03-375S `,.��.:-�-�..�� -
� s « a�..�.�..�s �
y}�ejo�
Presented
Referred To
council File # �?, _ � �s
Sheet # aop'� �{ �
Committee Date
Resolution Granting Mayor Randy Kelly The Authority To Proceed With
Implementing Round II Budget Adjustments Totaling $13,742,706 To Help
Address A$34 Million State Aid Cut Proposed For The City Of Saint
Paul's 2004 Operating Budget
2
0
6
7
WHEREAS, in accordance with Section 10.073 of the Saint Paul City Charter, Mayor Randy Kelly did notify the
City Council in his letter of February 19, 2003, that there will be a significant revenue shortage for financing the
City's adopted 2003 General Fund budget. The Mayor's notification was in direct response to Governor Tim
Pawlenty's February 18 budget recommendation to significantly cut the State's Loca1 Government Aids to
Minnesota cities in order to address an anticipated $4.2 biliion revenue shortage for the State budget. The Mayor
informed the City Council that Saint Paul's 200� L.G.A. was proposed to be cut $13.2 Million, and that the City's
2004 state aids was proposed to be cut $34 million; and
8 WHEREAS, the Saint Paul City Council passed Council File 03-312 on February 26, 2003 which did approve of
9 Mayor Kelly's 2003 Budget Adjushnent Plan, as proposed to the City Council on February 19, 2003, and as
10 amended to include the alternative spending adjustments for the Police and Fire departments that were presented
11 to and amended by the City Council at their Febniary 26, 2003 Budget Meeting. And the Council did authorize the
12 Mayor to implement the amended 2003 spending reduction plan and requested that he submit all necessary 2003
13 budget amendment resolutions to fully and accurately reflect the amended 2003 budget adjustment plan; and
14 WHEREAS, the Mayor did recommend a Round Two Budget Adjustment Plan, which as of March 12, 2003
15 proposed additional adjustments to the 2003 budget of $6,213,710, and some proposed cuts to department budgets
16 yet to be determined, and proposed 2004 budget adjustments totaling $11, 023,066; and
17 WIIEREAS, the City Council passed Council File 03-273 on March 19,2003 which established a City Council Ad
18 Hoc Budget Subcommittee, and delegated to it the authority to assemble and evaluate options for resolving the 2003,
19 2004 and beyond budget shortfalls for the City of Saint PauI and requesting that their recommendation be presented
20 to the full City Council no later than Apri12, 2003: and
21 WHEREAS, the City Council held a Budget Committee Meeting on Apri12, 2003 to hear the budget adjustment
22 recommendation from the Ad Hoc Budget Subcommittee which total $19,041,949. At that meeting the City
23 Council decided to give the Mayor's Office one week to review and comment on the Ad Hoc Budget
24 Subcommittee's recommendations and to hold a Public Hearing on Wednesday Apri19, 2003 to heaz the public'
V��r.` \�, 3-�c� ORIG1�iA�.
CITY
25 issues, concerns and ideas regarding budget adjustments; and
ORIGiNAL
03-3`1
1 WHEREAS, the Saint Paul City Council did hold a Public Hearing on proposed budget cuts on Wednesday, April
2 9, 2003; and, did consider the concerns of the Mayor's Office, hear public testimony on the estimated effects of
3 the proposed budget cuts, and reviewed the revised April 14, 2003 Round 2-A Budget Adjustments
4 Recommendations of the Ad Hoc Budget Subcommittee; now therefore
5 BE IT RESOLVEI� that the Saint Paul City Council does hereby approve of Round 2 Budget Adjustments For
6 2003 and 2004 totaling $13,742,706, as specified in the spreadsheets identified as "4-16-03 Revised Common Items
7- Mayor and City Council Agreed To Adjustments" and "2003 / 2004 Round 2 F.T.E. Reductions: Mayor Proposed,
8 Council Approved", both spreadsheets being attached to this resolution. And, Mayor Randy Kelly is hereby
9 authorized to implement the Round 2 budget adjustment plan, and he is requested to submit all necessary 2003
10 budget amendment resolutions to fully and accurately reflect a112003 budget adjustments included in the approved
