced. Since modules ar.e best
�c-n�i.tten a�: ;ubrot�tirLes, ;,he�T can also be u::ed in many .
dii'ferer�t progr�r,s . `this pro�rar�.rni.��� methoa also
si�n�.l�Fies debu��in� �h�^ou�h £tirnishin�; ef'ficient
or�;ani..a{;j.Gll �f a. prc�ram ior pu�-poses oi successively
. te�i;in;; i�s sc;�nents. �}iro�t;h these fea�ures, develc��-
men�; of individual. pro;i•a.ras in modul�r forrn enl�ances
. system produc� cieve]_opment anci inmlementa.t:ion, as �,,ell
au ��he indiviuual rreparation and i;es�:ing of carnputer
pro�,rams.
UNe of �;he r�oclular concept �n sys�era desi�n; �.n the
del�elonment of syst�:ns �.nd proGrLUn specifications during
Det4iled Deui;,n; and in �he development and iinple��entatian
oi' �rouped �nd ].I1C�1V].C�UF� cor,:puter pro�r:ms w:�ll facilitate
' the �rocess ol' in-te�rated systems development.
. � C-73
' �
i
' � Attachment C
� Lo H-1214 �
� Attachment C
to Rr P fi- 2-7b
VI-ll
� 1F.2 Testin� and AeLu��;in�
. 4ahen first prepared, data processin� ins�;ruction roul;ines �re .
alr�os�L cert��n to conta:in mistakes �nd erroneous lo�ic. Proce-
ciures, �ncluciinU cieslc-elzecl�in� and maehine debu.�;�in�, must be
used i;o ;creen ou� mistal�es in pro�_am preparation.
Tcs�in� anu debu�;;in� shal.l be undert;al:en ��tith a broac: ran�e
of tes� riaLa. ��10�•lailCe shall be r:�a4e ior �;'une i;o per�nit
recyclin� of tlie clebu��in� nroces: several tirnes until �l;he
pro�r��s mect all systcros requirc:me?i':.s. This task must Ue
conducted wi��.h minir.zal risrup�iont�iist�as�� c;�erat:i.ons . The contractor
must provide c:��s� control over/;lso to insur•e aciherence �o
systems de�i�n ar.cl �;o �err.�il r:a�;::�:,ur.� �,es�;in�; ,prior to cutoJer
�o opera.tions.
1+.� Proce��u��es Con:re�sion aiid Doctur.c�r�ti��;�on
;'he impl�:r,;en�;a�ion o�' net:• :�;,fste�� ;.zll a�enuire the conversion
oi cr�anis.at�.onal and �cai;ual nrc��edu�•es i;o conro��r:, to �he new
� � data �roccs�ir� system desi�n. T?�is �•equires p�c�arat?on o:'
ce�r.pre'r�ens�_•:Te ni`�cedures and doc�u;�enta�,ion. Such nrocec'_ures will be carried
ou-t by the contractor and will include :acquisition and handling of input
doeuments�� fS,:'ep�.i':L:iO?1 Cf� ;.1�I)U� {'O� �1F1.'`i,c.'l C0111'�T'U�.OI"i� COCi:.il� c 1'-� C.Lu:�S=i:i::c'1. �.:101'1
scher;e:, me�Lhcds for ha�id.lin;; a�adi�ioi�s, enark;es a.nd dele�;:ions of
� data rccords, c�t�Ulishment; of auciit ancz data contr�ls, cia.ta
processin� und �~�anip�il_at.zon �;asl;s, hancilin� of final ou�put, use
of �liis ou�;pu�, �n:i use or equi.pm.ent and so�'ts�rare.
�E.S liata Conve:��sio�i .
InpuL �ar»at cies��n must �La,ke ii�to accounL �;he nced to r,ia:�ii�ai�.e
clat;a con�jer.�ion �nc'. p^oc_•essiri; eificzency. Optirr:ar.i use sha11
be :r.�.de o�' source da��a, autornation �echn�igues, e.�. , paper tape
produced. au a b;;rnroc:u;:t o� rece�ptin,; T!li.tClll.rieS� op*ical sc�.nnin�,
c3a�a reco�ue:s, pori;a;�le oaner or ;aw�;r.etic i:ape �,`corde�•s for �
mel;er re�ue�•,�. .
`!'17e nece��ary c�dinu u►:C�. iiP�� puneliin�; anvolved �.n uai;a conve.rsior.
- must be pi11�eci �o �e��mi�; �.vailab:ilit5� oi' the d.:ta, unda,ed to {;iie ,
cu�;ove�~ �:�,�:. , :;��th m5.n�.ina1. cii�ru���ion ai current ol�e�atioris.
. C-74
Attacnmc°n� �
. Lo If-1214
Attachrnent C
to RFP H-��7f3�,
VI-D
5. TFis�: Five--S}�sj;cst�s Ir.�plementati.on ' �
Syst�ms zmplementa,i;i_on involves ;;ettin;; the informAtion system
into oper�.tion. It is e�:tremel;j unlil;e]_y tha�; the complete
sysi;em can be installed and operated a{; one ti�ne. The organi-
zational irrt�acts woul.d be too �reat and tile benefits of ea�peri-
ence wou7_d be 1os�;. Therefore, implem�nta�ion work must be
phased cn a stibsystern and co;npon�nt basis. In �;his corifi.ext, it
is lil:ely that i�^nlementa;,ion of sorr.e subsystem and co;npoT�ents
��ill be occurrin� t�rnile dc�ailed desi�n and systems developmen�
are occurrin� on oi,hers. T�:e contractor �aill develop an implementation
strat-egy. �
Re�ardless of i:he particular ir,plemen{;ation strate� c}:osen,
the iollowin� will be required:
--The v�.rious components and subsys'�er�s must be operated
for a reasonable pei-iod o�' ti.me durin� �ahich Lt:e fulJ_
canabil�.�Lies are used. �Love all, tre en,phasi.s in t;his
�as}: musi.; be p:�aced or. 1-,a•✓�;i�; �.ne poten�ialities oi tne
system util.i::ed repe4tedly L;,r the relevant; municipal .
. employees. Af�er thc nes.r �yst��r� h�.s been eva'lua�e�i as
succes:ful �t;he old sys�em must be discontinued.
6. 1c1,S1' .S1X--S�/5'CP;??: 1;l"£:�iu�j:?OIl
The contractor shall perform evaluation throughout tl-�e reseai:ch
Proces�el�m en iencc availaU?.e at an;; sta�e shall he used i;o
re-evalu�.i:e ti,e pre��ious sLa�e: and to renl.an su�ceeciing s�',��es
c,f ti�e ��JOrl:.
'.Cechnical_ ev�luai,�.on is required �n addition. ihis involves
comZ��,r�.son oi the p.l.anned <?ai;a processin� s;�si;u� harci�aare and
� soztwa,re capabilii.ies �ri�:i� �l�ose actuaily achieved. 7t also
involves cor.r,p�risor� o? operation� on ;;he r.e:•r system ���ith the.
old. The objective here i� to test the exten',; to ���hich pl�3ur_ed
achieveMents have Ueer. n:et. anci to measure the increases in
efficiency bro�,�ht about by the system.
7. Tas}; �even--Orientation and ^rainiri�
7.1 Orientaf,7_on
' The ccantractor shall provide projcct
orientati.on addressed to various individuals and J.evels
. of or�anization, whe�her directly or indirectly connected
with the pro�ect.
C-75 .
. ,
;.
" Attachment C
. to 11-1214
At�;nchment C
. to RFP H-2�70
VI-D �
7.1.1 E�;.ecutive Level Orietitation
The cs�ntractor sh.a.11_ promote the orientation of organi-
zations and key policy makin� officials, botli inside and
outside the municipal. jurisdiction, whose cooperation
fllld support are essential to tne success of the pro�ec�t.
Tl�is project orientation sizall include:
� --the back�round, object�_ves, and nature of the
� I'ederal pro�raa;� undex �ahi.ch the research is being
conducted.
--�:he c,l�jectives and na�ure of �:he c�ontractor' s
- research project and plans for the conduct of that
_pro�ect.
--how the �ont�a,ctor' s projec� re.lates to �;he Federal•
pr.o�ram.
7.T.2 Orient;at:ion for Those Trli.t}�in �;he Sy��em Environr.:ent
� Orientation also ���i1]_ be pro�,�.ded for personnel an�?
or;;aniza�;ions invo?�red in the project and its result-
in� sy�tem, which include:
--those i�es�orisi.ble for operation arid maintenance of
{:he iieve.',_oped system.
--those ?aho �,ri11 be provictir.o ir�uts to the system.
� --those wllo �-�ill be users of the sy-stem's r,roduc�,s
and serv�.ces.
These oi�ientations or tr�5.nin� sessions will be the
. rnecha,nisr, bf wl�i7.ch etrplo�ees and or�rxnizations �ri.11 be
prc�ared �a co�pe i��i{;h i;hc i�npact resul;:in� from i�r.;�le-
� Meni;a.�;ion of the municipal inforn;a�ion syste�;� or sub-
sys�;f_m. It is vitall.y ir��ortant. t2iat personnel and
orga.niza,tions be ready to accept �he ch�.n�es and to fili
�;Y:ei.r various �•oles as each increment oi t�1e sysLem is
impl_emented. The trainin� or orien�ation shall be so •
desi�ned as fio avo:ic; the disruptive effec�s of change
when i�: falls `oo heavily on si;aff or ott�c?•s �;ho have
not been prepa�,ed to handle i�. A
serics oP courses abou�: �:omputers and �nfot•m�.tion systen�s
wi�ll be uro�fi;ied as r�n 7.tltc���,121.td pe.?'t oi' the orientation
effort for difl'erent cate�ories of per�onnel in i;hc muni-
ca.pal or�an�zat9.on, e.g. , clerical, technical, professional,
mana�e:ial and others, as appropriate.
. C-76 '
,._ a
Attachment C
- ' to H- 1214
Ai�tachmenfi� C
to �ZI'1' H-2-7C1_•
VI-D
7.1.3 Oricn�;ation for Indivictual_s ��.nQ En�:ities Outside �,he �
Sys�cm 1?nvironment
A plan for cond.uc�,in� frequent briefinU sessions over
. 'the term oi' {;he pr��ject r;ust Ue ful.ly developed ta des- .
� cri.be appropr:i_ate7y �;,l�e syster: i;o pr.oi'essional, academic,
and o�;her concerned indivi.duals. These oriefings also
wi]J_ be �iven to representatives of orUanizations and �o
other politir_al bodies.
7.2 Trainin� ior Project and Sys'cera Personnel �
Sever�l t���es of trainino must U� provided for �;echnical
personnel of tY;e con:ort�.ur.,'s project �.eam r.�embers and for
rnunici��a.l per�orinel �•rl:o will operate and �r.ain�:a.in the
� develo}�eu syster,:
•--Tec,�n9.c�.1 tra.inin; in systems anwlysis, deca�ion
ana]_;��sis, sys�er� des��r., prograr;r::in�, equi.prient
O1��Ta'i,iOtl.
� --Use of ne��� procedures, �'orms ana reports.
. --Use of information: ret�-ieval �:echniques, �raphic
displa��, iii�,e��re�wt?on of data.
