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02-734� " 1Y �RIGINAL Council File # Da'1. � 7 3�"� Green Sheet# 203450 Presented By: Referred To: RESOLUTION OF SAINT PAUL, MINNESOTA 1 WHEREAS, the State of Minnesota has awarded a grant to the Saint Paul Police Department for the 2 period July 24, 2002 through September 7, 2002; and 3 4 WHEREAS, the purpose of this grant is to increase arrests of impaired drivers; and 5 6 WHEREAS, the City oF Saint Paul Police Department needs to establish a 2002 financing and spending '7 plan for this grant; and 8 9 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 10 there are available for appropriation funds of $20,000 in excess of those estimated in the 2002 budget; and 11 12 WHEREAS, The Mayor recommends that the following addition be made to the 2002 budget: 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 F'INANCING PI.AN: 436-Police Special Projects Fund 34302-Alcohol Saturafion Grant 3199-Other Federal Direct Grants-State SPENDING PLAN: 436-Police Special Projects Fund 34302-Alcohol Saturation Grant 0141-0vertime 0439-Fringe Bene�ts C] CI�ANGES 20,000 \S AMENDED BUDGET 20,000 0 20,000 20,000 0 17,650 17,650 0 2,350 2,350 0 20,000 20,000 28 29 TIIEREFORE BE IT RESOLVED, that the City Council accepts this grant award, authorizes the 30 City of Saint Paul to enter into, and Chief William FSnney to implement the attached agreement with the 31 State of Minnesota, and approves the changes to the 2002 budget. 32 34302 alcoholsaturation grantres CLiRRENT BUDGET Committee:Date: D��ARTM .T/OPPICEICOONCIL DA7E INRIATED � �� PoliceDeparhnent �/3o�oz GREEN SHEE No. 203450 V � C NTACT PER ON PHO E� INfTIAVDA INITIpVDATE C1llefFinney 292-3588 ''-''`" �-�" 1 oevnxrmrxroirsECrors i 5 cmcounca � MUST BE ON COUNCILAGENDA BY (DATE) � � P1ea5epioCeSSASAP ❑3 crtvnrroewer__����� ❑c'rrc�Ewc O � � � 2l� _ �c�wwcw_semnc[so�rc� � �FlWJiC1AL5ERV/ACCfG �MAYOR(ORlSSISTMR�_ ❑XUMANRIGMS „ TOTAL # OF SIGNATURE PAGES 7 (CLIP ALL LOCATIONS FOR SIGNATURE) � ACT10N REQUESTED � Approval of the attached councIl resolurion accepting a grant from the State of Minnesota for alcohol saturation, authorizing the Ciry of Saint Paul to enter into, and Chief William Finney to implement an agreement with the State of Minnesota, and eshblishing a 2002 financing and spending plan for the grant. RECOPAMENDATION App[oVe (A� o� Reject (R) PERSONPL $ERVICE fANTRACTS MUST ANSWERTNE 60llOWING QUES710NS: 1. Has this persoNfittn everworked under a contract forthis departmenfl PLANNING COMMISSION YES NO ' CIB COMMITTEE 2 Has ihis persoNfirm ever been a city employee? �� CIVILSERVICECOMMISSION YES NO 3. Does this persoNfirm possess a skill not �wrtnally possessed by any curteM ciry employee? ' YES NO ., 4 Isthis person/frm atargeted vendor� � YES NO Explain all yes answere on separete sheet and attach to green sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The State of Minnesota has awarded a grant to the Saint Paul Police Departrnent for the period Ju1y 24, 2002 through September 7, 2002. The puxpose of ttris grarn is to increase arrests of unpaued — , drivers. A 2002 financing and spending plan needs to be established for tlus grant. ��� ��� ��n� ADVANTAGESIFAPPROVED Ability to use grarn funds available to increase arrests of impaired drivers. �"�� �� OISADVAN7AGESIF APPROVED None DISADVANTAGES IF NOT APPROVED I,ost opporhwity to participate in a alcohol saturation program desigied to arrest ixnpaired drivers. TOTAL AM�UN7 OF TRANSACTION $ 20,000 � COST/REVENUE BUDGETED (CIRC�E ONE) YES NO FUNDING SOURCE State of Minnesota ACTIVIN NUMBER 34302 FINANCIAL INFORMATION (EXPLAII� alcohol saNration grant 34302res gs Accountinq Information: Agency: P07 S GRAN CO A 0 R I G I �: � a - � � OR��zz�AL Fisca� Year: 2003 Vendor Number: 066790002-00 Total Amount of Contract: �20 00�_ Amount of Contract First FY: $20 000.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5B00 Object Code: Object Code: Accounting Distribution 1 Fund: 300 Appr: 532 OrglSub: 5154 Activity: Rept Cat: 0322 Arriount: $20,000.