03-1094r Council File # �3 ����
Green Sheet # 203086 (F�
�
Presented By
RESOLUTION
OF SAINT PAUL, MINNESOTA
27
Referred To Committee: Date
3 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public
2 Hearing on the Sth day of November 2003, in the City Council Chambers for the purpose of establishing the
3 leve] of Right of Way maintenance to be performed in the City of Saint Paul in 2004, and the amount of
4 assessments to be levied against benefitted properties; now, therefore, be it
5
� RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Right of
7 Way Maintenance to be performed within the City of Saint Paul in 2004 shall be in the manner as set forth
$ and described in the attached report of the Department of Public Warks, and the appropriate City
� departments are hereby authorized to perform the necessary work as set forth in said notice and shall, in
�� accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable to
� 1 the program and report such information to the Office of Financial Services.
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Requested by Department of:
I1C k �
BY ' ---
� f Robert Sandquist, Director
Adopted by Council: Date 1JpG /7 �/��3 Form Approved by City Attorney
Adoption Certified by Council Secretary
By:
BY� — . "/1 /Li/.L.//DA�----- APPro�
Approved by Mayor: �Date � � G/
B y : --t� . �
k�l�
Mayor for Submission to Council
-�.V
DEPAR7MENT/OFFlCE/COUNCIL DAIEINITIATED O � � �� "
�PUBLIC WORKS i August 27, 2003 GREEN NO. 20308 A �
�'ANTACT PEBSON 8 PHONE , � DEPARTMEM DIRECTOR � CITY COUNqL
`G`�YI'.E�CHS�N , 266-62'Z'9 NUMiBERFOft �dTYATTORNEV ❑CIiYCLERK
�MUSTBEONCOUNCILAGENDABY(DAiE) OR �BU�GETDIRECTOR ❑3 OFFlCEOFFlNANCIALSVCS
iI ��/ � Z003 O MAYOfl (OR ASS15fAIJn ❑
/�r tr
TAL f OF SIGNA7UpE PAGES 7 (CLIP ALL LOCA'f�ONS PoR SIGNA7UR� uASSOCIAiE u DEPT. ACCOUNTA -
CT10N flE-0UESTED
esolution authorizing Right of Way Maintenance for 2004.
ttachments: (� Council Resolution, (G) Scope of Work Under Right of Way Maintenance Assessment,
RECAMMENDAl10NS: Approve (A) or Reject (H) PERSONAL SERVICE CON7'RACTS MUST ANSWEH THE FOLLOWING QUESTIONS:
PLANNINGCOMMISSION CIVILSERVICECOMMI$$ION 1. Hasthisperso�rmeverworkedunderamntractforthisdepartment?
— — YES NO
CIB CAhtM�i7EE _ 2. Has this perso�rtn ever been a ciry employee?
YES NO
= STAFF " — 3. Does this perso�rtn possess a skill not nortnally possessed by any curtent city employee?
DISiRICTCOUNCIL YES NO
SUPPOFiT$ WHICH COUNCIL O&IECi1VE? F�plain all yes answers on separate sheet and attach to green sheet
INITIATING PFOBLEM, ISSUE, OPPORTUNIN (WHO. WHAT, WHEN, WHERE, WHY):
This will allow for collection of monies for funding the 2004 Program.
�� ' � �� � ;i �A � � r �
ADVANTAGES IF APPROVED: g Po ��° �° �" ��=� ��� "^�
See Above
S�� F w � �t���
`�a`�`� � � �°��`-�'���°�`'
DISADVANTAGES IF APPROVED:
OISADVANTAGES IF NOT APPROVED.
TOTALAMOUNTOFTRANSACTION$ COST/REVENUEBUDGETED(CIRCLEONE) Q NO
FUNDINGSOURCE Assess�nents,Aids�NtindBalance ACINITVNUMBER 42310throu h42366
FINANCIALINFORMAT70N: (EXPLAIN) �
GLF/Iz
(G)
SCOPE OF WORK UNDER 2004 RIGHT OF WAY MAINTENANCE ASSESSMENT
RATES REVISED 12-10-03
The purpose of the Public Hearing is to consider the level of service for Right of Way maintenance to be performed
in the City of Saint Paul in 2004 and to consider the cost of such service to be assessed against benefitted
properties in accordance with Chapter 62 of the Adminishative Code.
The particular service to be performed and the estimated costs as proposed by the appropriate City
departments are as follows:
CLASS I-A - DOWNTOWN STREETS
Descrintion:
Class I-A service will be performed on all downtown streets (face of curb to face of curb) within the following
boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east
(except streets listed in Class I-B, Downtown Streets (Brick)).
Proposed 2004 Level of Services:
The downtown streets will be swept three times per week and flushed five times per week. All routine
maintenance, including patching, repairing of street surfaces, tree trimming, and snow plowing will be performed
on an as-needed basis.
Pro�osed Assessment:
All Class I-A service will be assessed at a rate of $�25 �:95 per assessable foot for all.
CLASS I-B - DOWNTOWN STREETS -- BRICK)
Description:
Class I-B service has been performed on all downtown brick s�eets (face of curb to face of curb): St. Peter St., from Kellogg
Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to
Wabasha; Sixth, from St. Peter to Wabasha; Market St., Kellogg Blvd to Fourth St.; Mazket St., Fifth St. to Sixth St.;
Washington St., Kellogg to Fourth St.; Fourth St., St. Peter St. to Washington St.; Fifth St., Market to St. Peter St.; Sixth St.,
Market to St. Peter St.; Kellogg Blvd., north side; Wabasha St, just west of Minnesota (Wild) Club and adjacent to Xcel Arena;
and Kellogg Blvd., south side: Seventh St to the RiverCenh�e Parking Ramp.
Prouosed 2004 Level of Services:
The above listed downtown brick streets will be swept three times per week and flushed five times per week. All
routine maintenance including patching, repairing of the brick surfaces, tree trimmirig, and snow plowing will be
perfoxxned on an as-needed basis.
Proroosed Assessment:
All Class I-B service will be assessed at a rate of $9�8 �:95:per assessable foot for all.
Page 1 of 4
o3-Fayy
CLASS II- OUTLYING COMNIERCIAL AND ARTERIAI. STREETS
Descrintion:
Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major
arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or
commercial properties fronring on them. Typical examples would be as follows: University Avenue, Snelling
Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue,
Cn Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the
Deparhnent of Public Works, 900 City Hall Annex.
Prouosed 2004 Level of Service:
The Class II streets would be cleaned approximately 13 times per season. All routine maintenance including
patching, repairing of street surfaces, sidewalk maintenance, right of way tree maintenance and trimming, and snow
plowing will be done on an as-needed basis.
Pronosed Assessment:
Under Class II service there will be two assessment rates, one commercial and one residential. The commercial
property rate will be $�2$ 4`:3$ per assessable foot and the residential properry rate will be $i:991':87=per
assessable foot.
CLASS III - ALL RESIDENTIAL STREETS
Descrintion:
Class III service would be performed on all residenrial streets including oiled streets, paved streets and intermediate
type streets.
Proroosed 2004 Level of Service:
Residential streets, including oiled, paved and intermediate streets, will receive a thorough cleaning in the spring
which includes sweeping and flushing. Patching, repair work, sidewalk maintenance, right of way tree
maintenance and trimming, and snow plowing will be done on an as-needed basis. To fnrther improve service
and efficiency, a new chip sealing policy became effective in 2000: All residential streets (oiled and paved)
will be chip sealed on an 8 year cycle. One-eighth of these residential streets (a total of 64 miles) will be chip
sealed each year. In the fall leaves will be picked up from these streets.
Pronosed Assessment:
Under Class III service to residenrial streets, we have two assessment categaries. The commercial property rate
would be $?r.39 3:30'per assessable foot and the residential property rate would be $i:99 l;:'87:per assessable foot.
Page 2 of 4
CLASS IV - ALL OILED AND PAVED ALLEYS
Desc�tion:
Class IV service would be perforxned on all oiled, paved and intermediate type alleys within the City.
Prouosed 2004 Level of Service:
All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance,
including patching and repair of the alley surface, will be performed on an as-needed basis. To further
improve service and efficiency, a new chip sealing policy became effective in 2000: All residential
streets (oiled and paved) will be chip sealed on an 8 year cycle. One-eighth of these residential
streets (a total of 64 miles) will be chip sealed each year.
Proposed Assessment:
The proposed assessment rate is $3fr 0:78 per assessable foot for commercial property and $0.50 (no
change) per assessable foot for residential property.
CLASS V - i7NIMPROVED STREETS
Desc�tion:
Class V and service will be performed on unimproved streets. By unimproved, we mean those streets that
have not been developed for one reason or another. They are platted City rights-of-way; however, the
abutting residents have never petitioned for their improvement nor haue there been any assessments
levied. Because they are City rights-of-way, the City has the responsibility to perform muumal repairs and
maintenance work to reduce hazards.
Proposed 2004 Level of Services:
The maintenance and repair of these streets will consist of patching, minor blading, placing of crushed
rock and other stabilized material, right of way tree maintenance and trimming, and
snow plowing in order to make them passable and reduce hazards.
Proposed Assessment:
The proposed assessment rate on unimproved streets is $� 1:9�.:per assessable foot for commercial
property and $i:891.14 assessable foot for residential property.
CLASS VI - UNIMPROVED ALLEYS
Description:
Class VI service will be performed on unimproved alleys. By unimproved, we mean those alleys that have
not been developed for one reason or another. They aze platted City rights-of-way; however, the abutting
Page 3 of 4
a3
residents have never peritioned for their improvement nor have there been any assessments levied.
Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and
maintenance work to reduce hazards.
Pro�osed 2004 Level of Services:
The maintenance and repair of these alleys will consist of patching, minor blading, placing of crushed rock
and other stabilized material in order to make them passable and reduce hazards.
Proposed Assessment:
The proposed assessment rate on unimproved alleys is $fr3� 0.35 per assessable foot far commercial
property and $0.23 (no change) per assessable foot for residential property.
2004 PROPOSED EXPENDITiJRES FOR STREET MAINTENANCE
Revised 12-10-2003
Snendine
Maint. Program $17,258,011
Foresriy $1,845,000
Sidewalks $ 205,000
Bridge $1,387,429
Right-of-Way $2,016,991
Assessments Aids/Fees
$12,098,037 $2,781,121
$1,845,000
$205,000
$1,352,083
$1,572,568
Total $22,712,431 $14,148,687 $5,705,772
(1�✓Iunicipal State Aid
Trunk Highway Aid
County Aid
R.O.W. Maps & Permits
Miscellaneous Receipts
Financin¢
General Fund
Use of Fund Balance
$2,378,224
$35,346
$444,423
$35,346
$2,575,000
339,886
756,000
1,572,568
462.318
$5,705,772
Page 4 of 4
$2,822,647
a3-loq�F
(G)
SCOPE OF WORK UNDER 2004 ffiGAT OF WAY MAINTENANCE ASSESSMENT
The purpose of the Public Aearing is to consider the level of service for Right of W ay maintenance
to be performed in the Ciry of Saint Paul in 2004 and to consider the cost of such service to be
assessed against benefitted properties in accordance with Chapter 62 of the Administrative Code.
The particular service to be performed and the estimated costs as proposed by the appropriate City
departments aze as follows:
CLASS I-A - DOWNTOWN STREETS
Description:
Class I-A service wili be performed on all downtown streets (face of curb to face of curb) within
the foliowing boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north,
and Broadway on the east (except streets listed in Class I-B, Downtown StreeYS (Btick)).
Proposed 2004 Level of Services:
The downtown sueets will be swept three Umes per week and flushed five flmes per week. All
rou6ne maintenance, including patching, repairing of street surfaces, tree trimming, and snow
plowing will be performed on an as-needed basis.
Pronosed Assessment:
Ail Class I-A service will be assessed at a rate of 7.25 per assessable foot for all.
CLASS I-B - DOWNTOWN STREETS -- BRICK
Descriorion:
Ciass I-B service has been performed on all downtown brick streets (face of curb to face of corb): St. Peter
SG, from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., firom St. Peter to
Wabasha; Fifrh St, from St. Peter to Wabasha; Sixth, from St. POter ro Wabasha; Mazket St., Kellogg Bivd
to Fourtb St.; Mazket SL, Fifth St ro Sixth St; Washington St., Kellogg to Fourth St.; Fourth SL, St. Peter St.
to Washington St.; Fifth St., Market to St Peter St.; Sixth St, Market to St. Peter St.; Kellogg Blvd., north
side; Wabasha Sy just west of Minnesota (WIld) Club and adjacent to Xcel Arena; and Keliogg Blvd., south
side: Seventh St to the RiverCentre Parking Ramp.
Pronosed 2004 I.evel of Services:
The above listed downtown brick streets will be swept three Umes per week and flushed five fimes
per week Ali routine maintenance including patching, repairing of the brick surfaces, tree
trimming, and snow plowing wiil be performed on an as-needed basis.
Proposed Assessment:
All Class I-B service will be assessed at a rate of 998 per assessable foot for all.
Page i of 5
03 - �b9y�
(G conYd)
CLASS II- OUTLYING COMMERCIAI. AND ARTERIAL STREETS
Description:
Class II service will be performed on all outlying commercial and arterial streets in the City.
These aze the major arteries in the Ciry and have both heavy volumes of vehiculaz and pedestrian
traffic and have frequent business or commercial properties fronting on them. Typical examples
would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh
Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All
of these Class II streets are accurately defined on a map available for viewing in the Department of
Public Works, 900 City Hall Annex.
Pronosed 2004 I,evel of Service:
The Class II streets would be cleaned approximately 13 times per season. All routine maintenance
including patching, repairing of street surfaces, sidewalk maintenance, right of way tree
maintenance and trimming, and snow plowing will be done on an as-needed basis.
Proposed Assessment:
Under Class II service there will be two assessment rates, one commercial and one residential. The
commercial property rate will be 4.28 per assessable foot and the residential property rate will be
1.99 per assessable foot.
CLASS III - ALL RESIDENTIAL STREETS
Description:
Class III service would be performed on all residential streets including oiled streets, paved streets
and intermediate type streets.
Proposed 2004 Levelof Service:
Residential streets, including oiled, paved and inCermediate streets, will receive a thorough
cleaning in the spring which includes sweeping and flushing. Patching, repair work, sidewalk
maintenance, right of way tree maintenance and trimming, and snow plowing will be done on an
as-needed basis. To further improve service and efficiency, a new chip sealing policy became
effective in 2000: All residential streets (oiled and paved) will be chip sealed on an 8 year
cycle. One-eighth of these residential streets (a total of 64 miles) will be chip sealed each
year. In the fall leaves wIll be picked up from these streets.
Proposed Assessment:
Under Class III service to residential streets, we have two assessment categories. The commercial
property rate would be 3.19 per assessable foot and the residential property rate would be 1.99
per assessable foot.
Page 2 of 5
03 - �09�
(G conYd)
CLASS IV - ALL OILED AND PAVED ALLEYS
Description:
Class IV service would be performed on all oiled, paved and intermediate type alleys
within the City.
Proposed 2004 L,evel of Service:
All oiled, paved and intermediate alleys will be swept during the season. All routine
maintenance, including patching and repair of the a11ey surface, will be performed on an
as-needed basis. To further improve service and efficiency, a new chip sealing policy
became effective in 2000: All residential streets (oiled and paved) will be chip sealed
on an 8 year cycle. One-eighth of these residential streets (a total of 64 miles) will be
chip sealed each year.
Proposed Assessment:
The proposed assessment rate is .76 per assessable foot for commercial property and .50
per assessable foot for residential property.
CLASS V - UNIMPROVED STREETS
Description:
Class V and service will be performed on unimproved streets. By unimproved, we mean
those streets that have not been developed for one reason or another. They are platted City
rights-of-way; however, the abutting residents have never petitioned for their improvement
nor have there been any assessments levied. Because they aze City rights-of-way, the City
has the responsibility to perform minimal repairs and maintenance work to reduce hazards.
Proposed 2004 I.evel of Services:
The maintenance and repair of these streets will consist of patching, minor blading, placing
of crushed rock and other stabilized material, right of way tree maintenance and trimming,
and
snow plowing in order to make them passable and reduce hazazds.
Proposed Assessment:
The proposed assessment rate on unimproved streets is 1.63 per assessable foot for
commercial property and 1.00 per assessable foot for residential property.
Page 3 of 5
i . .. a 3 - lo9`P
(G cont'd)
CLASS VI - UNIMPROVED ALLEYS
Description:
Class VI service will be performed on unimproved alleys. By unimproved, we mean those
alleys that have not been developed for one reason or another. They aze platted City rights-
of-way; however, the abutting residents have never petitioned for their improvement nor
have there been any assessments levied. Because they are City rights-of-way, the City has
the responsibility to perform minimal repairs and maintenance work to reduce hazuds.
Proposed 2004 Level of Services:
The maintenance and repair of these alleys will consist of patching, minor blading, placing
of crushed rock and other stabilized material in order to make them passable and reduce
hazards.
Proposed Assessment:
The proposed assessment rate on unimproved alleys is .34 per assessable foot for
commercial property and .23 per assessable foot for residential property.
Page 4 of 5
��•
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03-Jo9�
(G cont'd)
2004 PROPOSED EXPENDITiJRES FOR STREET MAINTENANCE
S endin
Maint. Progr�' $17,258,011
Foxestry $1,845,000
Sidewalks $ 205,000
Bridge $1,387,429
gight-of-Way $2,016,991
Assessments Aids/Fees
$12,448,697 $2,781,121
$1,845,000
$205,000
$1,352,083
$1,572,568
Financine
General Fund
$35,346
Use of Fund Balance
$2,028,193
$444,423
Total $zz,712,431 $14,498,697 $5,705,772 $35,346 $2,472,616
(1) Municipal State Aid
Trunk Highway Aid
Counry Aid
R.O.W. Maps & Pemuts
Miscellaneous Receipts
$2,575,QOQ
339,886
756,000
1,572,568
462 318
$5,705,772
Page 5 of 5