03-568Council File #
Green Sheet #
RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented By:
Referred To:
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Committee:Date:
03- SC8'
205026
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RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached
agreement with Independent School District #625 to provide the School Police Patrol Program to schools
in the City of Saint Paul. A copy of the agreement is to be kept on file and on record in the Office of
Financial Services.
Adopted by Council: Date: � � _ �� �003
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Adoption Certified by Council Secretary:
By: "��►� — 1 _ �� _ �
Approved t��ayor: D�te: �j�
Requested by Department of:
Mayorfor
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c�EPARTMENT/OFFICEICAUNCIL DATE INITIATED
Police 5/9/03 GREEN SHEET No. 205026
CANTACT PERSOIJ& PHONE INrt7AUDAiE INfiIAUDATE
Chief Williaw Finney 292-3588 1 oernmro+r aRECron 4 couHrn �
MUST BE ON COUNCIL AGENDA BY (DATE) OA _ C� y
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TOTAL # OF SIGPfATURE PAGES 1 (CLIP ALL LOCATION$ FOR SIGNATURE)
CTION REQUESTED
Signatures requested on the attached council resoluUOn authorizing the City of St. Paul, Police Department to enter
into an agreement with Independent School District #625 to participate in the School Police Patrol Program.
RECOMMENDATION APPfOVe (A) o� Rejett (R) PERSONPL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
7. Has this person(firm everworked under a conirad forthis deparimeM?
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has ihis pe[soNfittn ever been a ciry employee?
CIVIL SERVICE COMMISSION vE5 NO -
3. Dces this pereonffrm possess a sMll nM normally possessed by any wrrent city employee�
YES NO
4. Is ihis persoNfirm a targeted vendoR
YES NO
Explain all yes answers on separate sheet and attach to gleen sheet
INI7IATING PROBLEM ISSUE, OPPOR7UNITY (WHO, WHA7, WHEN, WHERE, WHY)
The St. Paul Police Department will provide traffic safety instrnction and police coordination to the School Police Paffol
Program for fhe 2002-2003 school yeaz. ISD #625 will reimburse the St. Paul Police Department up to $20,294.70 for the
School Police Patrol Program. � C('� C�\/��
C V C 1/
MAY 2 8 2003
ADVANTAGESIFAPPROVED
CITI' AT�'�iNEY
The St. Paul Police Department will continue to provide for the safety afid welfaze of school c�i.t�xen�iroughout the City
of St. Paul. f `�x�� ° : �
� �
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DISADVAN7AGESIFAPPROVED � p;..'
None. 3 `
DISADVANTAGES IF NOT APPROVED �.�"��
The St. Paul Police Department will not continue to provide the professional instruction and coordination of the St. Paul
School Police Patroi Prograin.
TOTAL AMOUNT OF TRANSACTION $ $ZQ294.70 C0.5T/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ISD #G25 ACTIVITY NUMBER CICalt 04100 lZ. 04001
FINANCIAL INFORMATION (EXPLAIN)
. schoolpatrolprogram2003.gs.cr
03 -SCP'
AGREEMENT
THIS AGREEMENT, made this _ day of , 2003, by and between
INDEPENDENT SCHOOL DISTRICT No. 625, hereinafter refened to as "DistricY' and CITY
OF SAINT PALTL POLICE DEPARTMENT, hereinafter referred to as "City°,
WI'INESSETH:
WHEREAS, the Board of Independent School District No. 625, has by virtue of Board
File No. authorized an agreement with the City of Saint Paul Police Department
for the purpose of providing services related to School Police Patrol; now THEREFORE,
IT IS HEREBY AGREED by and between the parties as follows:
I.
District agrees to pay City for the salary cost incurred to the assignment of _ sworn
police officer for duties and services to be performed on behalf of the District during the period of
. Attached hereto as Exhibit "A" is the Scope of Services for this
Agreement. The Scope of Services lists services, duties, time periods and rates for this
Agreement.
II.
District will pay City for services and duties for the time periods and at the rates listed in
Exhibit "A".
III.
City will perform services and duties in accordance with Exhibit "A" as directed by the
District.
IV.
All services and duties performed by the assigned Officer will be within the course and
duty of employment of the City. Officer as a city employees assigned under the Agreement will
remain an employee of the City, and, therefore, is covered by the City's Workers Compensation
program; will be paid by the City and entitled to City fringe benefits. Officer assigned under the
Agreement will be expected to abide by and are governed by the rules and regulations of the Cit�
V.
Costs of services for said program shall not exceed the sum of twenty thousand, two
hundred ninety four dollars and .70 cents. ($20,294.70)
p3 - SCp'
[�II
That the contract time shall be in accordance cvith the schedule mutually agreed upon
between the District and the City as detailed in Attachment "A".
VII.
