253431 .
OR161NAL TO CITY CL6RK ���'3�
-� CITY OF ST. PAUL couNCi� NO.
OFFICE OF THE CITY CLERK FILE
�- COUN IL RESOLUTION—GENERAL FORM
PRESENTED BY
COMMISSIONE ATF
Whereas, The City Council has previously approved, by Council
File 252743, the Comptroller's application for authority to dispose
of records (Comptroller's Appl. No. 6, 2/25/71)� and
Whereas, the Minnesota State Archives and Records Service has
by order dated Ma.rch 29, 1971 (State Archives Appl. No. 71-100)
under the authority of Minnesota Statutes 138.17, as shown on the
attached copy, ordered that the records as shown on the application
be disposed of by destroying them, now therefore be it
Resolved, That the Council of the City of St. Pau�. concurs in,
authorizes and directs the d�struction of the records on the aforesaid
application, which application is made a part hereof by reference.
�0"RM APPROVED
.�-
, �
A►sst. Corporation Counsst ,
APR 61971
COUNCILMEN Adopted by the Council 19.—
Yeas Nays
�- APR 61911
Carlson
�r 19�
Levine
n Favor
Meredith
or
Sprafka
�gainst �
Tedesco
Mr. President, McCarty AP R 1 O 197�
�'�S� _—""� -_
�
, , :
.
ARS Form 20-11 (rev.69) r � ��R�A��
` � MINNE�OTA STAT'E ARC�iIVES ANc7� FiECtZRi?S SER�JlC� `f
117 University A��eriue, Si. Paul, Mic�nesota 551Q'f
APPLICATION FOR AUTHORlT`f TO DES�OSE QF RECORDS
INSTRUCTIONS: Make original and 3 copies. Complete item; 2, 3, 4, 5, 6, and 14a, b, and c. Use reverse side of form to continue records description. If more
space is needed, use white bond paper similarily spaced.Send originaf and 2 ccpies to the above address. ReYain one copy while your application is being processed.
You will receive an approved copy of your application,which will be your authority to dispose of records.The approved copy should be retained permanenily.
1. TO: Minnesota State Archives Commission FOR COMMlSSIOPJ USE ONLY
2. FROM: City Comptroller S�, P.��] 8. Application No. _ 7�"���
Agency or Otfice Subdivision or Section 9. Date ReCeived ��7 —?�
3. Quantity of Records: cubic feet 20 or linear feet
4. Location of Records: Go�1�rroZlers basement vaal� 70. The records listedonthisapplication are not
eeded fo post audit purposes.
5. Laws other than M. S. 138.17 that relate to the destruction or safekeeping of
(' ��� 3/z —7
the records:_ La�,*s 19�3, Gn, 46; If.�._ GC?�.1.35; ?�.5,�}!. 65.63 . �s-u� /
6. I certify that the records iisted on this application are accurately described,and that p� lic Examiner Dept. Date
they have no further administrative, legal, or fiscal value for the current business of
this agency. �; � 11,�,C��ION APPROVALS:
� � � j ,�
� � /� . ` ' � %� �f✓✓ ,/,� U✓i�7/t/���u�_ �l_/)
/�• v
/ �_r- l:',: � �' r,,<:�.j / ;�' (
� � '� Public Examiner Date
gency ea or ut onzed ignature � Data �� �� "
— ,..(!!! , ✓,- ° t__.,_�..,. � .t 7
_ � ;
7. I have appraised the records described on this application for their continuing value �tt���eY ce���ai � ���� �ato
for historical or other research, functional documentation, and the protection of � ;�j ;- ,, f�,�/ �� � - ��:;,
individual rights and the rights of the government. " state a�a�tor o�t�
,.... ,; _ _ � ;.
I recommend: �j .<:� � • i �. . ;
�.„,�� flirector, Minnesota HistoncaFSociety Date
Destroy items —
Retain in office of origin items __, 12. under tf,e authority of tJinnesota Statutes
Transfer to State Archives items �3s.i7, it is hereby ordered that the records
listed on this a��pfication 6e disposed of as
Consider for transfer t�State Records Center items authorized in iten� �5.
' ��f� �`f'-R
ti � �
�.,�`�'<:.�'���,� ��, &t,� ,� k r�r.. 9 ; ; .
- _ � � ---�=� �_
State Archivist and Records,lidministrator �}� Cummissioner of Administration and Date
Chairma�,State Archives Commission
13. ADDENDUM
14. Description of Records- List each record series or type of record �s a separate item. �4 � FOR CoMn4�ssio�v
us�onl�v
a. Item No. b. Name of record,form numGors,content,arrangemont, original or duplicate c. Inclusive Dates �5. Authorized
Disposition
WILL NQT I�2ICR4FII�M
1. A ron�-�.ation Led�:�r State:�.ents: Month-�nd summaries "
of ap�ropriatian �ed�e�. Original records. Not
duplic�ted. � . 1969 �38Stt'Oy
2. �ncumbrance Orders_Zssued : Feriadic listing by
� appropriatian anci fuiad wi[hin each dep�.rtment of each
it�m.encumbexed. Original records. Not dup?i.cated.
Sunim�rized (posted by tatal) on App�opriatinn Ledger. ���g Destroy
3. * aYroll 5checIules: Pa.yr�ol� �eriod. su�.�ry by approprir�tio
n3 funct rvithin each department of amoutits expended for
ayroll. Original r.�cards. I�ot duplica�ed, 196n E'�Sti'Oy
- �5��3�
^ • FOR COMMISSION
19. Description of Re�ords- List each record series or type of record as a separate item. uSE ONLY
a. Item No. r b. Name of record,fbrm numbers,content;arrangement,original or duplicate c. Inclusive Dates �5. Authorized
_ Disposition
'FT1:JdL T�II�ROI'YI.M
4. Appropristioze Ledoer: Provides res�rve and unencumbered
� t�al�nces, anounts available and e:�pended by �ppro�ri4ti n
and fund. Original records. Not duplic�.ted. Summariz d
on Appropria�ian Ledger St�temenr_s. 19b� Destroy
5.� Gener�l ,7ourr.al: Control total entries by fund ior Gen
e�al Ledger. Oribinal records. Not duplicated. Not
summ�irized else�uhere. I='69 Destroy
b. E�pense Scheclules: Periodic listing by «pnropriati:on an
fund caithin e�ich departr�ent of each ite:�i of e�;penditure
Ori�iral records. Not .duplicafied. Su�.n?�rized (posted
by total) on Appropri3tion Ledger. 1g�9 Destroy,
7. , Analy�is of Cash Rece�,�ts: �rovic�es detail of type of �
revenue �nd fund credited. Ori�inal record�. Not j�eStrOy
duplicated. Summarized in �nnual I �parts. . 19�g
8. V�ucher Check �i.ssu�v: Provides Alphabetic se4rch
aUility oi ull payments. Duplicute of checks wiitten.
Dupl.icated b vri,�,inal check. Not �ummarized. 1969 �estroy .
9. Incli.v�.du�l �arnin�; F;ecor.�ls: Employee earnin�g b� pay �
periad. Original recor�is. .�at-���€�e�-; Not
su��ari..ed, �j,�:>;ic;�..,f�-�-r,u,��'-��. ��zL�.,G,t,,�' .���i� D.stro
�E:�-t�_�. � � , , 19 6 S p Y
'' /, y /�� ��,.�.
1G. Payroll R�.�;i.stern; Esuployee �arnin;s for � pay period.
Or.i�inal records. �_i.�-�•+�-�-4-r��:�d-;= 'Summ�ri��ed for
e�ployee on Tndividual �;�r Jin� R�cflrd. / � � �— 1c��g �@5f►'Oy
�,GG l-f�Gry�� fl�� G'L���'�++'l ,�t-�ll�
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. . . . . . . .. � ��7
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. ��7�`�+�ias�f�t . ����.a �'U�2�a._..4,v.}d L �{:r r lJ.M 1 ^r .
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�p�z �, 2�2s1�� 1971 r A.� � � ; .,������-;
.'r , ,. , . ,F �� �j,
R � . - l .. :.,., "�-..1�! t�. S
�.\��A y.ba �. i. FL`� y`�
��
MER�/!N 1N. PET�'RSON n �'
l
ST• PAUL, fv1iN�^JESOTA
���,i� 4� ';J`��
.. 1v":li�i���iJv�r;a� in.'.� '1�.���.:�';'Y':S
�'; i';;':,����S ��4Z1�`lG�
. .
«
ARS Form 20-11 (rev.69) ` ������
Z
r ` MlIVNES`JTA STA�`'E �1RCE-ilVES�ND RCCO�DS SERVICE
117 University Avsnue,St. Paui, Niinnesota 55101
APPLiCA�'t(3t�! FOR �iUTHORITY TQ DtS�'OSE C3F RECQRDS
INSTRUC710NS: Make original and 3 copies. Complete items 2, 3, 4, 5, 6, and 14a, b, and c. Use reverse side of form to continue records description. If more
space is needed, use white bond paper similarily spaced.Send originai and 2 copies to the above address. Retain one copy while yo�r appiication is being proceued.
