03-1017Presented By: %
- "G
Referred To:
Council File # ���
Green Sheet# 3007315
l�
i
Committee: Date
i WHEREAS, the Department of Fire and Safety Services has received a grant of $148,481.00 from the State of
2 Minnesota to be used to purchase equipment and provide training for the Saint Paul Police DepartmenYs Critical
3 Incident Response Team (CIRT) to enhance their capabilities to respond to a weapons of mass destruction
a incident, and
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s WHEREAS, the equipment and training will improve the interoperability between the members of the Fire
7 DepartmenYs Hazard Materials (HazMat) team and Chemical Assessment Team (CAT) and the members of the
s Police Department's Ordinance Disposal lJnit (ODU) and Critical Incident Response Team (CIRT), and
NOW THEREFORE, BE IT RESOLVED, that the City Council on behalf of the citizens of Saint Paul, accept the
grant of $148,481.00 from the State of Minnesota for the 2003 Federal Homeland Security EquipmenUExercise
Grant.
Requested by Department of:
ire & Safet Services
B.
Approval commended by Director of Financial Services:
Adopted by Council: Date /{�pJ /g, �j�'�,3
Adoption Certified by Council Secretary:
ey: / `//ni�-7sl��.esa•
Approy�d�iy Mayor: Date L� � _ �„�- �
OF
RESOLUTION
PAUL, MINNESOTA
By:
For pp ed by City
By:
Approv b Mayor for
. . r , . . . _. . _ . . .. . . ,. , . . . ... , .
. , ��� � �._ . .
M ��reen Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
g .
>.. _ . . . ' / e 7
DepartmenVoffice/council: Date I�ifiated: v—
FR -F;� 3,-0�-03 Green Sheet NO: 3007315
Contact Person & Phone: Deoartment Sent To Person InitiaUDate
Chief Douglas A. Holton � 0 ire �(�
222-0477 pujyn 1 �re De artment Director ' L� ��
Must Be on Council �enda by (Date): Number Z ; Attoroe �� 1—
For
RoUting 3 a or's Of6ce Ma odASSistant
O�de� 4 ou�cii
5 ' Clerk Cti Clerk
ToWI # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Appioval of the attached CouncIl Resolution authorizing the Depaztment of Fire and Safety Services to accept the grant of $148,481.00
from the State of Minnesota for the 2003 Federal Homeland Security Equipment/Exercise grant to enhance the City of Saint Paul's
ability to respond to weapons of xnass destruction incidents.
Recommendations: Approve (A) or Reject (R): , Personal Service Contrads, Must Mswer the Following Questions:
Planning Commission 1. Has this person/firm ever worked under a contract for this department'?'
CIB Committee " Yes No
� Civil Service Commission 2. Has fhis persoNfirm ever been a city employee? ,
Yes No
� � � 3. Does this person/firm passess a skill not normally possessed by any
� current city employee?
Yes No
� � Explain all yes answers on separate sheet antl attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The State of Minnesota has awarded the City of Saint Paul $148,481.00 to purchase equipment and provide training to irnproye the
interoperability beriveen the members of the Fire Depar[ment's Hazard Materials (HazMat) team and Chemical Assessment Teazn (CAT)
and the members of the Police Department's Ordinance Disposal Unit (ODin and CriTical Incident Response Team (CIItT). Tlus wili
enhance the Critical Incident Respanse Team's abffity to respond to a weapons of mass destrucrion incident.
AdvantageslfApproved:-
The City of Saint Paul Police Departmen4s Critical Inoident Response Team will"have the ability to purchase equipment and receive
h'aining to enhance their ability to respond to a weapons of mass desh ucrion incident
Disadvantages If Approved: �
None.
NOV 0 Q 2003
Disadvanfages If Not Approved: �
Last opportuniry to obtain funds to purchase equipment and provide haining to enhance the Police DepamnenPs abiliry to respond to
a weapons of mass deshuction incident.
Totai Amount oF 148481 9 ('sQl4f ��"��'�`�'� �'��'��
Cost/Revenue Bud eted:
Trensaction:
Fundinp Source: Activity Number: ��� � � ����
Financial Information:
(Explain) ' � �
03- �u��
STATE OF MINNESOTA
GRANT CONTRACT
Grant Contract # 2000-9202
This gant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv, Division
of Emer ency Manaaement. 444 Cedaz Street. Suite 223, St. Paul. Minnesota 55101-6223 ("State") and Citv of St.
Paul. 15 W Kelloee Blvd, St. Paui, Minnesota 55102 ("Grantee").
Reeitals
1. Under Minn. Stat. § 299A.01 Subd 2(4) the State is empowered to enter into this grant contract.
2. Under Minn. Stat. § 12_22 the State is empowered to allocate and disburse federal aid made available through
the United States Departrnent of Homeland Security, Office for pomestic Preparedness.
3. The State is in need of the dish of federal funds to eligible grant recipients pertaining to the U.S.
Department of Homeland Security, Office for pomestic Prepazedness (ODP) Federal Fiscai Year 2003 State
Homeland Security Grant Program (SHSGP) Part I, Awazd Number 2003-TE-TX-0173, for the purchase of
specialized response equipment and exercise related costs.
4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
Grant Contract
Term of Grant Contract
i. i Effective date: November 10, 2003, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and
the Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: November 30, 2004, or until all obligations have been satisfactorily fulfilled, whichever
occurs first.
13 Survival of Terms. The following clauses survive the expiration or cancellation of this gant contract: 8.
Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing
Law, Jurisdiction, and Venue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Purchase equipment in accordance with breakdown of costs specified in Grantee's Worksheet for 2003
Federal Homeland Security EquipmenUExercise Grant Program, Part I, Attachment A, which is attached
and incorporated into this grant contract. Approved equipment for purchase identified in Attachment A
was approved from the Fiscal Year 2003 Authorized Equipment List, labeled Attachment B, which is
attached and incorporated into this grant contract.
2.2 Perform the services and tasks for tenorism response-related exercise(s) as submitted and approved by the
State in the Grantee's Worksheet for 2003 Federal Homeland Security EquipmenUExercise Grant Program,
Part I, Attachment A, which is attached and incorporated into this grant contract. The approved services
and tasks for terrorism response-related exercise(s) identified in Attachment A were approved from the
Fiscal Year 2003 Authorized Exercise Cost List, labeled Attachment E, which is attached and incorporated
into this grant contract.
