252743 ; OR1aIMAL TO CITY CL6RK
CITY OF ST. PAUL cooNC�� N� 2�2`�43
- . � OFFICE OF THE CITY CLERK FILE
COUNCIL RESOLUTION—GENERAL FORM
PRESENTED BY
COMMISSIONE ATF
WHEREASt There exists a joint City-County Microfilming
Program; and
WHEREAS, The City Comptroller's office is desirous of micro-
filmi.ng some of its records and is applying to the Minnesota
State Archives and itecords Service for authority to destroy
certain of its records; and
WHEREAS� The Minnesota State Archives and Commission requires
concurrence by the City Council in the application; now, therefore,
be it
RESOLVED! Tha.t the City Council does concur in the application
submitted by the City Comptroller to the Minnesota State Archives
Commission, a copy of which is attached.
FORM APPROV�D:
R\� etit C�� R��I��
Asst. Corporation Counsel
FE8 26 19��
COUNCILMEN Adopted by the Counci� 19—
Yeas Nays ��� � � ����
Butler
Carlson AP 19�
Levine �n Favor
.. i►e',. ,.a;+l,
Sprafka � ��
��r A gainat
Mr. Vice President f�reredith �R 6 �gl�
PUBLIS�D
�
� N.v �
G F ��. V 7
' ARS Form 20-11 (rev.69) ���� ' �
, . MINNESOTA STATF ARCHI VES ANO RECORDS SERVICE L�3
� 117 University Avenut�, St. Paul, Mi�nesota 55701 �
�.
APPLICATION FOR AUTHURITY TO DISPOSE OF RECORDS
_ _ ____...._--
INSTRUCTIONS: Make original e�d 3 copies. Complete items 2, 3, 4, !,, G, ,uul 14a, b, and c. Uso reverse aide of form to continue recorda de�cription.If more
space is needed, use whita bond peper similerily spacod.Send ori�inal an�l�coi,;es to the at,ove address. Retefn ono eopy while your applfeetion is being processed.
You will receive an approved copy of your applicntion,which will bc your auU�oriry io dispose of records.The epproved copy ahould be reteined permanently.
1. TO: Minnesota State Archives Commission FOR COMM/SS/ON USE ONLY
2. FROM:_ Gity Cpg�gtrnllr�r SL.__l'�lul & ApplicationNo.
ABency or Oftice ::u�,�iivc:ion or Soctlon 9. Date Received
3. Quantity of Records: cubic feet 2� _ or linear teet
4. Location of Records: __Comptrol l.crs bttsCnicn L vriti 1_L 10. The recorde listedonthisapplication sre not
5. Laws other than M. S. 138.17 that relate to the destruction or safekeeping of ^eeded for post audit purpose�.
therecords: L•aws 1953, Ch 46; M.S_. GO��:L�3_>_,_ M.S. 465.63
6. I certify that the records listed on this application are accurately described, and that publlc Examiner Dept. Dete
they have no further administrative, legal, or fiscal value for the current business of
this agency. " 11. COMMISSION APPROVALS:
�.�c�tl', .:.' , ` /j,�, /
�� � i% � /.. .�//'/
Publlc Examiner Date
gancy en or ut onzec ig�at Date
7. I have appraised the records described on this application for their continuing value Attorney Generel pato
for historical or other research, functional documentation, and the protection of
individual rights and the rights of the government. stLte Audisor Dato
I recommend: oi.ecto., Mlnnesota Hlctorfcal Soclety Dato
Destroy items
----___-_---
Retain in office of origin items ____ _ 12. Under che authority of Minnesota Statutes
Transfer to State Archives items 738.17, it is hereby orderecl that the records
Consider for transfer to State Records Center items iisted on this ap��ication be disposed ot as
--- authorized in itam 15.
State Archivist and Rocords Adrninistrator Uate Comm(seloner of Admi�fatratlon and Oate
Chnirman,State Archives Commiaalon
-------------------
13. ADDENDUM
14. Description of Records- List each record series or type of record as a separate item. FoR Conone�SS�oiv
USE ONL Y
a. Itom No. b. Name of record,form nurnbcrs,com�nt,arrangtxnent,originnl or dupliratu c. Incluslve Dates 15. AUthOfIZQ(�
— — — --- — Disposition
WILL NOT MICROI'ILM
l. A�propriation Led�;er Statements: Month-end summaries
of appropriation Ledger. Original records. Not
duplicated. 1968 - 1969
2. Encumbrance (Orders Issued): Periodic listin� by
appropriation and Luncl wilhin each dcpartment of each
item encumbered. Original recorcls. Not duplicated.
Summarized (posLed by total) on Appropriation Ledger. 1968 - 1969
3. Payroll 5chedulcs: P.iyroll periocl summary by appropriati n
and fund within cacli cicpartment of amounts expended for
payroll.. Original records. Not duplicated. 1968 - 1969
FOR COMMISSION
14. Description of Rec:ords- List each record series or type of record as a separate item. USE ONLY
a. Item No. b. Name of record,fprm numbars,content,arrangement,original or duplicate c. Inclwive Dates 15. Authorized
Disposition
WILL MICROFILM
4. Appropriation Led�er: Provides reserve and unencumberecl
balances , amounts available and expended by appropriati n
and fund. Original records. Not duplicated. Summariz d
on Appropriation Ledger Statements. 1968 - 1969
5. General Journal: Control total entries by fund for Gen
eral Ledger. Original records. Not duplicated. Nbt
summarized elsewhere. 1968 - 1969
6. Expense Schedules: Periodic listing by appropriation an
fund within each department of each item of expenditure
Original records. Not duplicated. Summarized (posted
by total) on Appropriation Ledger. 1968 - 1969
7. Analysis of Cash Receipts: Provides clet:il oL type of
revenue and fund credited. Original recorcls . Not
duplicated. Summarized in Annual Reports. 1968 - 1969
8. Voucher Check Tissues; Provides alphabetic search
ability of all payments. Duplicate oL checks written.
Duplicated b original check. Not sutluriarized. 1968 - 1969
9. Individual Earning Records: Employec carnings by pay
period. Original records. Not duplic,:��ed, Not
summarized. 1968 - 1969
10. Payroll ReQisters: Employee earnings for a pay period.
Original records. Not duplicated. Sumrriar_izecl for
employee on Individual Earning Record. 1968 - 1969
APP1 6, 2/25/71
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- � o�,�,TS,�.�,� 252'743
CITIf OF ST. PAUL �uNCa NO
OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION—GENERAL FORM
PRBEMED ET
COMMISSIONEQ DATE
wBS�tEAB, Tba�a ucist� a jotat City��� �Ci�f��
Prdgr�y amd
��BAS, Tha c.3,ty Ca�trolisr'• oflic� �.a dsairvt�s o! mi�cro-
f31� � af its r�cor+ds a�d is ap�plyi�g to tbs lfi�e�ota
,�
�taGt Aa�biv�a and iteco�rd� S�ax�vic.� ��ar a�u►tho�rity to dsstac�roy
;
c+es*tai.n of its s�carda� �aud ,
,�N,. , m...� �
i�BRSAS, Th� �aa�sota �tat.� Arch��rss a�d Cc�ami�rion reqt�.ra�
by the City Co�aa�cil !.n tl�s applicaticm; uo�r, t�er�eforrt�
b� i�
xB8t�LVRD, Tt�at t� City Coua�il does c.o�ur in tha applicat�
avbmitt�+d bq the C�.ty Caaptrc>l�er to the i`ti�asots �e+at+r Arch�va�r
C�iesian� a copq of �hich is stta�ed.
tr E�6 2 61�
COUNCIL��EN Adopted by the Counc;� 19—
Y� xan F E B 2 6 1971
Butler
Carlson Approved 19�
Levine
Tn Favor
,�e�ee�ith-- �
Sprafka
Msyor
A osLinat
,�BSCA--
Mr. Vice President Meredith
��
t