--7�r.p�ct �f in:"c>r,�aticr� :ys�;eTMi deve?o�rnent: strai;e�ies
of cl1�.n�e, ancl ch-j.r�;es �ffeci;ir.� personnel, or�anl-
zatioris, and funci�ions.
--Use c, ��tia:l.;-�i:� ��,<_I,roc:s : T:1�.'�:IIPII?i:i.1CS, st�tistics,
sir�,ulu�,io�: �r,odElin�, operai;ion re::earch, eco,_c��s:ic
tuialysis, �.nci co�:,-bc�i�ei it un�lysis.
L .
� 7.3 Cor�:r:uni�y Educ�:���on
A spe.ci2.l type of educataoii :�nd inforr.��,tion program may be
requirecl foi• �:he commu.nity.
' 8. Task Finr�t--Cr�ar.izat:i.on and laclr��na.st.xation '
Or�anizai,ional arran�emen�;s �ust be de��eloned to facS.lita�.e
relationships amon4:
--The r�embers o1' the consortium.
--�i'he consortiur.� anci r,iunicipal �overrnnent �enerally, e.�. ,
a Policy Board, User Cor�.r�ittees f.or develonin� standards
� and information reqairements. '
C-77
' �
� Attachment C
to H- 1214
At�;aclunent C
to RF'P }i-2-7Q
VI-D
--�'lie c�nsortium at�d other related consortia.
� --The consor�iu.^� and 'che corrununity.
--The consortitun and �;hc� Govcrn�:�nt Tecl�r�ical_ R��r�t�r��tiv�.
Related to these or�anizational a.rrat��emen{�s i.s the need for
adr,�ir_istr«tive strate�ie� for t.he p�irposes oi' plannin� �nd
pr��i•armnin�, cor.�r�,unicat�on, coordination, coopei•ation and
contral_.
Tne contractor sha�l :
--Desc-ribe or;;aniza�.iona_t ai�ran�er�ents to be cieveloped
dtuin�; the li:'e o� i;he project. .
--Inciica.te the �eneral nai;ure o'' arrangements {;o be
' cleve.lcn�d f'or clistribution.
--IIZC:iicate �L-he �eilera.l naLt��e ci arran�emerits to be
. develoz�ea for con�inuatiot; o;' i:he system or subs5�s;;em
Ue�ron�i che du:a�ion �f th� pro j cct.
--Znclu�le ar. ini;errela�ea i;ime-phased. p'.�.i1 i'or <:c._�xfin�
out �;h� �aslcs s,,ecified in thi s ,��Latement of 1�•;ork..
--Il'lCi_UC�(: i.:ll� e::isL�.n� �OI7� T�n;;e 1I]{'OTl'•.'.t��:,.Ori system
' deve:l.apt��er:t n].an oI' t}1e r�unic�_�ality.
--uho�•, tl�e �el<itiori�i;i_v bei;���een thispz�ojec�, and tiie
lon� ra,n�e nlan o.0 the miuZicinality.
--Provir:e a ne��: plan for con,;�r.u',_n� t`.ie development of the
proi;otyr�e beyond �he C��12'�,t.w017 Oi tnis project. .
--_iaeni:ify �•esource sunnor�, ol;her 1;han the rederal Govern-
• r�ent, ��}�:i_eli �;�ay bc useu to fund eontinued cievelc»ment
beyonci ci�e :iura.tion o1' l;h�_s project;.
3. `l'asl: T�!inr,--?'on:�.torin� and F,va_liia.ti.on
�.l Coni.�_rnzau� i;onii:orin�; and ]�:vGl.uation of the Projec�
The contractor shall conduct monitoring and evaluation
tYv�u4;iioiit .thc; ciura��.on of �;he �,�roject. ThQ contractor and its sub-
contractorsrn«st unc?c;•i,�li:e fre2uent seli-e�ialu�-.tion of its objectives,
pz•oi:esses, �rran�c�mcni:.s, pro;.ress and rest�ts. Documentation
anu CO!?71?lU!11(�at:_on o� fil].1.11T'n^u as ��re11 �s successes �.re
requireu. ilie evc�luai;ion }�roce:�se.s shal:l be conducted by
� ��•otip represeratin� r:t Ur•ozu ran;c of discipll.rie� and
. . C-78 .
• _ �
�
. � . . . to ti-1214
� Attachment C
� t;o I�''P Fi-`.2"-71'J`' ' � •
VI-D
N
professions. The �roup shall be �nQependent of the opera- �
tional core of the research pro�ec�. in order to achieve
� objectivity and provide i'resh perspectives and insights. . .
. 9.2 D;onitorin� of t}.�e Pro;iect Inmacts �
T4oni�ori.ng of the proJ'ec�L i.rrrpacts in the municipal govert�ment and
the communz.ty should be undertalceiz by the contractor and its
�}�bGontr cY_ors.
-,unlcipa� �overrunent n;oni�orin� is required to insure that
. �;he inciclence of ch�nge does no�; 1'a71 tao heav�ly on s�aif
� or other personnel z•�ho are ill-prept3.i ed to haticll.e it.
Careful observai;ion anci small e;��erisrentation can be
utilized to determine the appropriate rate of chan�e and
stra�e�ies i'or introducing ehan�e. Accep±ance of the pro-
�ect by mt�nicipa.l persontiel and citizens is essential.
9•3 Outside Evaluation '
Th� �ontractor and its subcontractors must also expect
periodic evaluation by a group representin�; US�C. I.t .shall- assis
this r;ro,i�� throu.�h presentations, interv�ie�:s, iniorma�
discuscions, and �repara�ion of speciwl repor�;s. Tr.is
eval.uat:�on :is in aaa��io� to US�C evaivataon of project
pro�rc�s �nd products outlined in Section V:IIZ.
. . �
C-79
� �._�_ �
,
i .
ALt3Ct�nienl G
AttaclZment � Co H-1214 .
to RTT' H- �-7Q .
OUTLIIJE
VII SPECIFICATIONS I�ND C?iARACTI�;RISTICS I'OR RESEl�RCI� AND DEV�LOPI��NT
OF TNTEGRATED I��TICIPJ�L IPIFOF��SATION SYSTE-M /SIJB�YS'I'r,A�S (pp G-80 �o C-91)
A. The Research and Developmnnt Projects t�Sust Utilize the
Systems A�proach (p C-�83)
B. The Resea.rch and Development Project,s Must Have Clearl3�
Stated System Objectives (p Ce83)
l. Sa�;isfy-ing municipal governm.ent op�rational requirements (�S G�3)
2. Ftiirnishing direct support fo..r mission-oriented pro�raris
and the day-to-day operations relating to �Lhose programs �p C��33�
3. Stated ber�efits in terr,is of tim�ly and continuing user
service (p C-83}
C. The Research znd Developm�nt Projects l�qust E�:hibit Effect.'�ve
� System r;ana.�ement (pp G83 to C-�ta�) ,
l. Plans for systemaf.ic and staged developmenl; to provide
capabilities wlien needed (p �-83)
� 2. Plans and a commitin�nt for a continuing system (p G8a)
3. Evidence of support, cooperation, and understancli_ng (p C-B�+)
!�. Assurance of availability of resources (p �_$4)
5. Forrr�.l specification of personnel needs (� �_$��
6. A means for controlling and eval_uatin.g the effectivene�s '
and effici_ency of performance--and, in particular, of.
u�er service--incor��rat�d into the system design (� C-8�) �
7. A system of accounts (p C-8�-)
D. The Information System P�iust be Baspd on Design Concepts T}lat
Are Transferable to Other Mu.nicipalities (pp C-B�+ 'ta C-�37)
l. Open-ended systems desi� (p C���+)
� 2. Aesign for acceptance of inforn,aLion from sources outside
� the system and supplyin� of ini'orrnat.ion ta oa tside sources (pp C-84 to
, C-85)
c-�o
� . ,. _
• . to H- 1214
• Attachment C�
to RF'P x-�*74'
3. Desi�n for incremental installation (� C_85�
_ 4. Desi�n for explaitin� the full potential of the
technology (pl �ABj �o C-87) . . . . . .
l�.l Processing
�
1�.2 Analysis .
1�.3 Control
E. The Tn.forriation System ]�si�ned 2•7ust Provide for Continuing
Data Base Davelopm�nt (pp C-87 to C-90)
l. Information requirement.s (p C-�7)
2. Data Acquisition (pp �_g-j to C-�8)
3. Nfa.intenance of a d3�na.mic data base (pp C_88 to C-�J�
3.1 Dynamic storage
3.2 Dynamic update
3•3 �'na.m�-c data base requirem�.nts
� 3•3•1 Lin}:age
3•3•2 Specification of cormnon data
3•3•3 Data dictionaxy � •
3•3•4 Even�/tim� tri.�gering
3•3•5 A�gre�ate capabilities
F. The Inform�.tion System Designed Tiust Include Implem�ntation
Procedures for Data Base P'1ana�er'�ent (p �_��
l. A formal program of data base managem�nt (p �_gp}
2. A plan for facilitating data sharing (p C-4p�
G. The Informa,tion System Desigr�ed Must be Based on A Capable
Data Processing System. (p C_9i)
C-B1
• _ �
;
4
� AtCachmenL G
� to H- 1214
� Attachment �
' � to I�I�P I�-��-74
l. Dete-rmination of required data processi_ng system � �
. capabilities (� C-9�)
2. A detailed statement of �;he data processing system to .
Ue provided (p C���)
3. A staff sufficiently lmo;al.edgea.ble and eyperienced
to maintain the software (p C_��.)
Ii. The Inforn�a.tion System Designed P�Iust Ensure Pata Compatibility (p �m9�,
l. r4easures leading �;oward the st.,�.ndardization (p C-91) .
2. An inventory of curren�Lly-used, nela system-related,
identifiers wzthin tl-ie municipality (p �_g�)
3. The adoption of existing identifiers and data
� definitions, inclu;ii.:lg standardized formats and
codes, developed and in use by local, state, and
federa.l agencies (p �_9�)
�. Utilization of geographic identifiers �p C_g��
5. Periodi.city Uf d3t��., and pro-risions for �econciliation
where required (p �_���
C-£32
. �,__ �
v
'F ;
)
R -
� Attachment- C
Attachment C to H- 1214
to RFP I������•
VII—A .
VII SPECIrICATIOi�S AND CI�iRACTERTS`i'ICS FOR RESEARCH AND DEVELOPMENT
OF IPdTEGWtTED I�NNICIPAL I2J�'OI?i✓i11TI0id SYSTI;I�i /SUBSYSTFi•iS
This section delineates specifications and charactei�istics for
research and development of inte�r.ated municipal information
system/subsy�tems (referred to in this section as "svstem.s"). � �
These specifications rmast be mx;t in the �,echnical tasks to be
performed and in systems to be desioned and built u.nder this
Research Program. ,
A. The Research and D��-elopm:�n�; P rojects Must Utilize the Systems
A��roach.
� The constr�iction of information systems for �minicipalities must
, be based on an extremely broad approach. All of the various '
municipal processes and data interrelationships must be considered
along with the interactions �:�f rr�n and machines. Analysis and
design must be independent of any particular municipal depa.rtmental
organization and oriented toNrard situations or events. The
a.�ialysis and design of syst�ms rnust be integrated by function rather
than developed on a departn�nt by clepartment basis. However, s3Tstems
can be implemented on a.n incremental basis.
