03-666Council File #
Presented By:
RESOLUTION
SAINT PAUL, MINNESOTA
Green Sheet#
0 3 -GGG
3001523
as
Referred To: Committee: Date
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W HEREAS, the Department of Fire and Safety Services has received a grant of �u10,000.00 from the State of Minnesota to be used
to pay for costs associated with the Domestic Preparedness Training Exercise held at the Minnesota State Fairgrounds on
May 3, 2003, and
WHEREAS, the financing and spending plans have not been established for the grant received, and
WHEREAS, the Mayor, pursuani to Section 10.07.1 of the Charter of the Ciry of Saint Paul, does certify that there are available for
appropriations $10,000.00 in funds in excess of those estimated in the 2003 budget; and in accordance with Section 10.07.1 of the
City Charter, recommends the following changes to the 2003 budget:
FINANCING PLAN: Current Budget Change Budgei
001 General Fund
05121 - Emergency Management
3400 - State Direct Grants in Aid - 10,000.00 10,000.00
- 10,000.00 '10,000.00
SPENDING PLAN:
001 General Fund
05121 - Emergency Management
0389 - Other Misc. Supplies 10,000.00 10,000.00
- 10,000.00 10,000.00
NOW, THEREFORE, BE IT RESOLVED, that the City Council adopts the above changes to the 2003 budget and on behalf of the
citizens of Saint Paul, accept the grant of $10,000.00 from State of Minnesota for the 2002 Domestic Preparedness Program Exercise
Grant.
Requested by Department of:
Adopted by Council: Date / � ' �
Adoption Certified by Council Secretary:
By: `
Approved Mayor: Date
By: �e.'��2
Fire & Safet Services
By: _ �
Approval Rec�mm � Directo of Financial Services:
��--�0 '
By � ���
Form Approve by City
By:
Approx�tl , avor for
03-G��
�� � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
DepartmenUofficelcouncil: Date Initiated:
FR — Fire 16-JUN-03 Green Sheet NO: 3001523
ConWct Person & Phone: Deoartrnent Sent To Person InitiaUDate
FIRE CHIEF AL BATAGLIA � 0 ire
� 4 " 781 � ASSign 1 ire De artment Dirtttor
�Must Be on Countil qqenda by (Date): Number Z inancial ervices Office Ftinancial Servi
For
Routing 3 ' Attom
Order 4 a or' ffice Ma oNAssistant
5 ouocil C' Council
� 6 i Clerk Ci Clerk
ToWI # of Signature Pages �(Clip All Locations for Signature)
Action Requested:
Approval of the attached Council Resolurion authorizing the Fire Department to accept a grant of $10,000.00 from the State of
Minnesota for the 2002 Domestic Prepazedness Program Exexcise Grant. Also, the financing and spending plans need to set up in the
General Fund.
Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions:
Planning Commission 1. Has this person/firtn ever worked under a co�trad for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this personlfirm ever been a city employee?
Yes No
3. Dces ihis person/firm possess a skill not normally passessed by any
current city employee? � -
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, issues, Opportunity (Who, What, When, Where, Whyg �
The City of Saint Paul held a Domestic Preparedness Training Exercise at the Minnesota State Fairgrounds on May 3, 2003. The State
of Minnesota has awazded the City of Saint Paul a graut of $10 to offset the costs associated with this training exercise.
AdvantageslfApproved:
The City of Saint Paul will have the ability to receive money to help offset the costs associated with the training exercise.
Disadvantages If Approved: j""► ��1 e° I� )��
None. �"d � C v
JUN 2 3 2003
Disadvantapes If Not Approved: (R��� A�fl b A 1�\/
I,ost opportunity to obtain funds to offset the cosTs associated with the Lraining exercise. as tJ fl l V 1
Total Amount of 10000 CasURevenue Budgeted: y
Transaction:
Fundins source: 001 - General Fund A����h nlumber: 05121 - Emergency Management
Financial Information: �,.�r �d;^.�U;
(Explain)
JUN � � 20�3
_ ;;
r:�::. �� - . _w._ w. �
03 - 6l�6
Mntt -
The Fire �epurtment coordinated a terrorism response practice exercise nt the
Stnte Fnirgrounds on 5/3/2003. The State (using federnl money) is reimbursing
the City for $10,000 of the cost.
