255969 vR�ciNAL YO CITY CL6RK � � ^�����
. CITY OF ST. PAUL couNCa %
. � FFlCE OF 3NE ClN CLf^�iC F"E NO'
' C CIL R�50LUTI�N—GE;��RAL FORM
PRESENTED 8Y
COMMISSIONER
ATF
RESOLVED, tl�at the proper city officers are hereby authorized
and directed to execute on behalf of the City of St. Paul the
Agreement bett�een the C i ty ard gatger _ gi�tgx•ose — itlBl+sfeld, Ine.�
�33 �arth Hasliae Areatie, BQSetille, Hinae�erta, 55113,
said r,nreement p��,des for � dcwxtown ar�a eomprehes�i�e atn�y to
d���lop� d,ata to �eet th� re4u.iree��ats cf the �'ed�r�l. 2raffic Operatier�s
Pregrai to 7aicr�as� Capa�ity and S�fety ("`P.O.P.I.C.S.n) said data
as y�
� shall c�spli.sest "T.�.P.I.C.S.� P���e I at�c�,q on �treet and traffic
,� !`
� ia�eatery, aid f�rth�r that �aid � M1i11 a11oM the State- to cos-
�` sider acidiag to the Fed�ral Aid priaarJ sy�tem witho�t charge agaiaat
perai��l�le uio�ge liaitatioas, additioaal r�tat�a oa local streets.
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� N co�y of said Agreenent being att�ciied hereto ,and in-
.� corpora�e� h<;rein uy r�fere�r��,
o �
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� p FU�;TkIEF; RE��;.V�'�, that the costs incurred by rhe C i ty of
= St, fiaul i�nder thr� �erms of this �yreement shall be paid from
� Cod.e 32p3 ia the am� of �25,6E�0 and this code f�sd shali be
i° r�fabnra�d �12,8�E9 nader exsc�ted Miaaeaota Highrra4y 1�partaent
� Agre�m�at Hmiber 56766H c�,t:d �„y 6, 1971, Ly the State Anditar
,(� aad �12,�0 b� Oode �203. ,�,�,d cost�a shall be acconnted for �d�r
�y Departa�est of Pnblic Work� Prmj�ct Diur�l�er �-1�7.
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COUNCIT�II�E:�T Adopted by the Councit ��T 6 197�9_
Yeas N�,ys
�utl�� 0�T 7 197=�
� Ceutr►� � proved___ ._19�
Levii7e Tn Fa��or ���°�-, 4
biei•edith ''�"�.,..
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Sprafka. U 1!3'�r
Tedesco Against '
Mr. President, 11�cCarty Q�T 91971
�UBLISHr:D._______---
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�'orr� 127�{5-71}
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� MINNESOTA HIGHWAY DEPARTMENT AGREEMENT NUMBER � � '���J �� I �
, ���
INDEX " S` . %',ITEAf P�c? ALLOT. /� FUND (i'�i� QUARTER '—' t� � +
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Agreement between Minn. Fed. Proj. No. T5002(001)
The State of Minnesota
Department of Highways, and
The City of St. Paul
Re: Traffic Operations Program
to Increase Capacity and Safety
("TOPICS" Program) .
AGREEMENT FOR AN
ANALYSIS OF INVENTORY RESULTS AND
PREPARATION OF IMPROVEMENTS PLAN
UNDER THE "TOPICS" PROGRAM
THIS AGREEMENT made and entered into by and between the State of Minnesota, �
Department of Highways, hereinafter referred to as the "State", acting by and through �
its Commissioner of Highways herefnafter referred to as the "Commissioner", acting as �
agent for the Federal Government (pursuant to the execution of the Urban Area Traffic �
Operations Improvements Program provided for under Section 135 of Title 23 of the �
Highway Act of 1968) and the City of St. Paul, Minnesota, acting by and through its
City Council, hereinafter referred to as the "City".
