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03-451Council FYIe # 03 - `l5� ORIC"��AL �� PresenTed by� Referred To 1 2 3 4 5 6 7 RESOLUTION CITY OF SAINT PAUL, MINNESOTA Green Sheet # 200127 �O Committee Date RESOLVED, that the Council of the City of Saint Paul hereby approves and ratifies the attached request for the establishment of the two classified positions. "Food Service Assistant 2", in the 2001-2003 I,abor Agreement between the Independent School District #625 and the Minnesota Teamsters Local No. 320 representing Food Service Personnel and "Food Service Reporting Clerk" in Grade 026 of the 2002-2004 Labor Agreement between the Independent School District #625 and the American Federation of State, County and Municipal Employees, Local 14. Yeas Na Absent Benanav � Blakey � sosuom ,� Coleman ✓. Harris � Lanhy ,, Reiter ,/ `l O O Adopted by Council: Date _ � °1 o Q'3 Adoprion Certified by Council Secretary � Approved by � Requested by Depazhnent oE Office of Human Resources By: � � , � �-4✓ - "' Form .3[\ Q�' tJl DEPARTMENT/OFFICE/COUNCII.: DATE INITIATED GREEN SHEET NO.: Z.00IL�J HUMAN RESOURCES May 5, 2003 CONTACT PERSON & PHONE: � wIT�/+�/DATE �7TW/�A'I'E JCTLIE KRAUS 266-6513 ,�IGN � nsenRrMrarr vm.� a crrr couricn. r7j7hZggg 2 C1TY A7TORNEY CITY CLERK MUST BE ON COUNCII. AGENDA BY (DATE) F�R B�ET DIlt FIN. & MGT. SERVICE DIIL ROU77NG 3 MAYOR (OR ASSI'.) ORDER TOTAL # OF SIGNATURE PAGES 1 (Q.IP ALL LOCATIONS FOR SIGNATURE) AC170N REQiIESTED: Resolurion approving the attached requests for the establishment of the two classified positions. "Food Service Assistant 2", in the 2001-2003 Labor Agreement beriveen the Independent School District #625 and the Minnesota Teamsters I,ocal No. 320 representing Food Service Personnel. "Food Service Repor[ing Clerk" in Grade 026 of the 2002-2004 Labor Agreement beriveen the Independent School District #625 and the American Federarion of State, County and Municipal Employees, Local 14. RECOMMENDATTONS: Approve (A) or Reject (R) PERSONAI. SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION _CML SERVICE COMMISSION l. Has this person/firm ever worked under a contract for this departrnent? CB COMMITTEE Yes No STAF'F 2. Has this person/firm ever been a ciry empioyee? DISTRICT COURT Yes No SUPPORTS WHICH COtINCIL OBJECTIVE? 3. Does this person/firm possess a skill not normally possessed by any ciurent city employee? Yes No Explain all yes aoswers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTIJNI7T (Who, W6at, W6en, Where, Why): � M1.4; 9 ' : '..;.i:a This request pertains to Boazd of Education employees only. �� ADVANTAGES IF APPROVED: '# J . DISADVAIVTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: TOTAL AMOIINT OF TRANSACTION: COSTlREVENUE BUDGETED: �[7NDING SOURCE: ACTNiTY NUMBER: FINANCIAI. INFORMATION: (EXPLAllV) 65-`� � Saint Paul Pus�ic ScHno�s April 28, 2003 Human Resource Department 360 Colbome Sueet Saint Paul, MN 5510L3299 Independent School Distrfet 625 AN AFF/RMATIVE ACT/ON / EQUAL OPPORTUNITYEMPLOYER Telephone: (651) 767�8200 • Fax: (651) 665-0269 • Web siu: hap://avwwspps.orgihxdept Ms. Angela S. Nalezny, Director Office of Human Resources City of Saint Paul 400 City Hall Annex 25 West 4` Street Saint Faul, iviN 55102 Re: New Tit{e Dear Ms. Nalezny: At its regular meeting on Apri122, 2003, the Saint Paul Board of Education approved a new classified title "Food Service Assistant 2." This new title is part of the 2001-2003 labor agreement with the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320 representing Food Service Personnel. Food Service Assistant 2 salary range: Base 1 Year 2 Year 4 Year 6 Year 8 Year 10 Year 12 Year 1 2 3 4 5 6 7 8 $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 � While we believe the Board of Education has sole authority to create and approve new titles, we are requesting that the City Council approve this new title, since it is a ciassified title and subject to the City's Civil Service Rules. Please let us know when the title has been approved. If you have questions, please direct them to Sue Gutbrod (767-8146) myself (767-8202). Thank you. Yours truly, . � Richard Kreyer, Executive ector Human Resources and Labor Relations Enclosure INDEPENDENT SCHOOL DISTRICT NO. 625 6 � ,�51 BOARD OF EDUCATION ST. PAUL PUBLIC SCHOOLS � DATE: April 22, 2003 TOPIC: Establishment of the Classified Position of Food Service Assistant 2 for Independent School District No. 625 and Relevant Terms and Conditions of Employment A. PERTINENT FACTS: The Food Service Department has a need to establish a job title to describe duties being performed at small food service sites offering limited food options where a single employee is responsibie for the operation of the site. A food service supervisor who works at another location will supervise the positions at these smali sites. The duties pertormed are of more complexity than the Food Service Assistant classification, but do not involve responsibility for supervision as is typical for a Food Service Supervisor. Consequentiy, we are recommending that a new title be established that fits the needs of these small food service sites. 