B. The Research and Develonment Projects I��ust Have Clearl,y Stated System
O�Zctive�, Tncluded among these objectives rmzst be:
1. Satisfying municipal governmeni; oneratie�al requirements.
The prirna.ry thrust in r�:unicipal informatiori sys�Lerr�s developmen�;
. rrtu.st be the meeting of the operational needs of municipal govern-
ment. A large portion o£ manicipal operai�ioi�a.l actitrities must
be rationalized and automated. Improvin� the flot� of information
for better decisions and actions must be in�,egral to this ef.fort.
� Thus, the system must provide an increased capability and riot
simply computerization of. existing operations.
The major impact of this requirernent is to create a municipal
informat�_on system tha�; is built into the ma.in stream of inforrn3.-
tion flOZJ concerning mtuzicipal government and the corrumuzi�;y. Data
are maintained on a current basis because the system is primed
to satisfy basic operational needs of the rrnuZicipalit,y. Data
are fed into the rruni.cipal inform�.tion system at their source
� as an intrinsic part of goveriu��r.t operations.
2. Ftiirn-ishing dircct, su��ort; for mi.ssion-oriented pro�;raris and
the day-to-dav operations relatin�; to those nro�r.am.s.
3. Stated benefits �n terms of timely and continuing user service.
. C. The Research and Develonment Projects Must Exhi_bit Ef'fective System
Managerient. Included here are: �
1. Plans for syster�.tic and st,aged development �o provide capa-
bilities when needeci. �
� 2. P1ans and a commitment for a continuin� system.
c-83
� _. ,
�
�
ti��acilw�[1L l,
Attachment C- to II-1214
. tORFI' H-,��7�
. VII-C
3. Evidence of support, coonc�ration� and tinderst,andin� (on the
part of mtuZi.cipal perso:u�eJ_ and elected o1'i'icials .
4. Assurance of availabilitv of xesources ecrrli-ner.surate with . .
requirements, .iunding, and schedule constr.airits.
5. Formal speci..ficatior_ of�ersonnel needs, �ncluding job
descriptions, estimat�d salar.i.es, anci availabilities corrmZensurate
with proposed system development and utilization.
6. A means for controll�_n� and eva.luatin�� the effectiveness and
efficiencJr of ;�erS'or.r�n�•� �nd; iri n,±.rticu.-Lar, 01' user service--
incorporated into the sYSt�m desi�n.
7. A s�stem of accounts permittin;;. actual project cost �,o be
compared to tne project budget, and a plan to publish the
initial bud�et, the actuai costs, and a description of the
benefits ach9_eved.
D. The Informa�ion S���;em T•iust Ue }3ased on Design Concepts That Are
Transferable to Oi•l�er i�iu.�ici�a]_ities.
The inforir.a-t,ion system design must be
open-ended, provide for data exchange, be ca,p�ble of incremental
installation, and reflect the cu:reiZt state of the art.
l. Onen-end�d systems design.
The design of systems must be open-ended with i;he fler.ibility
to elim�nat� a.nd acquire subsyste;�s, components, da�ta files,
� and ciata as the reed arises.
Further, the system r7ust be embedded in an organization that
is desi�ned to be highly conducive �to change. An information
system rmzst not be alloyred to becoir�e so entrez�ched in organiza- '
tional structure �Lhat it �rill be highly resistant to eventual change.
2. Design for acceptan.ce of i_nforr!ation from sources ol.tside the
s3Tstem and sup�,�» of in['or�r,;ation to outss.d� sotuces.
No inforrnation system can provide a17_ t,he uzformation required
by a mun:icipality ekclusively from its own operationally-based
sourceso The sysi;em must be ctesigned to accept informa.tion from
at least three additional sources:
- Ad hoc or more forma.lized informa:tion collection efforts,
such as periodic surveys and special studies. .
� - Other jur.isciictions and agencies in an urban area, both
public and private.
- State and F�deral agencies.
C-B�+
. � . �
ACL�3ChI11�T1t �.
� . � to H- 1214
Attacl�n�, C �
� to RI�P H- 2�Q
VII-D
Conver�ely, the system must be designed to provide ir_f.ormation
to outside sources. Just as the system must make allowance
for. tlie introduc�;ion of sp�cial data, so must it be designed .
. to Provide inforn�.tion about the forr�at and charact;er of cL�.ta
already in the imanicipal s3�stem.
�rther, the systern must be des�_gnc;d to provide for infor.ma.tion
transfers betiaeen governr��nts in the area and between municipal
governmen.t and the state and Federal �overnments . Municipalities
presently provide rrruch of the inforr�.tion required by state and
Federal program:�. These in�;er-syst,em re.quirements rrnist be
considered in the informa.tion system desi�n.
� 3. Desi�n for incremental installation. .
The introduction of a comprehensitTe information system into a
municipali.ty at one point in �cin�: could create such confusion
and ciifficulty that installatior� ti�aould. be politically unacceptable
and managerially impossible. `Phe s,ystem, therefor�,, rmzst be
. implemented increment;ally. This approach gives th° municipality
time to develop staff skills, effect the necessar3T personnel
changes, becoMe accustoried to new data processing rnethods and
capabilities, and r�.ke the n�cessary opera.ting ar.d t�olicjr changes
whi.ch are the in�vitable concornitants of a systems approach. I1;
also gives the �3rstems design�rs time �;o evaluate operational. �
� systerr� and �:o make necessary modii'ications at each phase of develop-
ment.
1�. Desi�n for e�:�loit�.na the .full potential of i.he technolo�y.
Three information handlin� capabilities o.f the computer must
be provided: processing, analysis, and. contro7_. �
�..1 Proce�siri�. ,
� � Processin� refers to the collecti.on, organization, storage,
and m�.nagement of data and the retrieval of information
from the resulting organized collections. Problems involved
in �Lhe processing functi.on inc].ude: the type of data to be.
collected and levels oi reliability to be attained; the •
amount of detail that is collsistent with manageable costs;
the system of data file m3.nagement.; efficient opera�.ion;
and the writing of programs for finding information of'
interes�; and matching r�quesi;s for informati_on agairist stored
data.
, c_85 .
. AtCachment C
Attachment G to 1i-1214
� to RFP Ii-a.7�;'
VII-D
The processin� of relatively routine tasks �must be
automa.ted wherever possib]_e. The operational require-
ments of these tasks tend �to requil� a sequence of
actions. �ach action of the sequence is performwd in �
terms of what can Ue call_ed deci�i.on rul_es. Dacision
rules are precise criteria that govern how a decision
is m�.de and wr.at that decision shal]_ be. The use the
computer at this level of' sophistication requires that
the processing and decision requir�r�ents of the
particular task be precisely defi.ned in an al�oritnm,
i.e., a system of rules of procedure for handli.ng a
particular task. All possib.le cond:�tions affecting
the decision process and the expec�;ed r2sults shall be
reduced to lo�ic floiti* charts and progranun�d for comput-
o erized perforrrY�nce. The computer, therefore, i.s not
simply an aid to the performance of routine -tasks. It
has an iruiate capacity to parform ma.ny tasks completely,
i•rith htunan activity reouir.ed only a�t points of input
and oui�put.
4.2. Anal,ysis.
Ana.lysis refers to any operation perform�d on data in the
investiga�tion of possible re7_ation�hips. It includes
computation, statistical araalysis, hypothesis testinb,
project,ions infe.rence, indi.ces cons�;r.�uction, model-buildin�,
� and siimilation.
The iriforma�cion system rm�.st cor�tribute directly to and be
part of sucll modern ma,nagement techniques. The sys'cem must
do more th:�n provide for co_llectinp, storing, and retrieving
d.ata. On1y tirl�ien data are organized s3Tster,,atically and
ana.lyzed in terrr.s of problems does such inforrnation become
useful for operat;ions, rnanagement, and plannin�. The
procedures for data m.nipulatiion, e.g., analyzing, aggregating, :
sununari�ing, and charting, which con�vert cia.ta in�;o information,
. .impose important requirements on the system's equipment and
programs. For example, �;he comput:ing equipm:..�nt must be of'
. sufficient]_y large capaci��y to l�andle the necessary sortino
and swnmarizing, the search for re.cords on specific events,
and the sequential app"lication of sta�tistical procedures. •
4•3• Control.
� Control is the process of sensing, monitoring, and redirecting
� an on-goin� process �Lo prescribed leveJ_s of operation. The
� computer ei�Lher providcs a human decision-malcer with the
inforn�a.tion (e.�., excep-tion reports and sS�nptomai;ic indicators)
necessary to effeci; a more efficient operation, or itseli
activ�.tes the required regulatory actions (e.g., when complete
control of a process is �iven over -Lo the computer as in
comput�rized t,raffic con�;rol).
C-86
. . �
i
, tittacnmenl �
�� � � Lo H-1214
t�.ttaclunent �
� to RrF' H-�,�°�9
VII-D
The information system must provide for the continuous
' monitoring of mlznicipal needs and provide a capability
to anticipate comar.unity problems, to devise �aays to cope
with th�m, and to measure i;he effect of chosen programs
and strate�ies. For e�.amnle, one capaU:ility required by
the system would involve exercising a moiv_torin6 review
of each individual transaction and its etialuation against
prescribed let�els in the perfoi�3nce of routine op�rations.
tiJhen a given instance exceeds that linu.t, e.g., a purchase
order which exceeds a qlia.rt.erly budget allotment, the
transaction is �u�a.r:^;�ic°r�J.1y er.trac�;ed from i;he system and
referred �;o �;he appropriate cit,y ofSicial in the classic
management by exception n,anner.
E. The Inforr;ation Svs�;em I�si�ned Must Provide for Continuing Data Base .
Deve 1 op;r�en t. •
Data base developme?zt includes icientificai;iori of informaticn require-
ments, data acquisition, ar.d maintaining a dynamic da.ta base.
� l. Infor.mation Requirements.
It is neither possiUle nor �esiraUle to attempt to specify
. in advance a set of data ele.ments that represent an ideal d_a.ta
. base for all activities iri municipal governmen�L. Hoi•rever, in
past development efforts various surveys have been m�de of one
� or more functio:is wi�Lh the objec�t,ive of de�;er7nining what da,ta
are now bein� used and taha.t da�;a z-rould be useful. These su.rveys
shall . be used as a ch�ck list or reminder of da,ta elements that
might be included in �:.ny data base under development.
Determinai;ion of user requirem�nl;s rmzst provide for interaction
bet�reen user and systern designer. Surveys of prospective users, � .
while helpful, caruZOt; be sufficiently definitive 1;o be of
. practical value by them:�elves.
The clata ba�e must be multiSaceted, i.e., include ciata relating
to people, property, and money. I��rther, the design 'of the da.ta •
base cannot be pred.a_c�Led so.lely on pre-deterinined se�Ls of data.
It must be suffi.ciently open-ended and flexib=Le �Lo accommoda�Le
� �'uture, unanticipated se�;s of data.
2. Data Acquisition. �
The information system must Ue desi�ned so that the da,ta base
is developed and kept current as a byproduc�L of normal govern-
ment operat3_ons. Towards 1;his end, the inf'ormation systern design
mus+., include a data acquisition plan. It nnis�t recognize the
dynamic nature of the data base. It must detail the pracedures
C�87
_ �
�
Atcacrnn�'n� �
� � � Attaclunent C tiO ��-1214
� , ' to I'i1�P H-���'�'.
