03-212Council File # O 3- cR f�
Green Sheet # .�/Jj�S7 �
RESOLUTION
Presented
Referred To
Resolution Granting Mayor Randy Kelly The Authority To Proceed With
Implementing 2003 Budget Cuts, and Requesting That He Commence A
Cooperative Planning Process For Determining 2004 Budget Reductions and
Present His Proposed 2004 City Budget To The City Council By July 1, 2003.
1 WI3EREAS, in accordance with Section 10.073 of the Saint Paul City Charter, Mayor Randy
2 Kelly did notify the City Council in his letter of February 19, 2003, that there will be a
3 significant revenue shortage for fmancing the City's adopted 2003 General Fund budget. The
4 Mayor's notification was in direct response to Governor Tun Pawlenty's February 18 budget
5 recommendation to significantly cut the state's Local Govermrient Aids to Minnesota cities in
6 order to address an anticipated $4.2 billion revenue shortage for the State budget: and
7 WHEREAS, Mayor Kelly indicated he was prepared to take swift action to reduce the City's
8 2003 expenditures based on the analysis and recommendations ofthe Director ofthe Financial
9 Services Office that Saint Paul's budgeted 2003 Local Government Aid will be cut by
10 approximately $13.1 million, requiring significant spending cuts to keep the City's budget
ll balanced, as required by City Charter ; and
12 WHEREAS, Mayor Kelly's 2003 Budget Adjustment Plan, totaling $13,157,542 was proposed
13 to the City Council at a specially scheduled Budget Meeting on Wednesday February 19, 2003.
14 The Mayor `s proposed plan to adjust for an anticipated $13.1 million cut in Local Government
15 Aid to the City's General Fund was a combination of spending cuts in various funds, transfers-in
16 from other funds, reallocation of investment earnings, and use of 2002 fund-balance generated
17 from unexpected snow-plowing savings.
18 WHEREAS, the City Council, at its Wednesday February 19, 2003 Budget Meeting, did publicly
19 express its desire to better understand the Mayor's proposed 2003 budget adjustment plan before
20 making any decision on how to best re-balance the 2003 budget with minimal impact on essential
21 service delivery to the citizens of Saint PauL Thus, the Council scheduled an emergency Budget
22 Meeting for Friday February 21, with the agenda calling for a special emphasis on understanding
23 how the Mayor's budget adjustment proposal would affect Police and Fire services. And, at the
24 same tune, the City Council also scheduled another emergency Budget Meeting for Wednesday
25 February 26 for taking formal action on 2003 budget adjustment options; and
26 WHEREAS, the City Council, at its Friday, February 21, 2003 Budget Meeting, did review in
27 more detail the Mayor's proposal to reduce 2003 spending and adjust service levels for both the
28 Fire and Police departments; and
29 W�IEREAS, the City Council at its Wednesday, February 26,2003 Budget Meeting did hear
1
1 the Financial Services Office Director present alternative spending cuts for the Fire and Police
2 depai�nents; and after the Council made some minor adjustments to the two presented
3 alternatives, they found the amended alternatives to be acceptable; and
4 WI�REAS, Governor Pawlenty's February 18 budget recommendation to significantly cut the
5 state aids to Minnesota cities also includes a proposal to reduce Saint PauPs 2004 state aids by
6 approxunately $33 million dollars, which would absolutely result in a significant reduction in
7 major city services. It is obvious that the negative impacts resulting from the anticipated 2004
8 service delivery cuts would be much greater than the 2003 service level changes now being
9 proposed and 'unplemented by Mayor Kelly, and
10 BE IT RESOLVED, that the Saint Paul City Council does hereby approve of Mayor Kelly's
11 2003 Budget Adjustment Plan, as proposed to the City Council on February 19, 2003, and as
12 amended to include the alternative spending adjushnents for the Police and Fire depai•t�nents that
13 were presented to and amended by the City Council at their February 26, 2003 Budget Meeting.