There is bo direct match required of the City - even though we probably expended
funds nbove the $10,000. We had City police and fire units pnrticipate in the
event.
In addition to Snint Pnul, Regions, the Red Cross, Allinn, Health East, Saint
Anthony, Falcon Heights, State Fair, Salvntion Army, MTC, and the Ramsey County
Sheriff participated.
The event practiced the response to a Inrge car bomb going off in a crowd of
people. Response, treatment, and transport to hospitals was practiced. 121
employees were involved along with 500 volunteers (injured).
The State's $10,000 seems to be covering some of the direct costs of staging the
event - portable toilets, food, make up, first nid supplies, mailing, etc. The State
funds aren't sufficient to go beyond the direct costs and cover salaries. The
budget amendment places the Stnte funds in a city expense code for miscellaneous
supplies. ,
Straight forward. We staged the event, and covered the costs. We should accept
the reimbursement.
Ron.
June 18, 2003
03 -��6
STATE OF MINNESOTA
GRANT CONTRACT
Contract #2000-8915
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety. Division of
Emereency Management. 444 Cedaz Street. Suite 223. St. Paul. Minnesota 55101-6223 ("State") and Citv of St. Paul, Fire
& Safety Services, 100 East llth Street Saint Paul, Minnesota 55101 ("Grantee").
Recitals
1. Under Minn. Stat. §§ 1222 and 299AA1 Subd 2(41 the State is empowered to allocate and disburse federal aid made
available through the United States Department of Justice and is empowered to enter into this grant contract.
2. The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the U.S. Department of
Justice (DO� Fiscal Yeaz 2002 Domestic Preparedness Program for exercise related costs.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: Mav 3, 2003, or the date the State obtains all required signatures under Minnesota Statutes Section
16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract unfil this contract is fuRy executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Ezpirafion date: May 1, 2004, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the services and tasks for terrorism response-related exercise(s) as submitted and approved by the State in
Grantee's Worksheet for 2002 Domestic Preparedness Grant Application for an Exercise, labeled Attachment A,
which is attached and incorporated into this grant contract.
2.2 Comply with all program guidelines specified in the State and Federal Domestic Preparedness Equipment and
Training Grant Application Packet provided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant coniract. These additional standards and requirements are
the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract.
c. Federal Equal Employment Opporiunity Plan (EEOP) requirements, labeled Attachment D, which is attached
and incorporated into tlus grant contract.
3 Time
The Grantee must comply with all the time requiremenYs described in this grant contract. In the performance of this
grant contract, tune is of the essence.
Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensafion. The Grantee will be paid not more than $10.000.00, in accordance with breakdown of costs
specified in Grantee's Worksheet for 2002 DOJ Domestic Preparedness Grant Application for an Exercise,
Attachment A, which is attached and incorporated into this grant contract.
(2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee 0.00.
DOJ Dom Prep Eeercise (02/03) Page 1
a3 -6 �6
Contract#2000-8915
(3) Total Ob[igation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $10 000.00.
4.2 Payment
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the
services actually performed and the State's Authorized Representative accepts the invoiced senrices. Invoices
must be submitted timely and according to the following schedule:
a. Grautee will submit itemized invoices for actual costs incurred quarterly, but not more often than monthly
and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal yeaz Julv throu h June of this Qrant contract must be for services
�rovided within applicable state fiscal yeaz. Final invoice for services provided through June 30 2003
must be received by the State no later than July 31 2003. Final invoice for services provided between
July 1, 2003 and May 1. 2004 must be received by the State no later than June 1 2004
(2) Federal funds. Payments under this grant contract will be made from federal funds obtained by the State
through Title U.S. Office of Justice Pro¢rams Fiscal Yeaz 2002 State Domestic Prepazedness E ui ment
Pr. oeram CFDA number 16.007 of the U.S.A. Patriot Act of 2001. Public Law 107-56. The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full fmancial
responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements.
