03-1057RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Council File #
Green Sheet #
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RESOLVED, that the proper City officials are hereby authorized and directed to execute a mutual aid agreement
with the City of Maplewood as provided by Saint Paul's Department of Fire and Services; a copy of said
agreement is to be kept on file and of record in the O�ce of Financial Services. ��p � � 6' {�,'�(�{�,
Requested by Department of:
Adopted by Council: Date . /J !' �% a � ._ °
Adoption Certified by Council Secretary:
By:
Date • [ �, ' � '
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ied by Dire r of Financial Services:
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Form Approved by City Attorney:
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for
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TI� CITY OF MAPLEWOOD, "POLICElFIRE DEPARTMENTS"
AND THE CITY OF SAINT PAUL FIRE DEPARTMENT
MUTUAL AID AGREEMENT
R'FIEREAS, it is desirous that the Ciry of Maplewood, "Police/Fire Departments" and the City of
Saint Paul Fire Department is prepazed to deal adequately with emergency medical services
within the boundaries of either jurisdiction, and in compliance with Minnesota Statute 144E.001-
144E.52, Minnesota Rules, Chapter 4690, Joint Powers Agreement Statute 471.59; and
WHEREAS, in order to ensure that such preparation be adequate to protect the public peace and
safety and to preserve the lives of the people of both jurisdictions, it is hereby found and declazed
to be necessary that the jurisdictions of Maplewood and Saint Paul agree to furnish assistance to
each other in the event of such emergency;
NOW THEREFORE, the City of Maplewood, "Police/Fire Departments" and the City of Saint
Paul Fire Departrnent hereby agree to fumish assistance to each other upon the terms and
conditions hereinafter set forth, as follows: �
1. Whenever the public interest requires it on account of an imminent emergency
occurring within the boundaries of either jurisdiction, the director of that
jurisdiction; or his/her designee, hereinafter called the receiving jurisdiction, may,
in his/her discretion, cail upon the director of the other jurisdiction, or his/her
designee, hereinafter called the sending jurisdiction, to fumish emergency medical
services to go to the assistance of the receiving jurisdiction and to request for such
purpose personnel, equipment and supplies of the sending jurisdiction.
2. Upon the request of the director of the receiving jurisdiction, or his/her designee,
the director of the sending jurisdiction, or his/her designee, shall authorize and
direct the emergency personnel of the sending jurisdiction to go to the assistance
of the receiving jurisdiction such personnel, equipment and supplies of the
sending jurisdiction as, in his/her discretion, aze available.
3. The sending jurisdiction reserves the right to retain for its own ase such
equipment, personnel and suppiies as, in the discretion of its director, or his/her
designee, may be necessary for the proper and adequate protection of the sending
jurisdiction, and the director of the sending jurisdiction, or his/her designee, shall
authorize and direct to the receiving jurisdiction only such equipment, personnel
and supplies as can, in his/her discretion, or that of his/her designee, be safely
spared from the sending jurisdicrion; and in case of an emergency arising within
the sending jurisdiction while the equipment, personnel and supplies of that
jurisdiction aze engaged in the receiving jurisdiction, the director of the sending
jurisdiction, or his/her designee, may, in his/her discretion, or that of his/her
designee, recall to the sending jurisdiction such equipment, personnel and supplies
as he/she may consider necessary to meet such emergency.
�3-1051
4. While engaged in the receiving jurisdiction, the o�cers and members of such
forces of the sending jurisdiction shall remain under the control and direction of
the sending jurisdicuon and shall be paid by the sending jurisdicflon the same as if
performin� their regular duties within the sending jurisdiction.
5. The sending jurisdicfion shall be responsible for its own personnel, equipment and
supplies, and the receiving jurisdiction shall not be held liable for any injuries to
personnel or damage to equipment of the sending jurisdiction, nor shall the
receiving jurisdiction be required to reimburse the sending jurisdicflon for
supplies used while so engaged, except that unused equipment and supplies shall
be returned to the sending jurisdiction upon the termination of the emergency.
Information Exchange:
In all situations where backup service is provided, copies of the emergency
ambulance service request and the ambulance report shall be made available to the
requesting jurisdic5on upon request.
Billing:
Both jurisdictions shall handle all of the billing and collection for the services that
they provide. Neither jurisdiction shall be responsible for any monies due the
other for services provided under this agreement.
6. The receiving jurisdiction shall not be responsible for any injuries, losses or
damages to persons or property arising out of the acts of any of the forces of the
sending jurisdiction, nor shall the sending jurisdiction be responsible for any
injuries, losses or damages arising out of the acts of any official employees or
agents of the receiving jurisdiction. Both jurisdictions agree to defend and hold
each other harmless from any and all liability, loss or damage that they may suffer
as a result of demand, ciaims, judgements or costs arising out of or related to
either jurisdiction's negligent actions or failure to act in performance of this
agreement.
7. In case weather, road conditions or other circumstances are such that, in the
discretion of the director of the sending jurisdiction, or his/her designee,
equipment, personnel and supplies cannot be fiimished to the receiving
jurisdiction with reasonable safety, he/she may, in his/her discretion, or that of
his/her designee, refuse to authorize and direct assistance to the receiving
jurisdiction. The determination of the director of the sending jurisdiction, or
his/her designee, as to what assistance shall be withheld or withdrawn, as
provided herein, shall be final and conclusive and shall give rise to no liability on
the part of the sending jurisdiction for failure to fiinush assistance.
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8. All data collected, created, received, maintained or disseminated for any purpose
in the course of this agreement is governed by the Minnesota Govemmental Data
Practices Act, Minnesota Statutes Chapter 13 (2003), or any other applicable state
statute or rules adopted to implement the act, as well as federal regulations on data
privacy. Both jurisdictions a�ee to abide by these statutes, rules and regulations.
The agreement shali be effective oniy during periods when a Civil Defense Emergency is not in
effect, and in the event such Civii Defense Emergency is declazed pursuant to ordinance or State
or Federal law, this agreement shall immediately cease to be effective until such time as such
Civil Defense Emergency has ended. (Civil Defense Emergency refers to an emergency declared
by the Govemor under Minnesota Statutes Section 12.31.)
The following procedure will be followed when either jurisdiction has need for mutual aid
response for the purposes of:
Notification of Coverage:
Individual jurisdiction dispatchers may notify the other jurisdiction of the potential for requests
for response to an emergency run (if it can be anticipated) by directly utilizing recorded telephone
lines.
Neither jurisdiction will move from their normal stationing for the purpose of coverage unless
directed to do so by the respective jurisdiction's director or his/her designee.
Notification of a Run:
The requesting jurisdiction dispatcher will request response tlirectly utilizing recorded
telephone lines.
2. The sending jurisdiction will immediately indicate their availability and where the
responding ambulance is starting from.
Each dispatch center will dispatch runs for their service respectively on their main emergency
channel.
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We, the undersigied, agree to abide by the terms of trus mutual aid agreement.
DATE:
City of Saint Paul
Mayor
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Fire Chief
APPROVED AS TO FORM
City Attorney
Department of Financ�and Management
Services �
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City/of Maplewood
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Mayor
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Police Chief
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Fire Chief
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City
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green
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DepartmeM/o�celcouncil: Dateinitiated: ✓v
FR — Fire O�rNOV-03 Green Sheet NO: 3007475
Contact Person 8 Phone: Devartment Sent To Person 1 i�
Chief Douglas A. Holton � 0 're '��
222-04n - AsSjgn 1 ire De artmentDirector
Must Be on Council Agenda by (Date): Number 2 - Attorne � �I �'}, ,
For
Routing 3 a or's Oftice Ma or/Assistaot
Order 4 ounc'1
5 i Clerk Ci Clerk
Tofal # of Signature Pages _(Clip All Locations for Signature)
Adion Requested:
Approval of the attached Council Resolurion authorizing the Department of Fue and Safety Services to enter into a mutual aid
agreement with the City of Maplewood Police and Fire Deparhnents.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Pollowing Questions:
Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a ciry empioyee?
Yes No
3. Does this personff�rm possess a skill not normally possessed by any
. current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Ciry of Maplewood, a neighboring co�unity needs a mutual aid agreement to comply with state statutes. The City of Saint Paul
is the only adjouung community that provides fire and advanced life support ambulance service at the same level as Maplewood.
Advantages If Approved: � �� c�� +,S �
The City of Sunt Paul will have more resources in the event of a natural disaster or an act of texrorism� °�'° '�' �� �'
N0�` 12 20�3
Disadvantages If Approved: ��� � � � � � � �
None.
Disadvantages If Not Approved: ,
The City of Saint Paul will not have an additional resource in the event of a nahual disaster or an act of terrorism.
Total Amount of CosURevenue Budgeted: p,,Q�� �? ���° aa
Trensaction: �'����v� vc�,: i�
FundinqSource: ActivityNumber: � g'
Financiallnformation: `a�� £e �g ���°�
(Explain)