03-681Council File # ��lg�
RESOLUTION Green srieet # 203081
OF SAINT PAUL, MINNESOTA �
Presented By
Referred To
Committee: Date
� WHEREAS, the City of Saint Paul has approximately 27.12 miles (130.50 equivalent lane miles) of designated trunk
2 highways located within the Saint Paul city Iimits which require annual routine maintenance, and
3 WHEREAS, a two year Trunk Highway Routine Maintenance Agreement Number 85252 effective from July 1, 2003
4 through June 30, 2005 has been negotiated between the City of Saint Paul and the State of Minnesota which details
5 the terms and limits of city force participation toward the routine maintenance of the trunk highway system within the
6 Ciry of Saint Paul, and
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WHEREAS, by the terms of the Trunk Highway Routine Maintenance Agreement Number 85252, the Minnesota
Department of Transportation (MnDOT) agrees to pay to the City of Saint Paul $403,018.04 in Fiscal Year 2004 and
$403,018.04 in Fiscal Year 2005 to provide annual routine maintenance to the aforementioned trunk highway system
within the time limits noted, and
WHEREAS, upon receipt by the City of Saint Paul Department of Public Works, the above funds encumbered by the
State of Minnesota for payme�t to the City of Saint Paul will be deposited into Department of Public Works accounts
numbered 225-42310-3450, 240-12005-3450, and 240-12006-3450, now, therefore,
BE IT RESOLVED, that the City of Saint Paul enter into Agreement Number 85252 with the Minnesota Department of
Transportation, and
BE IT FURTHER RESOLVED, that the proper City officials are hereby authorized and directed to execute said
agreement.
Requested by Department of:
�i �,.. . �
, �A� ��i���
Bob Sandquist, Director
„,
Adopted by Council: Date Form Approved by City Attorney
Adoption Certified by Council Secretary �� �� ��,
By: I
��i_��s�h
OEPARTMEhT/OFFlCE/COUNCIL DATE INfTIATE� 203081 s �
Pubiic Works une 18 zoos GREEN N T No.
INf[IAVDATE
CAMACT PEFi$ON 8 PHpNE
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GaryErichson 266-6229 r j ASSIGN CENATTORNEY
NUMBERFOR I ❑CffYCLERK
AAUSTBE'ONCAUNCILAGENDABY(DAT� BOVTIN(i �BU�GETOIREC�OR ❑3 OFFICEOFFINANCIALSVCS
JUI 'B:`LOBS'- OHDER
Y � MAYOR (Ofl ASSI5TANn ❑
OTAL90FSICNA7VREPAGES l (CLIPAILLOCATlO!%FORSIGNANR� uASSOCIAiE uDEP�.ACCOUMANT
CTION REQUESTED
unc71 approval of attached Ftotrtine Maintenance AgreemeM #85252 hetween the City of Saini Paul and the State of Minnesota effec[ive July i, 2003 to
une 30, 2005. This agreement details the terms and limits of city force participation toward ihe rou[ine maintenance of the tnmk highway system within the
iry limits of Saint Paul. The State of Minnesota Department of Transportation agrees to pay to the Ciry of Saint Paul $403,078.04 for Fscal Year 2004 and
,0� 8.04 for Fscai Year 2005 for the rouGne maintenance of trunk highways within the city limits of Saint Paul.
RECAMMENOATIONS: Appmve (A) o� Pejec[ (R) pEHSONAL SERVICE COMRACTS MUST ANSWER THE FOLLOVNNG QUES770NS:
PLANNINGCOMMISSION CNILSERVICECOMMISSION 7, ���spersoNfirtneverworkedunderacontrac[forll»istlepartment?
YES NO
_Cie CAMnnmEE _ 2. Has ihis perso�rtn ever been a city employee?
STAFF YES NO
— 3. Does this persoNfirtn possess a skill not normally possessetl by any curteni ciry employee?
