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03-614I Presented Referred To: � RESOLUTION CITY OF SAINT PAUL, MINNESOTA 1 �1 � z a a s s � a s io �� iz 73 �a is i6 n ia is zo z� zz zs za 25 zs z� 28 zs 30 3i 32 33 � 35 36 37 38 39 40 41 az aa na u 46 a� � 49 50 s� sz 53 W HEREAS, the SPPD HQ requires a facility to house staff, patrol units and specialized vehicles; and WHEREAS, the radio shop operation is an essential unit and requires adjacent prowmity to the SPPD HQ; and W HEREAS, physical pro�mity to the SPPD HQ is essential for security and functional operations; and W HEREAS, the acquisition of the property known as the Meritex lot, ly�ng directly west of the SPPD HQ meets the criteria for housing SPPD staff and patrol units; and WHEREAS, the acquisition of the property known as the Car-Lo Building, lying directly north of the SPPD HQ meets the c�iteria for housing SPPD radio shop operations; and THEREFORE BE IT RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the Mayor and advice of the Long Range Capital lmprovement Budget Committee, that $1,650,�00 is availabfe for appropriation in the 1994, 1995, 1998, 1999, 2001, 2002, and 2003 Capital Improvement Budgets, as herefofore adopted and amended by this Council, be hereby further amended in the Capital Improvement Budgets, in the following particulars: Current Budaet FINANCING PLAN Meritex Lot / Car-Lo Building CO3-4T020 Contributions & Donations - Outside (6905) Transfer from Special Revenue Fund (7305) Transferfrom C.I.B. 1994 (7314) TransferfromC.1.B.1995 (7315) Transfer from C.1.6. 1998 (7318) Transferfrom C.I.B. 1999 (7319) Transfer from C.I.B. 2061 (7321 } Transfer from C.1.6. 2002 (7322) Transfer from C.I.B. 2003 (7323) SPENDING PLAN Meritex Lot / CarLo Building CO3-4T020 Acquisition of Land (0881) FINANCING PLAN North Dale Recreation Center CO3-3S064 2003 Capital Improvement Bonds (7323) SPENDING PLAN NoRh Dafe Recreation Center CO33S064 925-90103-0565-73315 Construction - General (0894) 0.00 0.0� 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 876,000.00 a�s,oao.00 CouncilFile # 03- (�l�l GreenSheet# 3001400 Committee: Date Chanqe 350,000.00 275,0�O.OQ 125,539.SS 162,020.06 42,863.00 6,404.34 60,932.00 352,862.14 274,378.88 1,650,000.00 a� Amended Budaet 350,000.00 275,�a�.�� 125,539.58 162,020.06 42,863.00 6,404.34 60,932.00 352,862.14 274,378.88 1,650,000.00 1,650,000.00 1,650,000.00 1, 650, 000.00 1, 650, 000.00 (80,600.00) 795,400.00 �so,soo.00� �se,aoo.00 576,000.00 (80,600.00) 795,400.00 876,000.00 (50,600.00) 795,400.00 Page 1 of 6 03-(� t�1 � u ss s� � ss so s� 62 sa sa ss 66 67 68 ss �o �i �z 73 �a �s �s n �a �s ao ai sz 83 84 85 es a� 86 as 90 91 92 93 sa 95 ss s� 98 ss �oo io� taz t03 104 ms 106 io� �oe 109 �io in i�z �ia N4 �is 116 FINANCING PLAN Rice & Arlington Field Lighting CO23F017 2002 Capital Improvement Bonds (7322) SPENDING PLAN Rice & Arlington Field Lighting CO2-3F017 925-90102-0565-73309 Architect Fee Capitalized (Bldg) (0892) Construction - General (0894) FINANCING PLAN 1999 Citywide Tree Planting C99-3T069 Contributions & Donations(6905) 1999 Capital Improvement Bonds (7319) Intra-fund Transfer- Assessments (7496) SPENDING PLAN 1999 Citywide Tree Planting C99-3T069 925-90099-0565-73130 Tree PlantinglRemoval (0738) FINANCING PLAN Head Mechanism Replacement C01-2H007 2001 Capital ImprovementBonds (7321) Assessments - Intrafund Transfer (7496) SPENDING PLAN Head Mechanism Replacement C01-2H007 925-90101-0565-72278 Engineer Services - City (0780) Payment to Contractor (0784) FINANCING PLAN 2001 Traffic Calming C01-2T840 2001 CapitallmprovementBonds (7321) SPENDING PLAN 2001 Traffic Calming C01-2T840 925-90101-0565-72316 Engineer Services - City (0780) Payment to Contractor (0784) FINANCING PLAN 2002 Pedestrian Safety Program CO2-2T708 2002 Capital Improvement Bonds (7322) SPENDING PLAN 2002 Pedestrian Safety Program CO2-2T708 925-90102-0565-72271 Engineer Services - City (0780) Payment to Contractor (0784) ..: �� $Z�Q��.