2.3 Comply with all program guidelines specified in the 2003 Federal Homeland Security EquipmenUExercise
Grant Program, Part I Grant Application Packet provided to the Grantee by the State, and will comply with
the standards and requirements attached and incorporated into this grant contract. These additional
standazds and requirements are the following:
a. Federal Audit Requirements, labeled Attachment C, which is attached and incorporated into this
grant contract.
2003 DHS ODP Equipment/Exercise Part I 08/03
Page 1
03-�0��
Grant Contract # 2000-9202
b. Federal Assurances, labeled Attachment D, which is attached and incorporated into this grant
contract..
c. For Grantees receiving federal funds over $100,000.00, the Grantee must complete and return the
Certificarion Regazding Lobbying, labeled Attachment F, which is attached and incorporated into
this grant contract.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased through this
grant contract, and shall not permit the equipment to be tampered with or operated by individuals who are
not properly trained.
2.5 Assumes total responsibility of the proper handling, use, and maintenance of the equipment and will bear
all costs of maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of
this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State wili pay for all services performed by the Grantee under this grant contract as
follows:
(1) Compensation. The Grantee will be paid not more than $148.481.00 in accordance with breakdown of
costs specified in Grantee's Worksheet for 2003 Federal Homeland Security Equipment/Exercise Grant
Program, Part I, Attachment A, which is attached and incorporated into this grant contract. The Grantee
will submit a written change request for any substiturion of equipment in Attachment A or any increase
of more than 15% from the approved equipment category amount in Attachment A. Change requests for
substitutions of equipment or increase of more than 15% from the approved equipment category amount
must be given in writing to the State's Authorized Representative and at least 60 days prior to the
Expiration date of this grant contract. The State's Authorized Representative will notify the Grantee's
Authorized Representative in writing of the approval. Requests must be approved prior to the Grantee's
purchase of equipment.
(2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement, for
the grant contract, will be met by the Grantee 0.00. .
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $148.481.00.
4.2 Payment
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State's Authorized Representative accepts the invoiced
services. Invoices must be submitted timely and according to the following schedule:
a. Grantee will submit itemized invoices for actual costs incurred quarterly, but not more often than
monthly and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for
equipment purchased and received and exercise services provided within applicable state fiscal
year. Final invoice for equipment purchased and received and exercise services provided through
June 30, 2004 must be received by the State no later than 7uly 31, 2004. Final invoice for
equipment purchased and received and exercise services provided between July 1, 2004 and
November 30, 2004 must be received by the State no later than`December 31, 2004.
c. Grantees who aze municipalities must comply with municipal bidding laws.
(2) Federal funds. Payments under this grant contract will be made from federal funds obtained by the
State through FY 2003 State Homeland Security Grant Proexam CFDA number 16.007 of the
Omnibus Appronriations Act of 2003, Public Law 108-7. The Grantee is responsible for compliance
2003 DHS ODP Equipment/Exercise Part I 08/03 Page 2
03- l�t�
Grant Contract # 2000-9202
with all federal requirements imposed on these funds and accepts full financial responsibility for any
requirements imposed by the Grantee's failure to comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction,
as determined at the sole discretion of the State's Authorized Representative and in accordance with all
appiicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive
payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or locai
law.
Authorized Representative
The State's Authorized Representarive is Bovd Rasmussen Grants Soecialist Division of Emer�ency
Manaeement. 444 Cedaz Street Suite 223 St. Paul MN 55101-6623,�6511282-5392, or his/her successor,
and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant contract. If the services are satisfactory, the State's Authorized Representarive
will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Dave Pleasants. Assistant Fire Chief Citv of St Paul 100 East
11 th Street, St. Paul. Minnesota 55101. (6511228-6212. If the Grantee's Authorized Representative
changes at any time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant
contract without the prior consent of the State and a fully executed Assignment Agreement, executed
and approved by the same parties who executed and approved this grant contract, or their successors in
office.
7.2 Amendments. Any amendment to this grant contract must be in writing and wiil not be effective untii it
has been executed and approved by the same parties who executed and approved the original grant
contract, or their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the
State and the Grantee. No other understanding regarding this grant contract, whether written or oral,
may be used to bind either party.
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims
or causes of action, including attorney's fees incurred by the State, arising from the performance of this
grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to
bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this gant
contract. The Grantee's liability is govemed by Minn. Stat. § 466 et. seq. and any other applicable law,
rule or regulation.
State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures
and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch.
13, as it applies to all data provided by the State under this grant contract, and as it applies to all data
2003 DHS ODP EquipmenUExercise Part I 08/03
Page 3
03-1.���
Grant Contract #� 2000-9202
created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant
contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause
by either the Grantee or the State.
If the Crrantee receives a request to release the data referred to in this Clause, the Grantee must immediately
notify the 3tate. The State will give the Grantee instrucrions conceming the release of the data to the
requesting party before the data is released.
11 Workers' Compensarion
The Grantee certifies that it is in compliance with Minn. Stat.§ 176.181, subd. 2, pertaining to workers'
compensarion insurance coverage. The Grantee's employees and agents will not be considered State
employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these
employees and any ciaims made by any third party as a consequence of any act or omission on the part of
these employees aze in no way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the State as
the sponsoring agency and must not be released without prior written approval from the State's
Authorized Represe�ltative. For purposes of this provision, publicity includes notices, informational
pamphlets, press releases, research, reports, signs, and similaz public notices prepared by or for the
Grantee individually or jointly with others, or any subcontractors, with respect to the progam,
publications, or services provided resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all
legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause,
upon 30 days' written notice to the Crrantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot
be continued at a level sufficient to allow for the payment of the services covered here. Termination
must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that
aze provided after notice and effective date of termination. However, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
are available. The State will not be assessed any penalty if the grant contract is terminated because of
the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State
must provide the Grantee notice of the lack of funding within a reasonable time of the State receiving
that notice.
14.3 Termination for Failure to Con:ply. The State may cancel this grant contract immediately if the State
finds that there has been a failure to comply �vith the provisions of this grant, that reasonable progress
has not been made or that the purpose for which the funds were grant�d have not been or will not be
fulfilled, the State may take action to protect the interests of the State of Minnesota, including the
refusal to disburse additional funds and requiring the retum of all or part of the funds already disbursed.
15 Data Disclosure
2003 DHS ODP EquipmenUExercise Part I 08/03
Page 4
03- l011
Grant Contract # 2000-9202
Under Minn. Stat.§ 270.66, and other applicable law, the Grantee consents to disclosure of its social
security number, federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state taac agencies and state personnel involved in the payment
of state obligarions. These identification numbers may be used in the enforcement of federal and state tax
laws which could result in action requiring the Grantee to file state tax retums and pay delinquent state tax
liabilities, if any, or pay other state liabilities.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat. §,� 16A.15 and 16C.05. By.
(with delegated authority)
Signed:
Date:
Tide:
Date:
Grant Contract No. 2000-9202
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant contract on behalf of the Grantee as
required by appticabte anictes, bylaws, resotutions, or ordinances.
Br• _
Title:
Date:
By: _
Title:
Date:
Distribution:
DPS-FAS
Grantee
State Agency
2003 DHS ODP EquipmenUExercise Part I 08/03
Page 5
U3• loi7
� �*`a
�
WORKSHEET FOR 2003
FEDERAL HOMELAND SECURITY
EQUIPMENT/EXERCISE
GRANT PROGRAM, PART i
Must be submitted bv close of business Julv 31. 2003
Local Unit of
Contact Name
� a� �
Address 100 East 11�' Street
�a-��Ass�sev..r - ZZg — �oZ 1 Z
Fire Chief Phone 651�2�2'fS
City Saint Paul County Ramsey State MN ZIP 55101
�. ,
., •
��
� *�=°
.-
�.
MAJOR OBJECTIVES (Please explain how the equipment requested in this application will
enhanFe your jurisdiction's ability to respond to a WMD incident).
The overall goal for the equipment requested in this grant is to enhance the City of Saint Paul's
response to WMD incidents. The primary objective is to improve the interoperability between the
members of the Fire DepartmenYs Hazard Materiais (HazMat) team and Chemical Assessment
Team (CAT) and the members of the Police DepartmenYs Ordinance Disposal Unit (ODU) and
Critical Incident Response Team (CIRT). The preceding fire and police units will be the first to
respond to a WMD event and must function as a team of specialists. Previous city funds and DEM
grant dollars have provided similar equipment for the HazMat, CAT, and ODU staff. The CIRT staff
are critical members in a joint response to a WMD incident. Therefore, the requested equipment
will allow our CIRT staff to be better prepared for, and protected against, the dangers associated
with a response to a WMD incident.
DPS/DEM May 2003 Federel
Security EquipmenUEzercise Grent Program, Pa�t 1
Page A-1
o3-1a�7
FIRST RESPONDER ALLOCATION: Please use ihe foliowing abbreviations in the column entiUed "No. of units allocated to each disdpline.
LE — Law Enforcement FS — Fre Service PS — Public Health PSC — Public Safety
EMS—EmergencyMediplServices HZ—HazardousMaterials GA—GovemmenfalAdministrative Communiptions
EMA—EmergencyManagement PW—PublicWOrks HC—HealthCare
Ezample: To indicate 2 units for Law Enforcement write LE — 2
1. Personal Protective Eauipment
unit Price No. of Units
inc. tax and Aliocated to
shipptng Quantity Total Each Disciolir
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DPS/DEM May 2003 Federal Homeland Security EquipmenVExercise Grant Program, Part 1 Page A-2
03-10►7
FIRST RESPONDER ALLOCATION: Please use the following abbreviations in the coiumn entitled'No. of units allocated to each disdpline.
LE — Law Enforcement FS — Fire Servica PS — Public Health PSC — Pubiic Safery
EMS—EmergencyM�plServices HZ—HazardousMateriais GA—GovemmenfalAdministrative Communiqtions
EMA — Emargency Management PW — Public Works HC — Hea1th Care
Example: To indipte 2 units for Law Enforcement write LE — 2
Item
Device Miti ation and Remediation
Unit Price
Ina tax and
shipping
Allocated to
Total Each Disciulir
3. Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE)
. . .
� �,�" A , �
•� �c,�`��
�� � ���..
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�_�-�� x .:�
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,t�:e�:w;:,
4. interoperable Communications Equipment (in an effort to reaiize improved tnteroperabiiity all radios
-. . . .- •�• . . . . . .-
`�'-' S
��F
., �� , ��t�i
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��� � � - � `
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:�. �� ��:_{:�
DPS/DEM May 2003 Federel Homeland Security EquipmenUExercise Grant Program, Part 1 PBge A-3
03-� oF��-
FIRST RESPONDER ALLOCATION: Please use the following abbreviaUons in the column entitled 'NO. of units allopted to each discipline.
LE — Law Enforcement FS — Fi2 Service PS — Public Health PSC — Public Safety
EMS—EmergencyMediplServices HZ—HazardousMateriais GA—GovemmentalAdministrative Communications
EMA— Emergency Management PW — Pubiic Works HC — Health Ca2
Example: To indipte 2 units for Law Enforcement write LE — 2
5. Detection E ui ment Chemical, 8iolo ical, Radioto ical/Nuclear,Ex losive
Unit Price No. of Units
Inc. tax and Allocated to
Item shipping quantity Totai Each Disci line �* �
$50,005.00 '� $50,005.00 LE ^
SENSIR Analyzer TraverlR HazMat Chemical
Identifier
$9,372.00 1 $9,372.00 HZ / '
Smiths ADp 2000
Sustainment Costs S S �
� z9 03
559,377.00
Subtotal
6. Decontamination E ui ment Chemical, Biolo ical
Unit Price No. of Units
Inc. tax and Ailocated to
Item shippin9 quantity Total Each Disci line
S S
S $
S $
$ $
Sustainment Costs $ $
$
Subtotal
�. Physica! Security Enhancement Equipment (surve;uance, Warning, Access/lntrusion Control
Sensors —A ent/Ex iosives Detection, lns ection/Detection S stems, Ex losion Protection
Unit Price No. of Units
Inc. tax and AIIOCat@d to
Item shippin9 quantity Total Each Disci line
S $
$ $
$ $
$ S
Sustainment Costs $ S
$
Subtotal
DPS/DEM May 2003 Federal Homeland Security EquipmenUExercise Grent Program, Part I Page A-4
O3 -lOI
FIRST RESPONDER ALLOCATION: Please use the following abbreviations in the coiumn entitled "No. of units allocated to each discipline.
LE — Law Enforcement FS — Fire Service PS — Public Health PSC — Pubiic Safery
EMS—EmergencyMediplServices HZ—HazardousMaterials GA—GovemmenfalAdministrative Communiptions
EMA—EmergencyManagement PW—PublicWorks HC—HealthCare
Example: To indipte 2 uniLs for taw Enforcement write LE — 2
8. Terrorism Incident Prevention
Deterrence Eauioment and Techr
Helmet-mounted night-vision
(Terrorism Early Warning, Prevention, and
Ina tax and
shipping
Quantity Totaf
15 $51,150.00
No. of Units
Allocated to
� .. ... . .