2. This action will upgrade an employee currently classified as a Food Service Assistant. This new title may be appropriate for other small sites in the future. 3. The Human Resource Department was asked to perform a job study and determine the proper job title and bargaining unit for this work. The recommendation from that'study is to create a new title, Food Service Assistant 2. This title would be within the unit jurisdiction of the Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320, unit that � represents food service employees. The appropriate pay rate for this position would be per the schedule listed below. This salary range will remain in place for this title until such time as a successor agreement is reached to the 2001-2003 labor agreement for this unit. The benefits associated with this position will be as provided for other positions within this unit. This position is recommended to be a Civil Service classified position. Base 1 Year 2 Year 4 Year 6 Year 8 Year 10 Year 12 Year 1 2 3 4 5 6 7 8 $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 4. In accordance with Civil Service Rules, notification has been sent to Teamsters Local #320 regarding the establishment of this title and approval of this new title will be requested of the Saint Paul City Council. 5. The funds for this position are available in the Food Service DepartmenYs budget, and wili not impact the general fund. 6. This request supports the DistricYs goal of creating institutional change. 7. This request is submitted by Jean Ronnei, Director of Food Services; Patrick Quinn, Executive Director of School Services; Richard Kreyer, Executive Director of Human Resources a�d Labor Relations; and Lois Rockney, Executive Director of Business and Financial Affairs. B. RECOMMENDATION: That the Board of Education of Independent School District No. 625 approve the establishment of � the Food Service Assistant 2 job classification effective April 22, 2003; that the Board of Education declare this position as Civil Service classified; and that the pay rate be as stated above in the Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320 agreement. Saint Paul PUBLIC $CHdULS 03 -`tS� Human Resource Depa�tmenf 360 Colborne Street Saint Paol, Mti 557023299 lndeyendenf School Disfrict 625 AN AFFIRMATIVE ACTION / EQUALOPPORTUNITYEMPLOYER Telephone: (651) 767-8200 • Eas (651) 66y0269 • Web site: http://wn^wspps.otg�hrdept � Apri17, 2003 Ms. Sami Gabriel, Business Agent Minnesota Teamsters Public and Law Enforcement Empioyees Union, Local #320 3001 University Avenue S.E. Minneapofis, MN 55414 Re: Twenty-Day Notice of New Position Dear Ms. Gabriel: The purpose of this letter is to provide you with notification that the District is establishing a new food service classification of Food Service Assistant 2. The pay rate for this new classification is shown below: Base 1 Year 2 Yeaz 4 Year 6 Year 8 Year 10 Year 12 Yeaz 1 2 3 4 5 6 7 S $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 The job description is attached. This new title will be used at tood service sites where a single employee is responsible for the operation of a small food service site offering limited food options. These positions perform duties of more complexity than the Food Service Assistant classification, but do not invo{ve responsibi{ity for supervision as is typical for a Food Service Supervisor. This notice is provided in accordance with Civil Service Rute 3. Positions in the Ciass'rfied Service: C. Whenever discretionary changes are made in accordance with this Section by the Human Resources Director the effective date of the action shall be preceded by a twenty day public notice period. This period shail be initiated by notice to the recognized bargaining unit for the title affected and the affected departments. Please Iet me know if you have any questions or concerns. Sincerely, ,�e'�`— Susan Gutbrod, Assistant Manager NegotiationslLabor Relations �✓c: City of Saint Paul Human Resource Department � 0 3 -K r� L� Saint Paul Pug�ic SCHO�LS Description of Work FOOD SERVECE ASSISTANT 2 Class Specification Dreft March 24, 2003 Bargaining Unit: 11 Generai Statement of Duties Performs food service work involving responsibility for ordering, receiving, preparing and serving food in a small food service site; accounts for food served; prepares simpie reports; cleans; and performs related duties as assigned. Supervision Received Works under the direction of a food service supervisor. Supervision Exercised None. + Typicai Duties Performed The listed examples may not