�� 586,000.00 668,000.00 5,797.00 125,000.00 225,000.00 355,797.00 355,797.00 355,797.00 81,000.00 6,000.00 57,000.00 13,582.00 73,418.00 s�,000.00 50,000.00 50,000.00 (12,257.00) ('12,257.00) (12,257.00) (12,257.00) 0.00 (6,404.34) 0.00 (6,404.34) 655,743.00 655,743.00 82,�QQ.�O 573,743.00 655,743.00 5,797.00 118,595.66 225,000.00 349,392.66 (6,404.34) 349,392.66 (6,404.34) 349,392.66 (52,596.00) 28,404.00 6,000.00 (52,596.00) 34,404.00 (10,000.00) 3,552.00 (42,596.00) 30,522.00 (52,596.00) 34,404.00 (8,336.00) 41,664.00 (8,336.00) 41,664.00 9,016.00 40,984.00 (8,336.00) 32,648.00 50,000.00 (8,336.00) 32,648.00 50,000.00 (2,036.00) 47,964.00 50,000.00 (2,036.00) 47,964.00 10,000.00 10,000.00 40,000.00 (2,036.00) 37,964.00 50,000.00 (2,036.00) 47,964.00 Page 2 of 6 „� itfl It9 t20 izi �a ix� iza izs 126 iz� �za tzs �� 13t t32 133 �� 135 t36 13l �� 139 ,ao �ai iaz i� iaa ,u 146 747 �as 149 iso isi uz 153 isa �u �ss �s� �se iss 760 161 162 163 isa ,65 766 16] �se t69 no m »z t73 na ns 176 �n „8 ,�9 FINANCING PLAN BN/Maxson Steel Transp/Roadway Access C98-2S300 1998 Capital Improvement Bonds (7318) SPENDING PLAN BN/Maxson Steel Transp/ROadway Access C98-2S300 925-9009&0565-72297 Engineer Services - City (0750) Miscellaneous (0789) FINANCING PLAN Residentiat St Vitality Program 2003 CO3-2T557 2003 Capital Improvement Bonds (7323) Street Assessment Bonds {7499) SPENDING PLAN Residential St Vitality Program 2003 CO3-2T557 925-90103-0565-72120 Engineer Services - City (0780) Payment to Contractor (0784) FINANCING PLAN Pedestrian Safety Program 2003 CO3-2T709 2003 Capital Improvement Bonds (7323) SPENDING PLAN Pedestrian Safety Program 2003 CO3-27709 925-90103-0565-72271 Engineer Services - City (0780) Payment to Contractor (0784) FINANCING PLAN Traffic Calming 2003 CO3-2T842 2003 Capit2l Improvement Bonds (7323) SPENDING PLAN Traffic Calming 2003 CO3-2T842 925-90103-0565-72316 Payment to Contractor (0784) FINANCING PLAN Citywide Lighting Improvement CO3-2T426 2003 Capital Improvement Bonds (7323) SPENDING PLAN Citywide Lighting Improvement CO3-2T426 925-90103-0565-72122 Engineer Services - City (0780) Payment to Contractor (0784) 03-�� 150,000.00 (42,563.00) 107,137.00 150,000.00 (42,863.00) 107,137.00 100,000.00 100,000.00 50,000.00 (42,563.00) 7,137.00 150,000.00 (42,863.00) 107,137.00 7,357,000.00 2,508,000.00 9,565,000.00 (145,778.88) (145,778.88) 7,211,221.12 2,5�8��.�� 9,719,221.12 1,889,000.00 7,976,000.00 9,865,000.00 (145,778.88) (145,778.88) 1,743,221.12 7,976,000.00 9,719.221.12 50,000.00 (5,000.00) 45,000.00 50,000.00 (5,000.00) 45,000.00 10,000.00 10,000.00 40,000.00 (5,000.00) 35,000.00 50,000.00 (5,000.00) 45,000.00 so,000.00 �io,aoo.00> ao,000.00 50,000.00 (10,000.00) 40,000.00 50,000.00 (10,000.00) 40,000.00 so,000.00 ��o,000.00� ao,000.oa 30,000.00 (3,000.00) 27,000.00 30,0�0.0� (3,000.00) 27,000.00 4,000.00 4,000.00 26,000.00 (3,000.00) 23,000.00 so,oao.00 (s,000.00� 2�,000.00 Page 3 of 6 �3-c�►�I t80 181 �ez �s; iaa iaa �ae ie� ,sa ias �so 797 t92 193 isa 195 is� is� 198 �ss zoo zo� zos 203 za� zos 206 207 zoe 209 zio zi� ziz 213 2,a zis z�s zn na zis zzo zz� zzz zza zza zzs 226 zs� 228 zzs 230 x;i zaz 233 234 235 236 n� zsa 239 uu zai zaz FINANCING PLAN South Wabasha Bluff Retaining Wall CO3-2CO21 Municipal State Aid (3430) 2003 Capital Improvement Bonds (7323) SPENDING PLAN South Wabasha Bluff Retaining Wail CO3-2CO21 925-90103-0565-72323 Engineer Services - City (0780) Payment to Contractor (0784) FINANCING PLAN Wilson Avenue: Johnson to Etna CO3-2D025 Municipal State Aid (3430) 2003 Capital Improvement Bonds (7323) Assessments (7496) SPENDING PLAN Wilson Avenue: Johnson to Etna CO3-2D025 925-90103-0565-72324 Engineer Services - City (0780) Payment to Contractor (0784) FINANCIfYG PLAN Balustrade Renovations - 2002 CO2-3T513 2002 Capital Improvement Bonds (7322) SPENDING PLAN Balustrade Renovations - 2002 CO2-3T513 925-90102-0565-73220 Building - Repair Service (0271) FINANCING PLAN 1995 P.I.R. Contingency C95-OT120 Transfer In - Intrafund Other (7499) SPENDING PLAN 1995 P.I.R. Contingency C95-OT120 Transfer Out Intrafund Other (0799) FINANCING PLAN 1999 C.I.B. Cantingency C99-OT104 1995 Capital Improvement Bonds (7315) SPENDING PLAN 1999 C.I.B. Contingency C99-OT104 Transfer to Capital Project Fund (0565) 500,000.00 20,000.00 520,000.00 105,000.00 415,000.00 520,000.00 472,000.00 10,000.00 25,000.00 507,000.00 (20,000.00) (20,000.00) (10,000.00) (10,000.00) �Z��.