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Activity: _ Rept Cat: Amount: Accounting Distribution 3: Fund: Appr: _ Org/Sub: Activity:_ Rept Cat: Amount: Processinq Information: (some entries may not apply) Requisition: 5000-1390 / 1��(6� / L/� Order: number/date/entry initials 5000-2341 / / number/date(entry initials (Individual signing cerfifies that funds have been encumbered as reguired by Minn. Statute 16A.15 and Sfatute 16C.05) Grantee Name and Address: Cit of St. Paui Police De artment 100 East Eleventh Street St. Paul MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicable) THIS PAGE OF THE GRANT CONTRACT CONTAINS PRIVATE iNFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE. If you circulate this grant contract internally, only offices that require access to the tax identification number AND all individuals/offices signing this grant contract should have access to this page. aa.�3y THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through its Commissioner of Public Safetv State Patroi Division (hereinafter . "STATE") and the Citv of St Paul Police Deoartment, address 100 East Eleventh Street. St. Paul. MN 55101 (hereinafter "GRANTEE°), witnesseth that: WHEREAS, the STATE, pursuant to Minnesota Statute 4.075 and Minnesota Session Laws 2000, Chapter 445, Article 1, Section 1, Subd. 2(d) is empowered to act as the appropriate agency responsible for the administration of the state's highway safety program and, consistent with state law, may contract and cooperate with, and act as agent for state and federal agencies, political subdivisions, and public and private organizations in order to effectuate the purposes of the National Highway Safety Act of 1966 and any amendments or regulations thereto to the end that available federal money and other benefits for such purposes may be obtained and is empowered to enter into grant contracts; and WHEREAS, the STATE is in need of county and local law enforcement agencies' participation in an alcohol saturation program designed to arrest impaired drivers (Shift Extensions); and WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Clause VI of this grant contract) during the period July 1, 2002 through September 30, 2002. Events shall inciude the following: 1. Shift Extensions between July 24, 2002 and September 7, 2002, utilizing approximately 417 hours. B. Assist the STATE's district authorized representative in identifying qualified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who will be active participants in this program. All law enforcement officers participating in this program shall be licensed as provided by law. C. Provide a list of eligibie taw enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" labeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regular duty shifts. D. Review GRANTEE's Officzr Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's district authorized representative to replace such officers with qualified officers. E. Complete and submit all required paperwork foliowing each saturation event including, but not limited to, Officer Activity Reports and Invoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efforts with the STATE's district authorized repre sentative as a part of each saturation event. Department of Public Safery, State Pa[rol Division — Operation Shift Extensions Grant c:on[rec[ ��y° � ba.-13�1 G. GRANTEE acknowledges that ali law enforcement officers participating in this program are Standard Field Sobriety Testing (SFST) trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. H. GRANTEE shall provide for ail operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant contract and shall provide all necessary insurance for them. I. GRANTEE law enforcement officers, while on duty under this grant contract, are employees of the GRANTEE and not employees of the STATE or Federal government. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as foilows: 1. Reimbursement shall be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the total amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.00); provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Empioyee Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota uniess it has received prior written approval for such out of state travel from the STATE. No reimbursement shail be made for salary costs incurred in traveling to and from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for participation in this program shall not exceed Twenty Thousand Dollars ($20,000.00). B. Terms of Pavment. 1. Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Clause VI of this grant contract. invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample attached) within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be received no later than October 30, 2002. Minnesota Department of Public Safery, State Patrol Division — Shift Extensions Grant Cont2ct Page 2 � oa. -1 � V 3. The STATE shall reimburse GRANTEE only after costs have been incurred by GRANTEE. All invoices for reimbursement must be supported by written documeritation inciuding, but not limited to, the Officer Activity Reports (sample attached). 4. (When applicabie) Payments are to be made from federal funds obtained by the STATE through the National Hiqhwav Safetv Act of 1966 (Public Law 89-564) and amendments thereto. If, at any time, such funds become unavailable, this grant contract shall be terminated immediately upon written notice of such fact by the STATE to the GRANTEE. In the event of such termination, GRANTEE shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. III. CONDITION OF PAYMENT All services provided by GRANTEE pursuant to this grant contract shali be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shall be effective on Julv 1, 2002, or upon the date that the final required signature is obtained by the STATE, pursuant to Minn. Statute 16C.05, subd. 2, whichever occurs later, and shall remain in eifect unYil SepYember 30 2002, or until all obligations set forth in this grant contract have been satisfactoriiy fuifilled, whichever occurs first. V. CANCELLATION This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. Vi. STATE'S AUTHORIZED REPRESENTATIVES The STATE's Authorized Representative for the purposes of administration of this grant contract is Kammv Huneke Federal Proiects Coordinator Minnesota State Patrol, telephone number 651-297-1748, or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause Ii, paragraph B. The STATE's District Authorized Representative for the purposes of coordinating the alcohol saturation events of this grant contract is Lt. Mark Peterson, telephone number 651/282-2617, or their successor in office. Such representative shall be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patrol, county and local law enforcement partners to be involved in each saturation. VII. GRANTEE'S AUTHORIZED REPRESENTATIVES The GRANTEE's Authorized Representative for the purposes of administration of this grant contract is Commander Bili Martinez, telephone number 651/292-3720. The GRANTEE's Authorized Representative shall have fuli authority to represent GRANTEE in its fulfiliment of the term, condition and requirements of this grant contract. Vlil. ASSIGNMENT GRANTEE shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the STATE. Minnesota Department of Public Safety, State Patrol Division — Shift Extensions Grant Contract Page 3 o�-�z�. IX. AMENDMENTS Any amendments to this grant contract shali be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILITY GRANTEE must indemnify, save, and hold the STATE, its agents, and employees harmless from any claims or causes of action, including attorneys' fees incurred by the STATE, arising from the performance of this grant contract by the GRANTEE or the GRANTEE's agents or employees. This ciause will not be construed to bar any legai remedies the GRANTEE may have for the STATE's failure to fulfill its obligations under this grant contract. XI. STATE AUDITS Under Minn. Stat .§ 16C.05, subd. 5, the GRANTEE's books, records, documents and accounting procedures and practices relevant to this grant contract are subject to examination by the STATE and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. XII. GOVERNMENT DATA PRACTICES The GRANTEE and STATE must comply with the Minnesota Government Data Practices Act, Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE under this grant contract, and as it applies to all data created, collected, received, stored,; used, maintained or disseminated by the GRANTEE under this grant contract. The civil remedies of Minnesota Stat. .