include all the duties performed by all positions in this class. Coordinates the preparation and serving of a limited variety of school lunch and breakfast foods as determined by the menu. Ensures that food is prepared as required; checks the quality, tastefuiness, neatness, arrangement and portion size of foods served; sets up serving lines in an attractive and sanitary manner; serves food. Moves supplies from meal service area to kitchen on carts. Returns unused foods to storage areas. Orders food supplies from a limited number of vendors and the production kitchen. Inspects merchandise received and ensures that quantities received are as ordered. Accounts for food served and prepares proper reimbursement claims. Prepares simple food service reports. � 09�� FOOD SERVICE ASSISTANT 2 qass Specitication 6raR Typical Duties Performed (continued) Operates, cleans, reassembles and performs simple maintenance on a variety of kitchen machines and equipment. Cleans the kitchen, kitchen equipment and dining areas; operates dishwasher and/or washes dishes, pots and pans; ensures sanitation. Knowledge, Skills and Abilities Working knowledge of food preparation and cooking. Working abi(ity to follow oral and written instructions. Working ability to make simple arithmetic computations. Working ability to perform work weil under time pressure. i Working ability to safely occasionally lift fifty pounds. Working ability to read and write Engiish at the 9 grade level. Minimum Qualifications Fiigh schoof dipVoma or G.E.D. certificate. 2 � az -�t 5� • � Saint Paul Pus��c Se�aa�s April 28, 2003 Human Resource Department 360 Colbome St�eet Saint Paul, MN 551023299 Independent Schoo! DfsYricf 625 AN AFFIRMAT/VE ACTIDN / EQUAL QPPORTUNITY EMPLQYER Tetephone (651) 767-8200 • Fax: (651) 665-0269 • Web site: hap://wwwspps.org/hrdept Ms. Angela S. Nalezny, Director Office of Human Resources City of Saint Paul 400 City Haii Annex 25 West 4 Street Saint Paui, PfiN 55102 Re: New Title Dear Ms. Nalezny: At its regular meeting on Aprii 22, 2003, the Saint Paul Board of Education approved a new cfassified titie °Food Service Fteporting Clerk." The pay rate for this new titie is Grade 26 of the 2002-2004 labor agreement with the American Federation of Stat� County, and Municipal Employees, Local 14. While we believe the Board of Education has sole authority to create and approve new titles, we are requesting that the City Council approve this new title, since it is a classified title and subject to the City's Civil Service Rules. Please let us know when the titie has been approved. If you have questions, please direct them to Sue Gutbrod (767-8146) myself (767-8202). Thank you. Yours truly, ,' � , Richard Kreyer, Executive irector Human Resources and Labor Relations Enclosure INDEPENDENT SCHOOL DISTRICT NO. 625 BOARD OF EDUCATION ST. PAUL PUBLIC SCHOOLS p� _y,5� � DATE: April 22, 2003 TOPIC: Establishment of the Classified Position of Food Service Reporting Clerk for independent School District No. 625 and Relevant Terms and Conditions of Employment A. PERTINENT FACTS: The Food Service Pepartment has a need to reformulate an existing position whose primary responsibility is to develop and analyze food service operating reports to ensure effective food service site operations. Previously this position was an Accounting Clerk 2. The revised duties of this position require working knowledge of the food service industry and food service operations. Consequently we are recommending that this new title be established to include these new experience requirements and better describe the actual scope of duties performed. 2. A new person will not be hired to fiil this position. The current Accounting Clerk 2 incumbent has been performing these duties and will be reallocated to the new title. 3. The Human Resource Department was asked to perform a job study and determine the proper job title and bargaining unit for this work. The recommendation from that study is to create a new title, Food Service Reporting Clerk. This title would be within the unit jurisdiction of the � American Federation Of State, County, and Municipal Employees (AFSCME), District Council No. 14, unit that represents clerical employees. The appropriate pay rate for this position would be equivalent to Grade 26 within this Agreement. This salary range wiil remain in pface for this title until such time as a successor agreement is reached to the 2002-2004 labor agreement for this unit. The benefits associated with this position will be as provided for other positions within this unit. This position is recommended to be a Civil Service classified position. 4. In accordance with Civii Service Rules, notification has been sent to AFSCME regarding the establishment of this title and approval of this new title will be requested of the Saint Paul City Council. 