D001159White — City Clerk
Pink — Finance Dept.
Canazy — Dept. Accounting
Blue — Engineer
Green — Contractor
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No. o C�P� I I�5�
Date �— �4l � 1
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
GONTRACT CHANGE AGREEMENT N0. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as engineerin¢ consultant to investigate and evaluate existing HVAC system and
rin ce ri e �U"L-yo�?
known as�oatcaet , City Project No. 9446.00 , Greacen Consulting Engineers ,
Contracta, is composed of the foliowing:
l.) Provide.additional engineering work as required to
replace VAV controllers which are defective . . . . . . . . . . . $ 780.00
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ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing ad@itions made in ac-
eordance with the specifications in the sum of � �80.00 , said amount to be added to the lump sum con-
Finance File #OZ-9625
sideration named in the contract, known as ec�ntraet I.- , and which amount is to be financed from:
C95-3T026-089Z-00000
SLmunary
Original Finance File . . . . $11,000.00
This Change Order . . . . . . 780.00
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Revised Finance File . . . . $11,780.00
2-� � Greacen Consulting Engineers
Contractor
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Administrative Assi�sEant to the Mayor
APPROVED AS TO FORM
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DEP PFICFJCOUNpL onrl��?�97 GREEN SHEE N° 3 4 9 6 5
CONTACTPERSON & PHONE INITIAL/DATE INITIAVDATE
�DEPAHIMENTDIRECTOP �CITYCOUNCIL
Chuck Ekstedt 266-9092 ASSIGN CENA7TOFiNEV �CT'CLEflK
5T BE ON CAUNCIL AGENDA BY (DA'f� ��N� � BUDGEf DIRECTO � FlN. & MGT. SERVICES DIR.
ONDER OMpVOR(ORASSI5iANn � ����(}�/•(,(�Sp
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SICaNATURE)
AClION fiE�UE5fED:
Signatures required for Change Order #1 £or the engineering services related to the
ventilation of patient $ staff areas at the Public Aealth Center.
RECOMMENDAT70N5: Apprwe (A) a Reject (R) pERSONAL SEHVICE CONTpAC7S MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this personffirm ever worked under a contract for this departmeM? -
_CIBCOMMRTEE _ VES NO
_ S7AFF 2. Has ihis person/firm ever been a ciry employee?
— YES NO
_ DISTPICT COURT — 3. Does this perwn/firm possess a skill not normally possessetl by any curtent city employee?
SUPPORiS WHICM COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet antl ettech to green sheet
INRIATIN6 PfiOBLEM, ISSUE, OPPOFiTUNITV (Who. What, When, Whare, Why):
Inoperative/defective HVAC controls on ductwork unchanged by this work.
DVANTAGESIFAPPROVED:
It will be possible to control the flow o£ ventilation � conditioned air to both
existing and changed HVAC system elements in the areas of this building affected
by this work.
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DISADVANTAGES IF APPROVED:
FE� 1 � 1997
None. RECEiVED
FEB 2 61997 �° ��� E�
CITY CLERK
DISADVANTAGES IF NOT APPROVED:
Balancing and control of air flow in the clinic rooms, staff areas, and public areas
will not be possible.
OTAL AMOUNT OFTRANSACTION $ ��O , OO COST/REVENUE BUDGETED (CIHCLE ONE) � VES� NO
FUNDIHGSOURCE �PL AC71VI7YNUMBER C95-3T026-0892-00000
FINANCIAL INFORMATION� (EXPLAIN) � �
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January 8, 1997
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' Mr. Chuck Ekstedt, Architect
Building Design Section
City of St. Paul
350 St. Peter Street Suite 32Q
St. Paul, MN 55102-I510
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GREACEN CONSULTING
ENGINEERS, ING. .
RE:
Dear Chuck,
Pubiic Health Center Ventilation
St. Paul, Minnesota
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We were contacted December 12, 1996, about a probiem with the existing VAV box controlkrs on the Public
Health Center project. Accordiqg to Tim Mahoney at Ivlechanical Data, more than half of the controllers he has
looked at aze inoperable.
It was intended by the Engineers to reuse the existing controllers for the ventilation retrofits. If the controllers are
not working properly, the veqti(ation retrofits will not function properly. The patient�rooms will either be too hot or
too cold. .
The Balancing Contractor has quoted a unit price for replacing the controllers on the existing VAV boxes as a
change to the contract. We believe that it is necessary and desirable to proceed with this change order.
However, the replacement of the existing VAV box controls raises some retated issues for the Public Hea(th Center,
including: �
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To replace only the defective codtrollers? Or to replace all of the controllers affected by the
project? � �
To replace'controllers on VAV boxes not affected by the project?
To replace controllers on the,first floor of the Patient Wing, or to repiace controllers on the First
and Second Floors the Patient Wing?
To replace controllers in the Administration Wing VAV boxes7
To repair related,pneumatic instrumenu which may be defective?
To recalibrate room thermostats? �
To replace damper operators?
y
To convert controllers from pneumatic to etectronic?
919 5TH AVENUE N.W. � NEW BRIGHTON, MN 55112-2702 � PHONE: 612.633.131 S� FAX: 61 �.633.1885
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L.J
�iY
Repairs to Pneumatic VAV Controllers
St. Paul Public Health Center Ventilation Upgrades
January 8, 1997 Page 2 of 2
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Chuck Ekstedt, the project Architect, requested that we investigate the options and associated cosu for this change
order.
Repa'v or replacement of existing control systems was not included in the scope of the engineering work in our
proposal of 8-14-96. The additional engineering fees aze estimated to be about $780.00. With your approval, we
will bill at our usual hourly basis not to exceed that amount.
Please call me if you have any questions or comments. I look fonvazd to hearing from you soon.
Respectfully submitted:
GREACEN CONSULTING ENGINEERS, INC.
� 2�c� �����c�.
Edward S. Greacen, P.E.
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