11 Round 2 Budget Adjustment Plan.
Yeas Na s Absern
Benanav �/
Blakey �
Bosfrom ,/
Coleman r
Harris �
Lantry ,�
Reiter �
� l
Adopted by Council: Date ��_` ( a.p (� �
Adoption
�
by Council Secretary
�. � �
Mayor:, Date ��, �'��
Requested by Department o£
�
Form Appr�e�d by City A,ttbrney
BY� � �'( I������i� L � - (�r��
Approved by Mayor for Submission to Council
DEPARTMQJT/OFFICE/COUNC�L nareixmnrEO O � _ ���
ci� courrczL a s, zoos GREEN SHEET No 200748
CONTACT PERSON 8%iONE InIUSUD� InM1a11Dae
Gre Blees ov,�e*�rowrcrae rnrca.ci
MUST BE ON COUNCIL AGHJOA 8Y (�A1�
I\RSIGx
A ri1 9, 2003 N � M �� rnrw,.ox�r asra.ouc �
ROUfING
�� A11411CIRLfERVICFfOYI ❑I�1�11C1�LfFrtNACCT6
❑IIIIYOR�ORASNTAN1) ❑
TOTAL # OF SIGNATURE PAGES (CLJP ALL LOCATIONS FOR SIGNATURE)
CTIaJ REQUES7ID
Granting Mayor Randy Kelly the authority to proceed with implementing Round 2A budget
adjustments to help address a$34 million State aid cut proposed for the City of Saint Paul's
2004 operating budget.
RECOMMENDATION Approve (A) or Rejeet (R) PERSONALSEkVICE CONiRAGfS MUSTANSWER7HE FOLLOWING QUE57ION5:
7. Has ihis perwrJGrtn ever warked uMer a conkact for this depahmeM7
PLANNINGCOMMISSION VES. NO
CIB COMMITTEE 2. Has this persoNfinn ever been a dty empbyee4
CIVILSERVICECOMMISSION YES NO
3. Does this persaNfirm powess a sldll not nwmalrypossessetl by any currerd city empbyee7
YES NO
4. Is Mis persoNRim a tarpeted vendoR
VES NO
E�lain all yes a�wefs on sepa2te sheet arM attach to green shee[
INITIATING PROBLEM ISSUE, OPPORTUNIN (Whq Wha[. When, Where, Why)
ADVANTAGESIFAPPROVED
DISADVANTAGES IF APPROVED
DISADVANTAGES IF NOT APPROVED
TOTAL AMOUNT OF TRANSACTION S COST/REVRIUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE ACTMTY NUMBER
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2003 / 2004 Round II F.T.E. Reductions: Mayor Proposed, Council Approved
Unit FTEs
Reduction Description Permanent Vacant Lay Off Total
Citizen Services
Reduce information and compiaint
Generai permanent reduction
City Council
Other permanent reductions
Financial Services
Eliminate vacant accountant 1 position;
Human Resources
Transfer one staff person to a Risk Management vacancy
and lay off one staff person
Human Rights
Reduce staff
59,000
58,500
117,500
���
:: ���
75,000
75,000
75,899
75,899
'f 35,800
135,800
Libraries
Eliminate a management position (related retirement) 120,873
Eliminate staff in the materiai management center 55,116
Eliminate staff in the material management center (retirement) 37,967
213,956
LIEP
General permanent reduction
58,500
58,500
i.0
1.5
0.0 2.5 2.5
� � ?
0.0 0.0 0.0
1.0
1.0
1.0
1.0
0.0 1.0
1.0
1.0 2.0
2.0
0.0 2.0 2.0
1.0
1.0
1.0
3.0 0.0 3.0
1.5
0.0 1.5 1.5
2003 / 2004 Round II F.T.E. Reductions: Mnyor Proposed, Council Approved
o� -��1.5
Unit
Reduction Description
Permanenf
FTEs
Vacant Lay Off Total
Mayor's Office
Eliminate the vacant support staff position
Parks & Recreation
Shift principai designer to special fund
Technology & Management Services
Reorganize the heip desk and restructure Real Estate
support (2 layoffs)
Lay off provisional staff in Cable
Merge Risk Management into Human Resources
and recognize some revenue Srom HealthPartners
(administrative fee and prescription drug rebate)
Transfer ROW staff to Public Works (special funds) and
lay off one manager and one technician
Focus TMS director on technology and eliminate one
vacant staff position in Information Services
TOTAL
35,10p
35,100
22,716
22,716
100,000
74,400
1.0
1.0 0.0 1.0
02 "
0.2 0.0 0.2
2.0
1.0
191,543
459,000 2,0
116,000 1,p
940,943
1,763,414
1.0 5.0 6.0
�.2 �2.0 19.2
3G
o�-��
Public comments and concerns regarding the budget adjustment recommendations
made by the City Council Ad Hoc Budget Committee. The Coxnxnittee made
budget adjustment recommendarions totaling $19,041,949. to help offset a
proposed 2004 Local Government Aid cut of $34,000,000. Information regarding
the proposed budget adjustments recommended by the Ad Hoc Budget Committee
will be posted on the City's Internet Web Page at:
www.ci.stnaul.mn.us/bud�etlindex.html.