5. The funds for this position are available in the Food Service DepartmenYs budget. 6. This request supports the DistricYs goal of creating institutional change. 7. This request is submitted by Jean Ronnei, Director of Food Services; Patrick Quinn, Executive Director of Schooi Services; Richard Kreyer, Executive Director of Human Resources and Labor Relations; and Lois Rockney, Executive Director of Business and Financial Affairs. B. RECOMMENDATION: That the Board of Education of Independent School District No. 625 approve the establishment of the Food Ser4iCe Reporting Clerk job classification effective April 22, 2003; that the Board of Education cleclare this position as Civil Service classified; and that the pay rate be Grade 26 of the American Federation Of State, County, and Municipal Employees, District Council No. 14, standard • ranges. Saint Paul PU6LIC $CHOOLS Human Resource Department Independent Schoo( District 625 �GO CA�bOme ShCet AN AFFIRMAT/VE AC7fUN / O 7��S I Sainc Raul, ni[�t 5510�3299 EQUAL OPPORTf/NlTY EMPLOYER Telephone: (651) 767-8200 • Fax: (651) 665-0269 • Web site: http://wwwspps.oig/hrdept April 7, 2003 Mr. David North, Business Representative AFSCME District Council #14, Local No. 844 300 Hardman Ave., So., Suite 2 So. St. Paul. MN 55075-2469 Re: Twenty-Day Notice of New Position and Position Upgrade Dear Mr. North: The purpose of this letter is to provide you with notification that the District is establishing a new AFSCME clerical classification of Food Service Reporting Clerk. The pay rate for this titie is Grade 26 of the 2002-04 agreement with AFSCME. The job description is attached. This new position will result in an upgrade for Mechelle Kareis, currently in an Accounting Clerk 2 in the Food Service Department. � Also, the Human Resource Department conducted a review of the Nutrition Program Clerk's duties and has determined that it shouid be upgraded from Grade 25 to Grade 26. This upgrade will affect one employee, Kathleen Sheehan. These notices are provided in accordance with Civif Service Rule 3. Positions in the Cfassified Service: C. W henever discretionary changes are made in accordance with this Section by the Human Resources Director the effective date of the action shall be preceded by a twenty day public notice period. This period shall be initiated by notice to the recognized bargaining unit for the titie affected and the affected departments. Please let me know if you have any questions or concerns. Sincer ly, � Susan Gutbro , Assistant Manager Negotiations/Labor Relations '.�cc: City of Saint Paul Human Resource Department � .:.o� �� .�as� � Saint Paul PUBLIC SCHOOL3 FOOD SERVICE REPORTING CLERK Job Description Draft February 13, 2003 Description of Work General Statement of Duties Performs skilled clerical work providing food service administration with operating reports for individual food service sites and maintaining related accounts payable records, supporting other food service staff in utilizing food service software applicaiions; and performs related duties as required. Supervision Received Works under the general supervision of the department head or a unit supervisor. Supervision Exercised None. � Typical Duties Performed The listed examples may not include alI the duties performed by aii positions in this c{ass. Develops operating reports for individual food service sites and a summary report; researches information needed for the reports; gathers information from the appropriate food service staff; audits reports; reports results to food service administration. Develops custom reports for inventory control, accounts payable or receivable information or other food service financial information as requested by food service administrators. Reviews operating reports in food service management meetings; develops overheads and other materials for presentation at the meeting; discusses trends shown in the operating reports; submits finalized reports to food service coordinators/supervisors. Develops food service costing and accouncs payable data bases; utiiizes data from several software packages (i.e., financial and human recourses) to gather information necessary for reporting. � Maintains records of food service and labor costs; develops spreadsheets for tracking costs; assigns budget codes for invoice processing; reconciles statements to the .: * FOOD SERVICE REPORTING CLERK Typicai Duties Performed (continued) 03 •43� database to ensure proper billing; works with vendors to reso(ve billing discrepancies; processes payments. Troubleshoots problems with inventory control and food service software applications; assists with troubleshooting problems; works with software vendor applications to resolve problems; runs reports and researches discrepancies to ensure accurate reporting throughout the department. Develops procedures for resolving