VII-E
Sor acquir�ng, organizing and updai;ing ciata rather than simply
list desired. data items. It rrrasi; i.nclude an �n�eentory of
existing machirx�-rPadab:l_e �a,ta pertainin� to �Lhe municipality.
In� data acquisition, source data automation shall be used
where possible. Source data automation is �Lhe capturing of
data in macliine-reaciaUle form as a byrroduct of sor�e other
necessary operation, e.s. , the use of pre-punched cards in
utility bill.�ng, or types•rriters Z�rhich produce a pui�.ched paper
tape simul�;a.neousl�T t•rhile providing hard copy. �
3. MainT,enance of a dynamic da-L-a ba.se.
The infoirr,�t�_on system must be designed to provide for main-
taining:a dynamic c'�,-�a base. �, d,ynamic data base is onn i�ahich:
-- Reflects cl�anges in the pheno.nena ��rtuch the data represent
as those changes occur., or, as governm�eni� is able to discern
and record those c}La,ng�s.
-- Provides for the addition of netr data and the deletion of
� old.Cert�,in data z�rill. ch�ige freo,lzently--on a daily, hourly,
or minute-by-minute basis, e.�., police and fire dispa{;ching
data, service call data, and traffic signal coni,rol ciata.
Other data will change only over. a Ieng period of t�me,
e.g., topograp��ZT af land. Som,� da.ta j1i11 almost never change,
� e.g., geolo�;�T and the lccatian of la.?Zd par•cels. Hot•.ever,
despi�;� -L-he fr��i�ency o.f act.�aal ch�n�;e in certa�n attributes
of objects or etTents, goverr.m��nt dec�sion-m^.l;.i.n� ma.y require '
only inf'requen�; obser�rations. Ti��,��5 the concept oi dynamic
dat�a base involves some op�rationally-oriented trad�of� betu:een
recording change as it actual�y occurs and z��cording change
often enou�i7 �Lo provide a basis for ciecision-mal:in� and action.
From the standpoint oi informa�tion system design, 'tT•70 concepts :
ax�e important for achietTing a dynamic data base: dynarnic
storage and dynar,�ic update. ,
3.1 I�-iamic Sto.ra�e
Dynamic storage involves loolci.ng at the operating systerr�s
oi' rmu�iicipal governmen�L as the storage vehicle for da�;a
kept t•aithin �;he inforr�.tion system. The information system
- data base is not }cept in a m�,ssive file or even a ser�es of
. such��files. Ra�Lher, it is contai�led in a mu:ttiplicity of
� files, cach �,rith related inc3ividual updating times and
, processes. `rhese files, ara not storage devices, �er se.
They are integral parts of the autom�tion of the sub-sy:,-tem's
or componeni�s ' data process�n g needs. B�cause they conetitute
part of the in-line processing sequences of an ac�Livity, their
C-8II
. � �
Attachment C to H-121.4 V
to 1�TP Fi-_�A'�C°l�
YII-�
updating i_s not a special process, but an aspect of the
operating automated activi�,y. when there is an even�:-or
time-tri��;ered action t�7Y11C11 affeci;s one of the components
or subsysteins, that action initia�;�s a data processing �
sequence Z,Tliich includes both ro�zi;;_zl� decisions and additions,
deletions, or modifications to the relevant operating files.
Thus, the ciata stored in the files of a component or sub-
s3Tstem are ref.lective of the most recent set of recorded
condi�;ions.
3.2 1lynamic Update �
Dynamic update involves three related aspects: �
� -- The data that conse.itute the raw material for file
updatin� are not separated from essential operating
elements oi' the subsyst,em. Tlie action and data
inputs that are either event-or time-triggered are
both the substance and tlle cause of the upda�cing
procedures.
-- The various parts of the compui:,erized syster.is design
can be tailored to the different storage and decision
requirement of each component of each subsystem.
-- The system encomp�,sses a process called data shredout.
As an etie.it or time triggered data input is entered
into th� comput�r system, all files that contain selected
data from the input record are auto.�a.tically updated by
predetermined co�r.puter processes. A11 relevant files that
require information generated by one municipal process
, are updated to rei'lect the data inputs of �Lhat process.
3•3 �amic Da�;a Base Requirements �
A dyna.mic da.ta base has several requirements for its
ma.intenance including:
3•3•1 Linka�e: Indentii'iers in all data files rmist permit
the linking of related subsysi;ems and comnonents.
� Fxamples of such identifiers are social security numbers
and land parcel numbers.
3.3.2 Specification of co�non clata: The various subsystems
� � in nninicipal infor�na.tion systems have a great deal oi'
data that are common to more �;han one subsystem. `These
rmzst be identified and included in the data base design.
C-89
. � � _ ,
a
. L1L IUC.:lillil.11l L
to II- 1214
� Attaclun,�nt C
to RFP H-�=(� ,
VII-E �
3•3•3 Data dictionary: �ach data file, record, a.nd
da�;a name in suUsystem� d.e�Teloped ir.�u.st be described
in detail a»d cross-indices must be created. Standard
data names should be so noted, alon; with data names
. that can and cannot be interchanged.
3•3•4 Event-time tr�_���erin�;: The design and development
of rnunicipal ini'ori�a.tien systems must be so rational-
ized that the �.utomatic updating oi' all related data
files is triggered eith�r as a result oi' an event
(a fatal accident occurs at Second and Chestnut Streets)
, or of the arrival of a �ime period (end of month
reports).
3�3•5 �, rGeate car�abilities: The data base must be so
desi�;ned as to facilitate the cost-file ag�regation ,
of data for bo�th current identified needs and .
•probable future requir�ments.
F. The Inform.�.�;�on System D�signed Mus� Include Implementation Procedu_res
1'or llata I3ase tYlarla�en��rlt. 1'his necessii;ates:
1. A form.al progr.am cf cLta base m�na�emcnt, including �;he provis9_on �
of information to Uoth in�ernal and external system u,sers on the
current content of the data base, and �;he assignment of data base
ma.nagement responsiUility to a professional member of the staff,
the Data Base Coordi.na-Lor.
2. A plan for facili_tatinP dat�, sharin�--with other appropriate
agencles, organizatior.s, and instiLUtions, both private and public--
and for protecting confidential data. Tlie p1an shall include:
-- A listing of the types of data to be acquired and their
degree of confidentiality in teri;�s of local regulations and
practic.es. �
-- A statement on legislation and regulations per�,aining to . �
unauthorized data disclosure.
-- A formal s�;atement of data release policies and procedures.
-- Administrative and technical procedures for assuring the
protection of confidential data.
C-90 .
� . ,
;
' . � : to H-1214
- A1;tachment C
' i;o RI�'P Ii-2-70
vzz-c
G. The Inform.�tion Sys�;em Desi�ned riust be Based on A Canabl_e Data .
Processin� Sys�,em. Tnis speciiication requires: .
l. Determination of required d�ta processii� system capabiliti.es
in terms oi' mission and schedule matched against data processing
system resources--particularly softViare--available or to be
acquired.
2. A detailed sta�,ement of the data. processinr� system to be provided:
-- Stai_'fing.
--- Equipmen�; configuration. . .
-- Software.
-- G�a.rrent and projected maintenance and storage loading.
-- Mode of compu�ter processing, e.g., batch, batch monitor,
multiprogranvning, time sharing. .
-- System accessibility in term:s of schedule, costs, and
perscnnel support.
' 3. A staff sufficientl,y lmoialed�eable and e�verienced to maintain
the software. The contrac�tor sha11 sho.r in ii;s buclgetary pl.�n�
provision o�' �ds far staffirzg or subcontractin;; �he mai;a.ten�nce of
the syster� t�fter co.npletion ef this contract. This is to insure the
continued ava,ilabili�y of the capabili�ties to the contractor ( the
municipality),
H. The Inform�.tion SYstem Desi�nrd P•?ust Ensur2 Data Compatibility. Data
compatibility in the inforr�tion system requires:
l. Measures leadin� tolsard the standardization of data names, '
�or�r�ats, codes and classifications throughout the municipality.
2. An inventory of curreni;lv used, new svstem-related, identifiers
within�t,he municipa.lity. LJhere identii'iers are not standardized
throubhout the imulici.pality, appropriate ma.chine-readable trans-
lation tables must be developed.
3. The adoption of existin� identifi_ers and data name defini'tions,
;nr:l,�d��; ;��.nc3�,�dized i'or;��t�3n� code,,s� deve.loped and in use by
� . local2 state, and federal abencies.
1�. Utilization of geogra�hic identifiers.
. `�. Periodicity of data and provisions for reconciliation where
required. �
�� .
C-91
• . AtlachmenL C
' to H-1214
' Attaclunent C
� to I�P H-2.-7p
OUTLI PTE
VIII. Reports: (pp �_92 to C-LI.0)
A. General (pp C-95 �o C-98)
1. Types of R�ports (p C-95)
2. Responsibility (pp C-9j �o C-96)
3. Dissemination (p �_9O
4• Continuation Approval (pp C-g6 to C-97) .
l�.1 l�port Reviews
�.2 Considerations .
4.3 Special Requirement �
5• Identification System (p C_97)
6. Mecha.nical Specifications (pp C-97 to C-9B�
6.1 Size
6.2 Paper
6.3 Page Layout
' 6'4 T�� .
6.5 Pagination �
6.6 Printing "
6.7 Binding '_
6.8 Luyury Features
6.9 Illustrations and Tables
B. Periodic Wo.rk R.c;ports (pp Ca98 to C-105)
l. General (pp C-9£3 to C-99) �
l.l Initial jaork Progress Heport
. 1.2 Periadic Work Prcgress Reports
c-g2
�i�LacllmenL �
' to H- 1214
At tactlment C
. ' to Ri�P H-2-7�
2. Form�.t and Con{;ent �pp �_g9 to C-1.05)
2.1 Title Page
2.2 Section I -- In�Lroduction � ' �
2.3 Section II -- Work Performed
2.4 Section III -- Performance Problems
2.5 Section IV -- Work Planned
2.6 Section V -- Resource Utilization and Cost
2.7 Iisporting Schedule �
C. Task Completion (Technical) Reports (pp C�105 ta C-lOb)
l. General (pp C-105 to C�106) � .
1.1 Initial Task Completion Rc;port
1.2 Supplementary Technical Reports
1.3 Final Task Completion T�eport � .
2. Content of Task Con?pletiol I�ports (p C-106)
D. Final Project Report (pp C-107 to C-108) �
l. Content {pp C�107 -to C-10�)
� 2. Submission for Approval (p C-108)
E. Forma,t of Task Completion Re��orts and The Final Project Report (pp C.,�p�
- to C-110)
l. Front Cover (p C-108)
2. R�verse of' P'ront Cover (p G108) . �
3. Title Page (p C-108)
�. Swmnary or AUstraci; (p C-109�
5. TabZe of Contents (p C_�09�
6. List of Appendices, Illustrations, Tables (p C-109)
7. Body �P �-109)
• 8. Literai;ure Cited and Selected Biblio�raphy (p C-109)
. - C-93
. Attachment t,
Attactuii�nt C to H-i'Z14
to RFP H--2-70
9. Glossary (p C-109) � � ,
10. Alphabetical Index (p C-110)
11. Appendi.ces (p C-11U) � . �
12. Distribution List (p C-110)
. . . C-)��
� ,..�_ �
t
;
� to�H-1214� v
Attachment C
to RFP I�-;2-70
1TZII-A
VIII REPORTS ,
- This section delineates a11 formal:i�ed reporting and product �
requirements._ Spec�.al studies
and reports of a rLinor natL�r� may be requested by the Governr��nt
Technical Represent�tive i'rom time to time. .
A. General �
The items lis ted belol�7 constitu�;e gen�ral requirem�nts and
considerations for all repor�;s m�ntioned above. Sl.-�ecial
requirements for each t,ype of report are descriLed in
subsequent sec�;ions. ,
l. T,yPes of reports �
The three �;eneral types of reports required are Periodic
Worlc Progress R.eports, Task Completion Reports, and the
Fina1 Project Report. Each of these is discussed below.
While all r�e.por�;s facilitate Federal n�.nagement of the
research and developmz:nt piogram they are equally important
in serving as the vehicle for comrmLnication of the products
of the progr�v�. The first type c�f repor-� is intended to
reflec�t i,ork planned �zd achiel*ed; technical, organizational,
and behati-iora7. devc;lopments; and resource utilization for
each reporting pei�i.od or pl-�se. The seconci type reports the
completion of a task and f or^f:ar�s the doclunentation as a
� product of that taslc. The tt�ird report is intended to Ue an
overviet�r and summary of the entire project.
2. R�sponsibility
The prime coritractor, the am�nici��ality, is responsible for .
satisfyin� all reporting requirements. These include:
-- The preparation, ��rri�;ing, editing and
� reproduction of reports.
-- The submission of' reporLs for I�deral review
and approval.
-- The dissemination of reports.
--- The m�.intenance of time schedules for reportin�.
-- The establishmc;r�t and maintenance of the necessary
administrative and accounting syst-ems needed to
produce the infor.n�ation and the reports required
� in this Request for Proposals.
-- the avoidance of any statement s�hich, if �eproduced
�-9�
__ �
• Attachment C
to H-1214 �
ktt�chmetrt C
1TIII-A to RFP� H-2-7o
in a Gov�ernment publicution, mi�ht be cons�Lrued as Govern,-�ent
endor�ement of a pt�s°�icular n��nuf�c-turer's r��chine or Government
favoring one manufr�cturer's n�acha.nc over other �lces.
3• 7Q�^����?.t3..an_
-The contr�ctor is responsible for distribution of the reperts•
withiri �;he consortiu:n as may be locAlly deterrnined, and for
furni3hin� the Govexn�,ent Technic�.l Ftepresentetive with t�,rerity-
five (25) copies of �z11 reports produced. The �ov�rnmen� Technical
l�epresentativ� wi11 be responsible for tur�ther dis�ributions, e.�r.,
to other consox-tia and or�anizations.
�+. Continuation Ap�roval
Tne followin� provisions appl_y with respect to ap}�rova,l far
the continuai;ion of the pro�ject: , �
4.1 Report Revie�rs
Approval will be based. upon the review of the
Periodic kTorlc Progre�s Rcports, Task Co�pletion
Reports, and upon r,pori;s by USAC representatives
� of site visitations and monitoring,
4.2 Consider�ztions
The follo�ling considerations should be noted ;�ith
� respect to pro ject review and �.r�pr avsl:
-- The �deral Gov�rnment will establish �
mechanisms f'or monitorship and evalua-tion
of the overall research and develop3nent
program.
-- The Feder�l Government will establish �
mechanisms ior. zuonatorship and evaluation :
of erzch individual rrojeci,.
-- The eipproprzate, co:itr°ac�-desi.gnated revie�r
and apnroval mechanisr�s u:i11. apply i;o al1
re�orts. This review should require two
calendar weeks for all but the final pro�ject
report. T►ie latter ti�ill r•equire forty-five
(�+j) duys.
� -- The contrac�;or and :�ubcontracto.rs are
expec�Led to carry on with the nex.t phase of
project activity, once the Task Comp]_etion
Report has been delivered to the desi�iated
Government ']'ec}ini_cal �2epresentt�tive.
� -- A cerl;ification in i;he tetter transmittin� each report shall
state that the con�;ractor knows of (1) no patents
which t,auld be involved i.n the practices aiid procedures �
disclo�ed in the re�crt and (2) no matter in the report
which would inf`r.in�e the copyri�ht or other proprieta2y
ri�hts of others.
. � . C-96
� �
;
L'1l.l.Cll.11llil=ttl v
. � • to H-1214
Attac��nent C
to RI'P H-2-70
VIII-A
-- On the basis of Government review of a Periodic Work
, Progress Report or a Ta.sk Completion Report, the . ,
. � Goverrm:ent may decide �o terminate the contra.ct in
accoi�dance with _General Provisions, Clause 10, Termination
for llefault or for Convenience of the Government.
1+.3 eci�.)_ Reauirement
See Section VI-B 2.�+
5. Identif:ica�;ion J�VStem
As pa.rt of the initirl.l report (See 8-1-1 bclo�a) the contractor
must `devE:lop and submit for anprov�.l. a, hier�.rchicall.,y structured
report icientilication system. Once �.pproved, the syste;n will be
used �;hrou�houL the project.
6. ldech�nical St�ecificata_ons
All reports, draft a.nd publication copy submitted, �nt�st �dhere to
� the follo�rinr specific�.tior�s, eiid to �lause VII to rhe Con�ract
Schedule entitled "Reproduction of Reports".
6.1 Size
The textual re�?ort size must be 8 2 x .i.1. inchts,
, �•rath covers anc3 i'oldouts coni'orming to the size of
the pages.
6.2 Pap er �
_ l�.71 pa�;es of the i•eport mus�; be of �ood gra.de of �
bond p:�per not less i;han 2U rounds in wei�ht and �
containin� ai; least 50'�, i°ag con�;ent. �
. �6.3 Pn�;e Layou{; .
Ter.t rnust Ue pritxted �n botl� sides of the s2ieet
wi�:h a 1 inch m�.rE;in and iai:Ll normally be sin�le �
spaced. Lef'�; justified co:Lwnns sliould. be used.
6.�+ 'l;�m e •
� An,y standard type font is �ccep�;aUle, but the size
usecl must be larE;e enou;h to be cler3..r1y le�ible ttf'ter
reproduction. Spcci_al type faces may be used in
headinF;s, tii�les, c�.p�;ions, equations, and material.
requiring specia.l emphasis .
C-97 � .
[�ttachment C
� • � to H- 1214
Attachment C
� �o RFP H-��•70
VIII-A
6.5 Pagination
" Pages must be numbered consecutively with arabic '
nuril�eral.s from the first page of the text to �;he
las�t page. Except i'or i;he front cove;� and title
page, all front ma.tter pages precedirig the first
p�.�e of the text must b� nwnbered consecutively
tiaii;h lower case roman nwnerals starting with
"ii" for the summary, abstract, or digest page;
the title page rnust be counted but uxinumbered.
6.6 Printing _
� � Black ink and op�,que tti*hite paper shaTl be used for
• printin.g the text of a report.
6.7 Binding
Looseleaf, spiral, plastic conb, or post bindings
� normally shoul_d be used 1or reports. .
6.8 LwturtiT fea�,ures
Ornate or expensive. covers, expensitire paper, el�borate
. design, or other lw:ury i'eatures should not be used
for a report.
6.9 Illustrations and tab_les
Illustrative �r�terial includes photographs, line
drawings, schem�tics, block diagram..s, flow char�ts,
and other form� of graphic art. Line.drawings should
be used whenever possiUle in preference to halftones. •
Line work shou]_d be sharp, clear, arid of consistent
densi.ty. Photographs should be good quality bengay .
� ' screen. Color shou7_d be used only when it is
functionally essential to the illus�;ration. All
illustra�;ions and tables rrrus�; be numbered consecut,ively
and appropriately cap{;ioned.
B. Periodic bJork Reports
l. General:
Periodic lnlork Progress Reports are of two types:
An initia.l repor{; and a series of quarterly reports
dating i'rom the inii;ial report. Generally, these
reports cover the adminis�;rative and financial aspects
oi' the projects and Provide a discussion of work
planned and accomplished.
C-9B
. to H- 1214
At,tach.ment C
to �'P H-. 2-70
vzzz-n
l.l Initial l�lork Pro�.ress R.epor�L
The initial worlc progress report is required
thirty (30) d�,�rs after notifa�ca�;ion of the .
contract �ward. This report is the same as
�he ti�Jork Progress Re�ort except that two
additional requirements rmzst be satisfied:
-- A refinem:nt of the time-phased plan
for �;he conduct of the work.
-- The report identification system required
by Sec-L-ion VIII-A->, above.
1.2 Perio3zc �•Jork Pro�ress Re,�orts
Work progress reports mast provide a discussion
of taork accomplished, according to Tas?:s, in
� varying d.egrees of. de�;,±il. The discussion of
Tasks One through Six shauld be limited to �aneral
coverage o.f prcgress; to adrr.inistrative, technical
and beha.vioral deve�op�:ent.s; and, to substantive
technical isslzes requir:u�g resolution. The
discussion of Tasks Seven through Nine should be
in detail.
2. Format and Content
The Periodic ti�Jor}c Progress Rc;ports must include discussion
of all project related iaork, includin� costs, rahether
perforried by the contractor, slzbcontractors, or lower tier subeon-
tractors. The procedure i'or obtaining the .necessary •
iriformation and for actual pr.eparation of the administrative
reports is left to �;he judgment of the con�tractor. Iiowever,
the reports must rela�Le not only to wha-L- is done but taho is
doing it.
The format and coriten{� of al1 Periodic Z^�ork Progress Reports
must be as folloias: .
2.1 Title Page � �
-- Departmen.t of. Housing and Urbr�n Develapment .
-- � �ontract number� and project title.
-- 7.'ype of' report, report identii'ication �
number, xx:riod of performa.nce being
reported.
c-99
. ti[�acnnte.n� t,
to H- 1214
Attacl�ent C
� to RF'P H-2-7A
VIII-I3 �
-- Con�tractor's na:ns, address, and
organizational unit generating the
report.
-- Date of repox�t.
2.2 Section I--Introdl�ction
The introductory sectior. shall surmnarize the
report and provide a guide to the material �
coritained in the various sections.
2.3 Section II -- ��1or}c Performed � • ' �
This section shall dascribe �;he overall
progr2ss made during the reportir.g �riod.
Discussion shall cover those areas scheduled
for ti.orl: in the contrac�tor's ii.n�-phased plan
� for the reporting per.iod. It shall also
, cover tirork not sch�duled, but completed or
started. S�ecii'ically, the discussion shall
include:
-- 1`,11 t�rork performed for the reporting
period-scien�ific, tec'ru�ica.l, organiza-
tional, and belzav�_oral developments.
-- Positive and negative progress and results.
. -- Technical and administra�;ive recomrr�ndations.
--� Conclusions, b oth favorable and uni'avorable.
2.1� Section III--Perform�nce Problems .
� This secticn shall, contain statements of
confox�nance or noncanlorrr�nce ti�Jit;h ��ork schedule,
goals, repor�Ling requirements, documeni;a�;ion, and -
products. It shall inclicate cur.rent or anticipated
problems that may impede perforrr�Znce. Finally, it
shall include proposed correc�;ive actions.
C-100
a
�
` • AtLachmenL G
. , .
• • to H-1214
' Att1C�u�:n.11t C
� t�o P.1P lt••'l_-lo
2.5 Sect=i.�n 7.V -- �,'orlc I'l��nned .
' ' 1'his sect?_on shall a rlclicaLe tlie �•ror.lc scheduled for
perforn,�nc�� durinzi Chc ne:;t re��ortin� p���-iod. IL' shall
� include an updatecl versic�n oF t:i�e t�ir:ie�phasc�d c•�orlc pl.an,
� prepared in a r,�annei• �oh:ich indic��tes s�.�;ni.ficanL dev:iaLions
from r�rev:i.ous versions. •
2.6 Secti_on V -_ P.esource, t�t.-iliz�tion at�d Co�Y �
' • A. Genera]_ lliscussion of Quarlcrly Cc�s� P.eports , a par:t o£
Quartea-l.y 1'eriocli_c 1�'orl; Pro&ress P.eports.
7"his secti_on shall descri.b�. the rnanpot:er. , eqti�pment ,
and otlic�r' resources uti l i%'E:� du�'inl; thc repor.ti_n� , _
peliod and t1�ei.r associat-cd costs. 71zis requires
. that t:he co�tr,�ictor deve;op t.n accountin�, s;�ste:n zo�'
all ��roject:-�'eJ.a.tcc': L��GI"1C, 'iiic system u��.:st Ue c'c>_si_gnc�d
Lo pennit reforin`li:in€; ot Lh.� dat� for r.epoiL-zng by a
� . ��ariety oi classi.ficat_ons, includin;:
� . __ �'yr,e of resourcc. � -
-- Or�anzzati_on or. uniL- pc�7-fc�rining the �aorl:.
-- j.?orlc tasks ancl subt:asks.
-- Infor_r.?ation s}�stem level } i.e. , system,
subsystem, znd coiupoi:ent. .
� . _ __ Tirne period. �
Cost: inionnation shall be r.eported as in:li.cated on l:he :
- Cost P.eporting Lxarlple , (I'i.�ure !+) ancl its associated
instruction sheeL-.
. B, number of Cost R��ports Rendered, and Categories of
. Information to Le I.rlcluded.
' 1. There shall. be a separate quarLerly Cost Report �or the
' shall, contr.acto�', and for each subcci�tr�cL-or L-hat
r.ecc�ives rei�r�bt�rsement from tlie GovernraenL, throt:�;h the
shall cont-r�ictor, {or expraises under this contr��:cL. Eacll
such rcpor.t shal.l be labc:lled , "�'c'derally-Reirnbursahle
Costs" on tile top margi.r�, and shall include only sllC11
�ede�-a).ly-�-ei.mbursable cosL-s.
. c-ao� �
: .. __ �
�
[�ttact�mei�t C
' � to H- 1214
• � Atl�aclin�^nL- C �
• � � t�o t::']' I1-?_-70
2. There shall. be a sepc�rate quartc�rly Cosi. }:epc,rt i�or
� each entit}• contri_l;��tin` rc+<<ources (personnel. , c�c�uip��leiit ,
facil;.L-ies , con�puter pro�;rams , etc. ) La Lhis contractual
prc�jeci ef?:c�r.to i'ach such report shal.l be lal�elled ,
' � "Contril>utc�d P.esource Cnst_s" on the to,> >Tiar�i_�Z, '�it�cl �hall
' • inelud� only sucli ccsntributed resource cosls. _
Ca Cost P.cL.rti»^�Instr.ucl:ion_Sheet
I;ZStrtict.�on� fo�- )'o�-;� ]a�.r:di.n�s� The fori�� '
headi�l�;s s11a11 b�� completed as fo.lJo�as :
1. P.e��orting Pc�riod - Eiiter L`he br.�in-
nin� ancl enciin� date of the accounti_n�
� quarCer. . � . '
• 2. • To - l�nter t:l�e fu] l. n<�me and address �
of_ Lhe Contraci.izi" C�f Ci.cer or oth�r �
desi_�nated reci.pient to a�hom thc r.eport
is sub�ni t ted.
3. Fro�:i - �nter the 'follo��;?i;t, items of
inf.at�naticn, as a�?plicahJ.e. '
a. Enter thc iull name and acldress oi the
� ' r.eportir� e.nti ty.
� b� Fnter - ContracLor, or Sul�conLractor,
if Lhe rel�orting e�lti.f�y be in suc'h
� contract-u�l role in this projecto
- ,
co If a subcantractor, enter the ldc.ntity
.• of L-he organization (the - contractor,
� or a� su��cor��ractor. to the contractor)
�� � to which subcontractc�d for this ��roj�ct,
d. If neitl;:-r a con�raci:ar nor c� `;11��C0i1L'T'3rl:nT,
enter "Contributiing Or.ganizat:ion" (appi_ic�.ihle
. on.ly on Cost Reports unaer VII7-}��2.6-13-2
above. ) � �
' . .
C-101A
ei��a�iuntrtL V
, Attachment C to H-1214
' to RFP H-2-70
'� y •
VIII-B-2.6
• 3. .DELETED. ' _ � �
� See Attachment A, Clause N B. � . � �
• � Pre�aration Instructions
� 1. Description of Contract:
a. Contract No. - Enter complete
' letter or contract symbol ,
number, and number of latest
amendment.
b. Name of Project - Enter the
name of the project, i.e. ,
integrated municipal informa-
tion system, or (name) •
� ' subsystem. � `
, c. Signature and Date - Signature
shall be that of a responsible
official designated by the
- contractual terms or other agree-
. ment. Date shall be the date of
-- final preparation of the report.
� � 2. Contract Value - Enter the total award
for all work to be performed under� the
: contract as of the preparation date of
the report. � .
3. Amount Funded - Enter, as of the prepara-
� tion date of the report, the funding
;
. obligation of the contract.
\
�. Invoice t�mounts Billed - �nter the total
' amount of invoices billed by the contractor
' - _ against this contract as of the preparation
' date of the report and the latest invoice '
number.
5. Total Payments Received - Enter the total
amount of payments received by the contractor
for this contract as of the preparation date
of the report.
. ,.,
� G 102 .
•
� �
;
, . • . ..................__..__'_._..._.. .. _ . 2„"""
...... .__ _". . . ._... . .. ...... . . . ... . ..__.. ..... .
. __ . __ __ _ _ _. _ Attachment C
' �� `to H-1214
� •� Attachment C
' . ` <, to NFP H-2y70
vzzz-s-2.6 _ •
- -- --___ _--- __...__-- _.--____-- -- -- -- -____-----.-�-- ----
. . 6• DEI,ETED: .. — -- -___.
, See Attachment A, Clause N C. . �� � '
� 7. Costs Incurred. . .
' a. G�amulative Actual Costs, End
of Prior Period - Column 7a - '
Enter the cumulative actual .
� costs incurr�ed through the end .
, . � of the prior period. �
b. Actual Costs During Period -
Column 7b - Enter the actual
costs incurred for the period.
All available pertinent actual
� cost data for the period will
. be used in developing the actual
figure.
� c. C,1lmulative Actual Costs to Date -
Column 7d - Enter the costs
_ incurred to the date of the report
(total of columns 7a and 7b). _
- d. Columns 7c and 7e - Planned Costs -
Enter the current planned cost for
• � the period in column 7c and for the
. year to date in column 7e. �
8. Estimated Costs To Complete - Columns 8a, ' �
8b, and 8c - Enter the estimated costs to be
. _ _ . � incurred for the period subsequent to the -
report date in column 8a and the estima.ted
- costs to be incurred for the balance of the
� contract in column 8b (this includes 8a) .
� 9. Estimated Final Costs - Enter the total
estimated costs to be incurred for performance
� � of the work.
C-lo3
. . _ �
�� " • ' � � . ' to I1-1214_ v
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��ttactiment c
' � � Attachment C to H-1214
to 1ZI�'P H-2-70
VIIT-B-2.7 �
2,7 Reportin�Schedule .
. An Initial Zdork Progress Fisport is required .
thirty (3�) days after officia7_ notification
of the contract award. The Periodic Work
Progress Report will be rendered quarterly.
C. Task Comple�;ion (Techni.cal) Re��orts
1. General
Task Completion Reports �.re of three types: . The
Initial Cemplzt'�on F�port submitted according to t.he
time-phased plan for Tasks One through Six; Supplementary
Technical Reports i-rhich up-date the Taslc Completion
R�ports; and t?;e I�inal Task Completion F?eport relating
to Tasks One through Six. These reports differ from the
Periodic Work Pro�;ress Repoi~ts in their technical na�;ure
and the degree of detail and, docwr:entation h*hich the,y
provide as products of th� project.
The purpose of this particular reporting scheme is to
facilitate flexiUility in m.aking changes to tas� documen-
' tation as the projec�L move,s trirouph i�,erations of �he
various phases. It is conceivable tha.t for some taslcs the
Initial Task Completion .�port is th� only one of the three
which �aill Ue submitted. For other taslts, subsequent work
may result i.n a large numl�er of cha.nges �frhich essentially
� outdate the Initial Task Complei;ion R.eport. Such changes
are to be transmitted 1;hrough the Supplem�ntary.Technical
R�ports and accounted for in the Final Task Completion Report.
l.l Initial Task Comple-tion I�nort
This report is due for e�.ch �f Tasks One through Six
as each are completed witl7 respect to informa�;ion
suUsystems and system�s. This would occur on i,he
schedule proposed in the approved time-phased plan.
Where subtasks and sub-subtaslcs constitute disci°ete
and fai.rly cemplete packages, the contractor is urged
to prepare reports an these as 1,hey are completed. The
aim here is to promote transferability as soon as
possible. �
. �
C-].0 j
. . �
. • [�ctacilmen� �
Attachment C to H- 1214
. �Lo RFP Ii-.�?-'(0
VIZI-C
1.2 Sup�].ementary Teclu�ical I�e�ort.s
It should be an-�icipated that ��iterations
between Tasks On� and Si:,t ti.ill yield chan�es
to the Taslc Completion Reports . �'ih�se are • . �
called Supplemnntary Technical I�ports. They -
consist of' a discussion of t}�e chan�e, and
page substitu�tes or additiozls to be made to
the Initial Taslc Completion F?.^-.port to which
they relate. The supplemen�L number shall be
� indicated on each of the pa�;::s to be sub-
� stituted or added. �
Supplernentary Technical Repo:rts are valuable
in that. they perrru_1; tile earliest possible
communicatio:� of �;cc:hniqu�s and pr.oducts t�hich
i•,rorked, or did not t�ork, to other consortia who
may ber,efit from this lmowled�e<
1.3 Pi_na]. Task ComP7.ct.ion �?,�por.t
The Initial Taslc Completion Report as updated
by Supplementa.i�T TeclL-�ical Heport page changes
and adciitions const-i.�tutes the Final Tasl:
Cornple-tion R�po.rt. Since these char_bes t:ril_l
have �;he same disiribu�tion as �he Initial Task
Completi_oi1 Re��ort, they t��i�1 already have been
� consolidated into reports he�d by add�essees.
However. , in or.der to ensur•e cor�pJ_eteness of the
docur��n�Lation, contractors must provide a f'inal
checiclist of changes and addi�L-ions.
2. Cont�nt of Ta�l� Compl.etion Reports
� .The Task Complet,ion Reports are �;o constitut•e full
documeni;ation of �Llle tectv�ical tasks and subtasks as
described in Section Z�-D. The docwnentation iaill
include a]_1 material ar.d products necessary .for
complete understanding of the ss�stems analysis and
desi�;n, ar.d for trans_Cerability of th� protot;,�e system
developed and implem�nted. These t,rill include such
products as computer pregram listings and decks, florr .
cha.rts, data i'ile descriptions, and procedural and
operational manua.ls. ' - � �
C-lo6
%
, HLL3Ch11)l'fll� (;.
to H-1'Z 14
Ai;tachment; C
• to RFP Ii-2-70
VIII-D �
D. Final Projecl; I;eport
The Final Project Report must docum��ni; in detail the
analyses, iilterTaretations, recomr:endations, and conclu-
' sions t•aith re�pect to i,tork perf'or•med w�der tlle contract.
The report shall._ include tables, diagrams, slcetches,
photographs, and drawings in sufficierrt detail to explain
comprehensi.vely �;he results achieved under the contract.
1. Content
The Fina1. Project Report shall focus on the project
as a whole, and sh«11 address tlie project over its
entire period of con tractua]_ ac titrity. It should be
an over:�ie,-7 and siuivr,�..ry oi' the en�,ire project, the
tasks and subtasks, anc� such erternal i.e., inter .
consortia, aspects of tlie projecL as ar•:: necessar-,� for .
complet� tuiderstanding. Specifically, the report
shall include a discu�sion of th� following topics,
among othPrs:
� -- Goa1s and objec�,ives of tl�i� project,
-- The n�Va system/s�zk>sy�tem resulting from tl�e
project,
-- Ex�;ension of the n.eEJ systen�,/subsystem beyond
this project,
-- Federal, s-Late, ana city data star.dards as they
have affected, and tiaill affec�t, the new system/
subs�rstem,
� -- Technical. specifications of the equipment and
� software produc�,s �ahich are par� of the new
system/subsystem, .
-- Dat3 sharing arran�ements,
-- Other areas of' concer�n in ensuring trans-
ferability and r��intenance of products arid
processes inherent in the new system/subsystem, '
-- Tasks comple�,ea under this project,
-- Education, trainin� and orientation programs �
completed under the project,
-- Or�arii:,ational a�1d administrative arrangements
oi' the project,
C-lU'� .
,
. ALlachment C
Attactunent C Co I�-1?_14 .
' to RI'P H-2-70
VI:CI-D
-- Research and Developmeni, find:ngs and con-
clusions, . .
-- Sum.mary of project costs, .
-- Inventory of all reports, documentation
and products produced by the project.
Z, Submission for Revie�r and Acce��tance
The contractor rrnist submit the Final Project Repori;
for r.eview and �,ccePtance to the Government Techx.ical Represeutativ�e
tirithin i'orty-i'ive (1_�5) days follotaing complet�icn of
the technical effort speci_fied in this contract.
After receipt, the contractor may be required to
present an inf'orm31_ Uriefing and review of ali work
perfo-r.rned -under the contract.
Notificai;ion of approval of the Final Project Report
will be provided iai�tliin i'orty-five (45) days of receipt.
The contractor mu�t then fui�lish the Government t:�.enty-
five (25) copies o1' the approved Tinal Project R.eport.
E. Format of Task Complei;ion Reports and The Fir_al Project Repor.t
The forma.t of Tasic Completion Reports and the Final Project
Report tiai.11 Ue governed liy the i ollowirig rules:
� l. rront Cover �
The rules stated in Section VIII B 2.1 apply.
2. Reverse of front cover
� .
The following sha11. appear in each xeport:
"TYiis report is bein�; submitted to the �
Depa�tirent of Hcusin� and t�rban ik�velopment
� for teclmicAl acceptance. " Also, if tr�de
riasnes or rnantzfacturers r�re mczztianed �.n thry
report;, the followir� di.scla.imer must appea-r:
"The citation of -trade names or m;nu:�acturers
I.n this report does not cons�;itu�Le ar: of�icial
. indorse�vnt or r�pproval of �;lie use of sueh equipment or sof`�zrare."
3. Title 3'a�e
The title page inust repeat enf;ries on the front cover,
but not necessarily in tlie same order and may include
addit;ional infor�nation, if desired.
C-a.o8 '
. �
• ACtachment C
At�Lachment C tO »- 1214
� . � to RF'T' H-�2-70
VIII-E
�. SwTUrv�ry or Abstract
The swTUnary or abstract must �.ndicate coni;ent and
accurately reflect the substance of the report. The
surrunary must conl��in tlie purpose of the work, a summa.ry
of �he resu7_t�, and the conclusions deri��ed. It also
must state taslc and suUt��.sk under 1��hich the taork tti7as
carri_ed out, and the rela�,ionship of the work to the
overall project.
5. Table of Contents
6. Lists of Appendices, Illus�;rations, Tables
7. Body
The body of' the report must be determined by the '
nature of the work being reported, b ut sha.11 ae �
sub-divided or othei�,rise form,�t,nd for effective
presentation of irifoi�r,�,tion to the reader. In
genera]_, the body n;ust includ� a statement of the
problem, the backgro�.znd, the approach to the preUlem,
results and discussion of the results, and conclusions.
Illus�;rative ma,terial that cor�tributes substan�:ially
to an adequate under��anding or q_uicl;ez• comprehension
of th� subject matt�r rmist be included. Preference
shallUe given to presenting technical data in char�;s
and tables, as appropriate.
8. Literature Cited and Selected Isibliography
If literature refei�ences are not numerous they may be
cited as footnotes on the pages they occur. Othex��rise,
references shall be grouped in a "Literature Cited"
� secti.on, listed in the order ci�Led, and keyed to the
text.
9. Glossa�� .
Unfamiliar ter.ms, abbreviations, and symbols used in
the report shall be listed and defined in a glossary.
If i�he glossary is long, it shall be ii�clud�d as an -
appendix.
10. Alph�bet,ical Index
For very long or involved reports, an alphaUetical index
shal.l_ be a_ncluded for ease of reference.
c-io9
,
. Attachmrnt C
• to N- ] 21��
� l�ttachment C
' to RT'P H-•���0
vzzz-�
11. hppendices
, � l�tailed, troluminous, or h�_ghly sper,ialized data
and informa�tion tha�; sur�port �the report te::�; sl�a,ll
be in�o7'po3.'ated in�co on� or more appenriices, as
appropriate, and swmnari.,ed in the body of the report.
12. Aistribution List
The dis�;AiUution list r::ust include the name, title, �
and address of each individua]_ or activity to �rhom
the report is addresseci.
�
C-110 .
Attachment C
� to H-1.214
' � Attachment C �
. to Rr'P }i:�?..;p
GLO S S�;Y: APP�T�rDI7: I3
AT�GORITHi•4 Thc sequential entunerr�i:,ion of the fini:te steps �nd processes
required i'or the so7.ui.:'�on of & p2"Oh1.eM. Contrast witl� heuristic.
See, �.lso, III B 1.4 =����:,�? V�I D � .l. �
APP�IC!'�TIO:d aee �TI B 2.2.
AUDIT TF,ATLS Generally thi.s re. . to the abil.ity to recons-Lruct and�or
trace finPncial re: e.•ds �.nd re7_ai,ed transactio�ti so as to
mee� auditin;, i�rti;r'ria]. cont.rol, a.ccoun�;ing, and secuz•i�;y
criteri� requir.•cme!�ts. ihe abili�,y to reconstruct {;he path
left by a transaction when it; is pxocessed. The audit {;rail
consisLs of i;he ori�inal. docw:ent, entry in �. t�•ansar_tion list,
pos�in� j;o �, file record, and incl_usion in a re���or�:. Gener�lly,
et;c. �ucii�ors use the audit tra9.l of. a �;ransaction for deterrrinin�
� val.idity of records. >ee, alsa, VS D 3.�+..
AU'TOI��r'�TTOi1 �'lze arap.lemeni;ation of processes by automat;ic means; the �theory,
art or technique of� makin� a process more Fiu�.cmatic; i;he :in��esti-
ga�;ion, desi�n, de�relopment and application of inetl.ocLs oT renderin�
processes au�to;:�utic, self-moving or self-con�;rolling. See, also,
III B l.tE.
AU'i'OiJ1TI0i1, G'�7'�'PUT DATA lhe process of tr�nsferin� information fror�� the internal
sj:o2iJ.�E: oi 'd, cO;7iputel oi1tG p�_T?eT' Ql ;luon��lc t•��1'�f'�
pwlclled cards, or p-rin� f'ont so tha� the info��-;;�:�ion
ca.n autor:�a�ica.l.ly bc fed as input to a new p?'oCess.
AUiOI`•.ATIOId, SOURC}� D�:�'A ine �;a.n� rnethods oi recordin� inioi�ation in coneci
foi�ms un paper or maLne�ic �ape, or p�anched cards.th�,t
can Ue u;ea r.epeatedl� to produce many other records
without :ewritin;.
, CIiEGI,.'FOTI�"I' See, VT D �+.1.
COAIPOPTF�i�r See, VI B 2.2. .
COI-�rE1�'i?dSIV�, II�?T�Gi�^r�D D'1UIiICIPAL IP i OFtI�ATIO;'� SYST�r See, VI B 1.2. .
COI�ZPUI'L�ZIZIi`1'TOIT See, III B 1.��.
CO�v�'TDEI�I't'IIiLTT'r 1? �;eneric term Llsed in the Z:i.tera�;u.re of ir.farmation systc:ms .�o
re�lect thc concern for and the r;eans used �;o ensure fihe pro-
tec�tion of ciata -rel�tin� to an indivicit�al or oi��;a.ni.zation and
whir..?i is re�ar�leci by t;hein or by laVr as privaLe. See, also, V B 3..1.
Cti�3r,?ti�r:TIC The :cience oI'. comn}unic�.tior. �.nd control in complex or�anisms. The
ti�ra,y in wliicli rerfo;.-r:�ance oi the system as a. V�ho1e is af£ected by
i'eedb�.c3t loops by wnich system outnu�;s influence inpu�;s. Conl;rol
systei;is ��'orr.�ed by :;he nervous systc�n and brain, a.nd mechanica,l-
elec�rical ('or.ununi.ca't?OI7 S�rSt�11]S �Si2C11 �t.S COI(!j)11�1ri� r�acha.nes� t3.1@
ex��r�pl.es oi' cy:�crne�:ic s�stc�ns.
DAT.A A �cne���l �;e� u.r.ed to det�ote ai� or rzl]_ facts, numbers, letterr, and
sytaliols ivhich uescr.ibe G. pe3^sOri� ob�ect, i��ea�condi�Li.on, or event.
C-111 �
F�ltaclunent� C
to ti-1214
� A��aclv:.et�t C
to R2�1? H-2-70
UI�TA A�CF�SS `�iie releaae oP data i'rom the sya�e�t to an authorized recipient.
Sae, c�1so, V I3 3•
D.AxA AC�U'ISITI4Tti The rystem�tic incluc�ian oY d�tu �o:n�cea into an SnPorr�atio�
sys�;em. See, a1so, V Bl.