WITNESSETH: �
WHEREAS, the Federal Aid Highway Act of 1968 requires that the "Traff ic
Operations Program to Increase Capacity and Safety" known as "TOPICS" be conducted
on a continuing program basis; and �
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WHEREAS, the general objectives of said "TOPICS" are to improve the traffic
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flow and increase safety on Federal Aid urban area streets by physical improvements �
and through the application of traffic engineering principles; and . �
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WHEREAS, said "TOPICS" permits the states to add to the Federal Aid pri-
mary systems, without charge against permissible mileage limitations, additional
routes on local streets for which Federal funds may be used for traffic operation
improvements; and
WHEREAS, said additions shall constitute a new system known as "Type II
Primary System" and may be established at the option of the State, for any Federal
Aid urban area; and
WHEREAS, the State acting as agent for the Federal Government pursuant.
to the execution of said "TOPICS" shall process the City's invoices and obligate
Federal funds for reimbursement thereof, and
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WHEREAS, the City by previous agreement with the Commissioner (Agreement
No. 56239M - Minnesota Federal Project No. T5002[OO1J) has completed the basic
street and traffic inventory for the Phase I Study Area for that City; and
WHEKEAS, the next logical stage in the continuing program is the analqsis
of the inventory results and the preparation of the improvements plan for the
Phase I Study Area; and
WHEREAS, the City will benefit from said "TOPICS" program and is willing
to share in the cost of conducting the analysis and preparing the improvements plan;
and
WIiEREAS, it is the intention of both the City and the State to implement
the resulting improvements plan utilizing both City and Federal Aid funds; and
NOW, THEREFORE, it is mutually agreed that this pro3ect will be carried
out under the suspices of the City as follows: ,
I - CITY RESPONSIBILITIES
The City, in compliance with the U. S. Department of Transportation Policy and
Procedure Memorandum 21-18 dated January 17, 1969 and other supplements thereto
which may be issued during the life of the Agreement will accomplish the following:
A. Conduct the analysis of the inventory results obtained under the terms
of the previous Agreement (Agreement No. 56233M).
B. Designate the Federal Aid Primary Type 2 System within the study area k
with the fuil concurrence of the Commissioner and the Federal Highway � �
Administration. i
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C. Prepare a "TOPICS" improvements plan and final report determining traffic ':' I
operations and safety improvements for the study area together with
priorities and estimated construction costs. I
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D. Confer with representatives of the State as frequently as is necessarq � i
to progress the work and to receive guidance. ;
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E. Assign the supervisory responsibility for all work and services to be �
performed hereunder to the Traffic Engineer for the City.
F. Complete the work and services to be performed hereunder within 365 �
calendar days after execution of this Agreement and receipt by the
City of notice from the State to start work. The State may extend "
the aforesaid time completion period by letter to the City from the
Commissioner.
II - STATE RESPONSIBILITIES
The State shall:
A. Furnish the City, at its request, such data that is in its possession
that is considered pertinent to the work to be performed hereunder.
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B. Confer with representatives of the City and others that may be �
involved in the study as frequently as is necessarq to progress k
the project. �
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C. Make the necessary presentations to the Federal Aighway Administration �
of the maps, tabulations, inventory and other data prepared under the �
terms of this Agreement. '
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III - PAYI�SENT � ,
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A. It is contemplated that the Federal Gover�ent will paq to the s
Commissioner, as the agent of the Federal Government, the Federal- �
Aid available to the City for work performed under this Agreement. �
The City will be reimbursed for an amount equal to fiftp (SO) percent
of the reasonable cost and expense incurred by the City in the
perfoxznance of the work to be done by the City in accordance with
Article I hereof. Said cost and expense shall consist of the following: �
. ,
1. The direct labor charges of each and all employees of the City
for the time that said employees shall be engaged in the work
to be performed by the City hereunder. Said labor charges ;
shall include the prorata share of "labor additives" applicable �
to said labor charges. Costs to the Citq of "labor additives"
consisting of holiday paq, vacation, sick leave, retirement,
pension, unemployment taxes, compensation and liabiZity insur- �'
ance, lost time charges and similar costs incidental to labor � j
employment will be reimbursed when supported by adequate records. � '
It is agreed, hawever, that there shall be no reimbursement for G ;
the salaries of the following administrative personnel for the � �,
time that said employees shall be engaged in the work to be � �
performed hereunder, to wit: Chief Engineer and Assistant, Planning � ;
. Director and Assistant, City Traffic Engineer, and the Public Works �
Design Engineer. � ; i
2. The applicable equipment rental charges for City owned equipment � #
used by the City and mileage charges for employee owned vehicles, I i
used by the Citq on Che work ta be performed hereunder, at rates �
in effect and charged by the City to similar City projects. � ±
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3. An amount to compensate the City for overhead costs attribut- � j
able to the project based on a specified percentage of direct !
costs including labor additives provided that the City in its (
normal accounting procedures provides for an overhead distribu-
tion.
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4. The cost incurred by the City in the employment of outside forces �
for performance of the work hereunder. , I
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S. Expenditures for materials, supplies, mechanical data processing ; I
and equipment rental limited to the actual expenditures for the � �
purposes of this Agreeraent. k �
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B. The estimated total amount that the State will obligate from available 1 '
Federal funds for payment to the City for work performed by the City ; �
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hereundex is the sum of fifteen thousand dollars ($15,000.00) . In the
event it appears that the cost of work being performed .by the City �
under the terms of this Agreement is about to exceed the sum of thirtq
thousand dollars ($30,000.00), fifteen thousand dollars ($15,000.00)
Federal participation and fifteen thousand dollars ($15,000.00) City
participation, the City shall promptly notify the Assistant Commissioner
of Transportation and Transit Planning and Programming of the Minnesota �
State Highway Department thereof in order that the State may obligate �
such additional Federal funds as may be deemed necessary. To be
eligible for reimbursement under the terms of this Agreement any said i
additional costs incurred will require approval by the Commissioner �
and Federal Highwaq Administration.
C. Partial paqments will be made to the Citq not more often than once
each thirty (30) days, and shall be for services performed during
one (1) or more calendar months. The Citq shall submit invoices �
at the close of each calendar month, in quintuplicate, for services
rendered and for reimbursable expenses incurred during that month.
The invoices shall be submitted within twentq (20) days following the
end of the month covered by the account. The invoices, or supplements '
thereto, shall contain whatever details that may be necessary for �
a proper audit. No payment shall be due until the account has been
sudited and approved by duly suthorized representatives of the State �
ot Minnesota. f
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D. The State will transmit invoices submitted by the City for services �
performed under the terms of this Agreement to the Federal Hfghway Admin- �
istration, Department of Transportation far Federal reimbursement. Upon E
receipt of Federal funds by the State for said services, the State }
will make payment to the City.
IV - INSPECTION OF WORK
The Commissioner shall, at all times durin the ,
years from the date of final payment of Federal fundsm otth eState witherespect
to the study, be accorded proper facilities for fnspection of the work hereunder
and shall at all times have access to the premises, to all books, records, correspond-
ence, instruction, receipts, vouchers, memoranda of everq description pertaining
to the work hereunder. The Federal Highway Administration shall have the same •
right of inspectioa as accorded the Commissioner herein.
V - OWNERSHIP
The ownership of the data collected under this Agreement, together with the
summaries, diagrams and charts derived therefrom, shall be vested in the State E `
of Minnesota, Department of Highways. �
VI - PROGRESS REPORT �
Progress reports (3 copies) shall be submitted to the Department of Highways at � �
monthly intervals not later than the fifth (Sth) day of each month. A final i
report of the work for the full Agreement period shall be made. �
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VII - RECORDS �
The City shall maintain an accurate costkeeping system as to all costs incurred � i
in connection with the sub�ect of this Agreement and shall produce for examination
books of account, bills, invoices and other vouchers, or certified copies thereof '
if originals be lost, at such reasonable time and place as may be designated bq
the Federal Highway Administration, or by the Commissioner or his duly suthorized
representatives, and shall permit extracts and copies thereof to be made. '
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VIII - AUDITS AND EXAMINATIONS
The City shall at all times afford the Public Examiner of the State of Minnesota
reasonable facilities for the examination and sudits of the cost account records;
shall make such returns and reports to the Public Examiner as he��may require;
shall attend and answer under oath his Iawful inquiries; shall produce and exhibi[
such books, accounts, documents, and property as he may desire to inspect; and
shall in all things aid him in the performance of his duties.