14 The Mayor is hereby authorized to implement the amended 2003 spending reduction plan; and
15 is requested to submit all necessary 2003 budget amendment resolutions to fully and accurately
16 reflect the amended 2003 budget adjushnent plan; and
17 BE IT FURTHER RESOLVED, that with the above City Council granted approval and
18 authorization, the Saint Paul City Council determines, asserts and declares that the 2003 City
19 budget is now in balance; and
20 BE IT ALSO RESOLVED, that the City Council respectfully requests Mayor Kelly to begin
21 ixnmediately to plan for significant City service level adjustments for the 2004 budget in a
22 cooperative, particpatory manner with the City Council; and
23 BE IT FINALLY RESOLVED, that the City Council respectfully requesYS Mayor Kelly to
24 present his proposed 2004 City Budget to the City Council by no later than July 1, 2003. At that
25 time, the City Council will begin iininediately to work cooperatively with the Mayor and his
26 Administration in finding responsible ways to further reduce City spending while providing for
27 priority City services to the residents and p taxp of Saint Paul.
Yeas Na s Absent
Benanav e /'
Blakey ✓
Bostrom �
Coleman �
Harris �/
Lantry �/
Reiter ✓
O
Requested by Deparhnent of.
�
Form Approved by City Attorney
�
Adopted by Council: Date � �, � �00�
Adoption Certified by Council Secretary
Approved by Mayor for Submission to Council
1 �.' - -_ _
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- .. . . . � . .. - ,/ .L /' +. ,
.� I � _ � V � � �
� ' - - - '
CTTY OF SAINT PAUL
Randy C. Kelly, Mayor
Mazch 3, 2003
Dear President Bostrom and Councilmembers:
390 Ciry Ha![ Te(ephone: 657-266-8510
IS West Kellogg Boulevard Facsimi[e: 651-266-8513
Sairzt Paul, MN 55102
"° `° Ft {
�3s�� r
' ` 2�Q3
I want to take this opportunity to thank you for your work in enacting the first round of budget
cuts that will be necessary to deal with reductions in state aid payments. We have much hard
work ahead of us still, but the $13 million downpayment you enacted in Council File # 03 �12
allows us to move forward to the next stage.
Pursuant to my authority under City Charter Section 6.08 and Section 6.09 (item veto), I am
vetoing the item in Council File # 03-312, denoted "Council's Proposed Change In Spending Cut
Targets for Fire," in the amount of $58,637, and associated language. Attached is a
memorandum from Fire Chief Tim Fuller indicating that the duties associated with the Physical
Fitness Coordinator Position can be redistributed to current personnel in 2003 without need for
additional outside contract service expenditures. In light of our severe budget constraints,l
cannot justify continuing this position given Chief Fuller's professional judgment that the work
can efficiently be absorbed by others. Chief Fuller's memoranduxn is incorporated into this
message.
Let us continue to work together to keep our budget an balance going forward. None of us would
choose to make these cuts if we did not have to, but our duties require us to act responsibly and
expeditiously in the face of the state's fiscal realities.
Sincerely,
C
,��
�
Randy C. Keily
Mayor
�
City Council's Record of Adjustments to Mayor' Randy Kelly's Feb.19, 2003 Plan To
Reduce 2003 City Spending by $11,057,542:
1) On Februazy 19, 2003 Mayor Kelly proposed budget adjustments to offset an estimated loss of 2003 Local
Government Aid by using $2,100,000 in General Fund 12-31-02 Fund Balance and by making 2003 spending cuts
totaling $11,057,542. Included in the total spending cuts was an amount of
a) $1,651,193 for the Department of Fire and SafeTy Services ($700,750 one-tune cuts and $950,443
permanent cuts).
b) $3,494,931 for the Police Department. ($1,308,975 one-tune cuts and $2,185,956 permanent cuts).