_��� • . . ., -,
� ��k�
• . � • %�] L� .
N ! J �� y{ �
• iY}-^ J
�—�—F.�� ^
�—�—`_�:*:t-'_�rsw'� i
�_�—� � �
�-�-� N:
. �
�_�-�.�:�'��c..::.:t."__
� k�.�:•s,.....�.c�
10. CBRNE InCident Res onse VehlCles (See Authorized E uipment List for allowable vehicies)
Unit Price No. of Units
Inc. tax and Allocated to
Item shipping Quantity Totai Each Disci line
$ S
$ $
$ $
$ $
Sustainment Costs $ $ ,
$
Subtotal
DPS/DEM May 2003 Federal Homeland Seeurity EquipmentlExercise Grant Program, Part I Page A-5
�3-1 o t
FIRST RESPONDER ALLOCATION: Ptease use the following abbreviations in the column entitled'No. of units alfocated to each disapline.
LE — Law Enfwcement FS — Fre Service PS — Public Heaith PSC — Public Safety
EMS—EmergencyMedipiServices HZ—HazardousMaterials GA—GovemmentalAdministrative Communiptions
EMA—EmergencyManagement PW—PublicWorks HC—HealthCare
Example: To indipte 2 units for Law Enforcement write lE — 2
11. Medical Su lies and Pharmaceuticals
Unit Price No. of Units ``�'
inc. tax and Allocated to
Item shippin9 quantity Total Each Disci line �- x'`
$ $ � �:
�`�� b
S 5
_�
S $
$ S
Sustainment Costs $ $
$
Subtotal
12. CBRNE Reference Materials
un�t Price I I No. of Units
Ina urz and Allocated to
shtpptng quantity Total Each Disciolir
Totai E ui ment Grant Re uest "�T
Print Name: Alan Bataalia
Signature:
Date: 7 d.�'
DPS/DEM May 2003 Federal Homeland Security EquipmenVExercise Grant Program, Pact I Page A-6
o3-�a��
2003 EXERCISE BUDGET WORKSHEET
Jurisdiction: Citv of St. Paul
MAJOR OBJECTIVES (Please expiain how the exercise funds requested in this
will enhance your jurisdiction's ability to respond to a WMD incident).
Improve interoperability between the Fire Department Hazard Materials (HazMat) and Chemical
Assessment Team (CAT) staff and the Police Department Ordinance Disposal Unit (ODU) and
Critical Incident Response Team (CIRT) staff byjointly training to respond to WMD incidents. The
City will use the previously mentioned staff to conduct functional WMD exercises with our regional
partners that wiil include prepared scenarios, professional evaluations, and after-action
analyses/reports.
BUDGET (Please refer to Authorized Exercise Cost List)
Expense Category Number Hours Cost
Full or P"art-Time Staff p�seb $
ContractorslConsuitants $
Overtime 350 @ $45 $� 5,750
Pianning and/or Exercise Plan Development Costs $5,000
Meeting Space $
Meeting and/or Facilitation Costs $
Materials and Supplies $
Travel $5,000
Supplies Expended/Consumed $1,001
Implementation of the Homeland Security Exercise and Evaluation $
Pro ram HSEEP
Other $
$
� 7^
�
TOTAL EXERCISE GRANT REQUEST $26,751 �.;
f.
•t..:
a.�. 9 i � 03
Print Name: Alan Bataalia � n w v/'
r,�
Signature:
Date: 7 �,�—U �
DPS/DEM May 2003 Federal Homeland Security EquipmenVExercise Grant Progrem, Part 1 PdgO A-7
03-to�7
Grant Contract # 2000-9202
ATTACHMENT B
Fiscal Year 2003 Authorized Equipment List
The FI' 2003 SHSGP authorized equipment list was derived from the Standardized Equipment List (SEL). The
SEL was developed by the Interagency Boazd (IAB) for Equipment Standardization and Interoperability. The IAB
compiled the SEL to delineate the types of equipment necessary for terrorist incident response. Because the SEL
also contains lists of general use and support equipment, a narrower list was derived from the SEL to identify the
specific types of specialized equipment authorized for purchase under the FY 2003 SHSGP. A cross-section of
officials representing the U.S. Depattment of Homeland Security, the U.S. Department of Justice, the Public
Health Service, the Federai Emergency Management Agency, the U.S. Department of Energy, and state and local
CBRNE response experts assisted in the development of this authorized equipment purchase list and in idenrifying
unallowable items.
Authorized equipment purchases may be made in the foliowing categories:
1. Personal Protective Equipment (PPE)
2. Explosive Device Mitigation and Remediation Equipment
3. CBRNE Seazch & Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6. Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Terrorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
I 1. Medical Supplies and Limited Types of Pharmaceuticals
12. CBRNE Reference Materials
1. Personal Protecrive Equipment - Equipment worn to protect the individual from hazazdous materials and
contamination. Levels of protection vary and aze divided into three categories based on the degree of protection
afforded. The following constitutes equipment intended for use in a chemical/biologicai threat environment:
Level A. Fully encapsulated, liquid and vapor protective ensemble selected when the highest level of skin,
respiratory and eye protection is required. The following constitutes Level A equipment for consideration:
Fully Encapsulated Liquid and Vapor Protection Ensemble, reusable or disposable (tested and certified against CB
threats)
Fully Encapsulated Training Suits
Closed-Circuit Rebreather (minimum 2-hour supply, preferred), or open-circuit Self-Contained Breathing
Appazatus (SCBA) or, when appropriate, Air-Line System with 15-minute minimum escape SCBA
Spaze CylindersBottles for rebreathers or SCBA and service/repair kits
Chemical Resistant Gloves, including thermal, as appropriate to hazard
Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining body core temperature
within acceptable limits
Hazdhat/helmet �
Chemical/Biological Protective Undergarment
Inner Gloves
Approved Chemical Resistant Tape
Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
2003 DHS ODP EquipmenUExercise Part I 08/03
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o�-ta�7
Chemical Resistant Outer Booties
Grant Contract # 2000-9202
Level B. Liquid splash resistant ensemble used with highest level-of respiratory protection. The foilowing
constitute Level B equipment and should be considered for use:
Liquid Splash Resistant Chemical Clothing, encapsulated or non-encapsulated
Liquid Splash Resistant Hood
Closed-Circuit Rebreather (muumum 2-hour supply, preferred), open-circuit SCBA, or when appropriate, Air-Line
System with 15-minute minimum escape SCBA
Spaze CylindersBottles for rebreathers or SCBA and service/repair kits
Chemical Resistant Gloves, including thermal, as appropriate to hazazd
Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining body core temperature
within acceptable limits
HazdhaUhelmet
ChemicaUBiological Protective Undergazment
Inner Gloves
Approved Chemical Resistant Tape
Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
Chemical Resistant Outer Booties
Level C. Liquid splash resistant ensemble, with same level of skin protection of Level B, used when the
concentration(s) and type(s) of airborne substances(s) are known and the criteria for using air-purifying respirators
aze met. The following constitute Level C equipment and should be considered for use:
Liquid Chemical Splash Resistant Clothing (permeable or non-permeable)
Liquid Chemical Splash Resistant Hood (permeable or non-permeable)
Tight-fitting, Full Face-piece, Negative Pressure Air Purifying Respirator with the appropriate cariridge(s) or
canister(s) and P100 filter(s) for protection against toxic industrial chemicals, particulates, and military specific
agents.