5 Conditious of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
deternuned at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Sherrill Neudahl. Grants Snecialist, Division of Emereency Mana¢ement
444 Cedar Street. Suite 223, St Paul, MN 55101-6223,�6511296-0465, or his/her successor, and has the
responsibiliry to monitor the Grantee's performance and the authority to accept the services provided under ttris
grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on
each invoice submitted for payment
The Grantee's Authorized Representative is Alan Bataglia, Assistant Chief, City of St. Paul, Fire & Safery
Services, 100 East l lth Street, Saint Paul, Minnesota 55101, Phone (651) 228-6212. If the Grantee's Authorized
Representative changes at any time during this grant conh the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignmenz The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
73 Waivea If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, anc3 employees harniless from any claims or
causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract
DOJ Dom Prep Exucise (02/03) Page 2
v3 -���
Conuact#2000-8915
by the Grantee or the Grantee's agents or employees. This clause will not be construed to baz any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
pracfices reievant fo this grant contract are subject to examination by the State and/or tfie State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this graut contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the Stace. The State will give che Grantee instructions conceming the release of the data to the requesting party
before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage, The Grantee's employees and agents will not be considered State employees.
Any clanns that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
12 Publicify and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, reseazch, reports, signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-Iaw provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
141 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon termination, the Grantee wffl be entifled to payment, deternuned
on a pro rata basis, for services satisfactorily perforxned.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Termination must be by written or fax
notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the Grantee will be entitled to payment, detemuned on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State wffl not be assessed any
penalty if the grant contract is terniinated because of the decision of the Minnesota Legislature, or other
fixnding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable time of the State receiving that notice.
DOJ Dom Prep E7cercise (02/03) Page 3
03 -LG6
Contract#2000-8915
143 Termination for Failure to Comply. The State may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled, the State may
take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds
and requiring the return of all or part of the funds already disbursed.
15 Data Disctosure
Under Minn. Stat.§ 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer taac identification number, and/or Minnesota taac identification number, already provided
to the State, to federal and state taac agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state ta�c laws which could result in
action requiring the Grantee to file state taY rehuns and pay delinquent state tas liabilities, if any, or pay other state
liabilities.
1. STATE ENCUMBRANCE VERIFICATION
Individua! certefies that funds have beert encumbered as
required by Minn. Stat §§ 16A.15 and 16C.05.
Sig�ed:
Date:
Grant Contract No.
2. GR.ANTEE
The Granfee cerlifies that the appropriate person(s)
have executed the grant con[ract on behalf of the Graniee as
reguired by applicable articlu, 6ylaws, resolutions, or ordinances.
By:
Title:
Date:
�
Title:
Date:
3. DIVISION OF EMERGENCY MANAGEMENT
By:
(with delegated authority)
Title:
Date:
Distribution:
DPS-FAS
Glantee
DEM
DOJ Dom Prep Fserc�se (02/03) Page 4
03 -���
Edmond Hanson - Exercise Attachments.doc � Pa e 1
�
MINNI
Public
ATTACHMENT A
NIIl�TNESOTA DEPARTMENT OF PUBLIC SAFETY
DIVISION OF EMERGENCY MANAGEMENT
444 CEDAR STREET, SUTTE 223
ST. PAUL, MINNESOTA 55101-6223
PHONE: (651) 296-2233
FAX: (651) 296-0459
2002 DOMESTIC PREPAREDNESS
Grant Application for an
Exercise
OrganizationlAgencyName* Saint Paul Department of Fire & Safetv Services
Organization Address
Ci�, Saint Paul
State _ MN ZIP 55101
* Organization/agency must be eligible to receive Federal grant monies.
