254093 � 2�4�93
� OR141IM.�1L TO CITY CL6RK
.�' r CITY OF ST. PAUL NLE NC�� NO. �
OFFICE OF THE CITY CLERK
RESOLUTION—GENERAL FORM
PRESENTED BY
COMMISSIONE ATF
WHEREAS� T e City of Saint Paul has been awarded a Grant by
the Minnesota State Planning Agency to develop a Saint Paul Crim-
ina.l Justice Information Subsystem and selected applications using
computers and microfilm; and
WHEREAS} The Interna.tiona.l Business Machines Corporation
proposes to perform Systems Engineering Services in systems design,
programming, documentation, and implementation of a computer-oriented
Police Information Network; now, therefore, be it
RESOLVED� Tha.t the proper City officers are hereby authorized
and directed to execute on beha.lf of the City of Saint Paul Agreement
for Systems Engineering Services between the City and Interna.tiona.l
Business Ntachines Corporation and, also� Service Estimate, a copy of
said Agreement and Service Estimate being attached hereto and in-
corporated herein by reference, the estimated total cost to the
City for the work to be performed being the sum of $30,660.00.
�ORM ROWE
�_:
st. Roratio unse
COUNCILMEN Adopted by the Coun�AY 19 19T� 19—
Yeas xays �IIAY 19 1971
Butler
Carlson Approv 19_
�
Levine
Favor
Meredith �
Sprafka a
Tedesco A Sainst
Mr. President, McCarty , '
p�� �AY 2 2 197t
�
a �' . •� �
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SCOPE OF EFFORT
The City of St. Paul is currently engaged in the development of a computer-
oriented police information network. The City of St. Paul desires to engage
IBM to supply personnel to assist in the planning, development, and imple-
mentation of this network.
Therefore, IBM will furnish to the City af St. Paul qualified professional
Systems Engineers to work with the City of St. Paul Palice Department personnel
providing systems design, programming, documentation, and implementation of an
extract of the Kansas City, Missouri ALERT Information System on data processing
equipment to be furnished by the City.
A Project Coordinator shall be appointed by the City of St. Paul to whom all
communications regarding this Agreement shall be addressed. The responsibility
of the Project Coordinator will be to obtairi appropriate programs to form
the base of the police information system. The IBM Systems Engineering personnel
working with designated City personnel will analyze and adapt these programs to
best fit the needs of the Project Coordinator.
It is the plan of the Project Coordinator to implement the necessary programs
to enter and recover information relating to:
- intelligence information,
- vehicle information,
- warrant information,
- name and address information,
- fire arm information,
- cross reference capability, and
- additional applications as directed by the Project Coordinator. .
It is the desire of the Project Coordinator to complete this work by
October 31 , 1971 .
The Project Coordin�tor will provide to IB�9 direction, schedules an� related
information to the project. A detailed description of the tasks to be
performed by IBM include :
IBM Responsibility and Tasks :
1 . Assist Project Coordinator in preparing a project plan for the design
and implementation of this pol;ce system. The following will be included:
-- System requirements specifications
-- System design specificatiot�s
-- Test plan
-- Documentation plan
. , � .�
IBM Responsibility and Tasks (cont. )
-- Conversion and maintenance plan
-- Manpower plan
-- Work plan
-- Facilities plan
-- Training plan
-- Project organization plan
-- Project review and status reporting plan.
2. Authenticate data base definition received from Kansas City Police
Department.
3. Revievr FASTER System enhancements made at Kansas City. Report on a�
problems which will preclude use of it or TPD's developed by Kansas City.
(Also review standard IBM software for user modification. ) Select
that version of FASTER software that will meet best the needs of all
users of the computer selected by the City.
4. Define CPU associated software necessary at the Welfare Department
to interface the new environment in harmony with current activity.
5. Assist with and define efforts to interface additional data files not
inherent at Kansas City.
6. Review as directed other law enforcement and judicial systems for possible
adaptation.
7. Render bi-weekly, or as otherwise directed by the Project Coordinator,
status reports on the performance of tasks assigned to IBM personnel .
8. Assist the Project Coordinator in project management and in manpower
allocation by the use of critical path techniques.