DA'I'A I3A%dK A m�saive file or. series of �uch fi.le, �isually �°�airitained apnrt Pror�
oper�itin,r; syste�ns, that serve as the cLRte base stora�e vehicle.
D�1TA I3f1u"E t�I7AU�t��,'NT See, V B 2.
pAmA CdA4PATIBILTTX The ability to accurately fnuerpret, clossit'y snd r���°e�;ate
data. See, also, V 13 2.2.
DATA DICTTOIdAR"Y An index af a_l1 dtita files, dt3ta records, c�nd d.ata names contained
in tlie ini'armc�tion system data base, includin�: (1) a cros�
indexin� .of those iteras �zt?pearin� in roore 'ch�n one place in the
system, und (2) identiY'icntion of s�andard and ini;erchangec�Ule
d�ta names. See, �lso, VI E 3•3•3• .
DATA FILL A grotzpin� or stAClc of records havin� the same Poz�ri�a�t oP data nn�r�es
and v�lues r�nd whiclz are related to�ether. For exn�ple, persor�nel
records oP a"11 t�unicipal e�vployees would constitute a �ile. See 1�'ig. 5
pa�e C-122.
I��T13 I'OR1s2P.2' The point of ori�in snd width o�' field reserved Por record3.ng a
data value, to�,ether �ritt� the rules �zhich raay govern its expression.
UIaTA 2dA�•�E The name� given to each aspect of the p�rson, ob,ject, idea, event or
c�nditi�n �or whieh a �act is reported. ''i'he FO�lOW].I7$ are data nar�es:
"name o�' a person" snd "age o� p�rson. " See V B 2.2. r�nd ��3.�. 5 pa�e C-122o
DATA I'ROCESSIItG S]'ST�� Thai; part of an in£ormation sys�en consistin� of computer
hardw�re and software. '.�he computer sof�tFrare izicludes
_ the software supplied by the harciware manufacture to�ether
with such comple,oentary softtrare as is required to fu�nish
. the necessc�ry d.�ta processing support. See also, V�:� G.
DATA RECORll The associati.on to�3ether af dsta which relate to one of the data �
values recorded. For e�ample, data v�lues for "name," "a�e,"
"hei�hl;," a,nd "wei�ht" may be associated. t��ether as a record
for "John Doe. " See �`Sg. 5 p�ge C-1.22.
DATA S�'tsl�DAi'tDTZATION The development oP u.nifbr�a dntA stanclr�zds with respect • �
to n�me, definition, unit measure, periodicity and
. level of reporting, clasci�ication end coding syster�s,
and �tor��e format, thus facilitstir►� uniform s�egation
' and interpretation. See, also, V � �+. �
DATA VAIIJE The fact which is repo�l;ed Por A data nAme. For example, where
the d�ta names arc "name of a person" and "�ge o� a person", the
data values mi�ht be "John Doe" and "36", recpectively. £3ee I'iff. 5
pa� C-]22.
DECISTOPT FT�3'�7 AI•�ALl'SIS The �raphic representntion of decisions rea,uired by an
entity under stuc�,y, inclucling the relationships between
decisions. Such r�nr�lyses include fdentification of tlie
sequence of decisions, i;he information requirementa, the
conditions of �ction, and the rules oP �ction.
C-112
ALCachment- C
-- � � ' ' to H- l 214
Attachrient C .
See, also, VI D 1.3. to RI�P H-�-`r0
DECISIOIV TA}'sLE O�g�.nized tabular representati.on of r�lationships between
variables, sets of cenditions, anu the relai;ed sequcnces of
act9.on 'tIlE�I: r��.l:e tzp rules. ,
DECOt�'OSITION The breakino up or separr.ition of a systetn or. operata.on into
its consi:i�;uent eleinents or parts.
DOCUt•IFIJTATIOPZ As used here, the cemblete, detailed descrip�;ion of the
processes, data, .hard•�•;ares and softr:are ui;ilized in a '
system. See, also, III.F3 l.o, V B 7, and V B 8.�+. �
DYNAI�!TC DATr� A�SE See, VIZ E 3. -
D!T1EiAfIC STQW:GE See, VII � 3.1. •
D�'NAt,iIC UPUA`,E See, VII � 3.2. - _ .
EVENT�TIIiE TRIGGEnS TY:e automati.c updatin� of. all appr�riate uata files
brou�h;, about, or tri;;�er�.d, eii;her as a resuli� oi �.n
event (e.�., a i'a+,al accicieiit occurring at so;ne street
in�ersection) or as a result of tiie arrival of a time
� period (e.�., eild of the r,onth reports). See, also,
vIZ �, 3.3.l� . '
rEEDBACY. The �.i�e of part� of all of' t.he out.put of a, machine process, or
syst�;:, as ir.uut for �nather nhase, a_s t•,i�en used fo?' s�lf-correctin�
;�u�-poscs. Feedb�,c?: tyste.�s use th� precess o° con�;inual eor:parz_son
of �utputs �aith ir_put -�.o �:a:<e necessary co?�recti.ons.
I'UNC`I'I01`r See, VI B 2.2.
GEOCODIPdG The syste.r:at�_c associt�Lion or a m�p coorciinate or code rEpresenting
Lhe ge��;raphi� soiuce o;' a datu�, �aiti� the datiun r.epoi•ted t'or
that location. See, V 33 5•�.•
!IORT'LOI�TAL aLi3S`�ST�1$ See, VI C 2. .
IIdFO�d•:A1IOi: SXST:�i�i AIl in.f'ormc�i,ion �,rs�c:m ccnsi::t.s of (l� people, (?_)
a dyr_��r-,ic dai;a base, (3) a dat� processing sysi,e,n,
� and (�a� instii�uiional proee•:3ures, all interactin�
in r� prescr�Ue�l systc;r.s pa�tern. T'�e daLa b�3se .refers
Lo f�ll t;he ci�.t;�: i�ept witl��n �l;i�:e system. The data
. processir��; s�s�.er.: consists of !`G71:T�1�'.er e�uipc,ent ��nd
reiated pro�;r<3m:: (so1't;��re) . Ins��i,uLiona]. pi�oc�(iUf�.r,
re.Cer t.o �i;hF� prescri.bed ;��nne-r ot interac�ion bei;�•reeu
� �eople rzri�� raachines rei�:tive to the nur�slir.� o;� d�tta.
� TI•;TT�c'ACE In tl�e sL-ric�est scuse, �he hwnan nro,:esses t•�hich connect �;he
- ':�i1C�lllle-BLli:O';I�1f.C(1 :C�f�Ci1�:S Oc S�`,!St.E'I^ iC�C�:t1CY'. 111 ft UfOEi::
sc,nse, ti�e rnach�ne �+.r.�i�or hwnan nrocessc: wnicn perrnit liriti�n�
t��o syst�res to�;ether. Tnterfacin� m�;� t�e used, f.'or ex�unple, to
t�.chi�ve r_om;,c�.;:;.bil�vy liet•�aeen syst�ms, even thot�;h th� en�;ire
pi•o�r-.ss is autoi,;uteu. See, also, VI �3 l. ani] V li 6 and LIIdh"ITdG.
C-•113
�
� . T
i
. Attachment C
• ' � . to }3-1214
Attachment C
to RI�P x-2-7�
II1'I'3��RATEA I1ti�I�0?�;f;ATION SY�TF"!S A systc� wrhich {;rea.ts as �a whol.e, �11
tasks �.nd ttieir relate� inforr:�a�;ion reQuirc:-
ments.
LII?I:ING The connectiin� of two or r�ore sy�tems to�;ether so as to F3chi.eve
an wlbrokcn pro�e�s. This is acco:rnlished by means of an
interfa.ce between syst�r;s. See, �,lso, V n 6 and IriTI'.F'�F'AG`�.
A;ODY:L See VI D ]..�+.
J�;OI:ULE As related to eil,hcr systems, rrocesses, har�lware or software, a
se�aent or p�rt deveJ_op�d foi• purposes of �cliie�Yin� s�ai.dardiza'cion,
anc? thus, usage as a co:��at�ibie se3nenL or par� of otller syste��s,
processes, nardware or software. See, a.lso, VI D �+.1.1.
A;UI�ICIPP_I, GG`'rr�?�•1�yTAI, SYSiEl•i �ee VI „ 2.2
?•:`IT!'1IC�P.".i, Il'dru?d•`li'?'IO:� SU�S1SiIL•i See Vi is ?.2.
1•iiT;I�IP1�L Ii?rOZ:�::5TI0Il SY�T�J% See VI �S 1.2.
P;OCESS CUT�'i'T�OL 'Pi�e use of the computer. fcr autoinrtic � regula�;ion of operu',;9.ons
cr proces:'ses, e.�. , automatic control' of continuot�s busi.ness
ar ma.nui'act.�arin�; proces�es.
PROTOTXPE �.n o»i;:?nal mouel. i-;hic;� i: constructe�i ti�;�th a vie�; toFrard
suLsequcnt reprc�:iur.tio:i of the ��odel.
13�;U�A.IiT See VT D 1;,1.
?irJ:I D7AG�tt.i,i A �;enera�i�e�; �rapn5.c representation or the files, transacti.ons,
and d.aL�, thai: are handled to�;ether unaer program control.
SELF-AiJDITIIdG i�s it relates to sctt.�rare, t}ie insertioti of pro�ram se�nents
whic}� ��sts the re�ison�Uleness of v�.lues of input and autput �
��ariaLles anc3 trnici� coi:��unico.;:e ti�e ���.lues ti,hic_� ':ia�,•e e?;ceeded
the e��ectcd ��n�e tc� t:lie aperat;or. See, also, VT D 3.�+.2.
Contrast t�JS.th AIPJIT-TP�'�ILU.
SI1,��ULATIO�J The artificial renresentation of the dynamic interrelationship
of variaoles over one v3riab]_e, e.�., tirre in a sysiear. or.
operation by usc o!' t,he analog or diUit�1 computer.
S`INF,RGISI; '1'��e �•�or;cin� i;obe�her ot' inciividuals, or�;anizA�;ions, or sy:;i;ems
and subsyai;eras such tl�at the Lo��.1 eff��ct of the coo�erativ�
r�ction is �reater �;haii the stw� oi' tl�e �ctions of the parts.
SYNTIiE,�TS Tl�ca combiniti� of pai•ts in order to :orm a ���hole �
SXS�'r'�-9S FId1�T�YSIS See VT D 1.
�YST�d�45 11PP1;0I�CIi See VTI A
t C-114
,. _ �
1�C�f1Cl11itl:llt C
� � to H-1214
Attachment C
� to RFP H-2-70
SI'STF:;S CONCEPTUALI7�TIOId See VI D 2. ' �
SYS�F�I�S DESIGI`1 See VT D 3. . . . . . . ,
SYaTi i".;� i�:'ZrLLOP;:ff,I,rT ,.:ce VI D ��.
Sl'Si?y,SS IP:PL:�iL�,?�TATIOI•i ue? VI D 5 .
S1ST1.i�'S ��VALUA�r.TO�, See VI D 6.
TRAI�SI�E:��13ILITY The ease �vii:h s,ihich solutions develoned in the prototype
rr,unac�p�.l in:formai,ior. s,ystem may Le trar_s°erred and
ir�p]_en-�en�.eci in other r.�tuzicipala.�:ies . See, also, V B 8.
V:��iTCl�L SUB�iS`_';:If See 'JI C, 1. �
,
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