Who is the contact person?
Name Alan Bataglia
Assistant Chief
MailingAddress _100 Fa�r 17rh 4r_
City Saint Paul State � ZIP 15� O1
Phone(65A 228-6212
100 East 11th St.
A-1
A
Who is the local emergency management director?
Name Alan Bata�lia Title Assistant Chief
Mailing Address 100 East llth St.
City Saint Pau1 State MN ZIP 55101
Phone(51� 228-6212
DESCRIBE YOUR EXERCISE:
The exercise will be held at the Minnesota State Fairgrounds on May 3, 2003.
It will start with a vehicle explosion causing several dozen fatalities, well
over one hundred injured and several hundred contaminated by a secondary device
that releases a chemical agent. We will be triaging and treating several hundred
people. There has heen arrangements made to transport nearly three hundred
casualties to several hospitals metro wide. We will also be decontaminating
nearly three hundred people at the scene. The Hazardous Materials Response Team
will be conducting product analysis, as well as doing Hot Zone entry with the
bomb squad. In cooperation, the Police Critical Incident Response Team will be
securing the scerie. The SSth Civil Support Team will be doing a Hot Zone entry
to conduct agent procurement and testing on scene. The exercise will be a
multiple agency, multiple discipline response.
A•2
D3 -�l�
Edmond Hanson - Exercise Attachments doc Page 3'
A
SCENARIO (must include ferrorism)
a laree crowd of
and the first resnonders have arrived, approximately thir
There will b
ee
ice will be d
several hund
urisdictional
will be tran
be im�lemente
ties with
to area
A-3
The evaluation of the exercise must be based on the Federal Hazardous Materials Exercise Evaluation Methodology or a
similar methodology approved by the Regional Program Coordinatoc �
ATTACHMENT A
Expense Category I Number I Hours I Cost
A-4
BUDGET
(For documentation purposes, please list all costs.*
� � �(c�6
�dmond Hanson - Exercise Attachments.doc Page 5:
PERSONDIEL (Straight time only)
(List by organization/department)
Number
3
Cost
�I�]
1
VOLiJNTEER PERSONNEL (for docu-
mentaHon purposes, please assign a
value to these hours)
Travel
Rental
Office Supplies
Mailing
Meeting Espenses
500
Hours
4500
45000
S00
150
3500
Refreshments
Other :
TOTAL
�/j1.�¢-JC( MKfs'�
6r�aK7 �'s ��0, ooa. oo .
77190
*Grant may not cover
A
cosu.
A-5
o3-Cddo
FEDERAL AUDIT REQUIREMENTS
ATTACHMENTB
For subrecipients that are state or local governments non-profit or�anizarions or Indian tribes
If the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state ar local govemment has, by January 1, 1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall perxnit
biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial
audits by governments that have an administrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1937.
For subrecipients that are institutions of higher education or hosnitals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per yeaz, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and OtherNonprofit Organizations" as applicable. The
audit shall cover either the entire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a pubiic accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Goveriunental Organizations, Programs, Activities, and Functions"
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circulaz A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The
federal govenurient has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendarions in the
report, including a plan for corrective action taken or planned and comments on the status of corrective action
taken on prior findings. If correcfive action is not necessary, a statement describing the reason it is not shouid
accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to gantee's records and financial statements as may be
necessary for the grantar to comply with the Single Audit Act Amendments of l 996 and OMB Circular A-133.
Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit
Act and OMB Circular A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years.
�III
N r�/
{/7 .rr
ATTACHMENT B
8. Required audit renorts must be filed with the State Auditor's Office. SinEle Audit Division, and with
federal and state a¢encies providin2 federai assistance, and the Department of Public Safetv within six
months of the ¢rantee's fiscal vear end.
OMB Circulaz A-133 requires recipients ofmore than $300,000 in federal funds to submit one copy ofthe audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Prepazation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Deparirnent of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town 5quare
St. Paul, MN 55101-5126
�
03-�6
ATTACHMENT C
FEDERAI,ASSURANCES
1. Grantee will comply with the Intergovemmental Peisonnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to prescribed standards
for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appenduc A of OPM's
Standazds for a Merit System of Personnel Administrarion (5 C.F.R. 90Q Subpart F).
2. Grantee will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.0 §§ 4801 et seq.) which prohibits the use of
lead based paint in constcuction or rehabilitation of residence s�uctures.
3. Grantee will comply with all federal stahttes relating to non-discrimination. These include but aze not lunited to: (a) TiUe VI of
the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title
IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1b86) which prohibits discrimination
on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 [S.S.C. §794) which prohibits
discrimination on the basis ofhandicaps; (d) the Age Discriruivarion Act of 1975 as amended (42 U.S.C. §§ 6101-6107) which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended,
relating to non-discriinuiation on the basis of drug abuse; (� the Comprehensive Alcohol Abuse and Alcoholism Prevenlion,
Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to non-discrimniation on the basis of alcohol abuse
or alcoholism; (g) §§>23 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended
relafing to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §
3601 et seq.), as amended relakng to non-discrirtiination in the sale, rental or financing of housing; (i) any other non-
discrimination provisions in the specific statue(s) under which application for federal assistance is being made, and (j) the
requuements on any other non-discrimination Statute(s) which may apply to the Sub-grant Agreement. When applicable, SUB-
GRAN'IEE will comply with Execut3ve Order 11246 of September 24, 1965 entitled "Equal Employment Opportuniry", as
amended by Executive Order 11375 of October 13, 1967 and as supplemen[ed in Department of Labor regulations (41 CFR part
60). (All construction contracts awazded in excess of $10,000 by grantees and their contractors or sub-grantees).
4. Grantee will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) wluch provides for fair and equitable ffeatment ofpersons displaced
or whose property is acquued as a result of federal and federally assisted pro�ams. These requirements apply to all interests in
real property acquired for project purposes regardless of federal participation in purchases. For acquisition/relocation projects
funded as a result of the FEMA-1370-DR presidenrial disaster declaration, the purchase of any real property under a qualified buy-
out program shall not consfitute the maldng of Federal financial assistance available to pay all ar part of the cost of a program or
project resulting in the acquisition of real property or in any owner of real property being a displaced person (within the meaning
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970).
5. Granfee will comply, as applicable, with the provisions of the Copeland "Anti-Kickback" Act (18 USC 874), and the Contract
Work Hours and Safety Standards Act (40 U.S. 327-330) regarding labor standards for federally assisted construcfion sub-
agreements, as supplemented by Department of Labor Regulafions.
6. Grantee will comply wlth environmental standazds or requuements which may be prescribed pursuant to the following: (a)
institurion environmental quality control measures under the Nationai Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) Environmental Policy Act of 1969 (P.L. 91-190) and Execurive Order (EMO) 11514; (c)
notificarion of violaring faciliries pursuant to EO 11738; (d) protection of wetlands pursuant to EO 11990; (e) evaluafion of flood
hazards in floodplains in accordance with EO 11988; (fl assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (g) compliance with all
applicable standards, ordexs, or requirements issued under section 306 of the Cleaz Air Act (42 U.S.C. 1857(h), section 508 of the
Clean Water Act (33 U.S.C. 1368, and Environmental Protection Agency regulations (40 CFR part IS).
7. Grantee will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.
8. Grantee will assist the 5TATE in assuring compliance with Secrion 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
9. Grantee will comply with mandatory standazds and policies relating to energy efficiency which aze contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163}.
C-1
o3-t�
l �\
1nr
�,;
September 16, 2002
Mr.lerry Rosendahl
U.S. Department of Justice Office
of Justice Programs Office for
Civil Rights
W¢shmgtm, D.0 2053I
Minriesota Department of Public Safety Divis�on of Emergency Management
444 Cedar Stree[, Suite 223
St. Paul, MN 55101-0223
Dear Mc Rosendahl:
Congratulations on your recent awazd. Because you have submitted CeRified Assurances that your agency is in
compliance with applicable civil rights ]aws, [his office has detennined [hat you have met this requirement in the
Depar(ment of Justice regulations governing recipients of Fedenl financial assistance (see 28 C.F.R. section
42204, Applicants' Obligations). As Director of the Office for Civi] Rights (OCR), Office of Justice Programs, I
would ]ike to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, l4,
and 15, as [he grant goes forward.
As you know, equal opportuniTy for [he partic�pa[ion of women and minoriry individuals in employment and
services provided under programs and activities receivmg Federat financial assistance is required by law.
Therefore, if there has baen a federal or state wurt or administra[ive agency finding of discrimination against
your agency, please foiward a copy of such order or consent decree, as required by Assurance No. 14, to OCR
at the U.S. Departmeni of Justice, Office of Justice Programs, Office for Civi] Rights, 8]0 Seventh Street,
N. W., Room 8136, Washmgton, D.C. 20531.
Additiona� Insevctions For Grnntees Receiving $SOQ000 Or More:
[n accordance wrth Assumnce No. 15, each grantee that receives $500,000 or more (or $1,OOQ000 in
an 18- month period), and has 50 or more employees, must submi[ an Fqual Employment OpportumTy
Plan (EEOP)within 60 days from the date of this letter to OCR at the above address. t
2. Akematively, the grantee may choose to complete an EEOP ShoE Form, in lieu of sending its own
comprehensive EEOP, and retum i[ [o OCR within 60 days of the date of this lettec This easy-to-follow
EEOP Short Fonn reduces paperwork and preparation time coasiderabty and wili ensure a quicker OCR
review and approval. The Seven-Step Guide to the Design and Developmeut of an EEOP will assis[ you
in completing this requirement The SevenS[ep Guide and EEOP Short Foan may be downloaded from
OCR's home page on the lnternet (http �/hv ojp doj go / A.
3. Please be reminded that the above requirements apply to primary gmutees and [o eacfi of [heir
subgrantees or contractors that meet the cdteria ouUined in [Itis letter. Therefore, all primary grantees
should apprise subgrantees of these responsibilities and those meeting the critena should send tbeir
EEOPs or EEOP Short Foans directly to the Office for Civi! Rights within 60 days of the date of their
awazd.
Attachment D
' If you have already subm�tted an EEOP as paR of another awazd from the Office of Justice Programs (OlP) or the Office of
Communiry Oriented Policing Services (COPS) within the past two years, or if you have ceRified that no EEOP �s required,
it is not necessary for you to submi[ another at t}us time. Sunply send a copy of [he letter you receroed from OCR showing
that your 6EOP or certificarion is acceptable along with a cover ]etter that references the new grant award.
D-1
�3"fti6�e
NOTE: If agency has uc�der 50 employees, regazdless of amount of awazd, no EEOP is required; however, grantee must
retum applicable portion of Certification Form [o OCR within 60 days. This Certification Form may also be dovmloaded
from OCR's home page on the Iniemet.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOPS GOVERNING THIS AWARD, RECIPIENT
ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF 17S CERTIFIED
ASSURANCES AND MAY RESi3LT IN Si3SPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN
APPROVED BY THE OFFICE FOR CML RIGHTS.
Addihonal Inshvctions For Grnntees Receiving $25,000 Or More, But Under $SOQ000:
4. Pursuarrt to Depar[ment of Justice regula[ions, each gran[ee tha[ receives $25,000 or more and has 50 or more
employees is required [o maintain an Equal Employment Opportunity Plan (EEOP) on file fot review by OCR upon
request. (However, if the gantee is awazded $1,OOQ000 in an eighteen (18) month period, it must submit an
acceptable EEOP [o OCR.) Please complete the applicable section of the Certification Fonn and re[um i[ to OCR
within 60 days of the date of this letter.
NOTE: If agency has under 50 employees, regazdless of amount of awazd, no EEOP is required; however, grantee must
re[um applicable portion of Certificafion Form to OCR within 60 days.
Additional IrisWCtions For Grantees Receiving Under $25,000:
5. A recipietrt of under $25,000 is not required to maintain or subm�t an Equal Employment OpportuniTy Plan (EEOP)
in accordance with Assurance No. I5. No Cert�fication is reqtired.
InsWCtious for All Grantees:
6. In addition, all recipients, regazdless of [heir type, the monetary amount awarded, or the number
of employees in their workforce, aze subject to the prohibitions against discrimination in any funded
program or activity Therefore, OCR investigates complaints by indivtduals or goups allegmg
discriminatio� by a recipient of OlP funding; and may require all recipients, through selected
compliance reviews, to submi[ data to ensure [heir services aze delivered in an equitable manner to alI
segments
of the service oopulation and their emnlovment practices aze in compliance with equal
If you have any questions, please call OCR at (202) 307-0690. Addilional information and techmcal assistance on the crvil
rights obligations of grantees can be found at: htto�// ww ojp usdoj gov/o /.
Sincerely,
�-/ a. �.�-
Michael L. Atston
Aoting Director, Office for Civi] RighCs
cc: Grant Manager Financial Analyst
' The employment practices of certain Indian hibes aze not covered by Tide VII of the Civil Righ[s Ac[ of 1964,
R2 U.S C section 2000e
D-2
FROM: ��� � �'�C
DEPART'MENT OF FIl2E AND SAFETY SERVICES
Timnthy K Fu[ler, Fire Chief
CTTY OF SAINT PAUL
R¢ndy C. Kelly, Mayor
June 16, 2003
Northland Fire Protection
4445 West 7'7` Street Suite 125
Minneapolis, Mn. 55435
Re: Special Extinguishing System Inspection
2201 BURNS AVE
Permit # 2003-285967 SES
INSTALL ANSUL R102 UL300 SYSTEM
Dear Contractor,
DIVISION OF FII2E PREVENTION
Steven Zaccard, Fire Marshal
I00 Eosi EZeventh Street Teiephone: 651-22&6230
SainiPaul,MN55101 Facsimile:651-228-6241
An inspection was done at the above mentioned premise on June 9, 2003.
The following deficiencies were noted during the inspection and must be corrected to attain final
approval:
Cooking Suppression System - NFPA 17A 4-3 Install the required pipe supports. - Install standoff
hangers on all discharge and EMT piping. The hangers shall be supported by the building structure.
Cooking Suppression System - NFPA 17A 5-1.3 System access for inspecrion shall be available when
the system is not being used .Access to overhead piping shall be open at the time of reinspection.
Fire Sprinkler system - MSFC 903.4 - Provide approved monitaring of the fire sprinkler system flow
and tamper switches. This work will require a pernut(s).
Kitchen - NFPA 17A 2-43.1 Upon activation of any cooking equipment fire extinguishing system, all
sources of fuel and power to all equipment protected by the system shall be shut down.
All appliances under the system ventilation shall shut down. - Repair or replace the natural gas and
electric current shut off appliances.
AA-ADA-EEO Employer
Page 2 of 2
o � -�t�
Kitchen - NFPA 17A 3-2.1.5 A signal shasll be provided to indicate the fire suppression system has
operated. The extinguishment system shall be connected to the building fire alarm system. - This
extinguishing system shall be connected to the fire alarm monitoring station.
Kitchen appliance gas supply - NFPA 17A 5-31.1 Install a pipe plug in the unused natural gas
supply.
Once these deficiencies are corrected, please call me at 651-228-6259 for a re-inspecrion.
Sincerely,
Bob Seifert
Fire Inspector
cc: Jim Bichnell, Chief Engineer
MB St.Paul Inc.
Pat Fish, Fire Inspector
AA-ADA-EEO EmployeT