�ISTRICTCOUNCIL _ YES NO
SUPPORfS WHICH COUNCIL OBJECTIVE? F�cp�ain all yes answers on separete sheet and attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNffV (WHO. WHAT, WHEN, WHERE, WHI�:
Routine maintenance responsibility of the trunk highway system within the city limits of Saint Paul.
ADVANTAGESIFAPPFOVED: �
Trunk highway system within the city limits of Saint Paul will receive routine maintenance by one agency.
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DISADVANTAGES IF APPROVED:
None ��l �} 1 20�3
C � I Y!'i 6 S VfIIV��
01SADVAMAGES IF NOT APPROVED:
��
Another agreement will have to be negotiated. ;� ��`��� `����'�
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OTALAMOUNTOFTRANSACTION$ $8�6 �036.O8�rwoyea�a 9 reeme�imtap COSTlREVENUEBUDGE7ED(CfRCLEONE) ' YES NO
FUNDINGSOURCE StateofMinnesota/DOTTrunkHighwayfunds pCffVfTYNUMBER Z25-42310.3450240-12005,12006,12009�317
FINANCIAL INFORMATION: (EXPLAIN)
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PREPARED BY STATE OF MINNESOTA Mn/DOT
METRO DISTRICT DEPARTMENT OF TRANSPORTATION AGREEMENT NO.
MAINTENANCE ROUTINE MAINTENANCE AGREEMENT 85252
AGREEMENT BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
e/�.D
THE CITY OF ST. PAUL
f�7
Routine maintenance of certain portions of trunk highways and bridges within the corporate limits of the
City of St. Paul upon the terms and conditions set forth in this Agreement.
TOTAL AGREEMENT AMOUNT
$806.036.08
AMOUNT ENCUMBERED
(Fiscal Year 2004)
$403.018.04
AMOUNT TO BE ENCUMBERED
(Fiscal Year 2005)
$403.018.04
AMOUNT RECEIVABLE
NONE
THIS AGREEMENT, is by and between the State of Minnesota through its Commissioner of
Transportation, hereinafter referred fo as "State," and fhe Cify of St. Paul, acting through its City Council,
hereinafter referred to as the "City."
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Mn/DOT Agreement No. 85252
W HEREAS, State and the City are empowered to enter into agreements pursuant to Minnesota Statutes
Section 471.59; and
WHEREAS, pursuant to Minnesota Statutes, Section 161.38, the parties desire to enter into an agreement
relating to the maintenance of trunk highways and bridges within the corporate limits of the City upon the
terms and conditions set forth in this Agreement; and
WHEREAS, it is in the interest of both parties to work cooperatively in delivering these services.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
I. DUTIES OF THE CITY
A. The City will provide routine maintenance as defined in Section I, Paragraph B, on those portions
of the trunk highway (T.H.) roadways and bridges within the corporate limits of the City as
indicated on the map, marked Exhibit A, which is attached and incorporated into this Agreement,
and particularly described as follows:
T.H. 5: The following 5.37 miles of trunk highway consisting of 25.47 Equivalent Lane Miles,
and designated in the Minnesota Department of Transportation records as Control
Section No. 6201; beginning at Wheeler Avenue and Fort Road; thence northeast on
Fort Road to Wabasha Street; thence east on Eighth Street to Robert Street (T.H.
952A); and the following 0.76 miles of trunk highway consisting of 3.78 Equivalent
Lane Miles and designated in the Minnesota Department of Transportation records as
Control Section No. 6228; beginning at Robert Street and Eighth Street; thence
easterly on Eighth Street to Seventh Street (at Sibley Street); thence easterly on
Seventh Street to Mounds Boulevard (T.H. 61); also the following 3.02 miles of trunk
highway consisting of 9.37 Equivalent Lane Miles and designated in the Minnesota
Department of Transportation records as Control Section No. 6229; beginning at
Seventh Street and Arcade Street (T.H. 61); thence easterly on Seventh Street to
Minnehaha Avenue; thence easterly on Minnehaha Avenue to the east City limits.
This description has a totai of 38.62 Equivalent Lane Miles.