inventory discrepancies; audits procedures used by other food service staff to ensure that +nventory control process is followed; advise other staff on the procedures that must be followed to ensure accuracy; advises management of problems; recommend changes in procedures as necessary. Providess inventory and accounts payable support to food service coo rd i nators/supe rvisors. � Knowledge, Skills and Abilities Considerable knowledge of computer software applications. Gonsiderable knowledge of basic bookkeeping practices and procedures. Working knowledge of generally accepted accounting standards and procedures. Working knowledge of food service operations, policies, practices and procedures. Some knowledge ot financial reports. Considerable skill in the operation of a personal computer to maintain records and develop reports. Considerabie ability to communicate effectively, both orally and in writing. Considerable ability to interact effectively with empioyees within the department, other district staff, vendors or other outside agencies representing diverse culturai or ethnic backgrounds. � Considerable ability to work with detailed information accurately. • FOOD SERVICE REPORTING CLERK Minimum Qualifications High school graduation and two years of work experience as an Accounting Clerk 2 or equivalent, which includes at least one year of clerical experience in a food service operation. � � �� -'�s� Saint Paul Pue�ic SeHOa�s Human Resource Department 360 Colbome Stteet Saint Panl, MN 551023299 Independent Schoo/ Dist�ict 625 AN AFFlRMATIVEACTlON/ EQUALOPPORTUNtTYEMPLOYER Telephoae: (651) 767-8200 • Fas: {657} 665-0269 • Web sicc http://www.spps.orgfirdept � April 28, 2003 Ms. Angela S. Nalezny, Director O�ce of Human Resources City of Saint Paui 400 City Hai� Annex 25 West 4`� Street Saint Paul, iviN 55'f 02 Re: New Titie Dear Ms. Nalezny: At its regular meeting on Apri122, 2003, the Saint Paul Board of Education approved a new classified title "Food Service Assistant 2." This new titie is part of the 2001-20o3 labor agreement with the Minnesota Teamsters Pubiic and Law Enforcement Employees Union, Local No. 320 representing Food Service Personnel. Food Service Assistant 2 salary range: Base 1 Year 2 Year 4 Year 6 Year 8 Year 10 Year 12 Year 1 2 3 4 5 6 7 8 $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 � While we believe the Board of Education has sole authority to create and approve new titles, we are requesting that the City Council approve this new title, since it is a dassified titfe and subject to the City's Civif Service Rules. Please let us know when the title has been approved. If you have questions, please direct them to Sue Gutbrod (767-5146) myseif {767-82021. Thank you. Yours truly, . � Richard Kreyer, Executive ector Human Resources and Labor Relations Enclosure INDEPENDENT SCHOOL DISTRICT NO. 625 �_ySl 80ARD OF EDUCATION ST. PAUL PUBLIC SCHOOLS � DATE: Aprii 22, 2003 TOPIC: Establishment of the Ciassified Position of Food Service Assistant 2 for Independent Schooi District No. 625 and Reievant Terms and Conditions of Employment A. PERTINENT FACTS: The Food Service Department has a need to establish a job title to describe duties being performed at small food service sites offering limfted food options where a single employee is responsibie for the operation of the site. A food service supervisor who works at another location will supervise the positions at these small sites. The duties pertormed are of more compiexity than the Food Service Assistant classification, but do not involve responsibility for supervision as is typical for a Food Service Supervisor. Consequently, we are recommending that a new title be established that fits the needs of these small food service sites. 2. This action will upgrade an employee currentiy classified as a Food Service Assistant. This new title may be appropriate for other small sites in the future. 3. The Human Resource Department was asked to pertorm a job study and determine the proper job title and bargaining unit for this work. The recommendation from that study is to create a new title, Food Service Assistant 2. This title would be within the unit jurisdiction of the Mi�nesota Teamsters Pubiic and Law Enforcement Empioyees Union, Local #320, unit that � represents food service employees. The appropriate pay rate fior this position would be per the schedule listed below. This salary range will remain in place for this title until such time as a successor agreement is reached to the 2001-2003 labor agreement for this unit. The benefits associated with this position will be as provided for other positions within this unit. This position is recommended to be a Civil Service classified position. Base 1 Year 2 Year 4 Year 6 Year 8 Year 10 Year 12 Year 1 2 3 4 5 6 7 8 $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 4. In accordance with Civil Service Rules, notification has been sent to Teamsters Local #320 regarding the establishment of this title and approval of this new title wiil be requested of the Saint Paul City Council. 5. The fu�ds for this position are avaitable in the Food Service DepartmenYs budget, and wiit not impact the general fund. 6. This request supports the OistricYs goal of creating institutional change. 7. This request is submitted by Jean Ronnei, Director of Food Services; Patrick Quinn, Executive Director of School Services; Richard Kreyer, Executive Director of Human Resources and Labor Relations; and Lois Rockney, Executive Director of Business and Fi�ancial Affairs. B. RECOMMENDATION: That the Board of Education of independent Schooi District No. 625 approve the estabiishment of • the Food Service Assistant 2 job classification effective April 22, 2003; that the Board of Education declare this position as Civil Service classified; and that the pay rate be as stated above in the Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320 agreement. � �J Saint Paul PtlBL1C SCHOOLS April 7, 2003 Ms. Sami Gabriei, Business Agent Minnesota Teamsters Public and Law Enforcement Employees Union, Local #320 3001 University Avenue S.E. Minneapolis, MN 55414 Re: Twenty-Day Notice of New Position Dear Ms. Gabriel: The purpose of this letter is to provide you with notification that the District is establishing a new food service classification of Food Service Assistant 2. The pay rate for this new classification is shown below: Base 1 Yeaz 2 Yeaz 4 Yeaz 6 Yeaz 8 Yeaz 10 Year 12 Year 1 2 3 4 5 fi 7 8 $10.05 $11.02 $11.94 $12.48 $13.02 $13.54 $14.08 $14.92 The job description is attached. This new title wiil be used at food service sites where a single employee is responsible for the operation of a small food service site offering limited food options. These positions perform duties of more complexity than the Food Service Assistant classification, but do not invoive responsibility for supervision as is typical for a Food Service Supervisor. This notice +s provided in accordance with C+vil Service Rule 3. Positions in the Classified Service: C. Whenever discretionary changes are made in accordance with this Section by the Human Resources Director the effective date of the action shall be preceded by a twenty day public notice period. This period shall be initiated by notice to the recognized bargaining unit for the title affected and the affected departments. Please let me know if you have any questions or concerns. Sincerely, a ��'�`'--' Susan Gutbrod, Assistant Manager Negotiations(Labor Relations Human Resource Departmenf 360 Colborne Street Saint PaaL, MN 551023299 Independent Sc600! District 625 AN AFFlRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER Telephone: (651) 767-8200 • Fas (651) 665-0269 • Web site: http://wwwspps.org/ludept 63 -ys �✓c: Gity of Saint Paul Fluman Resource Department o a -ys� � � Description of Work FOOD SERVICE ASSISTANT 2 General Statement of Duties Performs food service work involving responsibility for ordering, and serving food in a smail food service site; accounts for food reports; cleans; and performs related duties as assigned. Supervision Received Works under the direction of a food service supervisor. Supervision Exercised None. Typical Duties Performed Class Specifiqtion Draft Marcfi 2A, 2003 Bargaining Unit: 11 receiving, preparing served; prepares simpie The listed examples may not include ali the duties performed by all positions in this class. Coordinates the preparation and serving of a limited variety of school lunch and breakfast foods as determined by the menu. Ensures that food is prepared as required; checks the quality, tastefulness, neatness, arrangement and portion size of foods served; sets up serving lines in an attractive and sanitary manner; serves food. Moves supplies from meal service area to kitchen on carts. Returns unused foods to storage areas. Orders food supplies from a limited number of vendors and the production kitchen. Inspects merchandise received and ensures that quantities received are as ordered. Accounts for food served and prepares proper reimbursement ciaims. Prepares simpie food service reports. � o� -ys1 2 � FOOD SERVICE ASSISTANT 2 Class Specification Draft Typical Duties Performed (continued) Operates, cleans, reassembles and performs simpie maintenance on a variety of kitchen machines and equipment. Cleans the kitchen, kitchen equipment and dining areas; operates dishwasher and/or washes dishes, pots and pans; ensures sanitation. Knowiedge, Skilis and Abilities Working knowledge of food preparation and cooking. Working ability to fo4fow orai and written instructions. Working ability to make simple arithmetic computations. Working ability to perform work well under time pressure. � Working ability to safely occasionally lift fifty pounds. Working ability to read and write English at the 9 grade level. Minimum Qualifications High school diploma or G.E.D. certificate. �J oa ys� � � Saint Paul April 28, 2003 Human Resource Department 360 Colbome Stree2 Saint Pavl, MN 551023299 Irtdependerrt Schoo/ Distrfct 625 AN AFFlRMATIVE ACT/ON / EQUAL OPPORTUNITYEMPLOYER Telephone: (651) 767-8200 • Fas: (651) 665-0269 • Web site: http:/lwww.spps.orgiLrdept Ms. Angela S. Nalezny, Director Office of Human Resources City of Saint Paul 400 City Hall Annex 25 West 4` Street Saini Paui. �Iv 55102 Re: New Title Dear Ms. Nalezny: At its regular meeting on April 22, 2003, the Saint Paul Board of Education approved a new classified title "Food Service Reporting Cierk." The pay rate for this new titie is Grade 26 of the 2002-2004 labor agreement with the American Federation of Stat� County, and Municipal Employees, Local 14. While we believe the Board of Education has sole authority to create and approve new titles, we are requesting that the City Council approve this new title, since it is a classified title and subject to the City's Civil Service Rules. Please let us know when the titie has been approved. If you have questions, piease direct them to Sue Gutbrod (767-8146) myself (767-8202). Thank you. Yours truly, i � <" , Richerd Kreyer, Executive irector Human Resources and Labor Refations Enclosure INDEPENDENT SCHOOL DISTRICT NO. 625 01 -�� BOARD OF EDUCATION ST. PAUL PUBLIC SCHOOLS � DATE: April 22, 2003 TOPIC: Establishment of the Classified Position of Food Service Reporting Clerk for Independent School District No. 625 and Relevant Terms and Conditions of Employment A. PERTINENT FACTS: The Food Service Department has a need to reformulate an existing position whose primary responsibility is to develop and analyze food service operating reports to ensure effective food service site operations. Previously this position was an Accounting Clerk 2. The revised duties of this position require working knowledge of the food service industry and iood service operations. Consequently we are recommending that this new title be established to include these new experience requirements and better describe the actual scope of duties pertormed. 2. A new person will not be hired to fiil this position. The current Accounting Clerk 2 incumbent has been pertorming these duties and will be reallocated to the new title. 3. The Human Resource Department was asked to perform a job study and determine the proper job title and bargaining unit for this work. The recommendation from that study is to create a new title, Food Service Reporting Clerk. This title would be within the unit jurisdiction of the � American Federation Of State, County, and Municipal Employees (AFSCME), District Council No. 14, unit that represents clerical employees. The appropriate pay rate for this position would be equivalent to Grade 26 within this Agreement. This salary range will remain in place for this title until such time as a successor agreement is reached to the 2002-2004 labor agreement for this unit. The benefits associated with this position wi�l be as provided for other positions within this unit. This position is recommended to be a Civil Service classified position. 4. In accordance with Civil Service Rules, notification has been sent to AFSCME regarding the establishment of this title and approval of this new title will be requested of the Saint Paul City Council. 5. The funds for this position are available in the Food Service DepartmenYs budget. 6. This request supports the District's goal of creating institutional change. 7. This request is submitted by Jean Ronnei, Director of Food Services; Patrick Quinn, Executive Director of School Services; Richard Kreyer, Executive Director of Human Resources and Labor Relations; and Lois Rockney, Executive Director of Business and Financial Affairs. B. RECOMMENDATION: That the Board of Education of Independent School District No. 625 approve the establishment of the Food Service Reporting Clerk job classification effective April 22, 2003; that the Board of Education cieclare this position as Civil Service classified; and that the pay rate be Grade 26 of the American Federation Of State, County, and Municipal Employees, District Council No. 14, standard � ranges. o� •ys � Saint Paul Puauc ScHOa�s April 7, 2003 Human Resource Departmenf 360 Colborne Street Sainx Paol, MN 55102•3299 /ndependent School District 625 AN AFFlRMATIVE ACTION / EQUALOPPORTUNITYEMPLOYER Telepho¢e: (651) 767-8200 • Fas: (651) 665A269 • Web site: http://wwwspps.org/hrdept Mr. David North, Business Representative AFSCME District Council #14, Local No. 844 300 Hardman Ave., So., Suite 2 So. St. Paul, MN 55075-2469 Re: Twenty-Day Notice of New Position and Position Upgrade Dear Mr. North: The purpose of this letter is to provide