�� (10,000.00) (10,000.00) 500,000.00 0.00 500,000.00 95,000.00 405,000.00 500,000.00 G72,000.00 0.00 25,0��.�� 497,000.00 94,000.00 94,000.00 413,000.00 (10,000.00) 403,000.00 507,000.00 (10,000.00) 497,000.00 625,000.00 (15,221.06) 609,778.94 625,000.00 (15,221.06) 609,778.94 625,000.00 (15,221.06) 609,778.94 625,000.00 (15,221.06) 609,778.94 25,908.53 (25,908.53) 0.00 25,905.53 (25,908.53) 0.00 25,908.53 (25,908.53) 0.00 25,908.53 (25,908.53) 0.00 136,111.53 (136,111.53) 0.00 136,111.53 (136,111.53) 0.00 136,111.53 (136,111.53) 0.00 136,111.53 (136,111.53) 0.00 Page 4 of 6 03-(�t�l 243 zaa zas zas za7 zaa 249 zso zsa zsz zsa ssa zss zss zs� 258 zss sso zsi zsz zss zsa 265 266 267 268 269 x7o z�� z�z 273 z�a 2]5 276 zn z�s 2]9 zao zei 262 283 zaa xes zes za� zea 289 290 291 292 293 zsa 295 296 zs� 296 299 FINANCING PLAN 2002 C.I.B. Contingency CO2-0T107 Transfer from C.1.6. 1994 (7314) Transferfrom C.1.6.2002 (7322) 925-90102-056570004 SPENDING PLAN 2002 C.I.B. Contingency CO2-OT107 CouncilContingency (0548) FINANCING PLAN Police Mounted Patrol Horse Stable CO2-4T018 Transfer from C.1.6. 2002 (7322) 125,539.58 (125,539.58) 48,348.08 (48,348.08) 173,887.66 (173,887.66) � �� 173,627.66 (173,887.66) (260.00) 173,627.66 (173,887.66) (260.00) 275,000.00 (275,000.00) 0.00 275,000.00 (275,000.00) 0.00 SPENDING PLAN Police Mounted Patrol Horse Stable CO2-4T018 925-90102-0565-74123 Construction - General (0894) 275,000.00 (275,000.00) 0.00 z�s,000.00 (z�e,000.ao) o.00 W HEREAS, the Mayor, pursuant to section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation $275,000 in funds in excess of those estimated in the 2003 budget; and WHEREAS, The Mayor recommends the following specific changes to the 2003 operating budget; and Current Bud et FINANCING PLAN Police Special Projects Fund 436 34120-9830 Use of Fund Balance All Other Financing Total Financing Plan SPENDING PLAN Police Special Projects Fund 436 34120-0565 Transfer to Capital Projects Fund All Other Spending Total Spending Plan 176,156.00 Chanae 275,000.00 Amended BU dget 451.156.00 6,886,303.00 6,886,303.00 7,062,459.00 275,000.00 7,337,459.00 0.00 275,000.00 275,000.00 7,062,459.00 7,062,459.00 7,062,459.00 275,000.00 7,337,459.00 THEREFORE BE IT RESOLVED, that the City Council adopts the above additions to the 2003 budget. W HEREAS, it is the intent if the Mayor and City Council to seek the advice and recommendations of the Neighborhood STAR Board prior to the implementation of the changes to the Neighborhood STAR budget in accordance with all applicable laws and regulations; and W HEREAS, the Mayor, pursuant to section 10.07.4 of the ChaAer of the City of Saint Paul, does recommend the the transfer of a Neighborhood STAR appropriation as follows; Page 5 of 6 03-�.�y � �� aoz 303 aoa aos aas �� aos aos 310 a� i 3t2 313 314 315 316 317 318 319 320 32t 322 323 324 325 32G 327 328 329 330 331 332 333 334 335 336 337 338 339 340 FINANCING PLAN 930 City Sales Tax Fund 90306-0547-77640 Police Mounted Patrol Horse Bam 90306-0547-�oocc Meritex Lot/Carlo Building Total Changes to Financing SPENDING PLAN 930 City Sales Tax Fund 90306-0547-77640 Police Mounted Patrol Horse Bam 903060547-�ocoocc Meritex LoUCado Building Total Changes to Spending Current Budqet 50,000.00 0.00 50,000.00 0.00 Chanae (50,000.00) so,000.00 0.00 (50,000.00) 50,000.00 0.00 Amended