T.H. 13: The following 0.39 mile of trunk highway consisting of 1.01 Equivalent Lane Miles,
and designated in the Minnesota Department of Transportation records as Control
Section No. 1902; beginning at the junction with Trunk Highway No. 149; thence
westerly 0.39 mile on the south line of Ramsey County. Includes all portions of this
highway located in the corporate limits of West St. Paui and Mendota Heights. This
description has a totai of 1.01 Equivalent Lane Miles.
T.H. 35E: The foliowing 0.08 mile of roadway on Eleventh Street between Robert Street and
Jackson Street consisting of 0.66 Equivalent Lane Miles, and designated in the
Minnesota Department of Transportation records as Control Section No. 6280. This
description has a total of 0.66 Equivalent Lane Miles.
T.H. 51: The following 6.11 miles of trunk highway consisting of 36.30 Equivalent Lane Miles
and designated in the Minnesota Department of Transportation records as Control
Section No. 6215; beginning at the north City limits (Hoyt Avenue) and Snelling
Avenue; thence south on Snelling Avenue to Montreal Avenue; thence east on
Montreal Avenue to Fort Road (T.H. 5). Inciudes ail portions of this highway located in
the corporate limits of Faicon Heights. This description has a total of 36.30
Equivalent Lane Miies.
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Mn/DOT Agreement No. 85252
T.H. 61: The following 3.19 miles of trunk highway consisting of 13.73 Equivalent Lane Miles
and designated in the Minnesota Department of Transportation records as Control
Section No. 6221; beginning at the junction of Interstate 94 and Mounds Boulevard;
thence northwest on Mounds Boulevard to East Seventh Street; thence northeast on
East Seventh Street to Arcade Street; thence north on Arcade Street to the north City
limits. This description has a total of 13.73 Equivalent Lane Miles.
T.H. 149: The following 1.52 miles of trunk highway consisting of 5.61 Equivalent Lane Miles
and designated in the Minnesota Department of Transportation records as Control
Section No. 6223; beginning at the south City limits Qunction T.H. 13) and Smith
Avenue; thence north and northwesterly on Smith Avenue to Fort Road (T.H. 5). This
description has a total of 5.61 Equivalent Lane Miles.
T.H. 156: The following 0.80 mile of trunk highway consisting of 3.40 Equivalent Lane Miles and
designated in the Minnesota Department of Transportation records as Control Section
No. 6219; beginning at the south City limits and Concord Street; thence northwest on
Concord Street to the west ramps of Trunk Highway 52. This description has a total
of 3.40 Equivalent Lane Miles.
T.H. 952A: The foliowing 2.70 miles of trunk highway consisting of 10.50 Equivalent Lane Miles
and designated in the Minnesota Department of Transportation records as Control
Section No. 6217; beginning at the south City limits and Rober[ Street; thence north
and northwest on Robert Street to Trunk Highway 94. This description has a total of
10.50 Equivalent Lane Miles.
The above roadway descriptions have a total of 109.83 Equivalent Lane Miles.
Ail pedestrian and roadway bridges over ail Mn/DOT freeways, expressways, and aforementioned
highways comprise an additional 8.44 Equivalent Lane Miles.
This Agreement covers a grand total of 118.27 Equivalent Lane Miles.
Equivalent Lane Miles are equal to the roadway width between the curbs, measured in feet,
multipiied by the length of the roadway, measured in miles, divided by a standard lane width of
twelve (12) feet.