§ 13.08 apply to the release of the data referred to in this clause by either the GRANTEE or the STATE. )f the GRANTEE receives a request to release the data referred to in this Clause, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. XIII. PUBLICITY AND ENDORSEMENT Publicity: Any publicity regarding the subject matter of this grant contract must identify the STATE as the sponsoring agency and must not be released without prior written approval from the STATE's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared by or for the GRANTEE individually or jointly with others, or any subcontractors, with respecf fo the program, publications, or services provided resulting from this grant contract. Endorsement: The GRANTEE must not claim that the STATE endorses its products or services. XIV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from fhe Commissioner of Numan Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XV. WORKERS' COMPENSATION The GRANTEE certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The GRANTEE's employees and agents will not be considered STATE employees. Any claims that may arise under the Minnesofa Workers' Compensation Act on behalf of these empioyees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the STATE's obligation or responsibility. Minnesota Department of Public Safety, State Patrol Division — Shift Extensions Grant Contract Page 4 o�.-�� y XVi. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. GOVERNING LAW, JURISDICTION. AND VENUE Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for ali legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. XViil. DATA DISCLOSURE Under Minn. Stat. § 270.66, and other appiicabie law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the state, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. XIX. OTHER PROVISIONS A. GRANTEE must also comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. B. Survival of Terms: The following clauses survive the expiration or cancellation of this grant contract: X. Liability; Xi. State Audits; XII. Government Data Practices; Xifl. Pub(icity and Endorsement; XVII. Governing Law, Jurisdiction, and Venue; XVIII. Data Disclosure. Minnesota Department of Public Safety, State Patrol Division — Shift Extensions Grant Contract Page 5 a�,.��y IN WITNESS WHEREO�, the parties have caused this grant contract to be duly executed inte�ding ta 6e bound thereby. /J:T�:�PsPf��7 1.. GRANTEE 2. STATE AGENCY By_ (authorized signature) Title: Date: 6y. Title: St. Paul Financiai Services Director Tifle: St. Pau( City AttnrneV By: Title: Chief of S2. Paul Pol e Date: J � s Distribution: Agency — Origina( contracf (fu(ly execufed) Grantee State Authorized Representative Minnesoia Dcpar .nent of Public Saicty, Stam Paknl Ilivisicm —$hift F.ztenxion+ Ctant Contratt Page 6 GRANTEE certifies that the appropriate person(s) have executed the grant contracf on behalf of the GRANTEE as required by , appiicabfe articles, by-laws, resolufions or ordinances. � � Q � � � P �. . ► � � L �..1 Iti ' � � F � - � � � � v ;/3 �� Qj p C1 G1 G� F�r A N � � � � •- c -- Q A � a E, : `� �o � � L: tD t0 N C� C+ A' a � m Ol Gl r �r V V � �. {w O �+ !_ �� v j Q :,, p0 Z ''�'�" W L� ;� A tl a p � :� � ', W v 3 ., .. a : C � � J � :v d < z Actachment A _ � oa-�sy M�'"" I ^ I N C' !: �: � G�+ coi x� �� o G� 01 ..^� I N � � c1 co � n c� G1 G:� �D �O C� G1 �1 W� C1 G� G, � � O � CJ � Q v c rn c� v^ r� c. c a m c� � � � G i C i O O O Q ' � O C V' ni c ' 1 .-, .-. .-. y'� ,-. � v, � x��o I c �n rn co c� v� a c. c. c� � c� c� c�� oi � c� c, co c o, c� c� x c� c. r� °` �; °,' � o � `�i °' " c o o `?` c o c, n n ..+ c+ c� c� � �n � � o c- c� r c c� �r c� c ^ c� o v, oo a O � G� b cr1 t"1 C•1 v1 O .� c�1 vS �n O�O V1 �--� N .--. �7 .--. .-. I� �n I� <i' l� M �O 4l 4l M�O 4 K.` M � Y .. � � cr, � �. � v � - i. � r�r. =� ,x � c ❑ h = v � aJ N U � � rn �.. � N . -� ..L N C C Y ? 6) � � . ,"w C3 f3 U � � � N y � U �°' � �. ri 3 � vi ;; � O v: � 'q' -� � � �- :G cn � � a ui Q c-; +�,,,% "3-.' �-; v� � V U�-; � Ci ..: � z G� Q A, �i .ti � ' h 4 V 'V 'V c. c� w�. n cU �« ' V 4 V f1J (� V] U. CJ� f/J Q � 0 � � � � � 0 � �� 0�� , v, . . ������ � a � ��� � c; a o a o o ._ � Q ^N O �o rnr-n ti � a a.rna, ��r� I� � � � � � O O �f7. � � � O� 01 ^ O� Qi ... .--� M nI cS N �, 3 � �i � w O O ��O�b � � .c' O -.y. y t 3�v� ax�: "" �= w � O O N � � O N O O' �, � a O�i i � c� � 'v�' r� �%; ,,-, o o. V1 N C�� N L'�1 �+ '-' ,� C 7 � W ��' � I� i� h cG � c1 7� 'V c`I C N� m v� � c� u� C v� r. !,^, y C) � 0 z ' � sr � y ? 'Lf .Y. C� 'U�" N v: �c�3N��°�� �-�x � W �v����;N�� V�j c°�c�c�u-�.�c�c� 0 0000000 � C � N d C ,� i L � � N O � ck � O h c c9 e .� 'G V � � C O � 3 y 0 '� v a L � � .� � O z � Attachment B o� ��y 2. For subrecipients who are institutions of higher education, hospitals or other nonprofit organizations For subrecipients who are state (includes Indian tribes) or local governments If the grantee expends total direct and indirect federal assistance of: *` Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 9984 (Pubitc Law 98-502) and the federal O�ce of Management and Budget (OMB) Circular A-133. The law and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or ofherwise administered federai financial assistance during the year. Audits shall be made annually unless the State or loca( government has, by January 1, 1987, a constitutionai or statutory requirement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only for fiscal years beginning before January 1, 1987. If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financiai and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. Audits shall usuaily be made annualiy, but not less frequent than every two (2) years. 3. Atl audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in tne Generat Accounting Office's Standards for Audif of Governmenia( Oraanizations. Proarams, Activities and Functions. FEDERAL AUDIT REQUIREMENTS 4. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shail be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or SAS 62, "Speciai Reports," as appiicable. Attachment B The reporting requirements for audit reports on compliance and internal controls shall be in accordance with AICPA'S SAS 63, "Compiiance Auditing Appiicable to Governmentai Entities and Other Recipients of Govemmental Financial Assistance" and Statement of Position (SOP) 8g-6, "Auditors' Reports in Audits of State and Local Governmental Units." In addition to the audit report, the recipient sha{i provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. if corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 5� The grantee agre,es that the grantor, the Legisiative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comP�Y with the Singie Audit Act and OMB Circular A133, as apolicahle Grantees of federal financial assistance from subrecipients are also required to compiy with the Single Audit Act and the OMB Circular A-133, as applicable. 7. The grantee agrees to retain documentation to support the schedule of federal assistance. $. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and with the Department of Public Safety within thirty (30) days after the completion of the audit, but no later than one (1) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St' Paul, MN 55101-5126 9. Recipients expending more than $300,000 in federaf funds are to submit one (1) copy of the audit report within thirty (30) days after issuance to the clearinghouse at the foilowing address: Bureau of the Census Data Preparation Division 1201 East 10th Street Jefferson, Indiana 47132 Attn.: Singie Audit Clearinghouse 2 OP�AATIOI�i oz_��y ST�P OFFICER ACTIYITY REPORT Total Number of Vehicles Total Number of Citations Issued Totai Number of People Arrested VPERATION STEP Activity Log Name: Date: Time Vehicle Vehicle (W)arning/ ReasonlCode Citation #IName License Make (C)itation/ _ # in._---� -r . oa.�3y Operation STEP Invoi�e July — Sept, 2002 Invoice Date: Saturation Event: Operation STEP as applicable Agency Namel City of St. Paul, Police Department Address: EXPENSE Overtime - County Overtime - Local 100 East Eleventh Street St. Paul, MN 55101 TOTAL INVOICE HOURS TOTAL FEDERAL FUNDS INVOICE AMOUNT ALLOCATED $ $ � $20,000.00 a copy of al! Vendor Number: 066790002-00 Agency: P07 Fund: 300 County or City Aufhorized Rep. Federal Projects Director Activity Repo >lock for State SFY: 03 Org: 5154 not already turned in to Patro Use Onl Order Number: 5000-2341 Appr: 532 Report APPROVAL SIGNA� Date Dafe District Authorized Rep. REMIT TO: Kammy Huneke Federal Projects Coordinafor Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651/296-5937 0322 Date