IX - CLAII�IS �
A• Any and ali of the above enumerated employees of the City while engaged �
in the performance of any work or services required by the City under
this Agreement, shall be considered employees of the City only and not
of the Department of Highways, and any and all claims that may or might
arise under the Workmen`s Compensation Act of Minnesota on behalf of
said employees while so engaged, and any and all claims made by any
third (3rd) party as a consequencc of any act or omission on the part
of the City's employees while so engaged in any of the work or service �
provided to be rendered herein, shall be the sole obligation and respon- ±
sibility of the City.
B• The City indemnifies, saves and holds harmless the State and all of
its agents and employees, of and from any and all claims, demands, '
action or causes of action of whatsoever nature or character arising �
out of or by reason of the execution or performance of the wurk provided I
for herein and further agrees to defend at its own sole cost and expense I
any action or proceeding commenced for the purpose of as�erting any claim �
of whatsoever character arising hereunder.
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X - CANCELLATION
The Commissioner reserves the right to cancel this Agreement at anq time he �
deems it to be in the best interests of the State upon giving ten (10) days' '
written notice of such cancellation to the City. If the contract is cancelled
under this provision, the Commissioner shall reimburse the City according to the �
terms hereof to the date of such cancellation. +
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XI - SUBCqNTRACTING '
The work to be performed hereunder shall not be sublet unless all subcont �
have been submitted to the Commissioner for review and authorit to racts k
is granted by the Commissioner and Federal Highway Administration. Proceed p
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. XII - AVAILABILITY OF FUNDS �
The Agreement shall be vAlid and effective only when approved by resolution
of the City Council of said City, when countersigned by the State Auditor, f ,
of the State of Minnesota and approved by the Federal Highway Administration. �
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XIII - LIMITATIONS OF LAW �
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All provisions in this Agreement shall be subject to limitations provided in �i �
State Laws. �
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XIV - NONDISCRIMINATION
Nondiscrimination; Title 6 - Civil Rights Act of 1964
During the performance of this contract, the Consultant, for itself, its �
assignees and successors in interest (hereinafter referred to as the
"contractor"), agrees as follows:
A. Compliance with ReQUlations: The Contractor will comply with the Regu-
lations of the Department of Transportation relative to nondiscrimination
in federally-assisted programs of the Department of Transportation (Title
49, Code of Federal Regulations, Part 21, hereinafter referred to as the
"Regulations") which are herein incorporated by ref erence and made a part
of this contract.
B. Idondiscrimination: The Contractor, with regard to the work performed by !
it after award and prior to completion of the contract work, will not I
discriminate on the ground of race, color, or national origin in the '
selecCion and retention of subcontractors, including procurements of I
materials and leases of equipment. The Contractors will not artici �
either directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations, includin em lo �
covers program set forth in Appendix AoftherRegulationsn the contract t
;
C. �
Solicitations for Subcontracts, Including Procurements of Materials and I
Equipment: In all solicitations either by competitive bidding or neg- `
otiation made by the Contractors for work to be perfonaed under a sub- �
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contract, including procurements of materials or equipment, each poten- f '
tial subcontractor or s u p p l i e r s h a l l be not i f ie d by the �ontractor of
the Contractors' obligations under this contract and the regulations
relative to nondiscrimination on the ground of race, color or national �
origin.
D. Information and Reports: The Contractors will provide all information
and reports required by the Regulations, or orders and instructions is-
sued pursuant thereto, and will permit access to its books, records, �
accounts, other sources of information, and its facilities as may be
determined by the State Highway Department or the Federal Highway Admin- � �
istration to be pertinent to ascertain compliance with such Regulations, '
orders and instructions. jdhere any information required of the Con-
tractor is in the exclusive possession of another who fails or refuses �
to furnish this information, the Contractors shall so certify to the
State Highway Department or the Federal Highway Administration as ap- `
propriate, and shall set forth what efforts they have made to obtain the f
information. �
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E. Sanctions for Noncompliance: In the event of the Contractors' noncrnn- !
pliance with the nondiscrimination provisions of this contract, the `
State Highway Depar[ment shall impose such contract sanctions as it !
or the Federal Highway Administration may determine to be appropriate, �
including but not limited to,
1. withholding of payments to the Contractors uader the contract
until the Contractors comply and/or '
2. cancellation, termination or suspension of the contract, in �
whole or in part.
F. Incorporation of Provisions: The Contractor will include the provisions '
of paragraphs (A) through (F) in every subcontract, including procurements
of materials and leases of equipment, unless exempt bq the Regulations, �
order, or instructions issued pursuant thereto. The Contractor will take �
such action with respect to any subcontract or procurement as the State � �
Highway Department or the Federal Highway Administration may direct as a
a�ans of enforcing such provisions including sanctions for noncompliance: `
Provided, however, that, in the event, a Contractor becomes involved in, �
or is threatened with, litigation with a subcontractor or supplier as a � i '
result of such direction, the Contractor may request the State to enter � ,
into such litigation to protect the interests of the State, and in ;
addition, the Contractor may request the United States to enter into such �
litigation to protect the interests of the United States. �
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IN TESTIri0i1Y IJIIERf:UF, t}ie partie.s h�►ve .duly executed tliis A�recment by
their duly autliorized officers and cuused their respective seals to be hereunto �
affixed. � �
CITY OF ST. PAt1L
Appraved s to form: `
By -- i
As . ant Corp io o nsel �
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Approved:
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sioner o P Work ;
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City Cle
ay �
y omp oller
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DEPARTMENT OF HIGHWAYS STATE OF '` SOTA
BY �.Q��.�-+��.�:., tG.�:_:..-=,.s.d By � .
Assistant Commissioner Commissioner of Highcaays
Transportation and Transit
Planning and Programming
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By �'���7 _ �.,0. Date ,l �%� ��, � - ��_
D@pUi�lDistrict Engineer (D te of Agreement) '
Approved: -
gy Commissioner of Administration ".
Deputy Commissioner t �
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Approved as o form and executi . By `L � , j
- ,��- (Authorized Signature) ` '
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B i�` !� /� / Date �� ��7 ^ ,
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Spec � ssistant�ttorney � eneral ' '
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- STATE UF MINNESOTA
Council File Na �:;'snL�--i,� 1t';Iiium E:. �unty of Ramaey 89.
Carf>on—
x�::�,i�•,•�i. 'r�,;�i •r,,� „ ., .. r�,�„�,- CITY OF SA11VT PAUL
trollrr. Ci[y- Cl�ri: :u„i i „����nc,.iwur
of Public AS�uric. I��� .�n.! .�ir h��rcbY -
authori.:cd :rn�i ,���f��i ., < � •.�it�• on
p[o�v�nnents�}�1 i�n.�� � �
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.Il\- l�l �:I�tll 1',IUI :1I7 "
Agrrement lur .�n r1�i:il�:��< u[ Inven- � �
torY Hrsults � ��„,,,.:������, �r �n�- I .......................1l�.rx:t...G....2t.�;x:s;a�,.�.a.,. ......---..._....................City Clerk +
' ut�uor U�r '1'.U.P.I.C.S. �"'
Yiogram bi•hvi•cn Ihc ('ity and the . j
Stale of \liiuuwta Ucp:u'lment of . .