You witl receive an approved copy of your application,which will be your authority to dispose of records.The approved copy should be retainetl permanently.
1. TO: Minnesota State Archives Commission FOR COMM/SSID/v USE ONLY
2. FROM: City CGr,z�troller � St. g�ul & APpi��at�o�tvo. _ 7����d
Agency or Office Subdivision or Section 3'r�` — 7�
9. Date Received -
3. Quantity of Records: cubic feet 20 or linear feet
4. Location of Records: Comptrollers basem�nt vault 10. The records listedonthisapplication are not
eeded fo po audit purposes.
5. Laws other than M. S. 938.17 that relate to the destruction or safekeeping of �� ,/� /� �, Z,
therecords:_ Laz•:s 1��3, Ch. �F6�_�f.S. GC���.135; 2•�.5. 46:i.53 °���t,��u�c.� � 7/
6. I certiiy that the records listed on this application are accurately descrii�ed,and that �'� ��� Examiner Depi. Date
they have no further administrative, legal, or fiscal vafue for the current business of
this agency. �: , 7��MIS�,SION APPROVALS:
� _/ � � �� ,//� U'- `�.t�vt• �✓"'���G�`'��ir.Jj_ n,f?
�L �
�/ � f , ��:.�� ,,�,� ��_- ���� -�� , i
Public Examiner Date �
gency ea or ut orized Sic�nature �, Date �'J ��—
f,1�'.:.;.z�.;--w ,'��.;'l,%-.�,�--• � :j�/Ji
7. 1 have appraised the records described on this application for their continuing value �Fittor�ey General Date
for historieal or other research, functional documen2ztion, and the rotection of -, ' � � ' ��/ �� " /'
p ....�i r_. / .-'/ �."%�'-::'___ ,���'% -!J-��
t i -r
individual rights and the rights of the go��ernment. ' sta�e A�dttor oace
��j �-_ i �i). j ,,,`,��
I recommenci: ,� :" " = � '-'
�,...�� Director, Minnesota Historical,Society Date ,
Destroy items - -
Retain in office of urigin items 72. under tne a�tno��ty of Minnesota Statutes
Tr.ansfer tc+ State Archi�res items 138.77, it is hereby ordered that the records
listed on this applicatian be disposed of as
Consider for transfer�c� State Records Center items
F ,� � authorized in item 15.
��rv<���;,�c�� ,,�;�
` fi .s�� C�'�����' ��j' E? ,,��� . �r�;"'�� ;•.' ( •'
i
State Arciuvist and Records dministrator �� Commissionar of Admi�istration and Date
Chairman,State Archives Commission
13. ADDENDUM
14. Description of Records- List each record series or type of�record as a�eparate item. FOR cotilrvt�SS�O�v
USE ONL Y
a. Item No. b. Name of record,form numbers,content,arrangement,oric�inal or duplicats c. Inclusive Dates �5. Authorized
� Disposition
w�z.L r:�m M�ex:o�r�s ,
� 1. �; ro riat�an_ Led�;er Statements: r�onth-end summaries '
of appropriation Ledger. Original records. Kot
Qunlic�ted. � , 19�� Destroy
2. �nc_�►mbrance E�rdexs_Issi.�ed}; T?eriodic listin� by
appropriatien and fund �rithin each dep�,rtn2�nt ot each
item.encumbered. Original records. Not c�u�Iicated.
5ummarized (posted by tott�l) on Appropri�tion Ledger. 19b9 Destroy
3. a �`J�I SCY1E:tIUI.PS; Payroll �eriad .�urnmar� by appropriatio
nd fund raithin each department of au�ounts e�pended for
ayroll. Oxiginal recards. Not duplzcated. 196R Destroy
* �`"����
, ' FOR COti1MlSS/ON
14. Description of Reeords- �ist each record series or type of recorcl as a separate item. us�oNC.Y
a. Item No. � � • b. Name of record, form numbers,coiitent;arran�ement,original or duplicate c. Inclusive Dates 15. Authorized
Disposition
�IILL I�iIC��FIl,ri � ` r�
4. �zo,nriation I.,ed4er; providcs reserve �n� unencu,nbered
balances, amounts available and e:tpendLd by appropri��ti n
and funcl. Ori�inal records. Not d�plie�ted. �unlmariz d
on Ap�ropriation Led�er S�atemen?�s. 1969 DSStrOy
5. Genc��al___3ourr.a.1: Control totaX entrie3 by fund for Gen
eral Ledger. Ori�inal recorus. Not duplicated. Not �
sumnarized elsewhere. 19G� Destroy
b. EY ense Schedules; Periodic listin� by «p�ropriation an
fund t•rithin each d�partm�nt of each iter� of e�penditure
Origin�:l records. Not ciuplic�ted. Sur�raari.zecI (posted
by total) on Appropriation Le�iger. 19�9 Destroy,
7. Analysis of C��h Receipts: Provides ctetuil o� type of
rtivenue and fund credited. Ori�inal record5. Not DeStroy
dup�.icated. Sum�nari:ed in Annual I �oorts. �9�g
8. Ve��aGl�er C}iecic ��ssues; Provides alphabetic search
� abilit� of all pay�ents. Duplicute of checks written.
Duplicated h ori�;inal check. Not su�-��rized. 1969 �eStt'Oy .
�. Ir.a�-��.as�i �arnin�; Rccards; Eaploy��� earnings b:� pay
p�r�_oci. Ori.gtn�1 rect�z�3s. �,?�r'rri�r�;�-t.fx�rt: Noti
sua�r��arized. �;�j�.ictic��.f�r>u,{���.�.. �-�Ls:-���f' .���k-� 1969 �estroy
c�a-�.( 1/�s�j/ �''�-
1G. P�yroll �•;��isters: Empl.oy22 ezrnin;� for a pay period.
Ori�inal records. -�o�t����;�=�i3:-�"Surn�,lari��ed for
em;�loyee on Ir,dividual Ea�z�,in� Record. _ �g6g �eS�►'Oy
/; p �--
����,�L��G•.s���� �'L-l�L� .�txL�c�
Gf�-�r� �1 S/7/ z��,
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sl; �`
w „ }� =2
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�� c� �3� �"�- . t?. .,:�t t .y.� r �7 g..4 .
. � ��'/���� ��:`� �� a Q° ::i �- , � ,� ,.i�tF .
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'�d�,°��-+' �`° ����.. ''�;S:.,a.�,b,aJ L_�:_.t .�u '
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Appl b, 2/25/71 �9AR , _ 1971 (°`_',� ..� -, Y'� �;.�..
� � � �„'':� �,
f ti j .:,� , ,,�, � ��.�'
;\ ✓, ��. ` �. ��
MEkVV�1N �rV. PFT��SON ���.��
ST. PAUL, iv1;;vN�SOTA
��r�.R � 'r '
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�'liir�;:i�;(;+, v�'`,'r r1���ii'���5
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- 253431
DlllLICA7t TO lRIN7�R
. • CITY OF ST. PAUL FCA�UNCIL NO. -
' OFFICE OF THE CITY CLERK
'- COUNCIL RESOLUTION—CENERAL FORM
PRBENTED 6Y
COMIdISS10NER �A�
�1!lM�s � C�t►,�' �'0�1�`�.� � '�'eV�.Ep1�1�/ i��MR��, �i11'I�IICu
�ti1a lS1�43* t6e Co�qer+sl��s'�1 �r►}�pliaatios ior av�i�ssit� to dis}ote
of r+��ord� tCa�►troilss's y�l. llo. a, �/2S/i'i�� +�
i�aras, �1w lti.a�rasota �tatt Arehiw� asd �sserd� �asviaM► lw►�
dy Os�r �ttrd lrtrah 49� 1!�], (lit�►tt A'r�thi�nt� �►1•. 110• 71•100)
w�tr tlw �atl�xity of l�siota *tataL�ur 13�.11, as alww► oa ths
at�aa�ad ito�r�, 'orisr�d' �t� thit naos�da r� abarn on �1wt a�lisati�
bs dia�o��d ef ►y dutro�rio,� tt�R nerr e�rales� bs it
Y+�t�olwd, l6at the Ceunail +at tlN �i�► o�' it. l�onul ava�rs lo,
aut�sris�s aa1 �issat� ths dbtruation ot ths s�ard� oa tlra aforsssi�d
' ap'►1l.�atteo* ���hh ap�Iia�tiai i� tiado s �rt harso� b�► t�stsrta�.
. APR 61�
COUNCII�EN Adopted by the Co,�„Mt ig—
Yeaa Nays
�
. • I�F'R 619T�' �
Carlson � Approv� 19._....
. Levine Favor
Meredith
Sprafka �� ��
. AgainBt
Tedesco .
Mr. President, McCarty
��