Council File # 03 - �
Green Sheet # �Zy,g
Presented
Referred To
Committee
Resolution Granting Mayor Randy Kelly The Authority
Implementing Round 2A Budget Adjustments To Help Addre
Aid Cut Proposed For The City Of Saint PauPs 2004 Op,e
1 WHEREAS, in accordance with Section 10.073 of the Saint Paul City
2 City Council in his letter of February 19, 2003, that there will be a sig�
3 City's adopted 2003 General Fund budget. The Mayor's notification
4 Pawlenty's Febniazy 18 budget recommendation to significantly cu
5 Minnesota cities in order to address an anticipated $4.2 billion reve e
6 informed the City Council that Saint Paui's 2002 L.G.A. was pro sed
7 2004 state aids was proposed to be cut $34 million; and
8
9
10
11
12
13
WHEREAS, the Saint Paul City Council passed
Mayor Kelly's 2003 Budget Adjustment Plan, as
amended to include the alternative spending adju:
to and amended by the City Council at their Febru�
Mayor to implement the amended 2003 spending
budget amendment resolurions to fu11y and accu�
" Proceed With
$34 Million State
►g Budget .
Ch 'r, Mayor Randy Kelly did notify the
ufi ant revenue shortage for financing the
s m direct response to Governor Tim
he State's Local Government Aids to
shortage for the State budget. The Mayar
to be cut $13.2 Million, and that the City's
nci ile 03-312 on February 26, 2003 which did approve of
o ed to the City Council on February 19, 2003, and as
ts for the Police and Fire departments that were presented
5, 2003 Budget Meeting. And the Council did authorize the
ction plan and requested that he submit all necessary 2003
reflect the amended 2003 budget adjustment plan; and
14 WHEREAS, the Mayor did recommend Round Two Budget Adjustment Plan, which as of March 12, 2003
I S proposed additional adjustments to the 2 3 budget of $6,213,710, and some proposed cuts to department budgets
16 yet to be determined, and proposed 20 budget adjustments totaling $11, 023,066; and
17 WHEREAS, the City Council pa ed Council File 03-273 on March 19,2003 which established a City Council Ad
18 Hoc Budget Subcommittee, and elegated to it the authority to assemble and evaluate options for resolving the 2003,
19 2004 and beyond budget sho alls for the City of Saint Paul and requesting that their recommendation be presented
20 to the fuli City Council no ter than Apri12, 2003: and
22 WHEREAS, the C�Council held a Budget Committee Meeting on Aprii 2, 2003 to hear the budget adjushnent
23 recommendation from the Ad Hoc Budget Subcommittee which total $19,041,949. At that meeting the City
24 Council decided to give the Mayor's Office one week to review and comment on the Ad Hoc Budget
25 Subcommittee's recommendations and to hold a Public Hearing on Wednesday Apri19, 2003 to hear the public'
26 issues, concerns and ideas regarding budget adjustments; and
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
�
43 -3�15
1 WHEREAS, the Saint Paul City Council did hold a Public Hearing on proposed budget cuts on Wednesday, April
2 9, 2003; and after reviewing the concerns of the Mayor's Office and hearing the public testimony, the City Council
3 made amendments to the Round 2-A Budget Adjustrnents recommended by the Ad Hoc Budget Subcommittee; now
4 therefore
5 BE IT RESOLVEI�that the Saint Paul City Council does hereby approve of the Ad Hoc B dget Subcommittee's
6 recommended Round 2-A budget adjustments, as amended this day, which aze now attached t this resolution. And,
7 Mayor Randy Kelly is hereby authorized to implement the amended Round 2-A budget a ushnent plan, and he is
8 requested to submit all necessary 2003 budget amendment resolutions to fully and accur ely reflect a112003 budget
9 adjushnents included in the amended Round 2-A Budget Adjushnent Plan.
� � Yeas
Benanav
Blakey
Bostrom
Coleman
Harris
Lantry
Reiter
Adopted by Council: �
Adoption
R:�'�i�
Requested by DeparknentoE
�
Form Approved by City Attorney
�
Approved by Mayor for Submission to Council
Council Secretary
L•1'�
Approved by Mayor: Date
�
