03-215Council File # �'�� .Z�S
Green Sheet # Z035g
Presented By
Referred to
c:ommiccee: Lar.e
1 WHEREAS, the Taste of Minnesota, produced by the Capitol
2 City Partnership, has long been recognized as one of the most
3 popular festivals in the Upper Midwest, and
4 WHEREAS, City officials invited the Taste of Minnesota to
5 relocate to the Mississippi Riverfront in 2003 and 20�4,
6 specifically to incorporate the festival as part of the Twin
7 Cities Grand Excursion 2004, and
8 WHEREAS, City officials and the Capitol City Partnership
9 have negotiated the attached agreement to formalize their
10 relationship and mutual obligations, and
il WHEREAS, the agreement provides that the Capital City
12 Partnership shall at their sole expense compensate the City for
13 agreed upon services related to security, grounds maintenance,
14 and damage related to the festival, now, therefore, be it
15 RESOLVED, that the Saint Paul City Council welcomes the
16 Taste of Minnesota to the City`s xiverfront and authorizes City
17 officials and staff to enter into the attached agreement with the
18 Capitol City Partnership.
Requested by:
Adopted by Council: Date � ��i�n.�S °?lll/3
Adoption Certified by Council Secretary
�
Approved /kiy �Iayor: , Date:
By:
Division of Parks and Recreation
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Form Approved by City Attorney
By:
for
By:
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AGREEMENT
THIS AGREEMENT is made beiween the Cify of Saint Paul, by its Division of Parks and
Recreation (hereinafter refened to as "City") and the Capital City Pazlnership, a non-profit
coiporation re�stered in the State of Ivliunesota, (hereinafter referred to as "Partnership."}
WHEREAS, the Partnership wishes to conduct the Taste of Minnesota (hereinafter refened to as
the "Event") within the City at facilities including Harriet Island Regional Pazk, Wabasha
Freedom Bridge, Kellogg Park and Kellogg Boulevazd in 2003 and 2004.
WFIEREAS, in 2004, the.Partnership wishes to conduct additiorial Taste ofMninesota activifies
in Rice and Mears parks.
WIiEREAS, the City and the Partnership want to facilitate the Taste of Mivnesota to ensure that
public participation will be masimized, and that costs, including damage and disruption to City
facilifies and the unmediate neighborhood are min;m;zed, and that operation of local businesses
are not impaired.
NOW TFiEREFORE, it is mutually agreed and understood as follows:
I. The City's responsibilities are:
A. Review the Parinership's request for a block party permit to use City facilities at
Haniet Island Regional Pazk, Wabasha Freedom Bridge, Rice Park (2004), Mears
Park (2004) and Kellogg Boulevard for fhe Event to be held during the periods:
- in 2003, July 2, 3, 4, 5 and 6.
- in 2004, June 30 and July 1, 2, 3, 4 and 5.
The Partnership's access to public property not at Harriet Island for the 2003
event is defined in Appendix A. The Partnership and the City will define a similar
agreement for the 2004 event no later than January 15, 2004.
B. Provide informational assistance to the Partnership up to and during the event,
during normal working days and hours at no charge.
C. Provide City personnel to assist in plaxiuing the use of City facilities to min;m;ze
damage and costs and to monitor activity locations at no charge.
D. At the City's option, and.ifpossible without disrupting ongoing City operations,
make City employees available during off hours, at the Partnership's sole espense,
for cieaning, groundskeeping and security.
E. Coordinate any anticipated impact to local parking and traffic.
F. Deteimin.e what grass, if any, requires replacement.
G. Determine the appropriate level of security needed for Event.
O'3 - ��S
Taste Agreement - 2003l2004
Page 2
January 31, 2003
H. Determine an adequate amount of time £or set-up and take down related to the
event.
I. Install a series of gravel bands in the great lawn area of Harriet Island to improve
the drainage of surface water.
Widen the sidewalks in the great lawn azea of Harriet Island to better facilitate
vehiculaz access within the park.
K. Relocate those trees currently located on the great lawn that are adjacent to the
south sidewalk (azching) in the �eat lawn area of Harriet Island.
II. The Partnership's responsibilities are:
A. Clean the Event grounds, to include wet street sweeping and the policing of
outlying areas, on a daily basis. Finai cleanup by the Partnership will include the
Event gounds and the outlying azeas defined on the map attached to this
Agreement as E�-lubit A. The Partnership may request the City's assistauce and
will pay all the City's costs for rendering such assistance, including personnel time
during and after normal working hours according to the terms of I.B. above. The
City is not obligated to help the Partnership with its cleanup efforts. The Event
grounds shall be returned as nearly as possible to the condirion it was in before the
Event.
B. Repair any and ali damage to event grounds and adjacent City grounds, buildings,
and equipment. City approved arrangements for auy required repairs must be
made by July 31 with the repairs to be completed by September 1, in each year of
this agreement. "
C. Comply with the conditions established as part of the block parly permit,
including the following:
- Provide emergency and medical help and a medical emergency plan
during the Event.
- Provide an appropriate number of portable toilets in accordance with
plans, during the Event.
- Provide adequate personal security and a security plan, in accordance
with Police Department, to a11 participants of the Event. This is to include
all areas of the Event, its perimeter, and adjouung nei�borhoods.
- Provide security for traffic and parking control, including barricades,
si�s and personnel duriug the Event.
All plans referenced shall he developed in consultation with the City and shall be
completed a minimum of 90 days prior to the event.
D. Prior to the Event, designate, in writing, a person from the Partnership who will
be in charge of the Event and who will be on the premises during the Event. This
person will haue authority to close the event.
' ' Taste Agreement - 2003/2004
Page 3
7anuary 31, 2003
E. Fumish the City with copies of all permits and licenses as required by law.
b � -��5
F. Furnish the City with copies ofproperry damage and liability uasurance for the
Event, its participanfs and appropriate employee, sub-contractor and vendor
policies as required in by the City's Risk Manager. Tnsurauce must include
coverage for each individual fireworks event as well as other event-sponsored
activities that require physical participation by event participants. Insurance limits
shall not be less than $1,000,000 for general Event sponsored activities and
$3,000,000 for physical pazticipation activifies and fireworks. The "City of Saint
Paul" is to be named as other insured on all policies and the City is to be provided
a signed original prior to the start of the Event. All signed originals of these
policies, nanvug the "City of 5aint Pau1" as other insured must be received one
month pzior to the Event.
G. The Partnership shall defend, indemnify, and hold the City, its representatives and
employees, harmless from any and all claims or causes of action, including all
attorneys' fees incurred by the City, arising fzom the performance of this
Agreement by the Partnership or the Parinership's employees, agents or
subcontractors. This clause shall not be construed to bar any legal remedies the
Partnership may have far the City's failure to fulfill its obligations pursuant to this
Contract.
H. Develop a plan to address disability concerns.
I. Remove and lawfully dispose of all refuse and waste atlributed to the Event.
J. Give unmediate written notice to the City of change requests to the Block Pariy
Pernvt. No change requests shall be made by the Partnership within two weeks of
the begimiing of the Event. The City may reasonably deny any change requests.
K. Pay far all utility costs and repairs, including power, sewer, water hookups,
telephones and disconnects.
L. Pay for a11 materials and supplies over and above normal use by the City, as
agreed upon in good faith negotiations between the City and the Partnership;
including water, grass, seed, sod and other supplies necessary to restore the
grounds aze the Partnership's responsibility.
M. All public streets, sidewalks, public accesses, bridges, grounds and in particulaz
Wabasha Bridge and Kellogg Boulevazd and their adjoining sidewalks, shall be
completely reopened for public use by 7:00 a.m. on the date following the
conclusion o£the Event.
O. For 2003, the Partnership will adhere to the following daily timetable. Prior to
7anuary 15, 2004, the City and Partnership wiil agree to a similar rimetable far the
2004 event.
* On Monday-Thursdays, the event begins at 2:00 p.m.
On Friday-Sundays and July 4th, the event begins at 11 a.m.
Taste Agreement - 2003/2004
Page 4
7anuary 31, 2003
* Firewozks begin at 10:15 p.m.
* Ticket booths close at 10:15 p.m.
* Food, beverage and all other booths will end sales at 1035 p.m.
* Fireworks end at 10:40 p.m.
* The Event concludes when the fireworks conclude.
* A security sweep of the Event grounds begins at 11:00 p.m.
* A security sweep of the sunounding neighborhood beb ns at 11:15 p.m.
o� -a�s
The Partnership must set up meetings to ensure the timetable is agreed to by the
neighborhood councils and community groups (Capital River Council, West Side
Citi2ens Organization, Saint Paul Building Owners & Managers Association,
Riverfront Economic Development Association, as presented collectively by
representatives of the Partnersbip and City.
P The Partnership will assist in dispersing vehicles from outer pazking areas.
Q. The Partnership will provide a tow truck to remove parked vehicles that may
hinder free flow of traffic.
R. The Partnership wi11 provide one free space to an organizafion devoted to drug
and alcohol awareness, as agreed to by the Partnership and the City.
S. John LaboskyfRon Maddox will be the Partnership's representatives for the Event.
Each will have full authorization to insure compliance with this Agreement's and
City rules and regulafions.
T. The Parhiership shall provide written documentation as to anticipated methods of
meeting its responsibilities two weeks prior to the start date.
U. The Partnership shall compensate the Ciry for agreed upon services provided by
the City and damages caused by the Event. The City shall prepare invoices for
payment as follows: i) for services rendered during the Event, the City shall
' submit an invoice to the Partnership on the date following the event for immediate
payment on the same da#e; 2) for services and damages not invoiced immediately
after the Bvent, the City shall submit an invoice or credit wiUun 14 days followiug
the Event. Any additianal monies due as a result of this second invoice shall be
paid witivng one week of the date of invoice. This may not be the final invoice,
as it may take sometime to evaluate damage. The Partnership will provade
complete payment within 30 days of final invoice.
Taste Agreement - 2003/2004 03 �a�3
Page 5
January 31, 2003
V. Parinerslup may issue passes for parking in the defined Harriet Island parking
azeas. Parinership may not park vehicles outside of these areas, and specifically
not on the grass.
III. The City mainYains the right to adjust the closing time or cancel the Event if it detenniues
that public safety is at risk. The City will notify the Partnership promptly of any such
determivation.
N. The City maintains the right to audit the books, records, documents and accounting
pracrices and procedures of The Partr�ership relevant to this Agreement and such books,
records, documents and accounting practices and procedures shall be subject to
examination by the City as appropriate for a minimum of six years.
V.
�.
The permit to be provided by the City may be revoked if terms and conditions of this
agreement aze not met by the Partnership.
This agreement may be amended or canceled only in writing upon mutual agreement by
the City and the Partnership.
For the Capital City Partuership
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For the City of Saint Paul:
By: _
Its Mayor
Date:
By:
Its Director of Parks and Recreation
Date:
By:
Its Chief of Police
Date:
:
Its:
Date: � � U�
By:
Its Director ofPublic Warks
Date:
By:
Its Director ofFinancial Services
Date:
�
approved as to form:
Assistant City Attorney
BY� �/% ��t� �� �
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_FROrf : FAX ND. : Jun. 08 2002 02:35PM P2
� ' FE3-1�2003 09=3H b�r � re.�.., _
i�►ste o� irunnes�ia
Ama'A+Q �'3"D�-
Appcndie A, - Partaers�ip use of non - Hamet IsLqnd puhlic spaczs fa� 2�J03 b�'
Y71�Wfl k,.�- Partnership Will iaunch �eworks �son aloca#ionto be agrer� to by tl�e P�'zrsl
and Tlic G�`y. 'fhc la-•,atifla s}�all bc cithcr a barge located on fI-ie ;�Iississippi Riv�et oz fi'cm� a�
land locatioa on thc r�r�hbanL' (do�vnta��.) of tae river.
�sohecrv I�, si_�d - Kaspbe� Island wi17 be t�tili2ed fo?' ma,�ageZ parlan� se�u8 T�z ��. Pa"]
Y�t CiuB, Covingtoza Inn, and Uisi Showboat. No pu�lic attxactions/ue is planncd ior
Rasp�esy Tsland.
Ser.�nd Sseet - S�ond suec� betwe�.^a KeIIQgg xnd the Robe�f S�eet Bridge undarpass will he
avai}able to the PaYSAership �om at 6 pse, nu Thiusday, 7v1y 3. 2003 Lhmu� the conelusion of
tha ovent. Second strect will be complete3y r�opeued for YraSc na Iate: ihz� 5 am. on MonJay,
July 7. ?AO3.
WestBaunfl KoIlogg BouI.wazd and Ke11Q� Boulevard Median- Neither wrstbound Keliogg
nar che adja�anc me&an berxean Wabasha zud Robert wiIl be made av�labie to the Famzcship_
ThroughouT ihe eveat, Wesi Eound Keliogo wili remain opeato t}5rat�gh tafnc.
Fast_Bound tCa toa� . East bound Kn(logg from Waba.sha to �.obest wiii be remaia open co
thTOUgh tzaffic throughout the e�ent. The City a*ill "hood" the parl:ing m�ters oa Eest Souad
Kellogg and designate their use for tha Pasmership from 5 p,m_ Thursday,lnCy 3, ?Q03,
throughoua �e eveiit,
North $�,y�{I Wabash� . North bdund YWabasha (bridge deck) 8rnn easE WaYer to Kellagg rvitl be
availafzla to the Partnaehip beginaiing af 6 psi, Wednesday July 2, 2002. l�prth baund Wsbasha
wiII be coaxpletcly ze.opemed �'or tza�ic no Fazcr thazs 7 a.m, on Nloaday, July 7, 2�a3. Paz4ree; slup
u required fo etect a S foot fenca along rhe insid� traffic lauc, in a mannez approved by chc CTty,
ih ord� to vse bridge in such a wa5 that pedostcirms w ho allowod in the traff,c lznes.
�_B�und Wahasha - S�ufn bound Wahasha (bridge deck) $om esst Waxer to Kellagg witI ha
ttvailable to the Partnership beginning at 6 g.m. on Wednesday, Ju!y Z, 2p03. South bo�mc�
TCollogg v,nll bs compl�tety re-opened ior heffic no tater than 7 am on Monda3•� July 7, 2003.
pedastriazss (evenC atteadeea) shal l not be altawed on South baund Wabaah,a, avd its use shall be
limitod ln serviag ss a mute for scs�lce vehic[es, shuztfe�, �nd emergency vehtcles. Citg iater.ds
!n u'ork `W�th the Paztnershig to ciase the mazl in such a way that is can be re-opened diuin� ctre
masning cornmute, approximatedy 3 am- - 9 am.
���o'� °� W��� �nd-- ��uo3; � I'he Tnterseerion of Wabasha �d Tzetlogg wiII be remain
svailabla for throug:n trsffie aa Kellogg in botb dirxfinns throu$houz *he event
B�gy Coa*+tv Paz ' z* T.ot- C�ty will make arrsngements wiflt Ramsey County forthe
Parmerst�.ip to have access to Rams�y CouuEy pazki.ng 7ots looated befween The railroad trac'ss and
5eco»,d Street for use an eachi�itar parkmg acea Use of the lots rvili be available from 6 p.rn, an
ThurscFay, SuIy 3, 26�3 through tha coaclusion of the evcnt.
Agreed io as aatencied:
�
Ron Maddox - d.k.a. Tasts af Mianesofa
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T07,.�.L P.62
DEPAPTMEMpFFICEICOUNCfL
Parks and Recreation
DATENdIT1ATED � GREEN SHEET
2120/03
� �7
o3-a�s
NO. 203599
COMACTPFRSONANDPHONE INfTIAVDATE y � � INRIAVDATE .
Mike Hahm 266-6444 � DEPARTMINT OIpECfOR �� 1" 4 cm couNCa
ASSIGN
NUI.IDEA Wfl ? CRY ATTOfiNEY _CRY CLEFK
MUS� BE ON COUNqL AGFNDA BY (DATEI BOUTING
ppy�p� _BVOGEf DIflECTOR FIN. & MGT. SERVICES DIR.
3 MAYOR lOfl ASSISfANi7 5 Parks & Recreation - 300 CHA
TOTAL C OF SIGNATUflE PAGES � (CLIP ALL LOCATIONS FOR SIGNAiUpEi
ACTION REQUESTED:
Authorizing City officiafs and City staff to enter into an agreement with the Capitol City PaRnership to conduct the
Taste ot Minnesota in 2003 and 2004 at Harriet Island Regiona{ Park and at other downtown and riverfront facilities.
RECOMMENDATIONS: Approve W ar Rejec[ (RI
__PIANNING fAMMISSION _CNiI SEFNICE C�MMISSION
__GBCAMMfITEE _
A 5CAFF _
__DISTRICT COUNCIL _
SUPPOflTS WMICM COUNCiI OBJECTIVE?
INITIATING PROBLEM, ISSUE, OPPORTUNITV �Who, What, When, Where, Why):
PEHSONAL SEflVICE COPIrFACTS MUSf ANSWEP TXE FOLLOWING QUESTIONS:
Has this person/firm ever worke0 untler a comrect 4or this tleO�meM?
YES NO
Has this person/firm ever besn a cky employae?
YES NO
Dces this persoNtirm possess a skill not normally Oossassetl by any cu�rent ciry employee?
YES NO
6Vlain aq yes answera on aeWrrie sM1ea1 md attach to g�een aY�aet.
City officials invited the Taste of Minnesota to relocate to the Mississippi Riverfront in 2003 nc��Q04. The attached
agreement formalizes permission to use City facilities and the related responsibiliY �,�tkl �Fie City and the Capitol
City Partnership. ��
��`S� �, '�a ��
A�VAMAGES IF APPROVEO:
The Taste of Minnesota will bring thousands of visitors to the downtown and riverfront in 2003 and 2004. The 2004
Taste of Minnesota will be integrated as major part of the Twin Cities Grand Excursion 2004, which is expected to
attract additional visitors to the region. A framework will be established for the City to be compensated for security,
damages and other services related to the event.
DISADVAMAGES IF APPROVED:
N{A
DISADVANTAGESIF N07 APPROVED:
Loss of above opportunities.
TOTALAMOVMOFTWWSACTION S N(A
FUNDWG S�VRCE
PINANCIAL INFORMATION: (IXPLAIN)
� , ..
GITY ��TTQRNEY
COST/REVENVE BUDGEfED (CIflC1E ONE)
ACTIVT' NUMBEN
VES NO
Capitol City Partnership shall compensate tfie City for agreed upon services provided by the City and damages caused
by the event.