you with notification that the District is establishing a new AFSCME clericai classification of Food Service Reporting Clerk. The pay rate for this title is Grade 26 of the 2002-04 agreement with AFSCME. The job description is attached. This new position will result in an upgrade for Mechelle Karels, currently in an Accountir�g Clerk 2 in the Food Service Department. � Also, the Human Resource Department conducted a review of the Nutrition Program Clerk's duties and has determined that it should be upgraded from Grade 25 to Grade 26. This upgrade will affect one employee, Kathleen Sheehan. These notices are provided in accordance with Civil Service Rule 3. Positions in the Classified Service: C. Whenever discretionary changes are made in accordance with this Section by the Human Resources Director the effective date of the action shall be preceded by a twenty day public notice period. This period shall be initiated by notice to the recognized bargaini�g unit for the title affected and the affected departments. Please let me know if you have any questions or concerns. Sincer ly, � Susan Gutbro , Assistant Manager Negotiations/Labor Relations 'fcc: City of Saint Pauf Ffuman Resource Department � �� c3 .y51 �.i FOOD SERVICE REPORTING CLERK Job Description Draft February 13, 2003 Description of Work General Statement of Duties Performs skiiled clericai work providing food service administration with operating reports for individual food service sites and maintaining related accounts payable records, supporting other food service staff in utilizing food service software applications; and performs related duties as required. Supervision Received Works under the general supervision of the department head or a unit supervisor. Supervision Exercised None. � Typical Duties Performed The listed examples may not inciude all the duties performed by all positions in this class. Develops operating reports for individual food service sites and a summary report; researches information needed for the reports; gathers information from the appropriate food service staff; audits reports; reports resuits to food service administration. Develops custom reports for inventory control, accounts payable or receivable information or other food service financial information as requested by food service administrators. Reviews operating reports in food service management meetings; develops overheads and other materials for presentation at the meeting; discusses trends shown in the operating reports; submits finafized reports to food service coordinators/supervisors. Develops food service costing and accounts payable data bases; utilizes data from several software packages (i.e., financial and human recourses) to gather information necessary for reporting. � Maintains records of food service and labor costs; develops spreadsheets for tracking costs; assigns budget codes for invoice processing; reconciles statements to the : � FOOD SERVICE REPORTING CLERK Typicai Duties Performed (continued) database to ensure proper billing; works with vendors to resolve billing discrepancies; processes payments. Troubieshoots problems with inventory controi and food service software applications; assists with troubleshooting problems; works with software vendor appiications to resoive problems; runs reports and researches discrepancies to ensure accurate reporting throughout the department. O� -ys� Develops procedures for resoiving inventory discrepancies; audits procedures used by other food service staff to ensure that inventory control process is followed; advise other staff on the procedures that must be followed to ensure accuracy; advises management of problems; recommend changes in procedures as necessary. Providess inventory and accounts payabie support to food service c o o rd i n ato rs/s u p e rv i s o rs . � Knowledge, Skills and Abilities Considerable knowledge of computer software applications. Considerabie knowledge of basic bookkeeping practices and procedures. Working knowiedge of generally accepted accounting standards and procedures. Working knowledge of food service operations, policies, practices and procedures. Some knowledge of financial reports. Considerable skill in the operation of a personal computer to maintain records and develop reports. Considerabie ability to communicate effectively, both orally and in writing. Considerable ability to interact effectively with employees within the department, other district staff, vendors or other outside agencies representing diverse cuitural or ethnic backgrounds. . Considerable ability to work with detailed information accurately. � FOOD SERVICE REPORTING CLERK Minimum Qualifications High schooi graduation and two years of work experience as an Accounting Clerk 2 or equivalent, which inciudes at least one year of clerical experience in a food service operation. � •