That the City and the District agree to abide by Chapter 13 of Minnesota Statutes
(Minnesota Government Data Practices Act) as well as any other applicable federal, state and
local laws or ordinances.
VIII.
That each party agrees it will be responsible for its own and its employees, officials, agents
and representatives acts and/or omissions in carryin� out the terms of this A�reement and the
results thereof to the extent authorized by law and shall not be responsible for the acts and/or
omissions of the other party or that party's employees. officials, agents or representatives and the
results thereof. The liability of the parties shall be limited and governed by provision of the
Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et se , and other applicable law.
IX
That the City and the District may request chan�es that would increase, decrease, or
otherwise modify the Scope of Services. Such chan�es and methods must be authorized in
writing in advance by the District and City..
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That any alterations, amendments, deletions or waivers of the provisions of this
Agreement shall be valid only when reduced to writing and duly signed by the parties.
XI.
That any failure of a party to assert any right under this A�reement shall not constitute a
waiver or a termination of that right, this Agreement, or any provision of this A�reement.
XII.
That if a court or governmental agency �vith proper jurisdiction determines that this
Agreement, or a provision therein, is unlawful, this Agreement or that provision, sha11 terminate.
If a provision is so terminated and the parties can commercially and practicably continue this
Agreement without the terminated provision, the remainder of this Agreement can continue in
effect.
XIII.
.
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That this Agreement shall be interpreted and construed according to the laws of the State
of Minnesota. All litigation related to this A�eement shall be venued in the District Court of the
County of Ramsey, Second Judicia� District, State of Minnesota.
XIV.
That neither the City nor the District shall be held responsible for non-performance of its
duties or responsibilities under this Agreement if the party's performance was prevented by acts
or events beyond the party's reasonable control including, but not limited to, severe weather and
storms, earthquake or other natural occurrences, strikes and other labor unrest, power failures,
electrical power surges or current fluctuations, nuclear or other civil military emergencies, or acts
of legislative, judicial, executive or administrative authorities. Additionally, the Officer will
remain under the City's direction and control, and will be subject to serious police emergency
recalls for service and/or activation of any tactical alert throu�hout the City if the need arises.
Emergency recalUtactical alert decisions are within the City's discretion and are not subjected to
question or liability under this Agreement.
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That it is understood and agreed that this entire Agreement supersedes all oral agreements
and negotiations between the parties relatina to the subject matter herein.
►:�U1
In cooperation with the District and City, a police officer will be assigned to these duties.
IN WITNESS WI�REOF, the parties hereto have e�ecuted this Agreement, the day and
year first above written.
�� � J � f
CITY OF SA1NT PAUL
By
Ma'y �r
By
Director, Department of Finance
And�Nlanagement Services
By
Police
DIST. NO. 625
�
C
Clerk
/
Approved to as to Form: '
Attorney
Approved to as to Form:
_day of ,2003
School Board Attorney
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SCOPE OF SERVICES - ATTACH�I�NT "A°
Saint Paul Public Schools
Independent School District No. 625
Transportation Department
The contract between the Saint Paul Police Department and the Saint Paul Public Schoois for the
Police Department to provide services for the elementacy School Patrol Pro�ram shall include:
Contract Period
A 38-week contact - up to 15 hours per �veek, not to exceed a total of 555 hours for
2002-2003. Inclusive dates are September 3, 2002 to June 10, 2003, excludin� the
periods of winter break and spring break.
Provide services to the schools in the areas of.
a. Swearing in of School Patrol officers.
b. Training of School Patrol officers.
c. Assistance to and for building School Patrol supervisors.
d. Periodic supervision of School Patrol corner crossings.
e. Assist in determination of safe route to school(s).
Sa1arv:
Salary will be based upon the actual hourly rate of pay plus fringe benefits. Officer pon
Banick is currently assigned as School Police Officer. His 2002 hourly wage: $27.29/hour
plus $7.62/hour fringe benefits, for a total of $34.91/ hour.
Officer Banick's 2003 hourly wage is $25.1 I/hour plus $8.00/hour fringe benefits, for a total
rate of $36.11/hour.
Estimate salary for 2002-2003 school year is as follow:
September 3, 2002 thru December 2Q 2002:
16 weeks @ 15 hours/week = 240 hours
240 hours at $36.11/hour = $8,378.40
January 6, 2003 thru June 10, 2003:
22 weeks @ 15 hours/week = 330 hours
330 hours at $36.11/hour =$I 1,916 30
Estimated 2002-2003 school year salary• _$20,294.70
4. Milea e:
Up to 400 miles/month for 10 months not to exceed 4,000 miles at 28 cents per mile.
Estimated cost: $1,120.00.
5. Conference and Meetines:
The School District will reimburse the School Patrol Officer for such expenses as are incurred
while attending such meetings or conferences as may be required by the District.