Tight-fitting, Full Face-piece, Powered Air Purifying Respirator (PAPR) with chemically resistant hood with
appropriate cartridge(s) or canister(s) and high-efficiency filter(s) for protection against toxic industrial chemicals,
particulates, and military specific agents.
Equipment or system batteries will include those that are rechazgeable (e.g. NiCad) or non-rechargeable with
extended shelf life (e.g. Lithium)
Chemical Resistant Gloves, including thermal, as appropriate to hazazd
Personal Cooling System; Vest or Full Suit with support equipment
Hardhat
Inner ChemicaUBiological Resistant Garment
Inner Gloves
Chemical Resistant Tape
Chemicai Resistant Boots, Steel or Fiberglass Toe and Shank
Chemical Resistant Outer Booties
Level D. Selected when no respiratory protection and minimal skin protection is required, and the atmosphere
contains no known hazard and work functions preclude splashes, immersion or the potential for unexpected
inhalation of, or contact with, hazazdous levels of any chemicals. �
Escape mask for self-rescue
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a3-toi�
Grant Contract # 2000-9202
Note: During CBRNE response operations, the incident commander determines the appropriate level of personal
protective equipment. As a guide, Levels A, B, and C aze applicable for chemicaU biologicaU radiological
contaminated environments. Personnel entering protective poshues must undergo medical monitoring prior to and
after entry.
All SCBAs should meet standazds established by the National Institute for Occupational Safety and Health
(NIOSH) for occuparional use by emergency responders when exposed to Cheinical, Biological, Radiological and
Nucleaz (CBRI� agents in accordance with Special Tests under NIOSH 42 CFR 84.63(c), procedure number RCI'-
CBRN-STP-0002, dated December 14, 2001. ODP anricipates making compliance with NIOSH SCBA CBRN
certification a mandatory requirement for all SCBAs purchased under the FY 2004 State Homeland Security Grant
Program.
Grant recipients should pwchase: 1) protective ensembles for chemical and biological terrorism incidents that aze
certified as compliant with Class 1, Class 2, or Class 3 requirements of National Fire Protection Association
(NFPA) 1994, Protective Ensembles for ChemicalBiological Terrorism Incidents; 2) protective ensembles for
hazazdous materials emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazazdous Materials Emergencies, including the chemical and biological terrorism protection; 3)
protective ensembles for seazch and rescue or seazch and recovery operations where there is no exposure to
chemicai or biological warfare or terrorism agents and where exposure to flame and heat is unlikely or nonexistent
that are certified as compliant with NFPA 1951, Standard on Protective Ensemble for USAR Operations; and, 4)
protective clothing from blood and body fluid pathogens for persons providing treatment to victims after
decontamination that aze certified as compiiant with NFPA 1999, Standard on Protective Clothing for Emergency
Medical Operations.
For more information regarding these standards, please refer to the following web sites:
The National Fire Protection Association - http:/lwww.nfpa.org
National Institute for Occupational Safety and Health - http://www.cdc.gov/niosh
2. Explosive Device Mitigation and Remediation - Equipment providing for the mitigation and remediation of
explosive devices in a CBRNE environment:
Bomb Seazch Protective Ensemble for ChemicallBiological Response
ChemicaUBiological Undergarment for Bomb Seazch Protective Ensemble
Cooling Gannents to manage heat stress
Bailistic Threat Body Armor (not for riot suppression)
Ballistic Threat Helmet (not for riot suppression)
Blast and Ballistic Threat Eye Protection (not for riot suppression)
Blast and Overpressure Threat Ear Protecrion (not for riot suppression)
Fire Resistant Gloves
Deazmer/Disrupter
Real Time X-Ray Unit; Portable X-Ray Unit
CBRNE Comparible Total Containment Vessel (TCV)
CBRNE Upgrades for Existing TCV
Robot; Robot Upgrades
Fiber Optic Kit (inspection or viewing)
Tents, standazd or air inflatable for chem/bio protection
Inspection mirrors
Ion Track Explosive Detector
2003 DHS ODP EquipmenUExercise Part I 08/03 Page B-3
03• to17
Grant Contract # 2000-9202
3. CBRNE Search and Rescue Equipment - Equipment providing a technical search and rescue capability for a
CBRNE environment:
Hydraulic tools; hydraulic power unit
Listening devices; hearing protection
Search cameras (including thermal and infrazed imaging)
Brealdng devices (including spreaders, saws and hammers)
Lifting devices (including air bag systems, hydraulic rams, jacks, ropes and block and tackle)
Blocking and bracing materials
Evacuation chairs (for evacuation of disabled personnel)
Ventilation fans
4. Interoperable Communicarions Equipment - Equipment and systems providing connecrivity and elech
interoperability between local and interagency organizafions to coordinate CBRNE response operarions:
Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex, optional), including air-to-
ground capability (as required)
Antenna systems
Personnel Alert Safety System (PASS) -(location and physiological monitoring systems optional)
Personnel Accountability Systems
IndividuaUportable radios, softwaze radios, portable repeaters, radio interconnect systems, satellite phones,
batteries, chargers and battery conditioning systems
Computer systems designated for use in an integated system to assist with detecrion and communicarion efforts
(must be linked with integrated software packages designed specificaily for chemical and/or biological agent
detection and communication purposes)
Portable Meteorological Station (monitors temperature, wind speed, wind direction and barometric pressure at a
minimum)
Computer aided dispatch system
Commercially available crisis management software
Mobile Display Terminals
Note: In an effort to improve public safety interoperability, all new or upgraded radio systems and new radio
equipment should be comparible with a suite of standards called ANSUTIA/EIA-102 Phase I(Project 25). These
standards have been developed to allow for backwazd compatibility with existing digital and analog systems and
provide for interoperability in future systems. The FCC has chosen the Project 25 suite of standards for voice and
low-moderate speed data interoperability in the new nationwide 700 MHZ frequency band and the Integrated
Wireless Network (IWN) of the U.S. Justice and Treasury Departments has chosen the Project 25 suite of
standards for their new radio equipment. In an effort to realize improved interoperability, all radios purchased
under this grant should be APCO 25 compliant.
5. Detection Equipment - Equipment to sample, detect, identify, quantify, and monitor for chemical, biological,
radiological/nuclear and explosive agents throughout designated areas or at specific points:
Chemical
M-8 Detection Paper for chemical agent identification '
M-9 Detection Paper (roll) for chemical agent (military grade) detection
M-256 Detection Kit for Chemical Agent (weapons grade-blister: CX/HD/L; blood: AC/CK; and nerve: GB/VX)
detection
M-256 Training Kit
2003 DHS ODP EquipmenUExercise Part I 08'03 Page B-4
03 -to►7
M-18 Series Chemical Agent Detector Kit for surface/vapor chemical agent analysis
Hazazd Categorizing (HAZCAT) Kits
Photo-Ionizarion Detector (PID) ,
Flame Ionization Detector (FID)
Surface Acoustic Wave Detector
Gas Chromatograph/Mass Spectrometer (GC/MS)
Ion Mobility Spectrometry
Stand-Off Chemical Detector
M-272 Chemical Agent Water Test Kit
Colormeh Tube/Chip Kit specific for TICs and CBRNE applications
Mulri-gas Meter with minimum of 02 and LEL
Leak Detectors (soap solution, ammonium hydroxide, etc)
pH Paper/pH Meter
Waste Water Classifier Kit
Oxidizing Paper
Protective cases for sensitive detecrion equipment storage & transport
Biological
Point Detection Systems/Kits (Immunoassay or other technology)
RadiologicaUNucleaz
Grant Contract # 2000-9202
Radiation detection equipment (elecuonic or other technology that detects alpha, beta, gamma, and high intensity
g�a)
Personal Dosimeter
Scintillarion Fluid (radiological) pre-packaged
Radiarion monitors
Explosive
Canines (initial acquisition, initial operational capability only)
6. Decontamination Equipment - Equipment and material used to clean, remediate, remove or mitigate chemical
and biological contamination:
Chemical
Decontamination system for individual and mass application with environmental controls, water heating system,
showers, lighting, and transportation (trailer)
Decon Litters/roller systems
Extraction Litters, rollable
Runoff Containment Bladder(s), decontamination shower waste collection with intrinsically-safe evacuation
pumps, hoses, connectors, scrub brushes, nozzies
Spill Containment Devices
Overpak Drums '
Non-Transpazent Cadaver Bags (CDC standard)
Hand Carts
Waste water classification kits/strips
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a�-�o��
Biological
HEPA (High Efficiency Particulate Air) Vacuum for dry decontamination
Grant Contract # 2000-920:
7. Physical Security Enhancement Equipment - Equipment to enhance the physical security of critical
infrastructure.
Surveillance, Waming, Access/Intrusion Control
Ground
Morion Detector Systems: Acoustic; Infrazed; Seismic; Magnetometers
Barriers: Fences; Jersey Walls
Impact Resistant Doors and Gates
Portal Systems; locking devices for access control
Alann Systems
Video AssessmenUCameras: Standard, Low Light, IR, Automated Detection
Personnel Iden6ficarion: Visual; Electronic; Acousfic; Laser; Scanners; Cyphers/Codes
X-Ray Units
Magnetometers
Vehicle Identification: Visual; Electronic; Acoustic; Laser; Radar
Water&ont
Radaz Systems
Video Assessment System/Cameras: Standard, Low Light, IR, Automated
Detection
Diver/Swimmer Detection Systems; Sonaz
Impact Resistant Doors and Gates
Portal Systems
Hull Scanning Equipment
Plus all those for Ground
Sensors - Agent/Explosives Detection
Chemical: Active/Passive; Mobile/Fixed; Handheld
Biological: Active/Passive; Mobile/Fixed; Handheld
Radiological
Nucleaz
Ground/Wall Penetrating Radar
Inspecrion/Detection Systems
Vehicle & Cazgo Inspection System - Gamma-ray
Mobile Search & Inspection System - X-ray
Non-Invasive RadiologicaUChem/Bio/Explosives System - Pulsed Neutron
Activation
Explosion Protection
BIasUShock/Impact Resistant Systems
2003 DHS ODP EquipmenUExercise Part I 08/03
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o�-/o��
Protective Clothing
Column and Surface Wraps; Breakage/Shatter Resistant Glass; Window Wraps
Robotic Disarm/Disable Systems
Grant Contract # 2000-9202
8. Terrorism Incident Prevenrion Equipment (Terrorism Eazly Warning, Prevention, and Deterrence
Equipment and Technologies) - State and local public safety agencies will increasingly rely on the integation of
emerging technologies and equipment to improve jurisdictional capabilities to deter and prevent terrorist incidents.
This includes, but is not limited to, equipment and associated components that enhance a jurisdiction's ability to
disseminate advanced waming information to prevent a terrorist incident or disrupt a terrorist's ability to carry out
the event, including information sharing, threat recognirion, and public/private sector collaboration.
Data collection/information gathering softwaze
Data synthesis softwaze
Geographic Information System information technology and software
Law enforcement surveillance equipment
9. CBRNE Logisticai Support Equipment - Logistical support geaz used to store and transport the equipment to
the CBRNE incident site and handle it once onsite. This category also includes small support equipment including
intrinsically-safe (non-spazking) hand tools required to support a variety of tasks and to maintain equipment
purchased under the grant as well as general support equipment intended to support the CBRNE incident response:
Equipment trailers
Weather-tight containers for equipment storage
Software for equipment tracking and inventory
Handheld computers for Emergency Response applications
Small Hand tools
Binoculars, head lamps, range finders and spotting scopes (not for weapons use)
Small Generators to operate light sets, water pumps for decontamination sets
Light sets for nighttime operations/security
Electrical Cmrent detectors
Equipment hamesses, belts, and vests
Isolarion containers for suspected chemical/biological samples
Bull homs
Water pumps for decontamination systems
Baz code scanner/reader for equipment inventory conlrol
Badging system equipment and supplies
Cascade system for refilling SCBA oxygen bottles
SCBA fit test equipment and software to conduct flow testing
Testing Equipment for fully encapsulated suits
Cooling/Heating/Ventilation Fans (personnel and decontamination tent use)
HAZMAT Gear Bag/Box
10. CBRNE Incident Response Vehicles - This category includes special-purpose vehicles for the transport of
CBRNE response equipment and personnel to the incident site. Licensing and registration fees are the
responsibility of the jurisdiction and aze not allowable under this grant. In addition, general purpose vehicies
(squad cars, executive transportation, etc.), fire apparatus, and tactical/armored a§sault vehicles aze not aliowable.
Allowable vehicles include:
Mobile command post vehicles
Hazardous materials (HazMat) response vehicles
2003 DHS ODP Equipment/Exercise Part I 08/03
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o�-I pr7
Grant Contract # 2000-9202
Bomb response vehicles
Prime movers for equipment trailers
2-wheel personal transport vehicles for transporting fully suited bomb technicians, Level A/B suited technicians to
the Hot Zone
Multi-wheeled all terrain vehicles for transporting personnel and equipment to and from the Hot Zone
11. Medical Supplies and Pharmaceuricals - Medical supplies and phannaceuticals required for response to a
CBRNE incident Grantees are responsible for replenishing items after shelf-life expiration daYe(s).
Medical Supplies
Automatic Biphasic Extemal Defibrillators and cazry bags
Equipment and supplies for establishing and maintaining a patient airway at the advanced life support level (to
include OP and NG ainvays; ET tubes, styletes, blades, and handles; portable suction devices and catheters; and
stethoscopes for monitoring breath sounds)
Blood Pressure Cuffs
N Adnunistration Sets (Macro and Micro) and Pressure Infusing Bags
IV Catheters (14, 16, 18, 20, and 22 gauge)
N Catheters (Butterfly 22, 24 and 26 gauge)
Manual Biphasic De&brillators (de&brillator, pacemaker, 121ead) and carry bags
Eye Lense for Lavage or Continuous Medication
Morgan Eye Shields
Nasogastric Tubes
Oxygen administration equipment and supplies (including bag valve masks; rebreather and non-rebreather masks,
and nasal cannulas; oxygen cylinders, regulators, tubing, and manifold distribution systems; and pulse oximetry,
Capnography & CO2 detection devices)
Portable Venrilator
Pulmonary Fit Tester
Syringes (3cc and lOcc)
26 ga. 1" needles (for syringes)
21 ga. 1" needles (for syringes)
Triage Tags and Tarps �
Sterile and Non-Sterile dressings, all forms and sizes
Gauze, all sizes
Phannaceuticals
2Pam Chioride
Adenosine
Albuterol Sulfate .083%
Albuterol MDI
Atropine 0.1 & 0.4 mg/ml
Atropine Auto Injectors
BenadryI
Dopamine
Doxycycline PO
Epinephrine
Glucagon
Lasix
Lidocaine
Loperamide
Potassium Iodide
Silver Sulfadiazine
Sodium Bicazbonate
Sterile Water
Tetracaine
Thiamine
Valium
CANA Auto Injectors Magnesium Sulfate
Calcium Chloride Methylprednisolone
Calcium Gluconate 10% Narcan
Ciprofloxin PO Nubain
Cyanide kits Nitroglycerin
Dextrose Normal Saline (500 and 1000 ml bags)
2003 DHS ODP EquipmenbExercise Part I 08/03
Page B-8
03 -� or7
Grant Contract # 2000-9202
12. CBRNE Reference Materiats - Reference materials designed to assist emergency first responders in
preparing for and responding to a CBRNE incident. This includes but is not limited to the following:
NFPA Guide to hazazdous materials
1VIOSH Hazazdous Materials Pocket Guide
North American Emergency Response Guide
Jane's Chem-Bio Handbook
First Responder Job Aids
2003 DHS ODP EquipmendExercise Part I 08/03
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03 -t al7
Grant Contract # 2000-9202
ATTACHMENT C
F`EDERAL AUDIT REQUIREMENTS
For subrecinients that are state or locai governments non-nrofit organizations or Indian tribes
If the grantee expends total federai assistance of $300,000 or more per year, the grantee agrees to obtain
either a single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of the
Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or locai government has, by January 1, 1987, a constitutional
or statutory requirement for less frequent audits. For those govemments, the federal cognizant agency shall
permit biennial audits, covering both yeazs, if the govemment so requests. It shall also honor requests for
biennial audits by governments that have an administrative policy calling for audits less frequent than
annual, but only audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that aze insritutions of hiaher education or hos iu�tals
If the gantee expends total direct and indirect federal assistance of $300,000 or more per yeaz, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the
organizarion.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standazds for Audit of Governmental Organizations, Progams, Activities, and Functions."
The audit report shail state that the audit was performed in accordance with the provisions of OMB Circular
A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986.
The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for conective action taken or planned and comments on the status of
correciive action Yaken on prior findings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular
A-133. •
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A-133.
2003 DHS ODP Equipment/Exercise Part I 08/03
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Grant Contract # 2000-9202
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
yeazs.
8. R�uired audit renorts must be filed with the State Auditor's Office SinEle Audit Division and with
federal and state a¢encies nrovidina federal assistance within six months of the Qrantee's fiscal vear
end.
OMB Circulaz A-133 requires recipients of more than $300,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East lOth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Squaze
St. Paul, MN 55101-5126
2003 DHS ODP EquipmentlExercise Part I 08/03 Page C-2
03-�0�?
Grant Contract # 2000-9202
ATTACHMENT D
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines
and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administra6ve Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similaz action has been duly
adopted or passed as an official act of the applicanYs goveming body, authorizing the filing of the application,
including all understandings and assurances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in connection with the application and to provide
such additional information may be required.
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treahnent of persons displaced as
a result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of govercmient whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standazds
Act.
5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the
appeazance of being motivated by a desire for private gain for themselves or others, particulazly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency conceming special
requirements of law, program requirements, and other administrative requirements.