B. The City will provide routine maintenance on the above described roadways and bridges in
accordance with the standards and guidelines the City uses to routinely maintain its highway
system, and will i�clude the following:
Maintain the roadways and bridges so as to keep them in good repair and free from
obstructions and impediments that may intertere with the passage of vehicle, bicycle, and
pedestrian traffic. Maintenance will include all necessary routine maintenance to preserve the
roadbed, bridges, drainage structures, ditches, sidewaiks, and right-of-way in their present
condition, including, but not limited to, patching of the road surface with material approved by
the Mn/DOT Metro Maintenance Office, joint and crack sealing of the surface, gravel shoulder
repair and grading, minor slope repair, drainage structure and grit chamber cleaning and
repair, noise wall repair, retaining wail repair, gra�ti removal, fence repair, ditch cieaning,
sweeping, and debris ciearance. These routine maintenance activities will cover the entire
right of way, and
2. Perform routine maintenance to preserve the bridges in their present existing condition,
including, but not limited to, the proper and timely cleaning and flushing of bridge deck drains,
necessary deck spall patching with material approved by the Mn/DOT Metro Bridge
Maintenance Office, minor bridge railing repair, proper and timely sealing of cracks in the
bridge wearing surface, removal of graffiti and aesthetic painting repairs, proper and timely
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Mn/DOT Agreement No. 85252
repair of the expansion joint glands, repiacement of light fixtures and electrical wiring, minor
slope paving maintenance, and proper and timely sweeping of the bridge surface and
sidewalks; and ,
3. Keep the roadways, bridges, bicycle lanes, and pedestrian walkways reasonably free and
clear from ice and snow and undertake proper and timely cieaning and ice and snow control
measures when necessary. Bridge ice and snow removal wiil cover the entire bridge width
without pushing ice or snow onto any roadway, railroad, trail, path, or walkway located below
the bridge; and
4. Maintain the highway signing, tra�c controi devices, and safety devices, such as guardrail,
attenuators, signals, and lighting systems, pay ail associated utility bills, and provide such
roadway markings and lane striping as may be necessary on the trunk highways, except that
State will fumish, for City instailation and maintenance, suitable route markers for the
guidance of traffic on such trunk highways; and
5. Perform ali necessary maintenance of vegetation and landscaping, including necessary and
regular mowing, tree, shrub, and flower maintenance, noxious weed control, and litter or
debris collection and disposal within the highway right-of-way; and
6. Administer, issue, regulate, and inspect transportation permits, adopt-a-highway permits, and
permits to maintain existing utilities on the trunk highways described in Section I, Paragraph
A. State will retain its authority to administer, issue, and regulate access permits, sign
advertising permits, drainage permits, and permits to instali new utilities on the trunk highways
described in Section I, Paragraph A; and
7. City wiil respond to and perform all Gopher State One Call locates on all State electricai
systems (signal, iighting, traffic management, etc.) for the trunk highways described in Section
I, Paragraph A.
C. The City will include cleaning of the inside surtace and support structure of the Plexiglas
enciosures over the walkways on the Cedar Street bridge crossing over I-94 as part of their
routine maintenance responsibilities included in this Agreement. City is not responsible for
cleaning the outside surfaces of these Piexiglas enclosures.
D. The City wili furnish ali labor, equipment, materiais, supplies, toois, and other items necessary for
the performance of the services to be provided for by the City under this Agreement.
E. Ail materials used by the City in the performance of the work under this Agreement will conform to
the requirements of the current edition of the Minnesota Department of Transportation Standard
Specifications for Construction, and any subsequent amendments thereto.
F. If there is a change in the routing of a trunk highway, a substitution of a new route for a trunk
highway, or a variation from the present trunk highway location by State, the City will maintain the
new trunk highway in accordance with this Agreement during such period of substitution and will
be paid the amount to which it is entitled under this Agreement. If State relocates any portion of
the above described trunk highways and the present roadway reverts to the City, the City will
maintain the reverted portion at its sole cost and expense.
II. DUTIES OF STATE
A. State is responsible for any extraordinary maintenance, betterments, construction, or
reconstruction on the trunk highways described in Section I, Paragraph A. If State desires the City
to perform any such work, the parties must enter into a separate agreement therefore.
Extraordinary maintenance, betterments, construction, or reconstruction will include, but not be
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Mn/DOT Agreement No. 85252
limited to, overiay of the roadway surface, miiling and overlay of the roadway surface, replacement
of drainage structures and culverts, and major washout repairs.
B. State will retain its authority to administer, issue, and regulate access permits, sign advertising
permits, drainage permits, and permits to install new utilities on the trunk highways described in
Section I, Paragraph A.
III. ANNUAL INSPECTION
The Authorized Representatives of State and the City will individually inspect the highways and
bridges inciuded in this Agreement and meet on at least an annual basis to review the adequacy of
the maintenance work being perfortned and to determine if any extraordinary maintenance,
betterments, construction, or reconstruction are required.
IV. LANE CL.OSURES AND TRAFFIC CONTROL
A. The City may partialiy block the trunk highways and bridges for a period of time necessary for the
performance of the services covered under this Agreement. In cases of emergency, such trunk
highways and bridges may be wholly blocked and the passage of traffic thereon prevented by the
City. At no time, however, will the City continue to obstruct the free passage of traffic on the trunk
highways or bridges for a longer period of time than is reasonably required for performing the
necessary work thereon. In the event of the total blocking or closing of any such trunk highway or
bridge, the City will provide a suitable detour during such time, with the assistance of State, as
needed.
B. The City may close to travel the trunk highways and bridges at such time as it is necessary for the
emergency repair of water or gas mains, electric or telephone cables, or sewers. However, the
City wili not cause any portions of said trunk highways and bridges to be closed to tra�c for any
reasons other than those above set forth and in no event for a time longer than reasonably
necessary to complete authorized work.
C. All partiai and total closures of the trunk highways and bridges covered under this Agreement will
be in conformance with the current Minnesota Manual on Uniform Traffic Control Devices and City
must provide at least a 24 hour notice of these closures to the Mn/DOT Metro Dispatch Center at
651-582-1550.
V. CONSIDERATION AND TERMS OF PAYMENT
A. State wiii pay to City the sum of Three Thousand, Four Hundred Seven and 61/100 Doliars
($3,407.61) per Equivalent Lane Mile, during the first year of this Agreement and the sum of Three
Thousand, Four Hundred Seven and 61/100 Dofiars ($3,407.61) per Equivalent Lane Mile, during
the second year of this Agreement for the performance of the work and the furnishing of labor,
equipment, and materials as set forth in this Agreement. This payment will be considered full and
compiete compensation for all work to be performed by the City under this Agreement.
B. In the event there is a change as described in Section I, Paragraph F, in the roadways or bridges
to be maintained by City, or this Agreement is cancelled prior to June 30, 2005, the payment due
to the City wili be prorated for the months and fractional months, if any, that the terms of this
Agreement are in affect.
C. During the term of this Agreement, quarterly payments will be made to the City in the amounts
listed below.
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Mn/DOT Agreement No. 85252
Fiscal Year 2004
October 1, 2003 $100,754.51
January 1, 2004
April 1, 2004
June 30, 2004
$100,754.51
$100,754.51
$100,754.51
Fiscal Year 2005
October 1, 2004 $100,754.51
January 1, 2005
April 1, 2005
June 30,2005
$100,754.51
$100,754.51
$100,754.51
D. State's maximum obligation during the first year of this Agreement is $403,018.04, and its
maximum obiigation during the second year of this Agreement is $403,018.04. State's total
obligation under fhis Agreement is $806,036.08.
VI. CONDITIONS OF PAYMENT
A. Payment wiil be made by State under this Agreement on a quarterly basis, as soon as possible
after the respective dates of October 1, January 1, April 1, and June 30 of each fiscal year, upon
the submission by the City to State of a cost analysis listing all labor, materials, and equipment
used by the City during the quarter; an invoice for the services performed, and a certificate
certifying that all work done during the period for which the City seeks payment has been
performed in fuli conformity with this Agreement.
B. Ali services provided by the City pursuant to this Agreement will be performed to the satisfaction
of State, as determined at the sole discretion of its Authorized Representative pursuant to Section
IX, Paragraph A, and in accordance with all applicable federal, state, and local laws, ordinances,
rules, and regulations.
C. If the City fails to perform any of the work according to the terms of this Agreement, State may
perform such work and may reduce any payment due the City under this agreement by the
amount of the labor, overhead and material costs incurred by the State in pertorming such work.
Performance of such work by the State will not be construed as a waiver of the Citys obligation to
subsequently perform such work, and the City will be entitled to compensation, pursuant to this
agreement, for subsequent work, which is satisfactorily performed by the City. This paragraph will
not be construed to relinquish any rights of action, which may accrue on behaif of State as against
the City for any breach of contract.
VII. TERM OF AGREEMENT
This Agreement will be in effect from July 1, 2003 through June 30, 2005
VIII. CANCELLATION
A. This Agreement may be canceled by either party with 60 days' prior written notice to the other
party. In the event of such a cancellation, the City will be entitled to a prorated payment for the
months and fractional months, if any, that this Agreement was in affect.
B. The State may immediately terminate this contract if it does not obtain funding from the Minnesota
Legisiature, or other funding source; or if funding cannot be continued at a levei su�cient to ailow
for the payment of the services covered here. Termination must be by written or fax notice to the
City. The State is not obligated to pay for any services that are provided after notice and effective
date of termination, however, the City will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State must provide
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Mn/DOT Agreement No. 85252
the City notice of the lack of funding within a reasonable time of the State's receiving that notice.
IX. AUTHORIZED REPRESENTATIVE
A. State's Authorized Representative for the purposes of the administration of this Agreement is
Susan Muivihill, Assistant Division Engineer - Maintenance, Minnesota Department of
Transportation Metro Division, 1500 West County Road B2, Roseville, Minnesota 55113, (651)
582-1424, or her designee.
, B. The Citys Authorized Representative for the purposes of the administration of this Agreement is
2obarE $and$u i s-E �r�, Director of Public Works, City of St. Paul, 600 City Hall Annex, 25 West Fourth
Street, St. Paul, Minnesota 55102-1660, (651) 266-6070, or his successor.
C. State's Authorized Representative wiii have final authority for acceptance of the Citys services. If
such services are accepted as satisfactory, State's Authorized Representative wiii so certify on
each invoice submitted pursuant to Section VI, Paragraph A, and will authorize payment.
X. ASSIGNMENT
A. Neither party wiil assign or transfer any rights or obligations under this Agreement, in whole or in
part, without prior written consent of the other.
B. All contracts and agreements made by either party with third parties for the performance of any work
to be done under this Agreement must be made in accordance with the terms of this Agreement and
State of Minnesota law.
C. This Agreement will not be construed as a relinquishment by State of any powers or control it may
have over the trunk highways and bridges covered under this Agreement.
XI. AMENDMENTS
This qqreement contains ali negotiations and agreements between the State and City. No other
understanding regarding this agreement, whether written or oral, may be used to bind either party.
Any amendments to this qgreement must be in writing, and must be executed by the same parties
who executed the originai Agreement, or their successors in office.
XII. LIABILITY
A. The employees and agents of the city wiU not be deemed to be employees of the State for any
reason.
B. Each party wiil be solely responsible for its own acts and omissions, the acts and omissions of its
employees, and results thereof to the extent authorized by law. The parties will not be responsible
for the acts of any others and the results thereof. Liability of State wiii be governed by the
provisions of Minnesota Statufes. Section 3.736 and the liability of the City will be govemed by
Minnesota Statutes Chapter 466. This clause will not be construed to bar any legal remedies
each party may have for the other partys failure to fulfill its obiigations pursuant to this Agreement.
C. Each party to this Agreement will defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any ciaim of whatsoever character arising in connection
with or by virtue of performance of its own work as provided herein.
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Mn/DOT Agreement No. 85257
XIII. WORKERS' COMPENSATION
Each party wiil be solely responsible for its own employees for any workers compensation daims.
XIV. CIVIL RIGHTS
The city must comply with the provisions of Minnesota Statutes Section 181.59, and any applicable
local ordinance relating to civil rights and discrimination.
XV. STATE AUDITS
The books, records, documents, and accounting procedures and practices of the City, relevant to this
Agreement, will be subject to examination by the Mn/DOT Auditor, the Legislative Auditor, or the State
Auditor, as appropriate, for no less than six years following the expiration of this Agreement.
XVI. DATA PR,4CTICES
The State and the City must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement.
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