9. General assistance as directed by Project Caordinator.
City Responsibility and Tasks :
Primary: Police Department
Secondary: Courts , Corrections , Detentions, and City Attorney
i . Define data base files desired {current and future)
2. Define required I/0 un;ts and locations �
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Personnel Service Estimate is made.This shall be the Customer's exclu- ` i
sive remedy. �
In recognition of the fact that tnnt persontiel Provided to The Ciistomer further agrees that in�t will not he liable for
the Customer under this Agreement may I�erform similar any lost profits, nor for any claim or demand against tl�e
servic�es from time to time for others,this Ag,-eement �hall not Custott�er by any other party. �
grevent iBnz from perfonuina such similar services or restrirt No action, regardless of form, arising out of the services
�BM from using the personnel provided to tlie Custoiner i�rider under this Agreement, �nay be brought by either party more
this Agreeinent. IB141 w�ill make e��ery effort consistent �aith than one year after the cause of action has accrued,exaept that
sound business practices to lionor the specific requests of the an actio�i for nonpayment may be brought within one year of
Cuatomer with regard to the assignment of its employees; the date of last payment.
however, IB;4i reserves the sole right to determine the assign- jB�7 �Qes not malce any express or implied Fvar-
ment of its em��loyees. rantZe�, inclucling, l�ut iiot limited to� tlie iuiplied
Service F,stimates warranties of inerchantability ancl fitnesa for a par-
Estimates of services to be rendered under this Agreement
ticular �ur�3o�e.
may be agreed to in writing. No estimates are guaranteed IIt Il0 event will fr�;�� be liable for c�nsequential
in any way or to any extent by isnt, and do not change tliis damages even if �nM has l�een adt�ised of tli� possi-
Agreement to a fixed price contract. IBh1 will,liowever,notify bility of auc�� dantages.
the Custoiner as soon as practicable if the estimate �ti-ill be
exceeded, and the Customer may tlien terminate the services, General
paying onlp for effort expended to that time. Cliarges ticill Ue
paid hy the Cu;tomer at the estahlished rates and minimums The terms of this Agreement may be modified by- �nnz upon
whether the charges are abo��e or belnw the estimate. three months' ��-ritten notice to the Customer. The Customer
Service lstimates may include agreed to �+�ork schedules of may exercise his ri�ht to terminate; otherwise, such modifica-
isM personnel. IBM ;vill attempt to provide per�onnel in ac• tion shall become effective.
cordance with such schedules subject to circumstances beyond The term "this Agreement" as u�ed herein includes any
iBM's control. Should an isvt employee be unable to perform future written amendments, modifications or supplements
scheduled services under this Agreement because of illness, made in accordance herewith.
resignation or other causes beyond �st�:'s reasonable control, The Cuatomer aeknowlectgee 4hat he has read this
caM will attempt to replace such employee within a reasonable A�reement, �xnderetands if and a�rees to be bouxtcl.
time, bllt II3hi shall not be liable for failure to replace such by its terme and further agrecs that it is tl�� eam-
employee within the schedule. lete and eseIusxwe etstenaent of the a�ree�nent
All schedules may be revised by mutual agreement. P
�zetweer� tlae�artiea, WII1C�1 Bil�)eTBCCI�B �all g�ropQaate
Limitation of Liability oral ��• written anel alit otl�er comnnurnica.ione be-
The Cuseomer agrees that t��i's liability heretmder for dam• tween tlie parties relating to the aul�ject anatter of
ages, regardless of the forire of action, shall not exceed the this AgreenBent.
total amount paid for services under the applicable Service Tl;is Agreement will be governed by the la�+s of the State
Estimate or in the authorization for die par[icular sen�ice if no `af-�w-�ork•
of Minnesota -
Approved as to Form:
ReceivedbyIBMat___ St. _Paul�_Minnesota _______ Special Assistant
Corporation Counsel
$r---------------------------------------------------�
Branch Manager's Signature
. Approved as to Form and Execution:
-------------�•-J---Strin$er------------------- - - _ . _
Branch b4anaser's Name
On--------------------------------------------------- PeC1a. As s i s tant
Date Corporation Counsel
Accepted by:
City of St, Paul
Internation�.l Business Machin�s Carporatio:n -----------�-- c„g,�,r,er - - -------------
--------------------------� Bv--- -------------
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By Authorized Signature I�Iay or Authorized Signature
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------------------------------------------------------ - -----.--��-- Na�ne
Date �ommis�zoner of I'ublic Sa -ety
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x�::L �1t.iT T;ta� u�.Ei .�
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Date
- City '��" Comptro11e1
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, cp;��,1;'1�:<J-SEG�:`j �!^BON AIION�S fOR CA1:6�3N TO REMA�N INTACT �YI?NIN TiiE FORM UNTiI AFTER:
�t} �;i; required snformation is typed o� bott� the froni and b2ck and
� (2) Un�il zfEer all signatures have been a`fiixed.
TNE CUSTUiYMi�± Ni:EG UFlIY SIGN GNCE, PROVIUEU 'fHE CARBGN TRANSFER OF HIS SIGtJltTUAE APPEARS LEGIBiY ON 7HE REMIAINlNG COPIES.
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Interna±x�nal Eusiness Machines Corporation Armonk,�'ew York 10504 0
Agree�nent for IBi12 Systems En�ineeriiib Services
To: Internaiional Business Machines Corporation AgreementNo.:
sran�h otr,�e ndaress: 690 North Robert Street Br.Off.No.: 3$�
St. Paul, Miimesota 55101
Customer No.:
Name and Addre-ss of Customer: Clty Of St. Paul
City Hall
St. Paul, Minnesota 55101
The Customer and International Business Machines Corporation (isM) agree that the following terms and conditions��iall
govern in all cases when isrz furnishes assistance to the Customer in the installation and use of data processina products.
Services relating to the Customer's business �chich i: confidential, is
This Agreement shall cover all assistance in the installation clearly so designated, and which is submitted to zB�z by the
and use of data processing produr.ts by inss systems engineer• Customer in order to carry out this Agreement, ivai �i•ill in-
ing personneJ. 1t the Customer's request, including, but not struct its personnel to keep such infonnation coiifidential hy
limited to, special studies, programming and application de- using the same care and discretion fhat they use �cith �imilar
data which is�z desi�rate� as coi..idential. ��ith respect to
sign and dereiopment,systems analysis and design, conversion � �
and implementation �lannin�, and installation e�aluation. teclmical data relating to the Cu�tomers busine�s �chich is
T�ese ser�ices inap be perl'ormed at either tlie Customer's confidential, and which must be submitted to rB�t b}• t'tie Cus-
tomer in order for isnt to carry out it; ��ark under th;s _��ree-
or rnni's pretnises. ment, the Customer shall list such data on the Confidentiality
Term Supplement to tlie applicable IB\1 Sen>ice Estimate in accord-
ancF with the provisions therein. IB_lf will instruct�Cs per�on-
Tliis Agreement is effecti��e from the date on ���hich it is nel to keep such information confidential by u�ii�� tlie same
aei:zp�ec'.Ly�;s_,�t ar1 shall ren;ain in :orce tuitil terminated by care and di�cretion �,ii+_h regard to the ider.ti5ed techrica�
the Cu�tomer r.»or.one n�onth's prior�ti-ritten notice or by isM data as they tiee with similar data ���hich iBai desi�:tates as
upo�i tliree :rwnths' prior written notic.e. Cempletion of any confidential, Ho�vever, iB�t shall not be required to keep
specific sen�ices ar Customer's failure to order additional serv- confidential any data which is or becomes publicly a�ailal�le,
ices hercunder ::hall not terminate this Agreement, it being is already in iB�z's pos�e=sion, is independentiy de��eloped by_
the intent ot ti:e parties to leave this Agreement in effect in tbe iBnT outside the scope of this A�reement, or is rigL-tfully
event uf future orders tor services. obtained from third parties. In addition, iB�t sha11 not L-e
required to keep confidential an}� ideas, concepts, kno�s•ho�s,
Charges or techniques relating to data proce,�ing submieted tu is�i or
developed durino the coiirse of thi� Agreement bv ts`s per-
The Cu�tomer agrees to pay chargPs for these services, in- sonnel or jointly by iB�i and Customer personneL
cludin� billable travel time, in accordance witli is�i's estab-
lished rates and minirrisms in effect when the services are Rights in Data
rendered.
All charges, rate classifications and minimum hours are All original writter. mater.al including progrums. card
subject to change by �ust upon three months' notice. decks, tapes, listings and other programming documentation
Charges will be in��oiced inonthly for services rendered and originated and prepared for tlie Customcr pursuant to this
will Ue payat;le on receipt of invoice. Agreement sliall belong exclusi�el�- to the Customer.
There shall Le added to any charges under this Agreement Tl�e ideas, concepts, know-ho�ti-, or techniques relating to
amountG. equal to aiiy applicable taxes however desi�iated, data processing, de�•eloped duriiia the course of thic _�lgree-
]evied or based on such charge� or on this .Agreeinent or the ment by tB�i personnel or jointly bp iBn2 and Customer per-
services reiidered liereunder, includina state and loca] privi- sonnel can be used by either party in any �vay it mar deem
•lege or excise taxes based on gro�s revenue, and any� taxes or appropriate. Each invention, discovery or improvement `chich
amounts in ]ieu thereof paid or payable by inn7 in respect of includes ideas, concepts, know-hu�r, or tecliniques relating to
the foregoing, exclusi��e of taaes based on net inccme. data processinb de�eloped pursuant to this Agreement shall
Tlie Customer will reimbursc in:�i for special or unusual be treated as follows: (a) if made by Customer per�annel,
expenses incurred at the Customei's specifrc request. it shall be tl�e property of the Cu�tomer; (b) if made by �s�t
personnel, it sha]1 be the propertp uf tnM and rB��r �rants tu
Control r�n�l Supervision the Customer a non-exclusive, irre��ocable, and ro}•alty-free
Customer tasks on which isns persomiel assist shall remain liccnse throuahout the �sorld; (c) if made jointly by person-
tinder the supervision, management and control of the nel of it�nt and the Custoiner, it sliall be jointly o�cned w�ith-
Customer. ous. accounting.
This Agreement shall not preclude ts�i from developing ma- •
Confide�trlu:liE�� terials wliicli are competiti�•e, irre�pective of tlieir �imilarit}�,
' to materials w}iich miglit be deli�ere� to tlie Customer pur-
�v�iiil I"C',SyCi:i, f0 Ili1HIICld.1� G�:ZIISL1C31 all(1 �CiSORTIel UflLa suant Lo tli.s rlgre�ment. '
Pl�e�ise scnd all comm:cricutio�as to iant at r:ts branch c�ce address listed above u»less notified to the contrary.
,��.206�.2 1
(U/M�025) �
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� !if►'.'�:f; TY��i!"f� /'.F�7 �RIOR T�� �r r`i�:i`;" �<i:�..+?`Ui'c�.�. �C_3'A�;'��� :,.e .�?�:'�' _> � �.'v� �.J. �1;;� ,4�d>� r t?;�,:'�_i�1T 5EC':`10.'�t �,
• WITH CARBOh15 IHTACT, TO THE CUS70IJtER F0� SIGi�kTU,iE. f�Etv90V� �:�:��C".1 GROf,+! SECTION 2 AtvD DlSTR13UTE.
��� IB1FZ S�:RV�CE �S'�I�l�A7`E
Agreement No.:
Brunch 0115ce Address: 690 NO1 th ROUez't Stxeet
St. Paul, i�iinnesota 55101 Br.Oti.No.: 380
Name and Address of Customer: Clty Of St. Paul Customer No.:
City Hall
St. Paul, Minnesota 55101 ServiceEstamateVo.: OOl
Da«: 04/21/71
The information below is an estimate only and is not guaranteed in any way or to any extent. IB:11 will, however, notify the Customer
as soon as practicable if the estimated total �cill be exeeeded, and the Customer may then terminate the ser�ice, pa}�ing onl}� for e1£ort
expended to that time. Charges will be paid by the Customer at the established rates and minimums in effect `�hen the services are rendered
tivhether or not the Scope of Effort is completed within the estimate.
Technical dlta wl�ich the Customer wishes to be treated in accordance with the Confidentiality paragraph of the Agreement for IB31
Systems �n�ineei•in� Services, and which is related to the Scope of Effort shown on this form, must be listed in a Confidentiality Supple-
ment and attached to tliis form.
Scope of Effort: Confedenti¢lity Supplemen.t Attached? yes XX �o
Scope of Effort Attached
Original Material to be Delivered to Customer Under this Scope of Effort:
Schedule of Services: Estimate:
Month Day Year P�illable Hourly Estimated
Skill Classification Hours Rate Amount
From Apr 24 1971 1 Basic � � '
2 General 845 �0 28�00 2�660� 00
To Oct 31 1971 3 Complex 200 �0 35'00 7000' 00
Student Rate Yer
Sessions Session '
4 Group Workshop � ;
� �
Estimated Total � 30660; U�
Minimum Charges (at the indicated rates):
Systems F.ngineering Services—Three consecutive hours for a ha]f-day; and six consecutive hours for a full day; ancl eighteen hottrs 3��itEiir
the three month period commencing with the "From" date indicated under "Schedule of 5er��ices."
Group �orkshop Sessions— Four sessions within the six week period commencing with the "From" date indicated under "Schediile
of Services."
,
� Authorization for the above worx is given under the terms
; of the captioned Abreement for IB\I Systems Enaineerina
Internat' r�l Husines� Ntaehines Corporatinn � Services,and the minimum char�es are agreed Yo.
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- � � � ; --------------CitX of_St. _Pau1
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Customer
Bv � ;� _ _��� �;.:..,------ - -�� _ ,
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i�a rc�+s�� � --------------------•-----------------•
� , BY------------r�IaS or
� Signature T Date
i his esfim�te will be wittidr�e��n if IBFJi is not authorized to per4orm this vrork by (Date} June 1, 1�71 _!_
io auEE���feze ii�M fo perfor�n t�e sc:rvice .n�icat�� i�� t�,ES es;�m�te compiete and ret�r!� s:gned cop':F:3 � anr.a �^.
Ret�i� the o�ig6nal.
� 120.1Gf1�;. (IJiM-0�5)
��CTI[ZN 1 ORIC,INAL—CU�!"ONi�R G�F'Y
A��pi•�oved as to Form:
�
pecia� Assistant � y�otnmissloner o Pu ic �a ety
Corperation Couzisel
lty er
�PProved as to rorm & Eaecllci.�r�: '
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lty ,�mptra �r
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Co�-�ar��Lion C;�,.7nse 1