Budaet 0.00 50,000.00 0.00 50,000.00 THEREFORE BE IT RESOLVED, that the Council of the City of Saint Paul, upon the recommendation of the Mayor, adopts the above transfer of appropriations; and be it FURTHER RESOLVED, that this resolution be forwarded to the STAR Board for their review and recommendation to the Mayor and City Council, and be it FURTHER RESOLVED, that the City Council waives the current STAR guideline requiring a private sedor dollar match and the STAR guidelines that requires an outside agency as a caapplicant to allow for STAR funding for the acquisition and improvement to the police vehicle parking lot and the building for the radio shop operations; and be it FINALLY RESOLVED, that the City Council requests that all provisions of state law and city ordinances regarding the budgeting of the City of Saint Paul's one-half percent sales tax monies continue to be implemented. Tha 3t. Peul Lt1Oq-Reaqe f:apit8l Improvameat �t '�.C�mittee zeoeiVed this 29q11@gt oa G/<zfv3 1 ��.e--,-- .._ OIIt� ieCOIDID8tiC1! � pp ra� / -- � P'�,�� Office of Financial Services Budget Section Adopted by Council: Date So Adoption Certi�ed by Council cretary: B Y By: Dat� _L Requested by: � Approval Recommend by S- Director: � B y � Form Approved b�ity Attorney: by Submission Page 6 of 6 � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � Fs -��t s�� Co�ct Person 8 Phone: Matt Smith 266-8796 Must Be on Couneil Auen Date Initiated: 12JUN-03 �► Assign Number Por Routing Order Toql # of Signature Pages _(Clip All Locations for Green Sheet NO: 3001400 DeoartrneM SeM To Person 0 inanu 1 Servi 1 inancialServices De artmeutDirector 2 manciat Services ce Fna cial Servi 3 i Attorue ^ - 1 4 a or's �ce or/ istant 5 onncil Ci Councit 6 i Cle k Citv Cle Approval to amend prior and current year budgeu to adopt an appropriafion for the acquisition and improvement of the Meritex lot and Caz-Lo Building. �tlatmns: Appmve (A) or R Planning Commission � CIB Committee Civil Service Commission Service Contracks Must Answer the 1. Has this person�rm ever worked under a contrad for this department? Yes No 2. Has this personffirtn ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separete sheet and attach to green sheet ,. I Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): The Ciry of Saint Paul wants to purchase the Meritex parking lot and the Car-Lo building to store police vehicles and house the police radio operations. The inteat to purchase this property was adopted on CF03-346 April 2, 2003. . � Advantages If Approved: ' The Police Department wiil have the city police operations located on one campus. The Police Departrrtent will have adequate facilities for pazking and to store its rolling fleet. Disadvanta47es If Approved: � With ownership, addirional eapenditures may have to be made to improve and maintain these facilities in the future. Disadvantages If Not Approved: The Police Department will not have space to store part of the police fleet and will not have space for the radio repair operarions. Trensaction: Funding Source: Financial Infortnation: (Expiain) 1�70(�000 Fund 436, STAR and CIB �- activiN wumner: Various (see attached resolution) CONr�C� �se�t'CFl C�nf9t 7 � �dira CosNRevenue Budgeted: pj �..__ _,,.,... � Attachment A MINNESOTA Public Safety Planning Grant Program ApplicantName Citv of Saint Paul Address MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF EMERGENCY MANAGEMENT 444 CEDAR STREET, SUITE 223 ST. PAUL, MINNESOTA 55101-6223 PHONE: (651} 296-2233 FAX: (651) 296-0459 Grant Application for the 2002 State and Local Supplemental Appropriation 25 West Fourth Street City Saint Paul County Ramsev State��_ZIP 55]-02 Who is the Contact person? Name A1 Batacrlia Title Assistant Eire Chief MailingAddress 100 East Eleverrth Street City Saint Paul Phone (,6511 228-6212 State MN ZIP 55101 Frmail alan. bataqlia@ci. stpaul.mriL Who is the local emergency management director? Name A1 Bataqlia Title EM Director MailingAddress 100 East Elev�nth�Y>tireet City Saint Paul State MN ZIP 55101 Phone� ) 228-6212 Page A-1 PROVIDE YOUR PROPOSED WORK PLAN TO MEET THE GRA.NT EZEQCTII2EMEI�ITS: (Include timelines) The ro osed workplan for the City of Saint Paul enhanced Emergency Operational Plan (EOP) will incorporate the planninq reqnirements listed in MNWALK ancl will utilize the Federal Emergency Management A encies State and Local Miti ation Planning Guide. In addition, our intent is to levera e technolo _throu h FEMA's Hazus So£tware Program to provide our enhanced EOP with an all hazards approach to planning, mitigation, response, and recovery to natural or man- made disasters includinq weapons of mass destruction. Our City Plan will integrate with the plans £rom Ramsey County, the City of Minnea olis, and the Twin Cities Metropolitan Medical Response S stem (MMRS) plan. The MMRS plan is a seven county metropolitan initiative under contract with the federal government's Department of Health and Human Services to effectively prepare for a terrorism event involvin Wea ons of Mass Destruction. The enhanced EOP will not onl rovide our framework Eor o erational response, but will improve our ability to disseminate and exercise the plan, between Cit De artments and our Re ional artners. This will be aocom lished through training utilizing disaster scenarios , enerated throu h our Hazus Software and our Geographic Information S stems. The timelines for completion of our enhanced EOP will coincide with our Quarterl Re ortin requirments.of the grant rocess. U dates on the ex anded. EOP will be rovided in the narrative section which will accompany the reimbursement documentat on. The com leted draft EOP will be submitted at the time o£ the £inal re ort on December 15, 2003. The enhanced EOP will be produced throuah contract services coordinatinq Citv of Saint Paul sonnel and resources. *Attach additional pages if needed Page A-2 *Attach additional pages if needed CERTIFICATION: Applicant certifies that the above information is ttue and accurate to the best of Yheir l�owledge. Typed orPrinted Name: Al. sataglia Signature: Date: l 03 Page A-3 BUDGET *Grant may not cover all costs. � ATTACHMENT B FEDERAL AUDIT REQUIREMENTS FEDERAL AUDIT REQUIREMENTS 1. For sub-recipients who are state (includes Indian fribes) or local governments If the grantee expends total direct and indirect federal assistance of: ** Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and hudget (OMB) Circulaz A-133. T'he law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover depaztments, agencies or establishments that received, expended, or otherwise administered federal financial assistance during the year. Audits shall be made annually unless the State or locai govemment has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the cognizant agency shall pertnit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by govemments that have an administrative policy cailing for audits less frequent than annual, but only for fiscal years beginning before January 1, 1987. 2. For sub-recipients who are institutions of higher education, hospitals, or other nonQrofit organizations If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compiiance audit made in accordance with OMB Circular A-133. The audit must be an organization wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under oniy one progam, the sub-recipient may have an audit of that one program. Audits shall usually be made annually, but not less frequently than every two yeazs. 3. All audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's Standazds for Audit of Governmental Oreaniza6ons Proaxams Activities and Functions. 4. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A-133 as applicable. T'he reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICPA) SCatement on Auditing Standazds (SAS) 58, "Reports on Audited Financiai Statements" or SAS 62, "Special Reports," as applicable. The reporting requirements for audit reports on compliance and intemal controls shall be in accordance with AICPA'S SAS 63, "Compliance Auditing Applicable to Govenunental Entities and Other Recipients of Governmental Financial Assistance" and Statement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govennnental i3nits." In addirion to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken ar planned and comments on the status of corrective action taken on prior findings. If correcrive action is not necessary a statement describing the reason it is not should accompany the audit report. 2002 planning grant program (02/03) Page B-1 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the gantor to comply with the Single Audit Act and OMB Circular A-133, as applicabie. 6. CTrantees of federal financial assistance from sub-recipients are also required to comply with the Single Audit Act and the OMB Circular A-133, as applicable. 7. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports must be filed with the Office of State Auditor, Single Audit Division and with the Depaztment of Public 5afety within six months of the grantee's fiscai year end. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safery Office of Fiscal and Administrative Services 444 Cedaz Street Suite 126, Town Squaze St. Paul, MN 55101-5126 9. Recipients expending more than $300,000 in federal funds are to submit one copy ofthe audit report within 30 days after issuance to the clearinghouse at the following address: Bureau of the Census Data Preparatiori Division 1201 East l Oth Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse 2002 plauuing grant prograw (02/03) Page B-2 ATTACHMENT C The 2rantee will comnlv with the followinQ vrovisions listed under 44 CFR 13.36 (i) Contract Provisions: A grantee's and sub-grantee's contracts must contain provisions in pazagraph (i) of this section. Federal agencies aze permitted to require changes, remedies, changed condirions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. (1) Administrative, contractual, or legal remedies in instance where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (Contracts more than the simplified acquisition threshold) (2) Temunarion for cause and for convenience by the grantee or sub-grantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) (3) Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment OpporLunity," as amended by Execurive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All constructions contracts awazded in excess of $10,000 by grantees and their contractors or sub-grantees) (4) Compliance with the Copeland "Anti-Kickback" Act (18 U.S. C. 874) as supplemented in Department of L,abor regularions (29 CFR Part 3). (All contracts and sub-grants for consiruction or repair) (5) Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Departrnent of Labor regulations (29 CFR Part 5). (Construction contracts in excess of $2000 awarded by grantees and sub- gantees when required by Federal grant program legislation) (6) Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Deparknent of L,abor regularions (29 CFR Part 5). (Construction contracts awazded by grantees and sub-grantees in excess of $2000, and in excess of $2500 for other contracts which involve the employment of inechanics or laborers) (7) Notice of awazding agency requirements and regulations pertaining to reporting. (8) No6ce of awarding agency requirements and regularions pertaining to patent rights with respect to any discovery or inven6on which arises or developed in the course of or under such contract. (9) Awarding agency requirements and regulations pertaining to copyrights and rights in data. (10) Access by the grantee, the sub-grantee, the Federal gantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and h�anscriptions. (11) Retention of ali required records for three yeazs after grantees or sub-gantees make final payments and all other pending matters are closed. (12) Compliance with all applicable standazds, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Execurive Order 11738, and Environmental Protecrion Agency regulations (40 CFR part 15). (Contracts, sub-contracts, and sub- grants of amounts in excess of $100,000) (13) Mandatory standards and policies relating to energy efficiency which aze contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). 2002 planning grant program (02/03) P3ge C-1 STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY Division of Emergency Management 444 Cedar Street, Suite 223 St Paul, Minnesota 55101-6223 2002 STATE AND LOCAL SUPPLEMENTAL APPROPRIATION PLANNING GRANT PROGRAM REOBLIGATION FORM GRANT PERIOD JANUARY 1, 2003 — DECEMBER 31, 2003 SECTION I - APPLICANT INFORMATION A1 Bataglia, Assistant Fire Chief City of St. Paul 100 East Eleventh Street St. Paul, MN 55101 SECTION II- GRANT AWARA ADJUSTMENT REOBLIGATION GRANT AWARD AMOUNT: $ REOBLIGATION AMOUNT: $ TOTAL GRANT AWARD AMOUNT: $ FOR STATE USE ONLY �` MINNESOTA �OTADEPARTMENT OF PUBLIC SAFETY P�blic Satety DIVISION OF EMERGENCY MANAGENIENT . 444 CEDAR STREET, SUITE 223 ST. PAUL, NIINNESOTA 55101-6223 PHONE: (651) 296-2233 FAX: (651) 296-Q459 Grant Application for the 2002 State and Local Supplemental Appr.opriation �� ; � I �/ ��danning Grant Program APR 1 � 2003 ^��"l� A�ORNEII ApplicantName City of Saint Paul Address " West Fourth Street City Saint Paul Connty Ramsev State�_ZIP 5� Who is the Contact person? Name A1 Bataalia Title Assistant Fire Gh�ef MailingAddress 100 East Eleventh Street City Saint Panl State MN �P 55101 Phone (651) 228-6212 E-mail alan.bataalia@ci.stpaul.i R'ho is the local emergency management director? Name A1 Batacrlia Titie EM Director MailingAddress 100 East Eleva�fih�=S�reet C�y Saint Paul State MN ZIP 55101 Phone� 651 ) 228-6212 nec�m�u ' � ti...._.i.�� nnn�a PROVIDE YOUR PROPOSED R'ORK PLAN TO MEET THE GRANT REQUII2EMENTS: (Inclnde timelines) The proposed workplan for the �ity of Saint Paul enhanced Emergenc� Operational Plan tEOP). will.ineorporate the planning reqnirements listefl in MNWALK and will utilize the Federal Emergency Management Actencies State and Local Mitigation Planning Guide. In addition, our intent is to leverage technologg.through FEMA's Hazus Software Program to provide our enhanced EOP with an all fiazards approach to planninq, mitigation, response, and:-recovery to natural or man- made disasters including weapons of mass flestruction. Our City Plan will integrate with the plans from Ramsey County, the City of Minneapolis and the Twin Cities Metropolitan Medical Response System (MMAS) plan. The MMRS plan is a seven county metropolitan initiative under contract with the federal government's Department of Health and Human Services to eff�ctively pr,epare for a terroris event'�nvolvina Weaoons of Mass Destruction. The enhanced EOP will not onlv pro�ide our framework for will improve our ability to disseminate shed , . The time ed nel ational response, but exercise the plan, training utilizing disaster scenarios Hazus Softerare and our Geographic Information es for completion of our enhanced EOP will rterlv.Reporting requirments.of the grant the expanded EOP viill be provided in the ion which will accompany the reimbursement documentat draft EOP will be submitted at the time of the �n December 15, 2003. The enhanced EOP will be gh_contract services coordinating City.of Saint Paul resources. *Attach additional pages if needed .,o�,.,�., � .,____..__ ��..� *Attach additional pages if needed CERTIFICATION: Applicant certifies that the above information is true and accnrate to the best of their l�owledge. Typed orPrintedName: Al. Bataglia _ Signature• (�GL ��ly�. �) Date• l a'3 neom�.a v e M....�.i.... �IM�f ,� , BUDGET *Grant may not cover all costs. . ,o �� ., � .. ' . .,____..__ .,.,��