2) On February 26, 2003, at the CounciPs morning Budget Meeting, the Mayor's Office submitted, at the request
of the City Council, altemative spending reduction plans for:
a) Fire, totaling $1,651,193 ($505,160 one-time cuts and $1,146,032 permanent cuts) which did not de-
commission Fire Engine 20.
b) Police, totaling $3,347,415 ($1,308,975 one-time cuts and $2,038,440 permanent cuts) which did not
cuf the funding for the Police K-9 unit, did eliminate funding for the mounted horse patrol, and did not
reduce three commanders at the three districts (the three commander reductions are to be made in non-patrol
areas)
The Council then decided that they would accept the two above alternative spending reduction plans for the Fire
and Police Departments, after including the following City Council determined adjustments: 3
�c� 3�� ��°°
e e . The Council requested the
Administration to present the Council with an analysis justifying that contracting out for these services
would be a less costiy alternative.
b) Change the current budgeting and accounting practices for recording overtime costs for the Mayor's
Police Security Detail: reduce the overtime expense now being recorded in the Police budget, and begin
recording the overtime expense in the Mayor's Office budget.
The net result of the sum of all of the above 2003 budget adjustments is:
Mayor's Proposed 2003 Spending Reduction Plan : $11,057,542 J�� �
�� ��
Mayor's Proposed Change In Spending Cut Tazgets For Police: -$147,516 �j �
�`� K,
TOTAL AUTHORIZED 2003 SPENDING REDUCTIONS: $10,851,389 3/I�/�3
(
D3 aia
DEPARTMENT/pFFICFJOOU(dCIL OATE INInqTED
City Council Febzuary 26 zo s GREEN SHEET No 2QQ577
WNTACT PH250N & 7riONE mply�psp� y�CWiDat�
Council President Bostrom �µ� ��� �,�
Mt1ST BE ON COUNCIL AGENQ4 BY (DAT� ❑ ❑
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February 26, 2003 d ,,.�, T ,�,. d ,,.�
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TOTAL # OF SIGNATURE PAGES (CL1P ALL LOCATIONS FOR SIGNATURE)
CTION RE�UES7ED
Resolution granting Mayor Randy Kelly the authority to proceed with implementing 2003
budget cuts and requesting that he commence a cooperative planning process for determining
2004 budget reductions and presene his proposed 2004 city budget to the Gity Council by
July 1, 2003.
ECOMMENDA O PfOVE A)OfREJ2Cf( ) PERSONALSERViCECONiRACI5MU5TAN5WER7HEFOLLOWINGQUESiSONSi
1. Has uis persoNfirtn ererworketl untler a coMract fw thie department7
PLANNMG COMMiSS10N v6 NO
C16 CAMMITfEE 2. F�s this persoNfirm ever eeen a dty empbyceT
CiV�L SERVICE COMMISSION YES NO
a. oces this �ersor✓firm possess a s�a�� noc rwrmalrypossessed ey am currem ciry employeea
YES NO
4. Is tAis persoNfirm a targeted vendo()
VES NO
E�in all yes a�wers on separate shee[ erM atlach to 9reen sheet
INITIATING PROBLEM ISSUE, OPPOR7UN17Y (Wtw, Wt�at, When, Where, Why)
ADVANTAGESIFAPPROVED
DIS4DVANTAGESIFAPPROVED
DISADVANTAGES IF NOT APPROVED
TOTAL AMOUNT OF TRANSACTION t COST/REVENUE BUDGEfED (CIRCLE ONk� YE8 NO
PUNDING SOURCE ACTNITY NUMBER
FlNANCULL INFORMATON (IXPWI�
�3-a��
CITY OF SAINT PAUL
Rarsdy C. Ke[ly, Mayor
390 Ciry Hail
15 West Ketlogg Bou[evard
Saint Paul, MN55102
Tetephorse: 651-266-85)0
Facsimile: 651-266-85 /3
February 19, 2003
Council President Bostrom and
Honorable Members of the City Council
Third Floor City Hall
Saint Paul, Minnesota 55102
Dear Council President and Members
of the City Council: .
In accordance with Section 10.073 of ihe City Charter, I am informing you that there will be a
significant revenue shortage for financing the adopted 2003 general fund budget.
As you know, the state is anticipating a$4.2 biilion shortfall for the 2004-20o5 budget and as
part of the plan to address that shortfall, the Govemor has proposed substantial cuts in local
government aids. We do not know the exact amount, nor when the amount wiil be determined.
At this time, the city has no options to increase local revenues: the oniy course of action is to
reduce expenditures.
The directo: of Financial Services has prepared estimates of revenue loss and corresponding
deficits. Based on his analysis and recommendation, spending will be cut by at least $13.1
million, or 7.5 percent of the general fund budget of �175.4 million.
I am prepared to take a swift course of action to address the projected bud�et deficits. Ifdecision
making on spending cuts were to be delayed untii exact revenue ]osses are known, then
"overspending" during the period of uncertainty would force more painful service cuts during the
latter part of the 2003 bud�et year. It is, therefore, imperative to act as soon as possible to reduce
the impact of the necessary cuts.
Sincerely,
� �� ���
Randy C. Keily
Mayor
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InteMepart�nertitai Memarandum
C1TX OF SAI13T PAUI,
Febzuary 2$, 20�3
TO: Ivlayor Keliy
FROM; Fzze Chief Tim J'ulier
SiJBJECT: Physicai Fimess Coordinator Position
An analysis has been completed on the duties and responsibilities foz the department's Physical
Fitness Coordinator position. This analysis, which included historicai data supplied by the
cuzrent incwxzbent, has determined that significant cost savings couid be achieved by the
zedistriburion of many of these dudes to current department pezsonnel.
Whi1e not all of these duties can be performed in-house, much of the acri�ity of this position
agpeazs to be spent Sn the coozdination of many of the Oecupational Safety &�Iealth
Adzninistzauon (OSHA) mandates for oux fire suppression pezsonnel. 'I'he redis�ibution o£ this
coozdination effoxt can be aceomplished with cunent personnel. Only a small portion of the
incumbent's tasks will zequize the assistance of outside con� servlces.
Fuxther, it has been detem�.ined that no addltional outside contract servlce expenditures wzil be
requizad for tha remainder of 2003. An amount of $10,000 wiil need to be included £or 2044,
and each year a#te�, co cover outside services that will no longer be performed in-house. An
addihonal one-tizzae expenditure of $7,000 will be zequired in 2003 [o purchase a F�t Testez 3000
foz annual SCBA fzt testing (OSHA mandate}. Attached is a breakdown of esumated savings for
2003 and 2004.
20�3 Salary ar�d k�zinge B�nefit Savinos
Estimsted Unemployment Costs
Add'ational Outside Conuact Services
Net 2003 Savings
2004 Salazy and Fzinge Benefit Savings
One-time �quipmenc Expenditure
Addiaonal Outszde Conuact Sezvices
Net 2004 Savings
"TF:js
70,779
-12,142
0
58,637
83,420
-7,Q00
-10,000
66,420
�
�3-al a--
Interdepartmental Memorandum
CITY OF SA�T PAUL
TO: Mayor Randy Kelly
FROM: Chief William K. Finney
Police Department
SUBJECT: PIO Staff
DATE: February 26, 2003
In response to the discussion concerning the Public Information Coordinator today at the City
Council budget meeting, the following actions will occur upon the elimination of the current PIC
position:
The function will NO longer be staffed on a full-rime basis.
Media contacts will be minimized; however, when necessary, WILL be performed with
approval of and by senior police administrators (normally, the Chief, Assistant Chiefs,
Senior Commanders or other Commanders assigned to Station Commander duty). In
specific cases, it may be appropriate and/or advantageous to have the media communicate
directly with a particular designated individual other than those above for relevant news
events. This will be decided by police administration on a base by case basis.
The department finds at necessary to record news stations daily. Specific members of my
staff will be assigned to attend to the mechanical requirements herein. The staff member
WII.L NOT be performing "Talking Head" responsibiliries in front of the cameras.
In short, upon the lay-off of Mr. Michael Jardan, the frequency of inedia contacts will, by
necessity, be noticeably reduced.
I hope this clarifies the issue for all concerned.