It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) ]ist of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protecrion Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after Mazch 2, 1975, the purchase of flood insurance in communities where such insurance
is available as a condition for the receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of the Department of Housing and
Urban Development as an azea having special flood hazards. The phrase "Federal financial assistance"
includes any form of loan, grant, guazanty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance. �
10. It wiil assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order I 1593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservarion Officer on the conduct of Investigations, as necessary, to identify properties listed in or
2003 DHS ODP EquipmenUExercise Part I 08/03
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Grant Contract # 2000-9202
eligible for inclusion in the National Register of Historic Places that aze subject to adverse effects (see 36
CFR Part 800.8) by the acrivity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal gantor agency to avoid or
mitigate adverse effects upon such properties.
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
current edition of Yhe Office of Jusrice Programs Financial and Administrative Guide for Grants, M7100.1;
and all other applicable Federal laws, orders, circulazs, or regulations.
12. Tt will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Reseazch and Statisrical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovemmental Review of Department of Justice Progams and Activities;
Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures
for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protecrion Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 ofthe
Rehabilitation Act of 1973, as amended; Subtitie A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Jusrice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
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a3-tai 7
Grant Contract # 2000-9202
ATTACHMENT E
Fiscal Year 2003 Authorized Exercise Cost List
Funds from the exercise allocafion may be used to enhance the capabilities of state and local first responders by
covering the costs of CBRNE exercises. Ailowable costs fall into the following categories, which aze described
below:l) expenses related to convening an Exercise Planning Workshop; 2) hiring of full or part-time staff or
contractors/consuttants to support exercise activities; 3) overtime for first response%xercise management
personnel involved in the planning and conducting of exercises; 4) travel associated with planning and
conducting exercises; 5) supplies consumed during the course of planning and conducring exercises; and, 6)
costs related to implementation of the HSEEP to include the reporting of scheduled exercises, and the tracking
and reporting of after action reports and corrective acrions from exercises; and,7) other costs related to planning
and conducting exercise activities.
1. Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop
to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and
supplies, travel and exercise plan development.
2. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise-
related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or
unit(s) of local govenunent and have the approval of the state or the awarding agency, whichever is applicable.
T'he services of contractors/consultants may also be procured by the state in the design, development, conduct
and evaluation of CBRNE exercises. The applicant's formal written procurement policy or the Federal
Acquisition Regulations (FAR) must be followed.
3. Overtime - Payment of overtime expenses will be for work performed by awazd (SAA) or sub-award
employees in excess of the established work week (usually 40 hours). Further, overtime payments are allowed
only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local
government and has the approval of the state or the awarding agency, whichever is applicable. In no case is
dual compensation allowable. That is, an empioyee of a unit of government may not receive compensation
from their unit or agency of goverruizent AND from an award for a single period of time (e.g., 1:00 pm to 5:00
pm), even though such work may benefit both activities. Fringe benefits on overtime hours aze limited to FICA,
Workman's Compensation and Unemployment Compensation.
4. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees
who are on travel status for official business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with either the federal or an organizationally-approved travel policy.
5. Supplies - Supplies aze items that aze expended or consumed during the course of the planning and conduct
of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks).
6. Implementation of the HSEEP - Costs related to setting up and maintaining a system to track the completion
and submission of AARs and the implementation of corrective actions from exercises, which may include costs
associated with meering with locai jurisdictions to define procedures. (Note: ODP is developing a national
information system fo222r the scheduling of exercises and the tracking of AARlCAPs to reduce the burden on
the states and to facilitate nationai assessments of preparedness.) '
7. Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise
signs, badges, cost of ineals and food for exercise participants, etc.
2003 DHS ODP EquipmendExercise Part I 08/03
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03-ta/y
Additional Exercise Program Information:
Grant Convact # 2000-9202
The Office for pomestic Preparedness (ODP) is responsible for implementation of the Homeland Security
Exercise and Evaluation Program (HSEEP). The major features of the HSEEP aze defined in the Homeland
Security Exercise and Evaluarion Program - Volume I: Program Overview and Doctrine and aze summarized
below. Other volumes of the HSEEP provide guidance on the design and conduct of exercises, as well as
exercise evaluation and improvement.
Homeland Security Exercise and Evaluation Progam: Doctrine
ODP is committed to the implementation of a threat and performance-based exercise progam which includes a
cycle, mix and range of exercise activities of varying degrees of compiexity and interaction that assess the
performance of homeland security tasks under specified conditions and objectively verifiable performance
standazds, with an analytical review, interpretation and strategic and operational application ofresults. ODP
will develop a set of scenarios and exercise performance measures to assist states and local jurisdictions with
implementation of an exercise program that meets this challenge.
ODP requires that the following principles be used to guide the design and implementation of state and local
terrorism exercise programs:
Each state has a comprehensive State Homeland Security Exercise and Evaluation Plan to implement the
exercise and evaluarion component of its Statewide Domestic Prepazedness Strategy and State Assistance Plan.
The State Homeland Security Exercise and Evaluation Plan employ a cycle of exercise activity that includes
exercises of increasing levels of complexity.
Exercises are designed to test performance, as well as the adequacy of CBRNE plans, policies and procedures.
Scenarios aze developed to address the full array of terrorist threat possibilities and homeland security tasks that
must be performed to prevent and respond to those threats.
The selection of scenarios to be used in exercises is based on the threat assessment for the jurisdiction.
Scenarios are realistic and accurate based on the best available information.
Exercises generally involve participants from multiple discipiines to test interagency relationships and
agreements.
Where possible, exercises are intergovernmental, including local, state and federal players.
All exercises are evaluated.
An AAR is prepazed following every exercise.
A CAP is developed and implemented to address findings and recommendations identified in the AAR.
The state reviews and updates its SHSS, ODP state assistance plan, and State Homeland Security Exercise and
Evaluation Plan to address deficiencies identified through exercises.
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03-1 a�7
Grant Contract # 2000-9202
Lessons learned and best practices identified through exercises aze3 shazed with the homeland security
community.
Accurate financial records related to exercise costs are maintained. ..
2003 DHS ODP EquipmendExercise Part I 08;03 Page E 3
o3�ra�7
Grant Contract # 2000A202
ATTACHMENT F
CERTIFICATION REGARDING LOBBYING
For State ofMinnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her lmowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awazding of any Federal
contract, the making of any Federal grant, the malang of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standazd Form-LLL, Disclosure Form to Report Lobbying in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd documents for all
subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who Fails to file the required certification shall be subj ect to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
Signature of Official
Date
2003 DHS ODP EquipmenUExercise Part I 08/03 Page F-1