Highway:, said At;rcemci�t requiring of the City of Saint Paul, Minnesota do hereby certlfy that I have
the City to cunduct au analysis of the
inventory results altained by the City ��� � '
under previuu, Agreement between �
the City :�nd the 5tate of Minnesota eompared the attaehed copy of Copndl File No...........��.>.lY..�........»........ ;
and to desi�;nate Federnl Aid Primary
Type II Svstems within the downtown
ama of the City of Saint Paul, said u.,w 1 `�
work to be completed within 3ti5 days ae adopted by the City Couneil----------.�.�'��+`�"'�` i""'°••"».«•"'19•""'"�•°°° �
from thc e�ecution of the Agreement '
and the cost thereof to be shared by
the City and the State on a fifty-fifty
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basis, estimated maximum cost being and approved by the Mayor....................��,r�.7:i:�1.. �..»................1 ...» ...... �
Ithe total of $30,000.00.
Adopted by the Councii March 16,
19Approved March i6, �s��. with the original thereof on flle in my office.
(March 20, 1971)
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I further certify that said copq is a true and correct copy of t �
said original and the whole thereof. ;
WITNESS my hand and the seal of the City of Saint Paul,Minn.. �
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i Clerk.
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_ oe�mru►L ro t�rr cuaeK
. � . CITY OF: ST. PAUL ► '
� OFFtCE fJF THF C H°�a` NC).:._ �Jr
w - tTY CLERK
' " C�UNCiL RESOLUTI4N--GEfd�lL4L FORM
CCA/M�IS9�1 ER
DA*s
RESOLVED, that the proper city off�cers are hereby authorized
and diretted to execute on behalf of the City oF St. Paul the
Agreement between the City and $ather ,• g�roa� .. Wo1�t�1d� Iaa.i
�233 North Iia�alta� Avenw, Roesviile� Mianea�a�ta, 55113R
I
1
said Agreement p��rides for a doratto� �rw► oomirpx��h�adyR atu� to �
d���lopr data to saet th* �qnir�ual� at th� �'idsral Trattic Operai�ia�ts �
Pr�gra�s �Ec� Inarea+a� Capac:ity and Ssfety ("T.v..�'.I.:;.,�.") sai d d�ta • �
: e�►all eaa�pl.issnt "�'.O.p.I.C.s," Pha�s I e�uaty� on etre�►t aad trattiv �
� iav�gtory� end t�tthar that ea3d da�a v�,ll a�,7.ot+ the St,�►te ; to eo� �
e�i d�r ��diSg to the Fi�d�rral Aid Fri�ar�r 41���ia w►i thout �rge �ga�iast �
sF�bls ail � '
P� age 13mitaatioaa� addit�.c►�, routla on looa2 stxMs�te, f
r
A copy of said Agreer�ent being attached hereto and it�-
carporated herein by reference.
;
��;
�:
�
FURTHER .RESOLVEO, tFat the costs incurred by the City �f �-
St. Paul under the terms af this Agreement shall be paid from
code �p� ia �he em o! �25,6Q0 a►ud thie Qode hmd sha11 ba F
relabure�d �t12,$QO uadar e�caauted N'3aaeeota High�ra� Dapartmenfi '
Agr�en�ent Nm�bsr �f,766H dat d l�ay 6 1 by th� State Anditor ;
aAd �12,600 0 0203 �id aas�+s �� ba a000�aa�trt !'�o�r a�rr
.��par�nt o��P�o Mar�+s P�e���o� �aabor T-i104?. r
y'
;
�
i
' t
O CT 619�i =
COUNCILMEN Adopted l�y the Council _ 19, �
Yeas ldays �
Butler `'
�csoa� A ro� OCT ? 1971 �'
�1 , PP � 19_ +�
�
Levine � �
Meredith rn Favor �:
Spraf'�a �aypr j
Ted�sco
�gainst
1 Mr. President, McCarty 4
,
�
Form 1277f5-71) - �::
,
-:�: